Item C12Meeting Date: March 18,2015 Division: County Administrator
Bulk Item: Yes X No — Department:Aim-0—rts
cost of $603.32.
ITEM BACKGROUND: On June 15, 2011, the BOCC entered into an agreement with Conch
Wastewater, Inc. Big Pine Key for the Operation and Maintenance of a Domestic Wastewater Facility
at the Florida Keys Marathon Airport. This agreement will continue those waste water treatment
services until the airport terminal is connected to the city sewer system.
PREVIOUS RELEVANT BOCC ACTION: Original proposal approved on May 18, 2011. Original
agreement approved on June 15, 2011 and renewed June 2012, November 2013 and June 2014. The
most recent agreement approved by the BOCC will expire on June 30, 2015.
CONTRA CT/AGREEMENT CHANGES: None
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minor repair 'jT1_1S7_1T17A1=1 off_k7 ITTJ
Operating Fund
REVENUE PRODUCING: Yes — No—.& AMOUNT PER MONTH .__ Year ---
APPROVED BY: County Attny: L OMB/Purchasing Risk Management
D11191TUTT1,11 VEYMB
10113 19 rol of
F21123NM
Included X Not Required,—...
Contract with-, Conch Wastewater, Inc. Contract #
.. . ...... . ..... . . .... . . .. . ...........
Effective Date: July 1, 2015
Expiration Date: June 30, 2016
Contract Purpose/Description:
Operation and Maintenance of Domestic Wastewater Facility at Florida Keys Marathon
Aimort Terminal
Contract Manager: Thomas Henderson
(Name)
6032 APM/ 15
(Ext.) (Department/Stop #)
2enda Deadline: 03/03/15
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,239.84 — Current Year Portion- S 1809.96
Budgeted? Yes E No F1 Account Codes: 403-63501-530-340-
Grant. $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $----jyr For.
(Not included in dollar value above) (ea. maintenance, utilities, -janitorial, salaries, etc.
[Kolil,ii
Changes
Date In Needed
Director Yes D No
Risk Management YesF-1 No
El
O.M.B.[Purchasing"3 ad5 YesEl No[V
County Attorney Yes E] Nop
Date Out
1-13- -,)
-S
ATE ATE TREATMENT PLANT MAINTENANCE RENEWAL AGREEMENT
CONCH WASTEWATER, INC.
FLORIDA KEYS MARATHON AIRPORT
THIS AGREEMENT made this 18th day of March, 2015 (the "Agreement Date") by and
between Conch Wastewater, Inc., also termed herein as "Conch Wastewater" (hereafter
"Consultant/Contractor") whose address is 30375 Quail Roost Trail, Big Pine Key, Florida 33043
and Monroe County Board of County Commissioners, whose address is 1100 Simonton Street,
Key West, Florida 33050 (hereafter "County");
WHEREAS, on the 20'h day of November 2013, the parties entered into a contract for
Wastewater Treatment Plant Maintenance with a term that began on July 1, 2013 and terminated
on June 30, 2014, hereafter original agreement (Agreement); and
WHEREAS, on the 16'h day of April 2014 the parties renewed the Agreement with a to
that began on July 1, 2014 and will expire on June 30, 2015; and
WHEREAS, the County is under mandate to connect the Florida Keys Marathon Airport
to a central sewer system and decommission the wastewater treatment plant", and
WHEREAS, the connection to the central sewer system is not yet available; and
WHEREAS, the County will need to continue to maintain the wastewater treatment plant
until such time as the County can connect to the City of Marathon's central sewer system; and
WHEREAS, the Wastewater Treatment Plant Maintenance Agreement has been mutually
beneficial to both parties;
NOW THEREFORE in consideration of the promises, and of the mutual covenants to be
legally bound hereby, the parties hereto agree as follows:
1. Paragraph I of the original agreement is amended to read:
1. DUTIES OF CONSULTANT
A. SCOPE OF WORK
Consultant shall provide to the County all Department of Environmental Protection (DEP)
requirements stipulated in the Operating Permit (attached Exhibit A) for the Marathon AirpoA
(FLA014709) WWTP in order to operate the facility efficiently and reliably, and to maintain the
facility according to the Permit. The Consultant shall invoice the County on a monthly basis at the
fee schedule rate of $603.32. These contractual services shall be provided on an annual basis
commencing on July 1, 2015 through June 30, 2016. Consultant acknowledges that the County is
mandated under law to connect to the City of Marathon central sewer system upon notice to the
County by the city of Marathon that the central sewer system is available. Therefore in
accordance with the provisions of article 2 of this agreement the County may terminate this
agreement without penalty and without any further obligations to Consultant upon 60 it written
notice. The County shall not be liable for any costs incurred by Consultant after the effective date
of terrvivation.
Comply with all DEP rules, and County and Local regulations pertaining to the operations
and maintenance of wastewater facilities, systems of treatment and control, and related
appurtenances.
Notify the County, by written notice, of changes in DEP rules, County and Local regulations, as
they apply to the plant permitting or operations
Provide Discharge Monitoring Report preparation on a monthly basis as required by the
Permit Conditions, DEP regulations, and local and county regulations.
Assist the County in interpretation of sample data submitted by the certified laboratory on an as
needed and as requested basis.
1014 4 a 9 LAM 9 of I I IMIRM kyjw-j I It" RIMM 9 V � 1116AX4110011VADIff It
Repair minor electrical, plumbing and pump station equipment and controls at the cost of $500
or below. For any repairs in excess of $500.00, a proposal of repairs shall be submitted to
County for approval, and scheduled accordingly.
NORMAL WORKING HOURS ARE MONDAY THROUGH FRIDAY 8-OOAM TO 5:OOP
EXCLUDING ALL HOLIDAYS. I
Labor
Principal @ $75.00/hr as requested
DMR Preparation @ $45.00/hr minimum one hour per month
Handling fee for parts required for operations, maintenance, repairs and emergency
service 64,.,
Costs 1-20%
Overtime and Holiday hourly rates for staff shall be time and half accordingly.
Pump Out Service provided by Conch Wastewater at $0.37 per gallon, and fuel surcharge
if applicable.
Material and Reimbursable Costs (as needed)
Costs-1 20%
1) Except as set forth in paragraph one of this Wastewater Treatment Plant Maintenance
Renewal Agreement, in all other respects, the terms and conditions of the original Novembm
20th, 2013 agreement and the April 16th, 2014 renewal agreement not inconsistent herewil
remain in full force and effect.
IN WITNESS WHEROF, the parties have caused these presents to be executed by their respecti
officer or representative thereunto duly authorized the day and year first written abov i
(SEAL)
ATTEST: A HEAVILIN, CLERK
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CON7ATER, INC.
By
................. .. . .
Print Name
M E COUnNj-
,AT-rl RNEY
PRC', 'ED ;(I- f
AS S UNITY ATIPRpEy
Date