Loading...
Item C54BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 1/21/15 Division: Social Services Bulk Item: Yes X No Department: Social Services/Transit Staff Contact Person: Shei 1 Gr am 305-292-4511 AGENDA ITEM WORDING: Request approval to advertise a public hearing for the 2/18/15 BOCC meeting to be held in the Upper Keys. The public hearing is to satisfy public input grant application requirements and to consider approval of Grant Award FTA Section 5310 —YEAR 40 (FFY 2015- 2016) Capital Assistance Grant for the purpose of purchasing two para-transit vehicles (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County. ITEM BACKGROUND: The Florida Department of Transportation Section 5310 Grant is generally applied for on an annual basis by the Monroe County Social Services Transit department. This grant is intended to enhance mobility and accessibility for seniors and persons with disabilities by providing funding for programs such as Monroe County Social Services Transportation (MCT) to purchase vehicles. These vehicles are equipped to serve the special needs of transit dependent populations beyond traditional public transportation and in accordance with the Americans with Disabilities Act (ADA). PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 1/16/14 to hold public input meeting to purchase one transportation bus and acceptance of any subsequent grant awards. CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: n/a BUDGETED: Yes X No COST TO COUNTY: n/a SOURCE OF FUNDS: GRANT REVENUE PRODUCING: Yes N/A No _ AMOUNT PER: MONTH: YEAR: o APPROVED BY: County Atty. � O /Purchasing — DOCUMENTATION: Included X Not Required DISPOSITION: Revised 8/06 Risk Management To Follow AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: State of Florida, Department of Contract: Transportation (FDOT) Effective Date: Expiration Date: Contract Purpose/Description: Request approval to advertise a public hearing for the 2/18/15 BOCC meeting to be held in the Upper Keys. The public hearing is to satisfy public input grant application requirements submission for a Florida Department of Transportation Section 5310 Capital Assistance Grant funding for the purposes of purchasing two para-transit vehicles (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County. Contract Manager: Sheryl Graham 292-4511 Social Services/Stop 1 (Name) (Ext.) (Department/Stop #) For BOCC meeting on 1/21/15 / Agenda Deadline: 1/6/15 CONTRACT COSTS Total Dollar Value of Contract: approx: N/A Budgeted? Yes X No ❑ County Match: n/a Additional Match: -0- Total Match: n/a Estimated Ongoing Costs: $ (Not included in dollar value above) Account Codes: /yr For: Current Year Portion: $ 001-61525 - - ADDITIONAL COSTS CONTRACT REVIEW Division Director D to n �,.� i Changes Needed - eview r <- Yes ❑ No ❑,-.- �`'��,- r ; Date Out a Risk Management Yes ❑ No 1 O.M.B./Purchasing County Attorney tt Yes ❑ No Yes ❑ N 3t t � Comments: OMB Form Revised 2/27/01 MCP #2 , I I f� !✓i t /N// '' � l � fl,�r4 r ?o, irn✓ir �% % � l/ff Formula ,r Grants ;: f 1 for 1/e Enhanced Mo/firty of f ! n o and Individuals 5 3 l 0 r f r APPLICATION MANUA FLORIDA ORIr DEPARTMENT j '� % r % r M'r j OF TRANSPORTATION BOARD OF COUNTY COMMISSIONERS � Mayor, Danny L. Kolhage, District 1 County ofMonroe �A r George Neugent, District 2 �Mayor Pro Tern Heather Carruthers, District 3 The Flonda Keys David Rice, District 4 Sylvia J. Murphy, District 5 Exhibit C Public Notice All interested parties within Monroe County are hereby advised that Monroe County Board of County Commissioners/Monroe County Social Services/Monroe County Transit is applying to the Florida Department of Transportation for a Capital grant under Section 5310 of the Federal Transit Act of 1991, as amended, for the purchase of two (2) 2V Champion Cutaway paratransit vehicles, made by Creative Bus Sales to be used for the provision of public transit services within Monroe County, Florida. A Public Hearing has been scheduled on February 18, 2015 at 3:OOP.M. at the Nelson Government Center, 102050 Overseas Highway, Key Largo, Florida 33037, Monroe County, Florida, for the purpose of advising all interested parties of service being contemplated if a grant is awarded, and to ensure that contemplated services would not represent a duplication of current or proposed services provided by existing transit or paratransit operators in the area. This hearing will be conducted if and only if a written request for the hearing is received by February 16, 2015. Request for a hearing must be addressed to Monroe County Social Services, Sheryl Graham, Social Services Director, 1100 Simonton Street, 2-257, Key West, Florida 33040 and a copy sent to Dionne Richardson, FDOT District Office, 1000 N.W. 11 lth Avenue, Room 6111, Miami, Florida 33172. An opportunity for a public hearing is required ONLY for Public Agencies requesting Capital grants under Section 5310. An application for Section 5310 submitted by a public agency should contain a copy of the notice of public hearing (identified as Exhibit C) and an affidavit of publication. If Exhibit C is not applicable, this