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Item J5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 6, 2015 Division: Monroe County Clerk Bulk Item: Yes X No Department: Fixed Asset Surplus Staff Contact /Phone #: C. Bradford 3457 AGENDA ITEM WORDING: Approval to remove surpluss equipment from inventory and transfer assets from TDC Audit to Clerk of Courts ITEM BACKGROUND: See attached PREVIOUS RELEVANT BOCC ACTION: Monthly approval of Warrants CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: REVENUE PRODUCING: Yes _ No APPROVED BY: County Atty DIVISION DIRECTOR APPROVAL: SOURCE OF FUNDS: AMOUNT PER MONTH Year OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: Revised 7/09 AGENDA ITEM # To: Charles Bradford Property Manager MONROE COUNTY INVENTORY DELETION REQUEST From: _Clerk's Finance Department Date: 1 7,-- (y ( !t Monroe County I.D. Number Serial Number Asset Description Date Purchased Origilual Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS x__ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: Broken beyond repair by company PREPARED BY: t DATE: Signature Printed Name DIVISION DIRECTOR APPROVAL: ignature '_E,m(ja_ L OMB FORM RFVISFD 03/I2 Printed Name SUNGARD PENTAMATION - FIXED ASSETS DATE: 12/10/14 TIME: 11:55:51 SELECTION CRITERIA: assets.tagno=12496' ASSET ID DESCRIPTIVE INFORMATION 2496 DELL LATITUDE D600 -000 MFR DELL MODEL LATITUDE D600 SIN BXPH931 INVENTORY DATE O1/02/14 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE 09/30/06 CUSTODIAN 02 REMARKS/LIC # OLD ID # 0211-042 PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 001 CAPITAL ASSET Y CLS M VENDOR DELL MARKETING CAT 504 PO 33447 UNITS 1 LOC LK-W15 CHECK 90977 UN CST 1721.78 FUND TYPE G ACQUIRE 08/11/03 COST 1721.78 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION KW INTERNAL AUDIT TRF FROM/TO FR 02110 TO 05134 DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST 1,721.78 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 1,721.78 SALE AMOUNT .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP 1721.78 REM BOOK BASIS .00 DEP BASIS 1721.78 LAST POSTING DATE 09/30/07 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 MONROE COUNTY INVENTORY DELETION REQUEST To: -P) ` 9j i'(_ v—j From:TW11Q, &Jl(ys, Ma-n�J Date: } Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS —,x __ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: a�5. 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PREPARED BY: Signature Yja,/ LvSE rl--j_d Al DATE: 1�- I a - I q inte ame DIVISION DIRECTOR APPROVAL: Signature LIJ�S OMB FORM REVISED 03112 Printed Name SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 09:00:47 SELECTION CRITERIA: assets.tagno='4821' ASSET ID DESCRIPTIVE INFORMATION 4821 DELL LATITUDE C840 -000 MFR DELL MODEL LATITUDE C840 SIN COTY821 INVENTORY DATE 07/03/12 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE 09/30/06 CUSTODIAN 02 REMARKS/LIC # OLD ID # 0211-041 DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 001 CAPITAL ASSET Y CLS M VENDOR DELL COMPUTERS CAT 504 PO 33170 UNITS 1 LOC LK-W15 CHECK 79447 UN CST 1953.00 FUND TYPE G ACQUIRE 02/05/03 COST 1953.00 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION KW INTERNAL AUDIT TRF FROM/TO FR 02110 TO 05134 COST 1,953.00 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 1,953.00 SALE AMOUNT .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP 1953.00 REM BOOK BASIS .00 DEP BASIS 1953.00 LAST POSTING DATE 09/30/07 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 MONROE COUNTY INVENTORY DELETION REQUEST To: u V yltss o raXo yj From:,To- IUC \,Sd I-eys Date: Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS _ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: PREPARED BY: % j�Signature 1j7a, L ► ��.