Item C44BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 21,2015 Division: Public Works.
Bulk Item: Yes x No — Department: FacilityMaintenance/Corrections
Staff Contact Person/Phone #: Bob Stone
797-1458
AGENDA ITEM WORDING: Approval for Monroe County Board of County Commissioners to
reject all bids received and rebid the project Paint-MCDC
ITEM BACKGROUND:
Two bids were received December 11, 2014 for the project Paint-MCDC, with the following
results:
1. S.B. Painting and Grounds Maint. @ $234,000-00
2. Harry's Painting & Enterprises @ $377,939.00
The established budget for this project is $230,000.00. After review, S.B. Painting did not
submit a response to Tabbed Section 1 and 2 per paragraph 12,13 of the Request For Bids
and therefore may be considered as non -responsive. Although Harry's Painting bid
submission appears to be compliant, the base bid amount is 64% above of what is
budgeted for this project.
PREVIOUS RELEVANT BOCC ACTION: On September 11, 2014 MCBOCC approved the final
budget of which included this project.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Advertising
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $ 145.00
BUDGETED: Yes X No
SOURCE OF FUNDS: ad valorem
REVENUE PRODUCING: Yes — No X AMOUNT PER MONTH
AMOUNT PER YEAR
APPROVED BY: County Att MB/PurchasingCL Risk Management
DOCUMENTATION: Inc ded x Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: DECEMBER 11, 2014 AT 3:00 PM,
TITLE: PAINT-MCDC MONROE COUNTY DETENTION CENTER
RESPONDENTS I BOND I PROPOSAL AMOUNT
S.B. FAINTING AND GROUNDS MAINT. 5% BASE $234,000.00
CASHIER'S CHECK
HARRY'S PAINTING & ENTERPRISES, INC 5% BASE $377,939.00
BOND
Emie Coughlin -Purchasing Dept., Bob Stone -Public Works
esent Steve Buckeloo/S.B. Painting
I< hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
MEMORANDUM
DATE: DECEMBER 16, 2014
TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR
FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR
RE: RFB — PAINT-MCDC
Two bids were received December 11, 2014 for the project Paint-MCDC, with
the following results:
1. S.B. Painting and Grounds Maint. @ $234,000.00
2. Harry's Painting & Enterprises @ $377,939.00
The established budget for this project is $230,000.00. After review, S.B.
Painting did not submit a response to Tabbed Section 1 and 2 per paragraph
12.B of the Request For Bids and therefore may be considered as non-
responsive. Although Harry's Painting bid submission appears to be
compliant, the base bid amount is 64% above of what is budgeted for this
project. In the best interest of Monroe County, it is my recommendation to
reject all bids and re -bid this project.
Please let me know if there are any questions or more information is desired,