should be stated in the application. A sample public notice is located in the Appendix of this manual. A public notice should contain all pertinent information relating to the project (such as number and types of vehicles as well as the estimated cost of the vehicles) and should be published at least one timee in a newspaper of general circulation in the applicant's service area, no less than 15 or more than 30 days prior to the submission of an application. The notice should state that persons requesting a hearing must notify the applicant of the request, in writing, and send a copy of the request for a hearing to the FDOT District Office. The deadline for hearing requests must be prior to the date applications are due at the District Office. If a hearing is requested: 1. A hearing must be conducted; 2. The FDOT District Office must be notified of the date, time, and location of the hearing; and 3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of issues) must be submitted to the FDOT District Office, before a Section 5310 award can be made. Bulkltem: Yes No XX Staff Contact Person: Sheryl Graham 305-292-4511 AGENDA ITEM WORDING: A public hearing to satisfy public input grant application requirements and to consider approval of Grant Award FTA Section 53 10 —YEAR 39 (FFY 2014- 2015) Capital Assistance Grant for the purpose of purchasing a para-transit vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County. ITEM BACKGROUND: The Florida Department ofiransp,iorta"tion Section 5310 Grant is generally applied for on an annual basis by the Monroe County Social Services Transit department. This grant is intended to enhance mobility and accessibility for seniors and persons with disabilities by providing funding for programs such as Monroe County Social Services Transportation (MCT) to purchase vehicles. These vehicles are equipped to serve the special needs of transit dependent populations beyond traditional public transportation and in accordance with the Americans with Disabilities Act Although the BOCC, on 12/11/13, authorize4 the advertisement of and holding this public hearing for its 1/16/2014 meeting, this item was inadvertently omitted from the January 2014 agenda. The hearing has been advertised in The Key West Citizen on 12/20/13, the Keynoter on 12/21/13, and The Reporter on 12/20/13 for 1/16/14 at 3 pm. Due to application and advertisement deadlines in the grant requirements, this hearing must be held on 1/ 16/2014. PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 12/11/13 (Item C5) to hold public hearing on 1/16/2014 to solicit input on the purchase of one transportation bus and acceptance of any subsequent grant awards. "6TiAGREEMENT CHANGES: TOTAL COST: n/a BUDGETED: Yes X No COST TO COUNTY: n/a SOURCE OF FUNDS: GI REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH: Y1 APPROVED BY: County Atty. OMB/Purchasing ® Risk Management DOCUMENTATION: Included x Not Required To Follow MA�IMIIJAMIM"�V lated at Key West, Florida, this 12'h day of December, 2013. Publication dates: Key West Citizen (Fr) 12/20/13 Keynoter (Sa) 12/21/13 Reporter (Fr) 12/20/13 F-ME"Mm"m 89ME OF ALL lNTS9ES=CLPARnES WITHIN M014ROE COUNTY, FLORIDA are hereby advised that the Bqard of County Cormissioners of Monroe Tr 2= Transp=lion for a capital grant wh.. n under on 5310 of the Federal 3rity personally appeared Tommy Todd, Transit Act of 1991, as amended, Before the undersigned auth( f the Key West Citizen. a daily for the purchase of one (1) 21'by oath says that he is Advertising Director 0 Florida; that the Glaval para-transd bus, made Getaway Bus, I=, approximate newspaper published in k' ey West, in Monroe County' OW $75.000-00, to be used for t, being a legal notice in the matter Of the — - attached copy of advertisemen I I Pahqwn')vMoVnroe County, Florida A pu 'o- g has been sche duled for 16, 2014, at 3:00 P.?A. at the KUM Gavemmen1C~,1200Tm- man Avenue. Key Week Monroe County, Rod" to advise all interested parties; of service being contemplated d a grant Is awarded, and to ensure that contemplated services would not represent a duplication of current or proposed services provided by existing transit or Para-fransit operators in the arm Any person requesting a hearing must not Show Graham,WW1W.P-`-.r1t; Director, Monroeu Social Services, 11 S Street 2-257, Key West, R. 33040 of the "11 uest, In writing, and send a copy, . Me R=for a hearing to Dionne ardson, Man FDOT District Office, I N.W. 111th Avenue, Room 6111, Miami, FL 33172. The request for a hearing must be resat no later than two (2) days prior to the scheduled public heanng. Pursuant to Section 266.0105, Florida Statutes, notice Is gIvim that 4 mon doodes to appeal am =on made by the Board with respect to matter considered at s= hearings or meetings, he will need a record of the proosadriga, and that. for such purpose, he may need to ensure that a verbatim record of the proceedings Is made, record includes the testimony and evidence upon which the appeal is to be based. Flo rWa Law and Title VI of the Cm , Rights Act of 19S4 prohibits Disedmination in Public Accommodation on the basis