� �Q �S Printed Name �m r. DIVISION DIRECTOR APPROVAL: LA /ff-0 L(Lc�a � �0 Jn Signature rnda L,,�LI)C- t OMB FORM REVISED 03112 Printed Name SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 09:01:32 SELECTION CRITERIA: assets.tagno=15423' ASSET ID DESCRIPTIVE INFORMATION 5423 DELL PRECISION 380 -000 MFR DELL MODEL PRECISION 380 SIN 3VSWH91 INVENTORY DATE O1/29/14 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET Y CLS M VENDOR DELL MARKETING CAT 504 PO 34287 UNITS 1 LOC LK-W15 CHECK 100545 UN CST 1844.55 FUND TYPE G ACQUIRE 02/16/06 COST 1844.55 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION KW INTERNAL AUDIT/BERT TRF FROM/TO 1,844.55 .00 .00 1,844.55 .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP 1844.55 REM BOOK BASIS .00 DEP BASIS 1844.55 LAST POSTING DATE 09/30/11 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 09:01:54 SELECTION CRITERIA: assets.tagno=15424' ASSET ID DESCRIPTIVE INFORMATION 5424 DELL PRECISION 380 -000 MFR DELL MODEL PRECISION 380 SIN 2VSWH91 INVENTORY DATE O1/29/14 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET Y CLS M VENDOR DELL MARKETING CAT 504 PO 34287 UNITS 1 LOC LK-W15 CHECK 100545 UN CST 1844.55 FUND TYPE G ACQUIRE 02/16/06 COST 1844.55 DPT 05133 INS CO GRT INS VAL 0.00 LOCATION KW INTERNAL AUDIT/MARK TRF FROM/TO 1,844.55 .00 .00 1,844.55 .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP 1844.55 REM BOOK BASIS .00 DEP BASIS 1844.55 LAST POSTING DATE 09/30/11 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 09:02:14 SELECTION CRITERIA: assets.tagno=15425' ASSET ID DESCRIPTIVE INFORMATION 5425 DELL PRECISION 380 -000 MFR DELL MODEL PRECISION 380 SIN HTSWH91 INVENTORY DATE O1/29/14 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET Y CLS M VENDOR DELL MARKETING CAT 504 PO 34287 UNITS 1 LOC LK-W15 CHECK 100545 UN CST 1844.55 FUND TYPE G ACQUIRE 02/16/06 COST 1844.55 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION KW INTERNAL AUDIT/PAM TRF FROM/TO 1,844.55 .00 .00 1,844.55 .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP 1844.55 REM BOOK BASIS .00 DEP BASIS 1844.55 LAST POSTING DATE 09/30/11 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 MONROE COUNTY FIXED ASSET TRANSFER FORM TO: Charles Bradford, Property Manager Finance Dept., Stop #8 FROM: �Jlffljj & I, I k7 [)� -Trot r)oj A uJ 4 ASSET I.D. NUMBER & DESCRIPTION SERIAL NUMBER �Q1 ie-) Crib LOCATION FROM: LOCATION TO: r' rn' OWNERSHIP CHANGE: YES XXXX NO DATE: , 1 SURRENDERING DEPARTMENT: Print name: RECEIVING DEPARTMENT: Print name: VA(,Gjks,-7_- OMB FORM REVISED 4/01 SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 09:02:38 SELECTION CRITERIA: assets.tagno=17446' ASSET ID DESCRIPTIVE INFORMATION 7446 FILE CABINET -000 MFR HON MODEL 5D LATERAL FILE SIN N/A INVENTORY DATE 11/05/12 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET Y CLS M VENDOR STAPLES, INC CAT 502 PO 00035854 UNITS 1 LOC LK-W15 CHECK 115737 UN CST 1086.00 FUND TYPE G ACQUIRE 09/22/12 COST 1086.00 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION FINANCE CONF ROOM TRF FROM/TO 1,086.00 .00 .00 217.20 .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE 5 DEP Y POST DP Y DEP METH SL SALVAGE VALU .00 ACCUM DEP 217.20 REM BOOK BASIS 868.80 DEP BASIS 1086.00 LAST POSTING DATE 09/30/13 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 MONROE COUNTY FIXED ASSET TRANSFER FORM TO: Charles Bradford, Property Manager FROM: i� �aa,� -� l s Finance Dept., Stop #8 -D 1 D -�- �-be-r c� 11-16j 4 ASSET I.D. NUMBER & DESCRIPTION SERIAL NUMBER y5 n /n _� r I L Cab` e LOCATION FROM: LOCATION TO: OWNERSHIP CHANGE: YES XXXX NO DATE: W Ij )()// I q SURRENDERING DEPARTMENT: 7RW(21(2,'�� 11 Print name: