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Item K1
MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: January 6, 2015 SUBJECT: County Divisions' Monthly Activity Report for November& December, 2014 MONTHLY ACTIVITY REPORT - NOVEMBER & DECEMBER, 2014 AIRPORTS • Attended Ad Hoc noise meeting for the Key West International Airport, we discussed the upcoming Noise Insulation Program associated with the Noise Compatibility Program that is currently under review by the FAA for approval. We also discussed performing a RFQ (which was approved in December BOCC) for a consultant to administer the NIP for future phases. • Interviewed Thomas Henderson for the position of Assistant Director of Airports position. TJ was subsequently offed the position which he accepted. TJ will be starting in January • Meet with Orlando Airport District Office (FAA) to discuss funding issues at Marathon Airport, the FAA agreed to fund phase one of a Master Plan study and also fund the completion of the Environmental Assessment for the non-standard Rwy-Twy separation issued. The FAA submitted the Modification of Standards and we have implemented the associated airport operational plan at MTH. • Attended the EAA chapter 1541 meeting at the Marathon airport and briefed the group on current issues/updates. • Attended a Holiday TDC luncheon with Peter Horton. • Conducted monthly airline and car rental meetings at EYW. EMPLOYEE SERVICES L WEBSITE UPDATES (other than normal position vacancy updates, etc.): Revised Teamsters agreement added IL TURNOVER NUMBERS: Monthly Turnover: 1.76% Turnover for the year: 16.86% Resianations:3 1 Terminations:l I Retired:5 1 Deceased:0 Lavoffs:0 I III. Met with Clerk Auditors. Cash handling procedures HUMAN RESOURCES • IAFF Negotiation Meeting — 1 • Pre -determination hearing - 0 • Conference Call with ADAAG — Timeline • Meeting with ADP on HRIS • Employee Grievance Council meetings — 0 • Personnel Policies Board meeting — 0 • SHRM National Leadership Summitt in Washington, DC attendee • Completed data input of all approximately 500 annual merit increase PAFs in HR database • Met with employee — complaint on evaluation • Meeting with Administrator on Personnel Policy Board recommendation on changing promotional opportunity form. • Nominations being accepted for the Employee Grievance Council. BENEFITS • Open enrollment meetings held in all three locations, middle, lower & upper keys. Approximately 75 attended in person. Meetings were livestreamed and recorded for those who could not attend. (Note: during open enrollment, staff (of three) handled at least 50+ phone calls daily in addition to emails and walk-ins • Medical insurance values provided for 2014 to all payroll offices (W-2) • Revised Imputed Income rates provided to all payroll offices • Implemented Supplemental Life Insurance during open enrollment (payroll deduction required) • Benefit meetings held with HR/Payroll offices to go over benefit form changes and new benefit policies/procedures • Phone conferences with Consultants, GBS & Adams, on developing Dental RFP • Transitional Reinsurance Fee application completed and submitted for payment (PPACA) "With all employees having to complete enrollment paperwork this year, staff had to ensure that everyone completed the required paperwork or that employee would be dropped from the Plan. Staff tracked down enrollment forms from the Sheriff's office until the week of December 191' (open enrollment ended 11/24). Estimated 40% of enrollment forms were incorrect or lacked information which had to be followed up on by staff. 62 of the total employee enrollment forms needed no action. 1447 lines of data were submitted to payroll departments (some lines with up to three changes —start deductions/stop deductions/or changes). 1100 lines of data will be on the January census just to capture the open enrollment information (this information is used for the monthly billing). WORKERS COMPENSATION Working on gathering information to improve WC billing procedures Revising job classifications for annual SI-5 report SAFETY/RISK • Risk Manager meeting with Ace USA Company. Performed Liability risk control & night time airfield assessement at both airports. • Inspections: Higgs Beach, Astro City playground, Big Coppitt Firemen's Park, W. Harvey Park. Corrective actions submitted electronically. • Respirator Fit testing/training: Public Works — Key Largo & Card Sound Toll • Continuing to monitor SI Fire Station mold/moisture issue and coordinate with Engineering. • CPR/First Aid Training: None BUDGET & FINANCE OMB • Worked on Budget in Brief • Published Ad for 403 Budget Amendment • Posted Resolutions from 12/10/14 Meeting and Sent to County Attorney • Finished 2015 Adopted Budget Book • Reviewed an invoice for our shared property with the City of Key West for Bahama Village and Caroline Street • Helped other departments with Govmax issues and updating budget information • Processed invoices for the Sheriff • Assisted with the Grant Agenda Items and Contracts for January Meeting • Made resolutions for January BOCC Meeting: 15 total • Contracts reviewed: 26 • Budget transfers: 65 • PAF's reviewed: 37 • Analyzed, Prepared and Finalized the Formal Budget Book • Updated Capital Projects Schedules • Reviewed Preliminary Cost Allocation from KPMG • Reviewed 3 Months of Group Insurance • Updated Revenue, Expense and Fund Balance Schedules • Corresponded with Finance Regarding Setting up Cost Centers/Projects • Processed Various Billings/Invoices, including: Monroe County Sheriff, Postage, Rent, SUNCOM, and Travel Reimbursements Grants Administration • Submitted revised applications from non -profits for Byrne JAG funding and RSAT funding, at FDLE's request, in SIMON. • Participated in a Conference Call with FDLE regarding JAG Funding • Submitted a Grant Adjustment to FDLE for the Women's JIP Program • Researched and submitted additional information requested by Florida DEM, Florida PA. • Continued to review HSO Annual Performance Reports. 3 • Submitted required Monthly Activity Report to FDOT on Airport grants. • Analyzed, reviewed and recalculated FYI Airport Rates and Charges. • Facilitated in the review and application process for the Staff Accountant position. • Met with and provided training to the Clerk's Assistant Finance Director on the FinancePlus system administration, general ledger account structures and maintaining the system integrity of the accounting software. • Participated in the Airport Master Plan scoping meeting. • Participated in the Monthly Airline meeting. • Participated in the EYW CPB Phasing and Funding meeting. • Reviewed Cash Sheets as a part of the KWIA Cash Management process. • Attended a presentation by vendors for a software system to provide transparency in governmental budgeting and other governmental operations. • Attended weekly Airport Management meetings. • Compiled and provided requested information to consultants and others regarding Airport operations. • Attended the BOCC meeting. • Reviewed FDOT reimbursement request and had staff submit. • Reviewed and approved Airport operations Requests to Purchase documents. • Reviewed and approved Airport operations invoices. • Updated internal schedules with November Airport activity data. Purchasing • Number of PO's Reviewed and Signed — 270 • Number of PO's Processed- 270 (same as above) • Number of PO's Voided- 8 • Office Depot Orders reviewed and released- 87 • Business Cards Orders- 2 • Amazon Orders — 1 • Pcard Ordered and Issued-1 • Pricing Requests made- 0 • New vendor registration-2 • Newspaper (competitive solicitation ad) invoices Processed- 3 • PO Requests Entered for Dept- 2 • Pieces of US Mail Processed- 666 • Contracts Reviewed — 29 • Create Office Depot Endusers-0 • Processed November 2014 Pcard billing statement & submitted to Finance 12/8/14. • Bid public records requests/processed- 3 • Conduct bid openings and tabulate results for: 1. In -Home Services due 12/2/14 - 1 respondent 2. Disaster Response & Recovery due 12/3/14 - 5 respondents 3. Grouper lane, Key Largo Drainage Imp. due 12/4/14 - 1 respondent 4. Paint-MCDC Monroe County Detention Ctr. due 12/11/14- 2 respondents 5. Maintenance of MC Ambulances due 12/16/14- 1 respondent 4 6. Conference Planning Svcs for the Climate Change Summit due 12/17/14- 1 respondent • Bid Specifications uploaded on Demandstar - 2 • Bid Addendums uploaded on Demandstar - 7 • Processed Buccaneer Courier December 2014 billing. • Prepare RFP packet for the Courier Services. • Provide training and guidance to the newly hired Purchasing Asst. COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 10/21/2014-11/20/2014: • C-1 Congregate Meals totaled 1345 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C-2 Home Delivered Meals Hots totaled 154 units, and Home Delivered Meals Frozen totaled 2955units. We continue to receive a large number of referrals for Home Delivered Meals. In -Home Services (Information in this section is for the period 10/21/2014-11/20/2014): • III-B Chore: 0 units this period, 91.50 units year-to-date, 10.45% achieved. • III-B Screening and Assessment: 0 units this period, 5.25 units year-to-date, 0% achieved. • III-B Homemaking/Personal Care: 0 units this period, 370.05 units year-to-date, 30% achieved. • III-E Screening and Assessment: 0 units this period, 17.25 units year to date, 0% achieved. • III-E Chore: 0 units this period,10 units year-to-date, 18% achieved. • III-E In -Home Respite: 300 units this period, 988.50 units year-to-date, 13.12% year - to -date -achieved. • III-E Facility Respite: 352 units this period, 3101 units year to date, 10.3% year-to- date achieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for NOVEMBER 2014: • Case Management: 2.5 units for the month were produced; 43.5 units year-to- date. • Homemaking: 82 units for the month were produced; 628.50 units year -to date. • Home -Delivered Meals: 90 meals for the month were provided; 495 meals year- to-date. • Personal Care: 40 units for the monthly were produced; 234 units year-to-date. Overall Program Achievement was 52.27% achieved, 2.27% underachieved. CCE (Community Care for the Elderly) for the period 10/21/2014-11/30/2014: • Case Management: 47.75 units for the period and 166.25 units year-to-date. 7.57% achieved year-to-date. We are currently 100% achieved • Case Aide: 24.25 unit achieved and 110.75 unit year-to-date, 0 % achieved year- to-date. 5 • Companionship: 24.25 units achieved and 110.75 units year-to-date, 2.19% achieved