of race, color, regglon, sax, national origin, handicap, or of manta) status. Persons believing they have been discriminated against an thow Conditions may file a complaint with the Florida Commissm on Human Relations at 85D-488-7082 or 800-342-8170 (volca messaging), C e3 ,j said newspaper in the issue(s) of was published in r It the Key West Citizen is a newspaper published in Affiant further says thz he said newspaper has Key West, in said Monroe County, Florida and that t1l nuously published in said Monroe County, Florida every heretofore been conti -s mail matter at the Post office in Key day, and has been entered as second-clas a C od o perif I year next Preceding ounty, Florida, for, fur�ther oe d subscribed before me thisday _� Of _lc_ 11�_Ielln �Ivl sworn an DAWN KAWZINSKY NOTARY PUBLIC STI.TE OF FLORIDA (,,mm4EE157233 Expires 114/2016 6�tj—V'1- �y 1. Dawn KaWz1nSkY F,xpires-. 1/4/16 personally Known — X Produced Identificati011 Type of Identification Produced ------ — Meeting Date: L 2/11/13 --- Bulk Item: Yes X No _ OWN She I Graham 305-292-4511 11 11 , 1, N A&E-NDA ITEM WORDING: Request approval to advertise a public hearing for the 1/ 16/2014 ROCC meeting to be held in Key West. The public hearing is to satisfy public input grant application requirements and to consider approval of a resolution authorizing the signing and submission for a Florida Department of Transportation Section 53 10 Capital Assistance Grant funding for the purposes of purchasing a para-transit vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County. ITEM BACKGROUND: The Florida Department of Transportation Section 531 eneral ly applied for on an annual basis by the Monroe County Social Services Transit department. This grant is intended to enhance mobility and accessibility for seniors and persons with disabilities by providing funding for programs such as Monroe County Social Services Transportation (MCT) to purchase vehicles. These vehicles are equipped to serve the special needs of transit dependent populations beyond traditional public transportation and in accordance with the Americans with Disabilities Act y the BOCC on 1/16/13 of a public hearing to satisfy public input grant application requirements for the purposes of purchasing one transportation bus and acceptance of any subsequent grant awards. VAGREEMENT CHANGES: urffY, i, �,, TOTAL COST: n/a BUDGETED: COST TO COUNTY: n/a SOURCE OF FUNDS: GRANT REVENUE PRODUCING: Yes N/A No — AMOUNT PER: MONTH: YEAR: APPROVED BY: County Atty OMB/Purchasing Op Fisk Management 16 DOCUMENTATION: Included x Not Required To Follow DISPOSITION: AGENDA ITEM# Revised 8/06 Contract with: State of Florida, Department of Contract: Transportation (FDOT) Effective Date: Expiration Date: Contract Purpose/Description: Request approval to advertise a public hearing for the 1/ 16/2014 BOCC meeting to be held in Key West. The public hearing is to satisfy public input grant application requirements and to artment of consider approval of a resolution authorizing the signing and submission for a Florida Dep Transportation Section 5 3 10 Capital Assistance Grant funding for the purposes of purchasing a para-transit vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County. Contract Manager: Sheryl Graham 292-4511 Social Services/Stop I (Name) (Ext.) (Department/Stop 4) N 12� 11/25/2013 For BOCC me — e7— n�_ tin 9j,'..)2/11/20Oa�Deadline: I M-04"M Total Dollar Value of Contract: approx: N/A Budgeted? Yes X No 0 Account Codes: County Match: n/a Additional Match: -0- Total Match: n/a Estimated Ongoing Costs: $_/yr For: (Not included in dollar valts� aboae �" I Changes D Needed Division Director /J V Yes 0 No 0-- Risk Management 41-19 5 -f Yes 0 No O.M.B./Purchasing 12 5743 Yes 0 No M/ County Attorney 11 Yes 0 NpU OMB Form Revised 2/27/01 MCP #2 �--I 01,11 $3, H ^^ ^ ^? + ance M2^°^` . , : ,r� ., ©2f>2 C + £S\6}» t\£y +i\ /$ 2 \+ 2 ° .:»>+ # 9\\« +{ y « ƒ}+ 65 and Individuals withf« Disab ilities\\KS El A H, M, It � i kT lq"45 19JUIUMFUMI—A ��7"R'VMWT =-M be stated in the application. A sample public notice is located in the Appendix of this manual. A public notice should contain all pertinent 111 111111F igyii�qg • LtTMW -01)PYOMIA-1 IMALI-A's-MUMPLUT r U., _0 must notif � the a-FiTlic-gat-of *ktint LWJqI*Lk- lor nea'�ftg ZiwLigws Mus app ica ions are e e Is c � ce. a g is requested:- 1. A hearing must be conducted, 2. The FDOT District Office mustbe notified of the date, time, and location of the hearing; and 3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of issues) must b(F. submitted to the FDOT District Office, before a Section 5310 award can be made. I It"I'll"I'll", ITWAMIT17-11=11 application. Attached to Exhibit D should be a copy of the CTC's certification. appropriate service area should be identified as Exhibit D and included in the application. The agreement must ... . I sq!=ific as to how the services to ilium, 70INJOINi 11WAIN , '' 01's agreement. Applications submitted without the appropriate coordination agreement may be rejected by FDOT. G awards will not be made without an appropriate coordination agreement. M