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M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: March 3, 2015 SUBJECT: Monthly Activity Report for February, 2015 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT FEBRUARY, 2015 AIRPORTS Key West February 3 Attended February Key West International Airport Ad-Hoc Committee on Airport noise, discussed selection committee for NIP consultants, and meeting with Kevin Bond (City of Key West) discussing airport zoning. February 4 Monthly airline meeting with tenants and also TSA presented new security standards that will be put in place to enhance existing airport procedures. February 10 Meet with Delta and American Airline representative related to airport rate and charges for 2015 and airline space upgrades. February 12 Discussed airport advertising with Keys TV, specifically related to introducing the new airport webpage. February 21 Airport runway rubber removal and painting at EYW. February 24- Attended annual FAR part 139 inspection training. February 25 Conducted monthly car rental meeting and met with Alamo/National Car rentals related to a new lease at EYW. February 26 Attended annual FAR part 139 Airport Emergency Plan review EYW. February 27 Participated in the Noise Insulation Consultant Selection Committee will be requesting approval for THC, Inc. to be selected. Installed Lighthouse Artwork adjacent to the sterile area screening point. Installed two historic artwork murals in the passenger sterile area from the Glen Archer School. Key West EMAS project is now approximately 30% completed Conducted monthly car rental meetings at EYW. Marathon February 6 and 7 MTH hosted RAGNAR as a stopping point for their annual relay race from Miami to Key West. February 10 Attended the Marathon City Council Meeting and spoke briefly to introduce myself and to discuss current airport issues. 1 February 11 Hurricane Awareness Tour planning meeting with National Hurricane Awareness Tour will take place at MTH on May 8. February 12 Attended FL-603 Public Assistance Grant Course held at the Marathon Government Center. February 18 CBP change order meeting at the MTH Customs construction site to discuss change orders for the project. February 20 Aircraft collision on the Marathon General Aviation ramp. A Citation II taxied into a parked Piper Malibu, causing damage to the wingtips for both aircraft. No injuries or emergency response required. FAA and County Risk Management were advised of the incident. February 20 and 21 Hi-Lite Airfield Services conducted night time side stripe painting for Runway 7-25. February 27 Meeting with Tropic Ocean Airways to prepare for new service starting in April February 27 Meeting with Marathon Jet Center staff to plan for ramp operations when the CBP facility opens at MTH later this year. EMPLOYEE SERVICES TURNOVER NUMBERS: Monthly Turnover: 1.36% To date: 2.34% Resignations: 4 Terminations: 1 Retired: 2 Deceased: 0 Layoffs: 0 HUMAN RESOURCES Pre-determination hearing - 0 Employee Grievance Council meetings 0 Personnel Policies Board meeting 0 Elections conducted for seats 1,2, & 3 of the Employee Grievance Council Reminders sent out for annual mandatory county-wide training Completed Chamber annual survey Meeting with Empower Deferred Comp provider BENEFITS Phone conferences with Consultants, GBS & Adams, on developing Medical RFP Coordinating Lunch & Learns with Florida Blue Participated in annual Keiser Foundation survey Coordinating EAP workshops Working on Summary Plan Document with Consultant 4980H(b) Internal Revenue Code Discussed at October 17, 2014 meeting and Report to BOCC on annual basis the potential exposure to the County under the ACA: MEASUREMENT PERIOD 1-1-14 TO 10-31-14 EMPLOYER EMPLOYEE # of sched Avg hpw Temporary TITLE hpw (less worked during 2 than 30 hpw) measurement or Variable? period Clerk of Courts Variable 34.68 Y July 2014) BOCC Staff Assistant Variable 36.77 Y (since promoted to FT pos Nov 2014) Property N/A Appraiser Tax Collector N/A Superv of Elect N/A Sheriff N/A Court Admin N/A *If listed above, these employees must also apply/enroll in the Marketplace plan and Qualify for the Premium Tax Credit. Cou cost to cover employee is $790 per month. If employee is enrolled in Marketplace, penalty will be $250 per month (which is much less) WORKERS COMPENSATION Participated in