year-to-date. • Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year- to-date. • Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to- date. • Chore: 5 units achieved and 43 units year-to-date, 100% achieved year-to-date. • Homemaking:489 units for the period and 2342 units year-to-date 34.34% achieved year-to-date. There are 156 clients on the waiting list. • Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0% achieved year-to-date. • Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year- to-date. • Personal Care: 395.75 units for the period and 1560.25 units year-to-date. 24.56% achieved year-to-date. There are 49 clients on the waiting list. • Respite: 8 units for the period and 187.75 units year-to-date. 18.58% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 33.33% achievement. We are -3.78% underachieved ADI (Alzheimer's Disease Initiative) for the period 10/21/14-11/20/14: 203.75 units were produced in the period and 774.75 units year to date. 7.25% achieved. HCE (Home Care for the Elderly Program) for the period 11/16/14-12/15/2014: 14 billable units this period, 107 billable units year-to-date at the beginning of the contract year, .89% achieved. Monroe County Transit Department Activity for November & December 2014 • One-way trips provided: 3,632 • Unduplicated clients served: 298 • Special Needs Clients registered: 625 Deposited Revenue: $4,667.40 Periods Expenditures: $71,104.26 Percentage Spent Fiscal YTD: 12.75% Community Support: Incoming calls, provision of information and referrals 879 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 294 New Welfare cases receiving service 70 Info & Written Referrals 525 Low Income Crisis Assistance cases — 68 $15,429.74 Low Income Home Energy Assistance cases- 8 $ 2,559.95 Home and field visits 62 rr. Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 521 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. Prescriptions 6 $ 733.91 Welfare Shelter 9 $ 3,365.00 ESG 32 $27,782.00 In Home Service Cases 122 BAYSHORE MANOR Bayshore Manor's current census is 15 residents. The current census is three private pay, eleven subsidized and one short term resident. Bayshore Manor provided 504.50 hrs. of OA3E respite care and 131 hours of CCE care this month. Bayshore Manor has seven OA3E clients and one CCE client. There are two clients on the waiting list. November 2014 December 2014 Revenue $30,144.58 $33,270.58 Expenditures $21,840.97 $46,482.26 Percentage of the budget spent year to date 7.44 14.40 Total November/December 2014 Revenue $63,415.16 Expenditures $68,322.73 Percentage of the budget spent year to date 21.84 LIBRARY • Library usage figures continue to reflect that the increase in offerings of services through technology is widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in November, 2014, totaled 23,382, giving continuing evidence of the popularity of our onsite services. Additionally, e-book circulation climbed to an increase of 49% above the same month of last year, with 1,624 eBooks checked out by Monroe County Library cardholders New Library cards brought 240 new patrons added to the roll, giving us a total of 41,386 Library cardholders, a significant portion of the County population. Reference questions handled by staff via email, text, chat, phone, in -person visits and through social media, totaled 11,120, an increase of 10% over the figure from a year ago. The increase in the use of electronics for these communications presents another example of the still growing popularity of e-reference as well as onsite information resources. • The public access PC and wireless sessions recorded as provided to the public for the month remain consistently high, at 9,122; staff attribute this high usage to the lower cost and proliferation of portable devices, along with the increased bandwidth available to library patrons. Smartphones and other smaller devices are also being used to connect to the public wi-fi unobserved, driving the actual customer number even higher. Library staff have noticed steep increases in library users requiring assistance with e-government websites, such as food stamps and unemployment, as well as job seekers and housing hunters. • These consistently high numbers are expected to grow still more as the winter season of snowbirds and tourists picks up in the coming months. EXTENSION SERVICES • Number of services provided: 170 phone calls, 20 office visits, 11 visits to clients, 16 learning events with 243 participants, 6 media submissions, and 534 publications distributed. Total Budget for FY 14/15: $225,012.00; Year to Date Expenditures and Encumbrances: $108,691.84; Remaining Balance: $116,320.16; Percentage of budget spent and/or encumbered year-to-date: 48%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Attended the final sea level rise meeting that was held in Key Largo with 52 people attending. The results of the modeling effort and cost -benefits of the adaptation strategies were examined. The two adaptation strategies, rolling easements and storm barrier construction, had less than a 1:1 cost -benefit ratio. The elevation of structures and flood proofing has a large cost -to -benefit ratio of 1:8 and would likely allow the community to be more resilient for many years into the future. • Attended the Monroe County Climate Change Advisory Committee meeting which included development of recommendations for the BOCC regarding the environmental use of gasification to dispose of yard (or other) waste. The committee kicked off its Climate Change Speaker Series which is educational outreach for residents and agencies. The first speaker was Chris Bergh from The Nature Conservancy discussing an online tool to evaluate risk and resilience related to sea level rise. • Held a planning meeting for the Sustainable FloridianssM Class that will run from January 29 - March 5. This is a cooperative effort between Extension and the City of Key West. The Environmental Horticulture Agent accomplished the following activities: • Accomplished an alternative transportation education tour from Key Largo to Key West with Stephen Szucs, founder of "Sustainable Joes" (www.sustainablejoes.com). Traveling via a solar and pedal powered trike known as an ELF, Stephen will couch surf the world in an effort to create the world's largest sustainability network and make sustainability easy. His journey ended on Saturday, December 20 at the Southernmost Point in Key West. • Held seven Regional Plant Clinics with 12 Master Gardeners assisting 52 clients with their plant and/or insect problems. 8 • Completed the annual OF Report of Accomplishment for 2014, Plan of Work for 2015, and the Monroe County Environmental Horticulture Strategic Plan Report. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Continued to develop the curriculum and presentations for the Florida Keys Water Watch program and anticipates having the first workshops in February 2015. • Attended the Pulley Ridge Connectivity Project meeting at the Rosenstiel School of Atmospheric Science in Miami to learn more about the five-year research project at the ridge near the Dry Tortugas and to meet principle investigators from the University of Miami Cooperative Institute for Marine and Atmospheric Studies. • Met with the new Long Key State Park ranger specialist about using the park for upcoming Florida Master Naturalist courses and to assist with the design of interpretive exhibits and tours for the nature trails and native garden. EMERGENCY SERVICES FIRE RESCUE • Continued evaluation of the Sugarloaf Firestation for career firefighters to be housed. • Ongoing search on new site for the Summerland/Cudjoe Firestation. • Continued collective bargaining with IAFF Local 3909 to finalize a contract. • Big Pine Volunteer Fire Department, Inc. Board of Directors voted, and the general membership agreed to turn control of the corporation over to Monroe County Fire Rescue effective January 1, 2015. EMERGENCY MANAGEMENT • Attended regional DOH meeting to discuss a regional communicable disease response plan; participated, in conjunction with Miami -Dade, FPL and the Florida Division of Emergency Management, in a Turkey Point Nuclear Power Plant communication drill. • Obtained Board approval to contract RC Quinn Consulting, Inc. to provide consulting services to update and review the 2015 Local Mitigation Strategy Plan. • Participated at the FPL Turkey Point Nuclear Power Plant tabletop workshop in preparation for the 2015 Hostile Action Based (HAB) FEMA evaluated exercise. • Hosted and participated in a State implementation of Weather Towers placements on US 1 meeting. Participants included personnel from the FDOT, KW Weather Station, Sheriff s Office Communications and our office. • Completed the update and revision of the 2015 Monroe County Emergency Management Radiological Emergency Preparedness Plan. • Held the first 2015 LMS Review and Update Administrative kick-off meeting. Discussed timelines and upcoming milestones leading to delivery of draft document to FDEM before June 5, 2015. Options to complete HAZUS risk assessment were identified and the first LMS Working Group meeting venue and date was selected. EMS/TRAUMA STAR • Trauma Star flew 26 November flights and 43 December flights to mainland hospitals for definitive care. • Attended Ebola preparation and coordination meetings. • Trained and assigned two (2) new Flight Medics for duty on Trauma Star. • Continued with coordination of new Paramedic Class with Barry University. • Continued with field training of Paramedics on quality assurance/billing issues of ePCR reports. • Completed review and drafting of Medical Protocols; new Protocols completed and in effect. • Two (2) new ALS Rescues placed in service. • New medical supply layout of rescues completed. • Bariatric patient equipment placed in service at Cudjoe/Summerland Station 11. • Revised Trauma Alert Criteria and Forms completed. • Conducted 12 lead advanced EKG course; eight (8) MCFR paramedics successfully completed course. • Three (3) MCFR paramedics completed an Air Medical Crew Core Curriculum Course. KWIA • Hosted Wildlife Hazard Management Class for ARFF and Operations personnel at the Harvey Government Center. • Completed training ARFF personnel on new foam testing procedure. FIRE MARSHAL • Attended Annual Fire and Life Safety Conference in Ft. Myers presented by the Florida Fire Marshal's and Inspector's association for updates on new code cycle. • Completed inspections on two major multimillion dollar projects at Ocean Reef. • Prepared for new version of Fire Prevention Code, which