Item C30BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 21, 2015 Division: Public Works/Engineering
Bulk Item: Yes x No _ Department:
Staff Contact Person/Phone #:Trish Smith 304-0412
AGENDA ITEM WORDING:
Approval to begin negotiations with Littlejohn Engineering Associates, Inc, the top ranked respondent
to a Request for Qualifications (RFQ) for the design of a scenic overlook at the Big Pine Swimming
Hole. This project is funded at 100% by the FDOT through the Transportation Alternatives Program.
ITEM BACKGROUND:
In early 2014, Monroe County executed a sublease agreement with the State of Florida to manage the
Big Pine Swimming Hole as a passive recreation facility. In September 2014, the BOCC approved a
$100,000 LAP agreement with the FDOT to design a scenic overlook on the property. In October
2014, the BOCC approved a Request to Advertise for a consultant to design the scenic overlook
project. During that same meeting, the BOCC provided direction to consider all options, including a
no -build alternative, and a robust public involvement program. The selection committee met to rank
the RFQs on December 19, 2014. Littlejohn was ranked as the #1 firm by the selection committee. The
final contract is anticipated to be brought to the BOCC for consideration in February 2015.
PREVIOUS RELEVANT BOCC ACTION:
10/17/14 - Approval to advertise an RFQ for the design of a scenic overlook.
9/17/14 — Approval of a LAP agreement in the amount of $100,000 for design services.
1/14/14 —Approval of a sublease agreement with the FDEP for use of the "Big Pine Swimming Hole."
9/12/13 — Approval of the FY 2014 budget authorizing $1,000,000 in capital improvements. .
6/19/13 — Approval of a motion directing staff to move forward with a contractual agreement to use the
Big Pine Swimming Hole as a passive recreational facility in conjunction with the Overseas Heritage
Trail and the Florida Keys Scenic Highway.
10/20/10 — Status report and BOCC direction regarding a sublease with the State of Florida. The
BOCC directed staff to continue exploring options that do not include the expenditure of county funds.
4/20/05 - Approval for the staff to pursue a sublease agreement with the State of Florida for
partnership and management of the "Swimming Hole" property on Big Pine Key for development of a
passive recreational park.
12/17/03— Approval of a motion directing staff to pursue the development of a passive recreational
park at the Big Pine Swimming Hole.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0 INDIRECT COST: _ BUDGETED: Yes x No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $0 SOURCE OF FUNDS: federal transportation funds
REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year
APPROVED BY: County Atty xO'� OMB/Purchasing Risk Management
DOCUMENTATION: Included x Not Required
DISPOSITION: AGENDA ITEM #
BIG PINE SWIMMING HOLE - FINAL RANKING SHEET
1
1 I 1 1 1
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--------------------------------- RESPONDENT,, Nancy Perez Miller ;Bentley Architects ILittlejohn IStantec ITY Lin
- - - - - - - - - - - - - - - - - - - - - ----------'1----��--�����----y----���----------y----------���-----
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Selection Committee Member
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Rich Jones I I I I I
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Total Score I i
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Judy Clarke I I I _ I ,I
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Total Score
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Trish Smith I I I
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TOTAL POINTS ; ; ; _- ;
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RANKING I - f
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Signature of Selection Committee Member Date
nature of Selection Committee Member Date
Signatu a of Selection Committee Member Date
Big Pine Swimming Hole
RFQ-61-0-2014/ec-2014
Final Tabulation Score S eets
SELECTION COMMITTEE MEMBER . �
RESPONDENT
SCORING CRITERIA
1. Executive Summary (10 pts)
1 -------------------------------------------------------------------------
2. Relevant Experience/References/Past Performance (30 pts)
3. Project Approach and Management (30 pts)
4. Staffing/Qualifications of Personnel (20 pts)
5. Financial Information/Litigation (10 pts)
6. All County Forms included (yes/no)
TOTAL POINTS
-----------------------------------------------
RANKING
Signature of Selection Committee Member
Date
Nancv Perez Miller,Bentlev ArchitectsiLittleiohn IStantec ITY Lin
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RESPONDENT
Big Pine Swimming Hole
RFQ-61-0-2014/ec-2014
Final Tabulation Score Sheets
SELECTION COMMITTEE MEMBER 1 A, T
Nancy Perez Miller; Bentley Architects
ntec ?TY Lin
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SCORING CRITERIA
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6. All County Forms included (yes/no)
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TOTAL POINTSLIZ
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Sign#of Selection Committee Member
Date
RESPONDENT
Big Pine Swimming Hole
RFQ-61-0-2014/ec-2014
Final Tabu 'on Score S ets
SELECTION COMMITTEE MEMBER i
Nancy Perez Miller;Bentlev Architects
ntec MY Lin
SCORING CRITERIA
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4. Staffing/Qualifications of Personnel (20 pts)
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T-O--T--A-L--P--O--I-N-T--S------------------------------------------------------------I --------I ------ I
RANKING _ 1 1 1 II 1
on Committee Member
Date
County of Monroe
The Florida. Keys
SELECTION COMMITTEE MEETING SUMMARY
BIG PINE KEY SWIMMING HOLE
DECEMBER 19, 2014
MARATHON GOVERNMENT CENTER
Selection Committee Members: Trish Smith, Judy Clarke, Rich Jones
Members of the Public Present: None
The purpose of the meeting was to rank the submittals for the Big Pine Swimming Hole RFQ.
There were a total of five responses to the RFQ. Respondents included Nancy Perez Miller
Architect, Bentley Architects & Engineers, Littlejohn Engineering, Stantec Consulting, and Ty Lin
International. The selection committee began the meeting with a general discussion about the
submittals. The committee noted that the Nancy Perez Miller submittal did not contain all the
required forms. Some of the Bentley project examples appeared to be dated, but overall, the
submittal was good. The Stantec submittal could have focused more on the specific scope of
services. Littlejohn had good similar project examples, good Monroe examples, sub consultants
who are familiar with the area, recent reference letters, and a strong environmental section. They
provided good examples of similar work done in the Florida Keys under the FDOT Local Agency
Program. Ty Lin also appeared to have a good submittal and an understanding of the proposed
work.
The discussion was followed by each member individually scoring and ranking the submittals. The
individual ranks were totaled and averaged together to obtain the final rank:
Firm
Rank
Littlejohn
1
Ty Lin
2
Bentley
3
Stantec
3
Nancy Perez
5
The ranking will be brought to the Monroe BOCC for approval to negotiate in January 2015.