Seltzer & Associates local Symposium Webinars: NCCI position classification; Ethics in Social Media Open cases: 86 Litigated cases: 14 (2 individuals have 2 cases) SAFETY/RISK Investigations/Inspections: 10 Employee injury reports & 3 risk management reports; elevator injury Attended FEMA class: Preliminary Damage Assessments Coordinated training: lower keys PW: hazard identification & control, poisonous plans in the keys, coaching the experienced driver. Respirator Fit testing/training: None CPR/First Aid Training: Coordinated classes for lower keys employees BUDGET & FINANCE OMB Updated YTD Fund Balance spreadsheets Posted 34 Resolutions from 2/18/15 meeting and sent to County Attorney Amended Grant Rollover Resolutions from October and November Worked on having more Budget in Brief Booklets printed Went to Marthon and had them printed up there Worked on the FY16 Timetable and had it approved by the BOCC Disseminated to all Departments and Other Taxing Authorities Govmax new budget year 2016 was set up Worked on New Class Codes and having Govmax put them into the system for us Agenda Items for February: 3 3 Contracts reviewed: 58 Budget transfers: 56 Developed transfers: 13 Processed Timesheets Created new Fund folders Processed all Office Depot invoices and forwarded to departments Processed various billings/invoices, including: Monroe County Sheriff, postage, rent, Shell, SUNCOM, DJJ, AARP and various travel reimbursements Adjusted FY15 Capital Projects in the Finance system to reflect current budget amounts. Entered discussions with GovMax re: implementing our Strategic Plan into the budget software. Continued to update our Fund Balance and Revenue schedules Grants Administration Worked with the auditors on the PFC Audit Provided revised PFC reporting in the SOAR system for the period ending Participated in the interview process for the open Budget Analyst position in OMB Placed required advertising for the first HSAB meeting of the FY16 funding cycle Developed HSAB meeting materials, updated the application, attachments and instructions for the FY16 funding cycle Sent out meeting notices and meeting materials to all interested parties. Produced a power point on changes to the HSAB applications and addressed unspent funds from prior year. Continued to work with FDLE on the two pending applications one of the County grants. projects accurately capture grant activity Attended weekly Airport Senior Staff meetings Worked with the Airport Staff Accountant regarding Airport financial activity and processes, amended budget rollovers and Airport grant budgeting and reporting Attended a meeting with Delta and American Airlines relating to the Airport Rates and Charges 4 Attended FDEM SERT training in Marathon and met with the FDEM staff regarding Monroe County issues Attended and recorded the minutes for the NIP consultant selection committee Attended the Airport GAP meeting with the consultants to address current and future projects and funding Purchasing 254 - 254 (same as above) - 8 Office Depot Orders reviewed and released- 85 Staples Orders- 2 Business Cards Orders- 2 Amazon Orders 4 New vendor registration-1 Newspaper (competitive solicitation ad) invoices Processed- 3 PO Requests Entered for Dept- 5 Pieces of US Mail Processed- 442 Contracts Reviewed 17 Processed January 20145Pcard billing statement & submitted to Finance 2/10/15. Bid public records requests/processed- 7 Conduct two (2) bid openings and tabulate results for: 1.Implementation of Noise Insulation Program for KWIA due 2/4/15 4 respondents 2.Courier Services for Monroe County - 1 respondent Bid Specifications uploaded on Demandstar - 6 Bid Addendums uploaded on Demandstar 11 Bid Awards posted on Demandstar-4 Processed Buccaneer Courier February 2015 billing. th approval for March 18 BOCC meeting. Print-out Amazon invoices from BOCCs online account and distribute to corresponding Department for payment processing. Process all Airport accounts payable invoices, encumbrances, and updating contract spreadsheets. COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 1/21/2014-2/20/2014: C-1 Congregate Meals totaled 1639 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. C-2 Home Delivered Meals Hots totaled 132 units, and Home Delivered Meals Frozen totaled 3110 units. We continue to receive a large number of referrals for Home Delivered Meals. 