went into effect December 31, 2014. • Attended training class on `Inspection Techniques for Fire Inspectors.' • Issued Press Release re: Big Pine Key Volunteer Fire Department. FIRE ACADEMY • Evaluated and distributed a `Scope of Services' to fire -service instructors for future training classes. • Announced Fire Officer I classes for 2015 (45 hours each): Building Construction — 13 Students, Firefighting Tactics I — 12 Students, Course Delivery — 12 Students, and Company Officer — 13 Students. • Delivered and increased in-service facility fire training to career firefighters, while minimizing overtime costs. • Developed an incumbent fire officer training program, to expand leadership qualities and supervisor effectiveness. • Instituted a 2015 monthly training schedule for ongoing training. • Finalized drawings for Academy construction, and submitted to Marathon Building Department for permitting. PUBLIC WORKS PUBLIC WORKS MONTHLY REPORT 10 NOVEMBER/DECEMBER 2014 CORRECTION FACILITIES: Monroe County Detention Center - Stock Island Percentage of customer requested work orders completed within 3 days with KPI 94.8 % of 117 Customer requested work orders were completed within 3 days during November, 2014 - KPI = % x requested x .01- "''''" %Cormpleted KPII 2 per. Mov. Avg. (%Coimpl�eted) -2 per. IMov. Avg. (KPI) For the period February 2012 through November 2014: Total kilowatt-hour Savings = 1,946,308 Total CO2 Reduction = 1,342 Metric Tons = CO2 Emissions from 151,016 gallons of gasoline consumed Total Energy Dollar Savings = $206,815 Note: MagLev Chiller was out of service for part of 14Mar FACILITIES MAINTENANCE/PARKS & BEACHES: UPPER KEYS: Nelson Government Center: • Provided assistance with eleven (11) events which required (28) hours of employee overtime 11 • Assisted Health Department painting, reinstalling cubical partition walls, and running cables • Installed new emergency lights on second floor • Repaired handrail on observation deck • Restriped parking spaces • Repaired exterior door and door at the bridge • Contractor furnished and installed step lighting in the auditorium • Contractor Mangrove BOB'S extended pad for emergency generator. PK Courthouse: • Used pressure washer to clean Courtroom A & B sidewalks • Repaired compressor in Courtroom A • Contractor furnished and installed a new tank heater for the elevator • Repaired A/C • Repaired a leak in the roof in the main courtroom • Contractor repaired A/C unit on second floor • Contractor changed combination locks for two doors • Contractor repaired the elevator which was malfunctioning again Islamorada Library: • Repaired A/C • Contractor Nationwide Plumbing pumped out septic tank and cleared main sewer line Ellis Building: Contractor repaired water leak (under warranty) AARP Senior Center • Repaired A/C thermostat • Finished repairing plumbing leak on a wall • Painted walls • Stripped and waxed floors PK Carpenter Shop: Repaired A/C PK Garage Replaced batteries in emergency lights Key Largo Library: Replaced mail box padlock Tavernier Fire Dept.: Contractor repaired the kitchen floor drain which was backing up Old Tavernier Health Bldg.: Installed two security door locks. KL. 905 Tower: Assisted with removal of radio racks and cabinet Magnolia Property: Installed temporary water line for equipment cleanup PARKS & BEACHES: Rowell's Property: Repaired electrical issues and secured building 12 Key Largo Park: • Contractor installed new A/C at the concession stand • Installed hardware for water hose and hose bib and repaired broken pipe • Replaced a broken shower head • Repaired A/C unit at Key Largo Duplex • Cut drywall around columns for inspection at Key Largo Duplex Harry Harris Park: • Repaired baseball field and fence • Installed (1) baseball scoreboard with (1) score link • Repaired sprinkler system • Updated all toilet paper dispensers • Painted (10) BBQ's and (2) tables • Repaired right field light tower Friendship Park: Repaired sprinkler system and installed new pressure valve Old Settler's Park: Installed ten (10) benches and four (4) tables (funded by the TDC) Sunset Park - Painted two (2) BBQ's and two (2) tables LOWER KEYS FACILITIES: • Completed concrete repairs to three storm water catch basins on Garrison Bight Causeway and three on Flagler Ave. • Performed concrete repairs at ADA ramp and office ceiling at Big Pine Key AARP building • Completed warranty replacement of one mini -split a/c unit at the E Martello Towers • Painted Bayshore Manor grab bars, BPK picnic tables and Deputy house deck railing, Gato Building Extension offices and entrance ramp • Performed FKAA required backflow testing at the Monroe County Detention Center • Installed new floor the at the HGC Tax collector employee restrooms • Rebuilt a 2nd floor zone air conditioning system VAV • Conducted preliminary site visits and meetings with Fire Dept. staff on the addition of a Breathing Air Compressor System • Drafted drawings and permit applications for the installation of a 7'-0 x 12'-0 storage building on a concrete slab for the K. W. Library • Upgrade of the BPK Fire Station exhaust removal system completed FLEET MANAGEMENT: • Three garages combined provided preventative maintenance and completed approximately 100 unit inspections • Three garages combined opened and/or completed approximately 225 work orders • Three garages combined processed and/or distributed approximately 9,641 gallons of unleaded gasoline and 4,776 gallons of traditional diesel fuel • Received two (2) checks for sale of used motor oil totaling $363.75 • Garage staff completed monthly safety refresher training (confined spaces) 13 • Ordered one new sweeper truck for Lower Keys Road Department • Prepped and placed in service two new brush chippers and one new zero -turn mower in service for Upper Keys Public Works • Ordered new chipper truck for Upper Keys Public Works and a new Ford Explorer for Airport Director • Processed approximately 208 parts/supply accounts payable invoices ROAD DEPARTMENT: LOWER KEYS: • Chip/Brush-30 miles • Rights of way mowed-25 miles • Weed Eating-5 miles • Cold Patch Pot Holes-.50 ton • Road Sweeping-10 miles • Mulch Deliveries - 12 with a total of 42 tons of mulch savings of $5,187.00 in dump fees • Sign Technician-17 locates/ 22 signs/ 11 post Roads Support Trim and chip vegetation at Harvey Government Center Parking Lot Sims Support • Replace Stop Signs at Marathon Government Center • Assemble New Signage at Marathon Government Center • Replace Signs at Marathon Detention Center UPPER KEYS: • Buzz Bar/Chipper Operation —November 17.10 miles/December 13.8 miles • Miles of ROW Mowed —November 21.13 miles/December 69.2 miles • Trench Drains —November 70 ft. (24 tons of 44 and 6 tons of 457 rock )/December 265 ft. (48 tons of material) • Sweeping Operation —November 34 Subdivisions/December 22 miles of roads (all of C905 to Ocean Reef and back) • Weed Eating Operation — November entire Island of Duck Key/December all of Conch Key • Sign Department —November 73 new signs/15 posts/18 locates/December 36 signs/9 delineators/ 1llocates • Shoulder Work -2,546 ft. and 28 tons on material (December) • Transport fill to Rockland Key Property in November--7 Loads/126 tons • Trash Pick Up--13 bags • Tree Work — November: Cut up and dispose of fallen tree at empty lot across from Key Largo Park; remove large palm tree in r-o-w at Cross Key Waterways, and cut up and remove fallen tree on Atlantic Drive; December: 6 trees and two stumps removed • Now/weed eat/clean up County owned lot next to the KL Animal Shelter in November 14 • Pot Hole Repairs in December — 8 subdivisions • Safety meeting held 12/19/2014 Special Proiects: • Buzz/chip/cut/trim all trees and overgrowth at Key Largo School • Haul and dispose of 12.2 tons of seaweed (November) and 63.7 tons of debris (December) from Harry Harris Park • Remove and chip two palm trees in December at KL Park CARD SOUND: • Buzz Bar/Chipper operation — 7 miles in December • Weed eating operation — 4 miles in December • Trash Pick Up-- 2,7401bs. in November and 2,7201bs. in December • Miles of roadway driven for trash pickup— 110 in November and 137.5 in December SOLID WASTE MANAGEMENT: Recyclin2 • Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas conducting ongoing inspections of commercial and residential recycling practice. • Staff attended The Key Largo Chamber Of Commerce December luncheon; put on a presentation on recycling and household hazardous waste for the chamber members, provided information on proper disposal of hazardous and electronic waste, stressed the potential cost savings to their businesses by implementing a recycling program, and provided informational brochures to the attendees. • Staff recorded two more interviews and informational radio spots with WOW 92.7 FM. These interviews will run on air for the morning and evening drive times. • Staff is compiling a list of commercial properties that have residential units located above businesses. These residential units pay into the yearly solid waste and recycling fund and should be provided the new 64 gallon recycling cans and service free of charge. Upon completion of inspections staff will present a list to the haulers and follow up to make sure these corrections are made. • Staff completed the yearly 8hr Hazardous Waste refresher course. This is required to keep the HazWopper certification for collection of household hazardous waste. • Staff met with the temporary opening manager for the new CVS Pharmacy located on Stock Island to discuss recycling options. CVS will be recycling cardboard and any other in-house recycling it collects thru a corporate return policy as their delivery trucks return to mainland Florida. Staff is trying to work with the larger chain corporations with similar programs on ways to retrieve these recycling numbers which are now being reported elsewhere with no recycling credits being returned to Monroe County. Staff is working on the Quarterly ReNews newsletter to be placed on the county website in January of 2015. Staff met with Vikki Gale of The Florida Keys Fishermen's Association to discuss Monroe County's continued participation and help with recycling at the annual Key West Seafood Festival. Staff will set up an informational booth and provide recycling and household hazardous waste brochures, reusable shopping bags. Staff has also made arraignments with Waste Management to provide their automated recycle robot 15 to be used in helping to educate the public about recycling in Monroe County and at this event. • Staff