RECEIVING DEPARTMENT: Print name: OMB FORM REVISED 4rr01 SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 09:03:03 SELECTION CRITERIA: assets.tagno=17445' ASSET ID DESCRIPTIVE INFORMATION 7445 FILE CABINET -000 MFR HON MODEL 5D LATERAL FILE SIN N/A INVENTORY DATE O1/02/14 CONDITION GOOD STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET Y CLS M VENDOR STAPLES, INC CAT 502 PO 00035854 UNITS 1 LOC LK-W15 CHECK 115737 UN CST 1086.00 FUND TYPE G ACQUIRE 09/22/12 COST 1086.00 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION INTERNAL AUDIT OFFICE TRF FROM/TO 1,086.00 .00 .00 217.20 .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE 5 DEP Y POST DP Y DEP METH SL SALVAGE VALU .00 ACCUM DEP 217.20 REM BOOK BASIS 868.80 DEP BASIS 1086.00 LAST POSTING DATE 09/30/13 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 IVA MONROE COUNTY FIXED ASSET TRANSFER FORM TO: Charles Bradford, Property Manager FROM: Mlona? C k T Finance Dept., Stop #8 ASSET I.D. NiJNI UR & DESCRIP'1`It N _ SERIAL NUMBER HT r �53a� �P LES S Ld& - LOCATION FROM: LOCATION TO: 4- cx)�tv*\/ .CAex-Kn-�+V�L,C-JCC r a ay Lelle4or OWNERSHIP CHANGE: YES XXXX NO DATE: SURRENDERING DEPARTMENT: RECEIVING DEPARTMENT: OMB FORM REVISED 4/01 SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 10:00:48 SELECTION CRITERIA: assets.tagno=17159' ASSET ID DESCRIPTIVE INFORMATION 7159 PROBOOK LAPTOP -000 MFR HP MODEL PROBOOK 4530S SIN CNU12948KD INVENTORY DATE 01/29/14 CONDITION STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET N CLS M VENDOR TROPICAL TECHNOLOGIES CAT 504 PO 35557 UNITS 1 LOC LK-W15 CHECK UN CST 999.00 FUND TYPE G ACQUIRE 09/02/11 COST 999.00 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION PAM SELLERS TRF FROM/TO 999.00 .00 .00 .00 .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP .00 REM BOOK BASIS 999.00 DEP BASIS 999.00 LAST POSTING DATE SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 1.00 SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 10:01:09 SELECTION CRITERIA: assets.tagno=17213' ASSET ID DESCRIPTIVE INFORMATION 7213 HP PROBOOK LAPTOP -000 MFR HP MODEL PROBOOK 4530S SIN CNU1291SB3 INVENTORY DATE O1/02/14 CONDITION STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET N CLS M VENDOR TROPICAL TECHNOLOGIES CAT 504 PO 35576 UNITS 1 LOC LK-W15 CHECK UN CST 999.00 FUND TYPE G ACQUIRE 09/02/11 COST 999.00 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION MIKE STANICK TRF FROM/TO REPORT TOTAL 1 RECORDS SELECTED COST 999.00 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION .00 SALE AMOUNT .00 ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP .00 REM BOOK BASIS 999.00 DEP BASIS 999.00 LAST POSTING DATE SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 1.00 SUNGARD PENTAMATION - FIXED ASSETS DATE: 01/05/15 TIME: 10:01:28 SELECTION CRITERIA: assets.tagno=17226' ASSET ID DESCRIPTIVE INFORMATION 7226 SCANSNP SCANNER -000 MFR FUJITSU MODEL S1300 SIN 701325 INVENTORY DATE 07/02/12 CONDITION STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 02 REMARKS/LIC # OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT PAGE NUMBER: 1 MONROE COUNTY BOCC REPOR110 FIXED ASSETS LISTING SORTED BY assets.tagno,assets.improvement_num ACQUISITION INFORMATION FUNDING 009 CAPITAL ASSET N CLS M VENDOR CDW CAT 504 PO 35577 UNITS 1 LOC LK-W15 CHECK UN CST 340.24 FUND TYPE G ACQUIRE 09/02/11 COST 340.24 DPT 05134 INS CO GRT INS VAL 0.00 LOCATION MIKE TRF FROM/TO ACTIVITY DEP ORGN 5130 FINANCIAL AND ADMINISTRATIVE 89500 340.24 .00 .00 .00 .00 DEPRECIATION INFORMATION EST LIFE DEP LIFE DEP N POST DP N DEP METH SALVAGE VALU .00 ACCUM DEP .00 REM BOOK BASIS 340.24 DEP BASIS 340.24 LAST POSTING DATE SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 1.00