5 In-Home Services (Information in this section is for the period 12/21/2014 01/20/2014): III-B Chore: 0 units this period, 0 units year-to-date, 0% achieved. III-B Screening and Assessment: 0.5 units this period, 0.5 units year-to-date, 0% achieved. III-B Homemaking/Personal Care: 8 units this period, 8 units year-to-date, 30% achieved. III-E Screening and Assessment: 0 units this period, 0 units year to date, 0% achieved. III-E Chore: 0 units this period, 0 units year-to-date, 0% achieved. III-E In-Home Respite: 12 units this period, 12 units year-to-date, 13.12% year-to- date-achieved. III-E Facility Respite: 263.5 units this period, 263.5 units year to date, 10.3% year-to- date achieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for January 2015: Case Management: 15 units for the month were produced; 15 units year-to-date. Homemaking: 92.75 units for the month were produced; 92.75 units year-to date. Home-Delivered Meals: 65 meals for the month were provided;65 meals year-to- date. Personal Care: 41 units for the monthly were produced; 41 units year-to-date. Overall Program Achievement was 52.27% achieved, 2.27% underachieved. CCE (Community Care for the Elderly) for the period 12/21/2014-1/20/2014: Case Management: 29.75 units for the period and 227 units year-to-date. 7.57% achieved year-to-date. We are currently 100% achieved Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date. Companionship: 11 units achieved and 121.75 units year-to-date, 2.19% achieved year-to-date. Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year- to-date. Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to- date. Chore: 5 units achieved and 64 units year-to-date, 100% achieved year-to-date. Homemaking: 270.5 units for the period and 3027.5 units year-to-date 34.34% achieved year-to-date. There are 156 clients on the waiting list. Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0% achieved year-to-date. Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year- to-date. Personal Care: 333.75 units for the period and 2188 units year-to-date. 24.56% achieved year-to-date. There are 49 clients on the waiting list. Respite: 50.75 units for the period and 281 units year-to-date. 18.58% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 33.33% achievement. We are -3.78% underachieved 6 -1/20/14: 190.25 units were produced in the period and 1152 units year to date. 7.25% achieved. HCE (Home Care for the Elderly Program) for the period 1/16/14-2/15/2014: 4.75 billable units this period, 56.75 billable units year-to-date at the beginning of the contract year, .89% achieved. Monroe County Transit Department Activity for February 2015 One-way trips provided: 1,666 Unduplicated clients served: 237 Special Needs Clients registered: 609 Deposited Revenue: $1,765 Periods Expenditures: $52,646.48 Percentage Spent Fiscal YTD: 37.9% Community Support Services Offices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 588 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 115 New Welfare cases receiving service 27 Low Income Home Energy Assistance Program cases- 3 $ 925.00 Low Income Crisis Assistance cases 9 $ 1,075.78 Home and field visits 17 Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In- Homeand Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 241 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. Prescriptions 2 $ 256.79 Welfare Shelter 7 $ 4,140.00 ESG 8 $ 4,912.00 Bayshore Manor 7 e private pay and 12 subsidized residents. Bayshore Manor provided 563 hrs. of OA3E respite care and 159.50 hours of CCE care this month. Bayshore Manor has seven OA3E clients and one CCE client. There are two clients on the waiting list. Revenue for February 2015 $35,350.79 Expenditures for the same period $59,169.03 Percentage of the budget spent year to date 29.17 LIBRARY Library usage figures continue to reflect that the increase in offerings of services through technology is widely appreciated by patrons. People counters at the branches indicated that the number of visits made in person to the Libraries in January, 2015, totaled 37.989, an increase of 13% over the previous month, giving continuing evidence of the popularity of our onsite services. This figure also is a clear indication that the season is well underway. These visitors checked out a total of 32,855 