met with the General Managers of Publix, Winn Dixie, CVS and Walgreens in the Florida Keys and is planning to set up informational booths at each location to distribute brochures on recycling and household hazardous waste programs available in Monroe County and provide the public that stops at the booth with a free reusable shopping bag. Household Hazardous Waste and E-Waste Recyclin2/Disposal • Held six collections in the month of December and accepted material from 126 Monroe County participants • Our Hazardous and E-Waste Commercial Collection participants include A Plus Roofing, Key West (8601bs. of HHW), Monroe County IT Dept., Key West (1,180 lbs. E-waste) Waste Management, Key West (60 lb. HHW and 820 lb. E-Waste) • Collected 4801bs. of lead seal batteries for recycling by Interstate, 205 gal. of contaminated fluids was collected and recycled by EMC Oil Corp. • Mailed out three boxes of batteries to Ca112Recycle weighing 1321bs. • Monroe County staff shipped out 20,4401bs. of E-waste to the County's contractor Intercon Solutions for proper recycling • Monroe County household hazardous waste shed replacement project is complete. Both locations are up and operational serving as collection sites for Monroe County residents. Cudjoe Transfer: Long Key Transfer: 16 • Monroe County HHW department was mentioned on the State of Florida's Department of Environmental Protection webpage regarding proper battery recycling. http://www.dep.state.fl.us/waste/categ2r es/hazardous/pages/household.htm See the new graph that helps show the amount of materials handled through the Hazardous Waste program at the Monroe County facilities. Monthlyollection III III Totals� • Latex paint 1 - 55 gallon drum 600 lbs. • Oil paint 1 - 55 gallon drum 500 lbs. • Aerosol cans 1 - 55 gallon drum 150 lbs. • Crushed fluorescent bulbs 1 - 55 gallon drum 400 lbs. • CFL loose bulbs 1 - 55 gallon drum 130 lbs. 17 • HHW misc. chemicals avg. 1 lb. per participant. • EMC Oil 1 gal. of contaminated fluid equals 8.35 lbs. • Interstate and Ca112recycle weight recycled from solid waste dept. only. Monthly Collection Data Scale Latex Oil Aerosol Crushed Bulbs CFL HHW E-Waste EMC Oil Interstate Call2recycle October 6 2 1 2 1 83 6 600 1,120 0 November 3 1 1 2 0 93 8 0 0 0 December 5 3 0 0 0 126 14 205 480 132 January Fe brua ry March Apri I May June July August September October Total: 14 6 2 4 1 302 28 805 1600 132 ENGINEERING Lake Surprise Estates Roadway and Drainage Improvement Project — Staff provided comments to design consultant on 60% phase submittal; 100% submittal scheduled for end of January 2015. No Name Key Bridge Repair Project — Bridge top deck and railing repairs are 15% complete; pile jacket submittals have been approved. 18 Pigeon Key Ferry Service — Working with Pigeon Key Foundation staff to update the required scope of services for ferry service; staff preparing RFP for ferry service renewal. Pigeon Key Ramp Repair Project — RFQ for design services advertised; responses are due on January 13, 2015. Sexton Cove Roadway and Drainage Improvement Project — Progress meeting held on November 6'. Consultant performing additional geotechnical work/utility survey for drainage design. Stock Island Roadway and Drainage Improvement Project — County staff working to finalize proposed scope of services in anticipation of negotiating design contract with T.Y. LIN, the highest ranked respondent. US 1 Bayside Pedestrian Bridge —Awaiting Coast Guard and USACOE permits. Consultant contract amendment to prepare submerged land easement to BOCC for approval in January. US 1 Bayside Trail — Contractor has completed over 30% of drainage structure installation and is continuing excavation of the path footprint. Staff provided preliminary comments to design consultant preparing landscaping design for addition to the project. PROJECT MANAGEMENT ADA Compliance Segments #1 and #2 - Contractor is completing their final punch -list for completion of the project. Bayshore Manor Emergency Repairs — Under construction; expected to be completed by the end of January. Project is on schedule. Big Pine Swimming Hole —The Request to Negotiate with the top ranked design consultant will be brought to the BOCC for approval in January. Big Pine Community Park Scenic Overlook —The overlook/water observation platform is currently in design. Blimp Road Boat Ramp Repairs — BOCC approved the contract with D.N. Higgins at the December BOCC meeting; waiting for executed contract to proceed with construction process. Crawl Key Training Facility - The sealed and signed drawings have been submitted to Marathon City for permitting. RFP has also been sent for Legal for review. Freeman Justice Center Acoustics — Fabric submittals have been approved and ordered. Project is on schedule. Higgs Beach Road — The project is currently in design. Higgs Beach Fitness Trail — The Request to Advertise for Bids is in legal review and is anticipated to be on the February BOCC agenda. A District 1 Capital Project Funding Request will be submitted in early January 2015. Higgs Beach/Reynolds Street Pier (scenic overlook) —The project is currently in design. Higgs Beach Mobile Vendor Contract — Contract was approved by the BOCC in December. The anticipated start date is Januaryl5, pending receipt of the business license and insurance. Key West Lighthouse (TDC) - Waiting for drawings and specifications then out for RFP after legal review. Magnolia St. Public Works Facility — Demolition is complete. Final 100% construction documents are expected to be ready in January. 19 Marathon Airport Customs Facility— Construction is on schedule. Marathon Library- ILA still in draft review. MCSO and Jail- Design kick off meeting was held and is now in design phase. Pigeon Key Roof Replacement (TDC) - Project going to RFP in April due to conflict with educational student housing bookings. Plantation Key Court House —Due to holidays finalized agreement with full review by legal will be ready for February BOCC. Rockland Key- Conceptual floor and site plans will be complete this month and ready for BOCC review in February. Easement issue not yet resolved. Rowell's —Anticipate bringing an FDOT LAP Agreement to the BOCC for approval in April 2015 for $130,000 in design services. Senior Nutrition Center — Draft RFP for construction services under legal review. Sewer hookup Marathon Courthouse/Clerk's Office/Library and Sheriffs Station - Contract was approved by the BOCC at the November meeting. Contract signed by both parties; construction to begin January 15, 2015. Sugarloaf Fire Dorm— Arranging a meeting with SLVFS board members to discuss new construction options. Summerland Fire Station — Monroe County Fire Rescue are reviewing alternate sites for construction. W Martello Building Renovation - Doors were received, installed and stained. Project is complete. Watson Field —Big Pine Athletic Association Board of Directors executed a resolution authorizing the transfer of Watson Field to Monroe County. The county attorney's office is drafting the paperwork. Staff anticipates bringing the item to the BOCC for approval in February 2015. INFORMATION TECHNOLOGY Availabilitv of Entire Network - Last Month Availabilily of Entire Network Monroe County Mobility I I I 0R�l Summary report for network'MX Controller' I December 2014 � r1k i 20 • Distinct clients: 16973 (Daily average: 1394) • Data transferred: Total: 3.07 TB (12.75 TB T 326.62 GB) Top applications by usage Application Usa2eT % Usage 1 Netflix 462.94 GB 15.1 % 2 iTunes 358.98 GB 11.7% 3 Goode Video 314.93 GB 10.3% 4 Miscellaneous web 278.06 GB 9.0% 5 CDNs 253.85 GB 8.3% 6 Miscellaneous secure web 209.05 GB 6.8% 7 Facebook 199.40 GB 6.5% 8 Miscellaneous video 179.05 GB 5.8% 9 apple.com 89.78 GB 2.9% 10 Google Drive 68.79 GB 2.2% Top clients by usage Operating Description Manufacturer system Usage,,, % Usage 1 LTMANNY Cisco-Linksys Android 82.45 GB 2.6% 2 LTMANNY Cisco-Linksys Android 64.98 GB 2.1% ShenzhenOther 3 BC:76:70:28:8E:E5 41.76 GB 1.3% - Huawei... 4 GOOCH-PC Lite-On Apple iOS 32.96 GB 1.0% 5 J Samsung Other 30.89 GB 1.0% android- 6 App le Other 30.02 GB 1.0% - 1374bfedeb82025 7 EO:F8:47:09:B7:4A Apple Other 28.06 GB 0.9% 8 J Samsung Other 26.16 GB 0.8% 9 R21)2-2 Hon Other 24.38 GB 0.8% Hai/Foxconn 10 G3LTL-R9V56LN Apple Other 22.30 GB 0.7% Top operating systems by usage Operating system # Clients. % Clients Usage % Usage 1 Other 14436 85.1% 2.03 TB 65.9% 2 Apple iOS 1155 6.8% 630.65 GB 20.0% 3 Android 1823 10.7% 378.48 GB 12.0% 4 Mac OS X 35 0.2% 29.08 GB 0.9% Windows 5 60 0.4% 18.70 GB 0.6% - Wista 21 6 Windows 48 0.3% 6.39 GB 0.2% Debian- 7 based 4 <0.1% 4.68 GB 0.1% Linux 8 14 0.1 % 3.16 GB 0.1 % WWindows 9 Wii 5 <0.1% 298.3 MB <0.1% Top client device manufacturers by usage Manufacturer # Clients = % Clients Usage % Usage 1 Apple 10089 59.4% 1.76 TB 57.3% 2 Samsung 1234 7.3% 209.71 GB 6.7% 3 Intel 656 3.9% 160.18 GB 5.1% 4 Hon 356 2.1% 150.92 GB 4.8% - Hai/Foxconn 5 Cisco-Linksys 2 <0.1% 147.41 GB 4.7% 6 Other 2085 12.3% 102.18 GB 3.2% 7 Lite-On 197 1.2% 87.63 GB 2.8% Murata 8 573 3.4% 66.49 GB 2.1% - Manufacturing Shenzhen 9 3 <0.1% 57.77 GB 1.8% - Huawei... - 10 Askey 34 0.2% 40.45 GB 1.3% County Internet Usage for Dec 22 Bridge -Aggregation 11 • OTS Redundant (Internet Doc 3 2€314, 7:CI01 pm Jan 1 2015, 4:59 am I,: nirin Zhu 12h 24h C 2.,510 (.'Jll MV:,vPs a: u w.l..l C.. 1.ClICu.R:11 Yu1N. p s U 4FY m 0 bps IN � _ h Q� u..!°,... +all at .,.! ... n....d1,..„. ,�q�� ..d'¢. J ,vy'�y� �I}1V�Q��� .................. ......... ......... .........�I �. ........ ......... Public Wifi Internet Usage for Dec ethO, - Outside (Internet Interface Dec 3 2014, 7:00 pm7 • Jan 12015, 4:59 am Zot:aw4 lie 12hu 24ha I u III � I 0 bps 0. 1 I , �Azs ........ ......... ......... ......... ........1U1 ......... ......... ......... ......... l._W...d Narrative Summary for Dec We completed 269 work orders, welcomed a new Server Administrator, Antonio Davila, who joins us from the Clerks Office, continued to rolled out new computers, continued to install new network switches, installed new Chassis switches in the Gato, Harvey and Murray Nelson, continued development of version 2.0 of Monroe County Mobile Application, updated library computers, had 134 Facebook likes, now have 787 Twitter 23 followers, had 35,441 website visits (+9499 over Nov), updated greenkeys.info site, completed conversion of EWY.com for the Airport, moved more data into the SAN for Alchemy, installed a new AT&T Metro Ethernet Circuit at QTS and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 638 Office visits: 260 New clients: 49 Field visits: 15 Benefits Delivery at Discharge: 5 Transportation program: Transportation calls: 454 Veterans transported: 124 Financial data: The financial data for the month of December totals $422,082.70 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS — OCTOBER 2014 24 UKUVV I M MANAULMLN I KCVCIVUC VS. LAbrtNbLb: rT TCHKJ LU'IL, LU'Is, ZU14 ana current rT Zoo Account Number Total Revenue FY12 Total Revenue F� 13 Total Revenue F� 14 Total BUDGETED Revenue FY'15 Total Revenue FYTD as of October 2013 Total Revenue FYTD as of October 2014 REVENUE Administrative Engineering 001-000000-341921-SG $7,636 $4J25 $1,823 $0 $0 $0 Boat Improvement Fund 157-347270-SP/347271-SP $674,826 $682,080 $616,645 $695,000 $0 $0 Building Book/Copy/etc. 180-369001-GM $8.283 $14.689 $32.432 $13.250 $2.209 $2.721 Building -Income from Permits/Applica 180-322005-SG $1,928,235 $2,303,328 $3,204,868 $2,905,636 $233,462 $285,375 Certificate of Competency/Contractor F 180-322103-SG $158,515 $22,665 $142,873 $22,000 $74,040 $2,995 Code Compliance 148-341916-SG/148-354001-SG $423,630 $488,442 $503,3721 $465,000 $46,341 $68,510 EducationFees- Building 158-322005-SG $23,496 $45,799 $44,834 $0 $2J33 $2,072 EducationFees- Plan&Environ. 158-322006-SG $14.242 $15.634 $20.595 $0 $1.480 $4160 EducationFees - Fire 158-322007-SG $0 $340 Environmental Mitigation 160-351400-SP $240,275 $128,478 $500,863 $100,000 $173,708 $13J61 Fire Marshal 148-341906-SG $18188 $26.775 $33191 $50.000 $3.068 $53.860 Flood Review (sub -account of Buildin 180-322005-SG $0 $0 $0 $170 $170 Flood Variance 180-322005-SG $50 $0 $0 $0 Historic Preservation 148-341913-SG $800 $50 $100 $0 Impact Fees 130-131-132-133-134-135-136 $165,601 $0 $0 $3,983 $1,534 Conservation Land Purchase (ROGO B 158-341905-SG $0 $12,697 $0 Marine Resources 157-62613-343700-SP/157-00000 $1.300 $0 $2.678 $0 Planing Admin/Research/Copy/etc. 148-369001-GM $1,979 $896 $8,495 $0 $25 $32 Radon/DCA 180-341904-SG $23.780 $31160 $42.803 $33.000 $2.834 $2.345 Recovery/DBPR 180-341908-SG $23,780 $31,099 $42,719 $33,000 $2,834 $2,345 Wastewater 310-000000-325100-GM $561.067 $458.218 $550.000 $310 Zoning/ROGO/Environmental 148-341905-SG $425,308 $51105 $898,614 $665,000 $71J56 $131,989 Total $4,139,924 $4,867,9821 $6,567,8201 $5,531,886 $617,752 $571,608 EXPENSES Fund -Cost Center Total Actual Expenses FY12 Total Actual Expenses FY13 Total Actual Expenses FY14 Total BUDGETED Expenses FY15 Total Expenses FYTD as of October 2013 Total Expenses FYTD as of October 2014 Boating Improvement - County$ 157-62613 $248,216 $333,880 $398,489 $427j75 $12,029 $3,868 Boating Improvement - State $ 157-62520 $218.771 $238.377 $302.403 $246.374 $0 $9.372 Building Dept. 180-52502 $2.208997 $2135.251 $2.296.431 $3523.972 $49.594 $137.307 Building Dept. Education 158-52501 $14,303 $28J52 $23,400 $830 $548 Environmental Resources Educ. 158-52503 $5.604 $6.035 $13.000 $1.393 $50 Code Compliance 148-60500 $1,045,479 $1,238,910 $1,268,750 $1,469,420 $29,935 $85,654 Comprehensive Plan 148-51000 $202,756 $127,921 $145,278 $270,000 $0 $0 Environmental Resources 148-52000 $355116 $441J36 $544.610 $799.343 $11.219 $32.783 Environmental Restoration 160-52002 $120.893 $142.009 $152.936 $152.936 $1.875 $4.616 GeographicInfo. (GIS) 148-50002 $172,444 $170,288 $162,931 $211,734 $3,687 $11,452 Growth Mgmt. Admin. 148-50001 $434,698 $412,492 $431,9331 $761,932 $5,548 $17,657 Planing 148-50500 $IJ82,900 $1,254,965 $IJ58,362 $1,560,584 $25,718 $74,374 Plaming Commission 148-51500 $76.030 $73.875 $74.556 $81964 $1.015 $4.220 Total $6,266,300 $6,589,011 $6,970,866 $9,541,834 $142,843 $381,901 Difference Revenue vs. Expense) $474 0 NOTE Regarding October 2014 statistics: As of 11/18/14, the Finance Department has NOT updated accruals for 2014. As a result, the EXPENSES payroll/personnel figures for all Departments for the October 2014 report are showing higher than they actually are; the figures above include 7 working days' worth of Payroll/personnel expenses that belong to FY 2013/2014. Once Accruals have been processed the payroll account will show the accurate numbers for each department, and this change is expected to be reflected in November 2014 statistics. 25 Does notmclude "Boat Impro%ement Fund" Revenue. OTHER =nonperm�tfees MONROE COUNTY GROWTH MANAGEMENT Office=l/Area=Lower Keys: Stock lisl�and up to 7 m0e budge. REVENUE TAKEN IN BY PERMIT "WORK" LOCATION Office=2/Area=M�d&e Keys: Excludes -Marathon, Grassy Key Cty of Layton, sl�amorada, and Three Month - Yearly Comparison Lower Matecumbe. 26 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# OCTOBER 2014 uuu Upper Keys uuuuuu Lower Keys $1811,877 IUlllull $72,138 �''�I� ����I ������IPIU IIIIIIIIIII dddddddp��pdddd d d� Middle Keys Illlll�l�lti d I„,„,d,d tllltillltillltillltillltiltltl $317„593 Does riot include "Boat Improvement Fund" Revenue. O ffiice=1/Area=Lower Keys: Stock Island up to 7 rm ii ll e b rii d ge. 0ffiice=2/As,rea=Miidd11e Keys: Starts at Duck Keyto Fuesta Keychianinie11#5, excludes-Marathion, Grassy Key,. ciityof Laytoni, Ilsllarmoracia,anid LowerMatecurmbe. 0ffiice=3f Area=LYpper Keys: North of TavermerCreek Briidg;e pup to Ocean Reef. 27 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION OCTOBER 2014 uuuuuu Lower Keys $'1 63,239 uuuuuu Upper Keys $232,29'1 uuuuuii Middle Keys $96,375 Other Does riot include "Boat Ilmprovermentt. Fund' B eve niue. $79 701 Offiice=l/Area=LcWver Keys: Stock Ilslland up ttc 7 rmiille 6riidge. a Offllce=2/Area=MllddIle Keys.Ilarl,att. Duck Key IoFiesttaKeyChiannellIII, excludes-Maratthicn,Grassy Key„ClllycfLayffcn,Ilsllannorada,andLo erMalecurmle. Offllce=3/Area=LYpper Keys: Noritha ofTavernillerCreek Bridge uptto Ocean Reef. BUILDING DEPARTMENT 28 29 Does not include "Boat Imprcvemenil Fund"Revenue. Office=IJA rea=Lovver Keys: stock I slland up to 7 mile bridge. MONROE COUNTY GROWTH MANAGEMENT 0fflce=2jArea=Mldd Ile Kep: tarts at Duck Key to Fiesta Key Channel, BUILDING DEPARTMENT - JOB VALUATION OF ISSUED PERMITS :xclludes-Marathon, Grassy Key, CtycfLayton, Islamorada, and 0 iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillilillllillillillillillillilliillillillillillillilliillillillillillillilliillir/l/l/�/////////////////////////////,NnlllllllllllllllllillillillillillillilliillillllillillilillillilI iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillillillir/l/l/�///////////� Oct-2013 Oct-2014 111111111 Lower Keys $3,563,119 $2,042,057 iiiiiiiii Middle Keys" $882,526 $528,299 Ill Upper Keys $6,804,204 $2,684,219 111111111 TOTAL $11,249,849 $5,254,575 30 Does Im Office©tt/Are@de"Buaf lees: vermenu Fund" Revenue. MONROE COUNTY GROWTH MANAGEMENT Office=l(4rea=LawerKeys: Stock Island up to 7 mfil a bridge. p Office-2/Area-Middle Keys: BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Starfs so Cluck Key fo Nesta Key Chan nelp5, ExdudeLe.pr ather, Grassy Key, Gtyof Laytlon,lslannorada,and BY PERMIT "WORK" LOCATION LuweKlaNecum6e. �( Office =3/Areadlp per Keys: North oflavernier Creek Bridge up to Ocean Reef. Comps 'ar�ison by Office 111111Oct2014 64 132 26 27 8 18 6 6 133 212 55 99 llllllOct-2013 71 159 45 1 36 6 21 7 7 71 187 38 46 31 Does not include "Boat Improvement Fund" Revenue Office ce =I/A rea =Low er Keys: MONROE COUNTY GROWTH MANAGEMENT Stock Island up to 7mile bridge Office=2/Area=M!dd1e Keys: Starts at Duck Keyto Fiesta Key Channel#5, BUILDING DEPARTMENT - INSPECTION ACTIVITY Exclludes-Maraihon, Grassy Key, Cty ofLaylon, Islamorada, and Lower Matecumbe BY PERMIT "WORK" LOCATION Office=3/Area=Upper Keys: Nonh offavernier Creek Bridgeuplo Ocean Reef Comparison by Office 1400 '. 1200 .................................................................................................................... 1000 800 600 400 200 1,W NP 0 .......... . ......... .......... ................... ................... ................... .................. Building Electric Mechani Plumbin, Building Electric Mechani Plumbin IBu,ilding Electric Mechaini Plurribin calf LP 9 cal/LP 9 cal/LP 9 Lower Loweir Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys I Keys I Keys 11111 Oct-2013 409 119 71 113 S4 10 1 S so 610 194 60 30S GIS OFFICE GIS Projects - Data/Map Requests/Technical/Programming - MIAI Ranking Mapping - Planning - Offshore Island Parcel Mapping - Planning - LiDAR Mapping — Stock Island - Planning - ATON GIS data updates — Marine Resources - GIS Data Request — TPL - FEMA Zone/Parcel Mapping/Analysis - Planning - LiDAR/FIRM Mapping — Annalise Mannix - Aerial Map Book scanning ('89 & '69 aerials) GIS Addressing - 29 New physical address assignments 32 MARINE RESOURCES OFFICE Channel Marker Program: _ November 2013 $0.00 December $4,990.00 January 2014 $500.00 February $2,147.50 March $43,253.00 April $2,500.00 May $17,149.00 June $4,900.00 July $0.00 August $3,750.00 September $0.00 October $0.00 Total $79,189.50 Total annual costs for marker/buoy replacements for the past twelve month period were approximately 20% higher than the same timeframe in 2013 ($66,100). 33 Derelict Vessel Program: m 1111 November 2013 �u 11111111111 m m $10,400.00 December $6,800.00 January 2014 $17,585.00 February $14,029.00 March $6,529.00 April $13, 894.00 May $2,867.00 June $15,279.00 July $2,500.00 Aug $11,175.00 Sept $8,535.00 Oct $15,386.00 Total $124,979.00 Derelict vessel removal costs for the past twelve month period were approximately 23% lower than the same timeframe in 2013 ($162,468). 34 Vessel Pumpout Program: Pumpout numbers have risen steadily over the past two years, with monthly pumpout numbers exceeding the (initial) quota of 1300 per month in ten of the past eleven months. 35 2000 1800 160 1400 1200 1000 800 60 400 20 0 CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals New Cases 188 Inspections 1192 New Citations 8 �^� �� �`"� � tip` ,D► 1�` ��` tip` tip` ,��► �!� �� 36 UPPER KEYS - NEW CASES 51 CITATIONS ISSUED INSPECTIONS COMPLETED 294 SM 1 0 CEB 0 37 MIDDLE KEYS - NEW CASES 28 INSPECTIONS COMPLETED 428 SM 20 CITATIONS ISSUED 8 CEB 0 38 LOWER KEYS - NEW CASES 109 INSPECTIONS COMPLETED 470 SM 14 CITATIONS ISSUED 0 CEB 0 39 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT CURRENT PLANNING AppealPC Applied.................................................................................................................. 1 AppealPC Completed.............................................................................................................. 1 Alcoholic Beverage In progress............................................................................................... 