Item C57BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/21/15 Division: Social Services
Bulk Item: Yes X No _ Department: Social Services
Staff Contact Person: Shervl Graham (305)292-451
AGENDA ITEM WORDING: Requesting approval of Amendment #002 of the Community'Care for
the Elderly (CCE) Contract #KC 1471 between the Alliance for Aging, Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services/In Home Services) for the contract period of
7/1/14 to 6/30/15.
ITEM BACKGROUND: The purpose of is amendment is to move transportation services funds and
transfer the funds of $3,000 to the homemaker services.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 10/17/14 for
Amendment 4001 of the Community Care for the Elderly Contract (CCE) # KC1471, contract year
14/15.
CONTRACT/AGREEMENT CHANGES: The maximum dollars allocation for the service of
Homemaker is increasing by $3,000 from an allocation of $90,468.00 to $93,468.00 which also
increases the maximum units of service from 3614 to 4236.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $302,523.00
BUDGETED: Yes _ No
COST TO COUNTY: 10% CASH MATCH SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes X No _ AMOUNT PER: MONTH: $1,203 YEAR: S 14,435
(SOURCE OF REVENUE — CLIENT CQ PAYMENTS)
APPROVED BY: County Atty. OMB/Purl asing Risk Management _
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION: AGENDA ITEM #_
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: KC 1471
Effective Date: 10/17/2014
Expiration Date: 06/30/2015
Contract Purpose/Description: Requesting approval of Amendment #002 of the Community Care for the
Elderly (CCE) Contract #KC 1471 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of
County Commissioners (Social Services/In Home Services) for the contract period of 7/1/14 to 6/30/15.
Contract Manager: Sheryl Graham (305) Social Services/Stop 1
292-4510
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 1/21/15 ✓ Agenda Deadline: 1/6/15
CONTRACT COSTS
Total Dollar Value of Contract: approx. $302,523.00
Budgeted: Yes ❑ No ❑ Account Codes:
County Match: $10 % CASH MATCH
Additional Match:
Total Match $ 10% CASH MATCH
Estimated Ongoing Costs: $ /yr
(Not included in dollar value above)
For:
Current Year Portion: $_
125-6153814
ADDITIONAL COSTS
CONTRACT REVIEW
Division Director
Risk Management
O.M.B./Purchasing
County Attorney
Date In
i ' LP '
iF
L'
Changes
Needed
Yes ❑ No ❑h ""'
Yes ❑ No
Yes ❑ No
Yes ❑ No
view r 0 ✓�
/ / -
ra
Date Out
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Comments:
OMB Form Revised 2/27/01 MCP #2
19
Is
Page 1
Amendment 002 CONTRACT KC 1471 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinafter referred
to as the "Alliance", and Monroe County Board of County Commissioners, Social Services/In-
Home amends contract KC-1471.
The purpose of this amendment is to remove transportation services from the CCE contract
and transfer the funds of $3,000 from Transportation to Homemaker services. This
amendment does not change the total contract funding of $302,523.
Section II, Contract Amount, is hereby amended to read:
Service to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Case Aide
$21.98
200
$4,396
Case Management
$50.48
1,030
$51,991
Chore
$29.41
85
$2,500
Chore (Enhanced)
$32.19
65
$2,092
Companionship
$15.33
765
$11,726
Homemaker
$22.06
4,237
$93,468
Home Improvement
$50.00
10
$500
Personal Care
$28.67
3,614
$103,618
Facility Respite
$10.00
1,638
$16,380
In Home Respite
$23.08
650
$15,002
Specialized Medical Equipment
$17.00
50
$850
TOTAL FUNDS AND UNITS IN
THIS CONTRACT
$302,523
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
I�N'WITNESS WHEREOF, the parties hereto have caused this
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of
County Commissioners,
Social Services/In-Home
Services
SIGNED BY:
NAME: DANNY KOLHAGE
TITLE: MAYOR
DATE:
1-page amendment to be executed
SIGNED BY:
NAME:
TITLE:
DATE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
President & CEO
Amendment 001 CONTRACT KC 1471 INPage 1
ORIGAL
THIS AMENDMENT, entered into between the Alliance for Aging, Inc., hereinaftF ey UtrL
to as the "Alliance", and Monroe County Board of Commissioners. X FEr" c
The purpose of this amendment is to amend the contract language regardin- ic ment
Vill. This contract is hereby amended to read one -tenth instead of one -twelfth of advance
reconciliation starting with report # 6. See Attached.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
[4-
NAME:' VSYLVIA WJRPHY
TITLE: MAYOR
ALLIANCE FOR AGING, INC.1
;�eIGNED BY:
NAME: Max LB.Roth7l,, JD,
President & CEO
TITLE:
10/17/2014 DATE: Id
• 7�Wzmrl 71PT-TJ 7.035M
Report Number Based OM
1 July Advance*
2 August Advance*
3 July Expenditure Report
4 August Expenditure Report
5 September Expenditure Report +1/10 advance reconciliation
6 October Expenditure Report +1/10 advance reconciliation
7 November Expenditure Report +1/10 advance reconciliation
8 December Expenditure Report +1/10 advance reconciliation
9 January Expenditure Report +1/10 advance reconciliation
10 February Expenditure Report +1/10 advance reconciliation
11 March Expenditure Report +1/10 advance reconciliation
12 April Expenditure Report +1/10 advance reconciliation
13 May Expenditure Report +1/10 advance reconciliation
14 June Expenditure Report +1/10 advance reconciliation
15 Final Expenditure and closeout
Legend: * Advance on projected cash need.
V, lfii��M
0000717
this Date
July 1
July 1
August 15
September 15
October 15
�zT-t5-
December 15
January 15
February 15
March 15
April 15
May 15
June15
July 15
July 15