items. Additionally, e-book circulation climbed to an increase of 28% above the same month of last year, with 1,955 eBooks checked out by Monroe County Library cardholders New Library cards brought 346 new patrons added to the roll, an increase of 53% over the previous month, giving us a total of 41,922 Library cardholders, a significant portion of the County population. Reference questions handled by staff via email, text, chat, phone, in-person visits and through social media, totaled 12,050.The increase in the use of electronics for these communications (31% over last year) presents another example of the still growing popularity of e-reference as well as onsite information resources. The public access PC and wireless sessions recorded as provided to the public for the month remain consistently high, at 11,977 (29% above the previous month); staff attribute this high usage to the lower cost and proliferation of portable devices, along with the increased bandwidth available to library patrons. Smartphones and other smaller devices are also being used to connect to the public wi-fi unobserved, driving the actual customer number even higher. Library staff have noticed steep increases in library users requiring assistance with e-government websites, such as food stamps and unemployment, as well as job seekers and housing hunters. ed an increase, as the total reached 508,325, 9% above the number for last year and 9% over last month. These resources include our Library website, online catalog and digital exhibit of historical images. These increasing numbers are a reflection of the season, as snowbirds and tourists enjoy all the amenities of the Florida Keys. EXTENSION SERVICES 8 Number of services provided: 206 phone calls, 31 office visits, 10 visits to clients, 21 learning events with 350 participants, 5 media submissions, and 769 publications distributed. Total Budget for FY 14/15: $225,012.00; Year to Date Expenditures and Encumbrances: $159,842.06; Remaining Balance: $65,169.94; Percentage of budget spent and/or encumbered year-to-date: 71%. The County Extension Director/Family & Community Development Agent accomplished the following activities: Worked with the Florida Sea Grant Work Action Group to train Extension agents on climate change communication. Agents from across the state of Florida came to learn about the science of climate change, how to communicate effectively around climate issues, and how to incorporate climate change into existing programs. Collaborated with the Monroe County Sustainability Office staff to gather data for ranking in the STAR Community Index (SCI) which will allow the County to gauge its sustainability efforts in many different areas. The purpose of this be improvement. The first draft addresses the primary goal areas: Built Environment, Climate and Energy, Health and Safety (including disaster preparedness), Natural Systems, Education, Arts and Community, Economy & Jobs, and Equity & Empowerment. Highlighted areas in the SCI are synonymous with recommendations from the Monroe County Climate Action Plan. The SCI also shows numerous opportunities that further recommendations can be The Environmental Horticulture Agent accomplished the following activities: Spoke - Creating a - people attended the lecture. Set up a horticulture education booth at the Key West Tropical Forest & Botanical - European, Africanized and N pollinator gardens. Seven Master Gardeners volunteered 36 hours and answered 277 clientele questions. - slide PowerPoint presentation at the Monroe County Public Works Safety Meeting to 30 employees. The Florida Sea Grant Marine Extension Agent accomplished the following activities: Attended the National Sea Grant Site Review by the Florida Sea Grant College Program regarding the research-outreach collaboration with Dr. Mark Butler at Old Dominion University for their work with sponge restoration and education in the Florida Keys in 2014. Co-taught the Florida Master Naturalist (FMNP) course, Wildlife Monitoring, at Keys Marine Lab in Layton, and was appointed co-chair on the steering committee to organize a South Florida regional conference for the FMNP, which will be held in Key Largo on October 16-17. 