1 Alcoholic Beverage Completed............................................................................................... 1 Conditional Use, Major, Permit, In Progress........................................................................... 3 Conditional Use, Minor, Permit, In Progress........................................................................... 2 Conditional Use, Minor Deviation, Applied............................................................................ 1 Conditional Use Minor Deviation Complete........................................................................... 2 Conditional Use Major Deviation In Progress......................................................................... 1 Conditional Use Minor Time Ext Complete............................................................................ 1 Conditional Use, TRE, In Progress.......................................................................................... 2 Conditional Use, TDR, In Progress......................................................................................... 2 Development Agreement, In Progress..................................................................................... 2 Public Assembly Permits, In Progress..................................................................................... 3 PublicAssembly Completed.................................................................................................... 1 Road Abandonment, In Progress............................................................................................. 5 Variance, Administrative, In Progress..................................................................................... 8 Variance Administrative Issued............................................................................................... 6 VariancePC in progress........................................................................................................... 3 PermitReviews....................................................................................................................... 205 VacationRental Applied.......................................................................................................... 9 VacationRental, In progress.................................................................................................... 11 VacationRental Issued............................................................................................................ 3 Vacation Rental Mgr. License, Applied.................................................................................. 2 Vacation Rental Mgr. License, In Progress............................................................................. 6 PlatsCompleted....................................................................................................................... 1 LUD Map Amendment, In progress........................................................................................ 5 MCC Text Amendment Initiated............................................................................................. 1 MCC Text Amendment, In progress........................................................................................ 10 ROGOExemptions, Applied................................................................................................... 6 ROGOExemptions, In progress.............................................................................................. 4 ROGOExemptions Completed................................................................................................ 7 LDRD's, Applied..................................................................................................................... 1 LDRD's, In progress................................................................................................................ 4 Historic Preservation COA In Progress................................................................................... 2 Historic Preservation COA Complete...................................................................................... 5 ADMINISTRATIVE MEETINGS Development Review Committee — 4 meetings, 5 items Planning Commission Meeting — 1 meeting, 7 items EAIc COMPREHENSIVE PLANNING Examples/Details Timeframe: AMS ES TOTAL CP/LDR Text Amendment, Completed ............................................. 1 1 FLUM/LUD Map Amendment, In progress ..................................... 4 4 FLUM/LUD Map Amendment, Completed ...................................... 2 2 Other Report or Special Project, In progress: 10 year Water Supply Plan Update, Impact Fees, Military Acquisition ................ 5 6 11 Development Review Committee Meeting ....................................... 3 3 6 Planning Commission meeting.......................................................... 1 1 2 Board of County Commission Meeting ........................................... 1 1 2 Other intergovernmental or community group meeting: South Florida Regional Planning Council; Workforce Housing Roundtable ...... 2 2 Keith & Schnars Teleconference meeting ........................................ 1 1 2 Keith & Schnars Contract Management — invoices .......................... 2 Keith & Schnars Contract Management — amendments .................... Entire draft CP Keith & Schnars Contract Management — scheduling ....................... Meetings, notices, advertising Keith & Schnars Contract Management - deliverables Review of draft CP elements and LDRs............................................. 17 17 34 Pre -Application Conferences............................................................. 1 1 Conditional Use, Major or Minor, Permit in Progress ...................... 1 1 Beneficial Use, In Progress............................................................... 1 1 Legislative amendment reviews......................................................... 1 1 Coordination on Legal Appeals/Cases............................................... 1 1 Coordination & Assistance -other County Departments: WW, Land Authority, Fire, etc.................................................................. 3 3 Trainingcompleted....................................................................... Budget/Gov/Max/Climate/PDRP/Annual Training/NROGO/APA conference/ JAT & performance ENVIRONMENTAL RESOURCES Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and land clearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock & shoreline regulations and prepares amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Staff received two (2) applications for Letters of Current Site Conditions in October. 41 Building Permit Application Review Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Fencing • Shoreline setbacks • Docking facilities • Wetland fill • Endangered Species impacts (PRP) Building permit reviews for the month of October 2014 consisted of 304 plan reviews not associated with the PRP. Biologists conducted 165 field reviews in September in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. In addition, environmental resources staff processed Biologists also review building permit applications for compliance with the Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to federally listed species under the Endangered Species Act. During the month of September, staff reviewed 85 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Non Permit related Services Conditional Use Applications & Pre -application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre -application conferences (along with the preparation of Letters of Understanding). Environmental Resource Applications for Letters of Current Site Conditions L( CSC) Environmental Resources staff prepared two (2) letters of current site conditions during October, 2014. Development Review Committee Hearings Environmental Resources staff participated in the DRC meeting on October 28 as well as the LDC review meetings on October 16", 21s' and 27". Planning Commision Hearings Environmental Resources staff participated in the Planning Commission meeting on October 29. BOCC Hearings Environmental Resources staff participated in the BOCC Comprehensive Plan hearing on October 7 and the regular BOCC meeting on October 17. Committee/Task Force support 42 The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Chan_ ge Compact. In addition, the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. Environmental Resources staff attended the 61' Annual Climate Summit in October, where Michael Roberts served as moderator for one of the many discussion panels. Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Environmental Resources staff participated in the Development Review Committee meetings for the initial review of the proposed Land Development Code amendments. Other non -permit related services provided include coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee • Southeast Florida Climate Change Compact • USFWS Permit Referral Process coordination Public Speakin2/Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. Endangered Species Coordination Environmental Resources staff continues to work closely with the U.S. Fish & Wildlife Service regarding the pending update of the Biological Opinion (BO) for FEMA's administration of the National Flood Insurance Program in Monroe County. The Service is amending the BO to incorporate the addition of two endangered butterflies and to designate critical habitat for these species. These amendments will also require amending the Habitat Conservation Plan for Key Deer and other endangered species on Big Pine Key and No Name Key. Solar Challenge The U.S. Department of Energy (DOE) awarded a $1.6 million Rooftop Solar Challenge II competitive award to Broward County and their team, of which Monroe County participates, to make it easier for Floridians to obtain grid -tied solar installations. The goals of the grant consist of creating an on-line permitting system for rooftop solar systems and standardizing the permit process across the region. Environmental Resources Department staff is assisting the Sustainability Office in the efforts associated with meeting the grant requirements. A Request for Proposals (RFP) was issued and the selection committee reviewed the proposals in October and ranked the three proposals received. Due to inconsistencies discovered after the RFP in the Interlocal Agreement with Broward County and the advertised RFP (Scope of Work, deadline obligations, and terms of compensation), staff is recommending the BOCC reject all proposals and not re -advertise the RFP. GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS — NOVEMBER 2014 43 GROWTH MANAGEMENT REVENUE vs. EXSPENSES: FY YEARS 2012, 2013, 2014 and Current FY 2016 Account Number Total Revenue FY'12 Total Revenue FY'13 Total Revenue FY'14 Total BUDGETED Revenue FY'15 Total Revenue FYTD as of November2013 Total Revenue FYTD as of November2014 REVENUE Administrative Engineering 001-000000-341921-SG $7,636 $4,125 $1,823 $0 $0 Boat Improvement Fund 157-347270-SP/347271-SP $674,826 $682,080 $616,645 $695,000 $54,408 $50,229 BuildingBook/Copy/etc. 180-369001-GM $8,283 $14,689 $32,432 $13,250 $4,422 $4,613 Building -Income from Permits/A lica 180-322005-SG $1,928,235 $2,303,328 $3,204,868 $2,905,636 $395,830 $510,953 Certificate of Competency/Contractor 180-322103-SG $158,515 $22,665 $142,873 $22,000 $105,060 $3,520 Code Compliance 148-341916-SG/148-354001-SG $423,630 $488,4421 $503,372 $465,000 $84,538 $80,932 Education Fees - Building 158-322005-SG $23,496 $45,799 $44,834 $0 $3,893 $3,803 Education Fees - Plan & Environ. 158-322006-SG $14,242 $15,634 $20,595 $0 $2,550 $7,820 Education Fees - Fire 158-322007-SG $0 $700 Environmental Mitigation 160-351400-SP $240,275 $128,478 $500,863 $100,000 $179,602 $36,578 Fire Marshal 148-341906-SG $18,188 $26,775 $33,191 $50,000 $4,680 $130,075 Flood Review(sub-accountof Building 180-322005-SG $0 $0 $0 $170 $170 Flood Variance 180-322005-SG $50 $0 $0 $0 Historic Preservation 148-341913-SG $800 $50 $100 $0 Impact Fees 130-131-132-133-134-135-136 $165,601 $0 $0 $23,046 $4,602 Conservation Land Purchase (ROGO B,158-341905-SG $0 $12,697 $0 $6,349 Marine Resources 157-62613-343700-SP/157-00000 $1,300 $0 $2,678 $0 Planning Admin/Research/Copy/etc. 148-369001-GM $1,979 $8961 $8,495 $0 $84 $282 RadonIDCA 180-341904-SG $23,780 $31,160 $42,803 $33,000 $4,984 $4,583 Recovery/DBPR 180-341908-SG $23,780 $31,099 $42,719 $33,000 $4,984 $4,583 Wastewater 310-000000-325100-GM 1 $561,067 $458,218 $550,000 $310 $1,241 Zonin /ROGO/Environmental 148-341905-SG $425,308 $511,695 $898,614 $665,000 $108,2291 $255,582 Total $4,139,9241 $4,867,982 $6,667,820 $6,631,886 $976,7891 $1,106,614 EXPENSES Fund -Cost Center Total Actual Expenses FY12 Total Actual Expenses FY13 Total Actual Expenses FY14 Total BUDGETED Expenses FY15 Total Expenses FYTD as of November 2013 Total Expenses FYTD as of November 2014 Boating Improvement - County $ 157-62613 $248,216 $333,880 $398,489 $427,175 $12,029 $6,383 Boating Improvement- State $ 157-62520 $218,771 $238,3771 $302,403 $246,374 $24,700 $52,021 Building Dept. 180-52502 $2,208,997 $2,135,251 $2,296,431 $3,523,972 $188,513 $170,564 Building Dept Education 158-52501 $14,303 $28,152 $23,400 $33 $335 Environmental Resources Educ. 158-52503 $5,604 $6,035 $13,000 $1,563 $775 Code Compliance 148-60500 $1,045,479 $1,238,910 $1,268,750 $1,469,420 $157,990 $140,717 Comprehensive Plan 148-51000 $202,756 $127,921 $145,278 $270,000 $0 $0 Environmental Resources 148-52000 $355,116 $441,136 $544,610 $799,343 $61,109 $54,407 Environmental Restoration 160-52002 $120,893 $142,0091 $152,936 $152,936 $10,424 $8,864 Geographic Info. (GIS) 148-50002 $172,444 $170,288 $162,931 $211,734 $19,359 Growth M mt.Admin. 148-50001 $434,698 $412,492 $431,933 $761,932 $35,533 $35,970 Planning 148-50500 $1,182,900 $1,254,965 $1,158,362 $1,560,584 $143,317 $121,421 Planning Commission 148-51500 $76,030 $73,875 $74,556 $81,964 $11,858 $6,964 Total $6,266,3001 $6,689,0111 $6,970,866 $9,641,834 $647,0691 $617,780 Difference Revenue vs. Expense) . 2J26,3"7 .. I,721,029 '$403,04 '$4,009,9481 $329,7201 NOTE Regarding October 2014 statistics: As of 11/18/14, the Finance Department has NOT updated accruals for 2014. As a result, the EXPENSES payroll/personnel figures for all Departments for the October 2014 report are showing higher than they actually are; the figures above include 7 working days' worth of Payroll/personnel expenses that belong to FY 2013/2014. Once Accruals have been processed the payroll account will show the accurate numbers for each department, and this change is expected to be reflected in November 2014 statistics. 44 IN Does not iincllude "Boat Improvement Fund" Revenue. Offic,e=l,/Area=Lowei, Keys: MONROE COUNTY GROWTH MANAGEMENT Stock Ilslland Lj p to 7 m4e biriidge. Office=2,/Area=M iiddKeys: Starts at DuclkKeyto Festa KeyChanne[#5, Exilludes-Marathon, GirassyKey, Ctyof Layton, lislamorada. and Lower Matecumbe. Office=3,/ArEa=Uj3pei, Keys: North of Tavieirniiei,Creek, BiAg upto Ocean Reef. Uppeir Keys Middlie Keys III Loweir Keys TOTAL I 15607 $309,629 778 Sep-2013 Sep-2014 Oct-2013 Oct-2014 Nov-2013 Nov-2014 $16,218.10 $72,501.54 $47,015.08 $72,137.72 $34,416.90 $30,170.22 $147,644,30 $4931659.29 $198 �f 93 5.45 $317,592.66 $140 , 43931 $223 , 984.89 $118f281.41 $3331489.85 $371f801.75 $1811876.72 $134,77262 $2301623.08 $282,143,81 � $899,650.68 � $617f752,.28 � $5711607.10 � $309,628.83 � $484,778.19 I ro Does notmclude "Boat Impro%ement Fund" Revenue. OTHER =nonperm�tfees MONROE COUNTY GROWTH MANAGEMENT Office=l/Area=Lower Keys: Stock lisl�and up to 7 m0e budge. i---ARAAI� V.— REVENUE TAKEN IN BY PERMIT "WORK" LOCATION Three Month - Yearly Comparison Selp-2013 Selp-2014 Oct-2013 Oct-2014 Nov-2013 Nov-2014 iiiiiiiiiii Loweir Keys $73,859.69 $307o645.55 $115,567.69 $163,239.35 $83,339.89 $141,511.46 iiiiiiiiiii Middle Keys $8,731.52 $49,199.14 $19,826.04 $96o375.27 $6,439.88 $75o614.96 11111 Otheir $76o987.22 $114o580.27 $ 14 90 12 0.84 $79,70147 $78oO68.20 $34o995.91 11111111111 Uppeir Keys $122,565.38 $428o225.72 $333o237.71 $232,291.01 $141,780.86 $232,655.86 1111111 TOTAL $282o 143.81 $899,650.68 $617,752.28 1 $571,607.10 1 $3090628.83 1 $4484,778.19 IN MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# NOVEMBER 2014 uuu Upper Keys $230,623 uuuuuui Lower Keys $30,170 uuuuuui Middle Keys $223,985 Does riot include "Boat Improvement Fund" Revenue. Office=l/Area=Lower Keys: Stock Island up to 7 mille brildge. 0fflce=2/Area=Mlldd1le Keys: Starts at Duck Key to Filesta Key Chiarinell #5, excludes-Marathion, Grassy Key, Clityof Layton, Ilsllarmoracia, and Lower Matecumbe. Office=3/Area=Upper Keys: North off Taverriller Creek Brildge up to Ocean Reef. MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION NOVEMBER 2014 uuuuuu Upper Keys $232,656 uuuuuu Lower Keys $141,511 uuuuuui Middle Keys $75,615 ill''' Other Does not include "Boat Improvement Fund" Revenue. $34,996 0ffllce=1/Area=Lower Keys: Stock Island upto 7 mille bridge. Office=2/Area=M Idd Ile Keys: Starts at Duck Keyto Fiesta Key Chaniniell #5, excludes-Marathion, Grassy Key, CItyof Layton, islamorada, and Lowel-Matecumbe. 0ffllce=3/Area=Upper Keys: Non of Tavernier Creek Brildge upto Ocean Reef I R M 305 iiiiiiiiiiiiiiiiiiiiiillillillliiiiiiiiiiiiiiiiiiiiiiiiiiiiiilr//�/�/�ff/////I iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilillillillilirl1,111�ffllllI Emommmijiiiiiiiiiiiij Nov-2013 Nov-2014 Nov-2013 Nov-2014 Nov-2013 Nov-2014 1111111111 Lower Keys 131 138 600 566 722 927 iiiiiiiiii Middle Keys 37 27 31 72 151 106 1111 Upper Keys 150 140 513 572 1,184 1,606 TOTAL 318 305 1,144 1?210 2,057 2?639 Does not include "Boat Improvement Fund'' Revenue. Office=i/Area=Lovuer Keys: Stock Island up to 7 mil e bridge Office=2/AreaWiddle Keys: Starts at Duck Key to Fiesta Key Channell #5, exclludes-Marathon, Grassy Key, CRyof Layton, Ilsllarnorada, and Lower Matecumbe. Office=3/Area=Upper Keys: North ofTavernier Creek Bridge up to Ocean Reef. Does not include "Boat Improvement Fund" Revenue. CffAr—LovwPrKPys: MONROE COUNTY GROWTH MANAGEMENT Stock Island upto 7 mile bridge Offi-2/Are-Middle Keys: BUILDING DEPARTMENT JOB VALUATION OF ISSUED PERMITS Starts at Duck Key to Fiesta Key Channell#5, - Excludes-Marethon, Grassy Key, Cty c f Laytc n, slamorada, and L—PrMatesumbe BY PERMIT "WORK" LOCATION Offi—'/Are-Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef. Comparison by office Does noCinclude "BoaB maprovemrenuFund"Revenue. 0ffice4lArea=LowEr Keys: Sfock (Island up uo 7 nI e bridge. Office=2 f Area=Middle Keys: 'tarfsae Duck Keyrto Fies0.aKey Channel g5„ Excludes-MarMhen, Grassy Key, Ctiy of Layton„Ilslamerada, and LoraerMatecumrbe. 0ffice4 f Area=Upper Keys: Nor,h cf TaverniierCreek Bridge up rto Ocean Reef. 300 250 200 150 100 50 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION Comparison by Office 0 ,... _..... ......... ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB LowerLower Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper IIIIIINov-2014 73 101 47 50 7 17 3 5 51 134 14 31 1111111 Nov 2013 77 122 42 43 1 4 2 6 73 141 22 42 RIC Does not include "Boat Improvement Fund''Reve nue. off! ce=1/Area=LovaerKEYS: Stock l slland up to 7 rmiille bridge. off1ce=2/Area=M1dd1e Keys: Starts at Duck. Key to Fiesta KeyChannel#5, Excludes -Marathon, Grassy Key„ Ctty of Layton, Ilsllarmorada, and LowerMatecurmbe. office=3/Area=Uppe r Keys: North ofTavernierCreek Bridge up to ocean Reef 1200 1000 800 600 400 200 MONROE COUNTY GROWTH MANAGEMENT DEPARTMENT t. INSPECTION 1 1 it■ PERMIT r"WORK" r LOCATION Comparison by Office 0 .:. Building Electric Mechani Plumhiln Building Electric Mechani Plumlhiln Building Electric Mlechani Plumhiln cal/LP g calf LP g calf LP g Lrawer Lowe Lrawer Laver Muddle Middle Middle Middle OPIPeIr 001pe1r IdIPl7er 01pper IIIIIIIINDv-2014 425 111 54 93 48 15 8 9 551 192 84 271 337 103 33 81 49 8 12 50 485 129 43 259 GIS OFFICE GIS Projects - Data/Map Requests/Technical/Programming - Offshore Island Parcel Mapping - Planning - GIS Data Requests— TPL - Wisteria Island — Mapping/Analysis — Terramar - Elevation Certificates - Mapping - Aerial Map Book scanning (' 89 & `69 aerials) GIS Addressing - 23 New physical address assignments MARINE RESOURCES OFFICE Channel Marker Program: _ 51 December 2013 $4,990.00 January 2014 $500.00 February $2,147.50 March $43,253.00 April $2,500.00 May $17,149.00 June $4,900.00 July $0.00 August $3,750.00 September $0.00 October $0.00 November $5,500.00 Total $84,689.50 Total annual costs for marker/buoy replacements for the past twelve month period were approximately 28% higher than the same timeframe in 2013 ($66,100). 52 Derelict Vessel Program: m December 2013 �u 11111111111 m m $6,800.00 January 2014 $17,585.00 February $14,029.00 March $6,529.00 April $13, 894.00 May $2,867.00 June $15,279.00 July $2,500.00 Aug $11,175.00 Sept $8,535.00 Oct $15,386.00 Nov $34,659.00 Total $149,238.00 53 Derelict vessel removal costs for the past twelve month period were approximately 5% higher than the same timeframe in 2013 ($142,545). Vessel Pumpout Program: RzI Pumpout numbers have risen steadily over the past two years, with monthly pumpout numbers exceeding the (initial) quota of 1300 per month in eleven of the past ten months. CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals New Cases 124 Inspections 1091 New Citations 3 al 2000 1800 1600 1400 1200 1000 800 600 400 200 0 Is' 44� 144�1 UPPER KEYS — NEW CASES 35 INSPECTIONS COMPLETED 119 SM I CITATIONS ISSUED I CEB 0 go MIDDLE KEYS - NEW CASES 38 INSPECTIONS COMPLETED 482 SM 4 CITATIONS ISSUED 2 CEB 0 LOWER KEYS - NEW CASES 51 INSPECTIONS COMPLETED 403 SM 17 CITATIONS ISSUED 0 CEB 0 58 PLANNING DEPARTMENT CURRENT PLANNING CATEGORY - AppealPC Applied.................................................................................................................. 1 Zvi AppealPC Completed.............................................................................................................. 2 AlcoholicBeverage Applied.................................................................................................... 1 Alcoholic Beverage In progress............................................................................................... 1 Alcoholic Beverage Completed............................................................................................... 2 Conditional Use, Major, Permit, In Progress........................................................................... 3 Conditional Use, Minor, Permit, In Progress........................................................................... 2 Conditional Use, Minor Deviation, in Progress....................................................................... 1 Conditional Use Major Deviation Complete........................................................................... 1 Conditional Use Minor Time Ext Complete............................................................................ 1 Conditional Use, TRE, In Progress.......................................................................................... 2 Conditional Use, TDR, In Progress......................................................................................... 2 Development Agreement Applied........................................................................................... 1 Development Agreement, In Progress..................................................................................... 3 Public Assembly Permits applied............................................................................................ 2 Public Assembly Permits, In Progress..................................................................................... 4 PublicAssembly Completed.................................................................................................... 1 Road Abandonment, In Progress............................................................................................. 5 Variance Administrative applied............................................................................................. 1 Variance, Administrative, In Progress..................................................................................... 9 VariancePC in progress........................................................................................................... 3 PermitReviews....................................................................................................................... 160 VacationRental Applied.......................................................................................................... 1 VacationRental, In progress.................................................................................................... 12 Vacation Rental Mgr. License, In Progress............................................................................. 6 LUDMap Amendment applied............................................................................................... 1 LUD Map Amendment, In progress........................................................................................ 6 MCC Text Amendment, In progress........................................................................................ 10 ROGOExemptions, Applied................................................................................................... 3 ROGOExemptions, In progress.............................................................................................. 7 Pre-App Conferences............................................................................................................... 4 LOU's issued........................................................................................................................... 1 LDRD's, In progress................................................................................................................ 1 Historic Preservation Applied.................................................................................................. 3 Historic Preservation COA In Progress................................................................................... 5 Historic Preservation COA Complete...................................................................................... 1 ADMINISTRATIVE MEETINGS - Development Review Committee — 1 meeting, 2 items Planning Commission Meeting — 1 meeting, 5 items Kc PLANNING & ENVIRONMENTAL RESOURCES COMPREHENSIVE PLANNING Examples/Details Timeframe November 2014 AMS ES TOTAL CP/LDR Text Amendment, Completed ............................................. 1 1 FLUM/LUD Map Amendment, In progress ..................................... 5 5 Other Report or Special Project, In progress: 10 year Water Supply Plan Update, Impact Fees, Military Acquisition ................ 2 5 7 Development Review Committee Meeting ....................................... 1 1 Planning Commission meeting.......................................................... Board of County Commission Meeting ........................................... 1 1 Other intergovernmental or community group meeting: South Florida Regional Planning Council; Workforce Housing Roundtable ...... 1 2 3 Keith & Schnars Teleconference meeting ........................................ 1 1 2 Keith & Schnars Contract Management — invoices .......................... 5 5 Keith & Schnars Contract Management — amendments .................... Entire draft CP Keith & Schnars Contract Management — scheduling ....................... Meetings, notices, advertising Keith & Schnars Contract Management - deliverables Review of draft CP elements and LDRs............................................. 17 17 34 Conditional Use, Major or Minor, Permit in Progress ...................... 1 1 Beneficial Use, In Progress............................................................... 1 1 Legislative amendment reviews......................................................... 1 1 Coordination on Legal Appeals/Cases............................................... 1 1 Coordination & Assistance -other County Departments: WW, Land Authority, Fire, etc.................................................................. 2 2 Trainingcompleted....................................................................... Budget/Gov/Max/Climate/PDRP/Annual Training/NROGO/APA conference/ JAT & performance ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and land clearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock & shoreline regulations and prepares amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Staff received two (2) applications for Letters of Current Site Conditions in November. Building Permit Application Review 61 Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Fencing • Shoreline setbacks • Docking facilities • Wetland fill • Endangered Species impacts (PRP) Building permit reviews for the month of November 2014 consisted of 208 plan reviews not associated with the PRP. Biologists conducted 124 field reviews in November in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. Biologists also review building permit applications for compliance with the Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to federally listed species under the Endangered Species Act. During the month of November, staff reviewed 89 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Non Permit related Services Conditional Use Applications & Pre -application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre -application conferences (along with the preparation of Letters of Understanding). There were two (2) pre -application conferences in November. Environmental Resource Applications for Letters of Current Site Conditions L( CSC) Environmental Resources staff prepared two (2) letters of current site conditions during November, 2014. Development Review Committee Hearings Environmental Resources staff participated in the DRC meeting on November 17I' Planning Commision Hearings Environmental Resources staff participated in the Planning Commission meeting on November 19th. BOCC Hearings 62 Environmental Resources staff did not attend the November BOCC meeting. Committee/Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Change Compact. In addition, the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. Environmental Resources staff attended a 2-day Staff Steering Committee meeting in November. Staff also participates on the Sea Level Rise Task Force for the Compact and attended 2 meetings of the Task Force (via conference call) in November. Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Environmental Resources staff participated in the Development Review Committee meetings for the initial review of the proposed Land Development Code amendments. Other non -permit related services provided include coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee • Southeast Florida Climate Change Compact • USFWS Permit Referral Process coordination Public Speaking/Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. Endangered Species Coordination Environmental Resources staff continues to work closely with the U.S. Fish & Wildlife Service regarding the pending update of the Biological Opinion (BO) for FEMA's administration of the National Flood Insurance Program in Monroe County. The Service is amending the BO to incorporate the addition of two endangered butterflies and to designate critical habitat for these species. These amendments will also require amending the Habitat Conservation Plan for Key Deer and other endangered species on Big Pine Key and No Name Key. 63