9 Was invited to the Florida Keys Audubon Society meeting at the Key West Garden Club to speak about sea grass ecology and sponge restoration, and presented information about the Florida Keys Water Watch program. EMERGENCY SERVICES FIRE RESCUE Ongoing Union negotiations with Local 3903. Prepared Mutual Aid Agreement(s) for City of Key West and Key Largo Fire Rescue / EMS District. Ongoing meeting with Sugarloaf Volunteer trying to resolve station issue. EMERGENCY MANAGEMENT In conjunction with FPL, Miami-Dade Emergency Management and MCSO Successfully completed FEMA evaluated Hostile Action Based exercise. Attended the Operation Vigilant Sentry Mass Migration Unified Command Exercise. Held a meeting with the City of Marathon and Monroe County School Board regarding the relocation of county sheltering from the Stanley Switlik School to the Marathon High School. Participated in the Key West Airport Tabletop Exercise. Participated in the planning strategy meeting regarding the Hurricane Hunter C- 130 aircraft 2015 Hurricane Awareness Tour at the Marathon Airport. EMS/TRAUMA STAR Trauma Star flew 34 flights to mainland hospitals for definitive care in the month of February. Completed training for one (1) new charge medic. Administered new recruit testing to 22 applicants. Four (4) personnel attended EMS State of the Science Gathering of the Eagles Conference. Conducted Flight Medic assessment testing. Completed EMS Training Classroom setup at Conch Key Station 17. Continued with coordination of new Paramedic Class with Barry University. Continued with field training of paramedics on quality assurance/billing issues of ePCR reports. Updated all personnel with new Via Valve IV catheters. KWIA All ARFF and Operations personnel attended Part 139 Airport Safety Inspection and Fueling Inspection Class. Hosted annual Airport Emergency Plan Review and Tabletop Exercise with local essential agencies. EMAS (Engineered Material Arresting System) Project and Runway Maintenance project commenced. Landmark Aviation assumed FBO (Fixed Base Operator) and fueling functions from the longtime company ICFS (Island City Flying Service). 10 Conducted safety inspections on 4 new fuels placed in-service by Landmark Aviation. FIRE MARSHAL Worked with FKAA on locations for up to twenty (20) new hydrants in upper and lower keys. Worked with Growth Management to assist in plans and modifications for their new Ocean Reef Office. Met with consultants regarding new hangars at Marathon Airport and construction details. FIRE ACADEMY Fire Officer I Florida Statewide Emergency Response Plan (SERP) presented to 25 students. Combined Company Training with New Hire Orientation / Probationary Evaluation; 1 new hire, successful completion; 10 probationary firefighters successful completion. Delivered in-service facility fire training to career firefighters, while minimizing overtime costs. Non-- Seven (7) attended representing four (4) contracting companies. Bid opening scheduled for Thursday, 19 March, 2015. PUBLIC WORKS PUBLIC WORKS MONTHLY REPORT FEBRUARY 2015 CORRECTION FACILITIES: Stock Island Detention Center - Received new Uninterrupted Power Source for life safety and security circuits MCSO Admin. Bldg. - Completed carpet replacement with vinyl plank within the Administration area Marathon Jail Facilities Maintenance crew completed concrete walkway installation, providing safer passage for officers 11 Monroe County Detention Center-Stock Island Percentage of customer requested work orders completed within 3 days with KPI 89.5%of 105 Customer requested work orders were completed within 3 days during January, 2015 KPI=%x requested x.01- 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 14Jan 14Fe6 14Mar 14Apr 14May 14Jun 14Ju1 Mug 145ept 140ct 14Nov 14Dec 15Jan ■%Completed 91.00% 76.00% 81.00% 96.00% 8200% 8330% 96.00% 9360% 9960% 88.40% 94.80% 94.50% 89.50% ■KPI 1.19 0.90 0.87 1.17 1.20 1.35 1.34 1.32 1.23 1.37 1.11 1.21 0.94 o%Completed KPI —2 per.Mov.Avg.(%Completed) —2 per.Mov.Avg.(KPI) :1 1 1 1 � 1 ' 1 For the period February 2012 through January 2015: Total kilowatt-hour Savings=2,102,286 Total CO2 Reduction=1,450 Metric Tons=CO2 Emissions from 163,118 gallons of gasoline consumed Total Energy Dollar Savings=$222,834 Note:MagLev Chiller was out of service for part of 14Mar FACILITIES MAINTENANCE/PARKS & BEACHES: UPPER KEYS: Nelson Government Center: • Provided assistance in (9) events • Assisted the Florida Keys Council of the Arts by transporting art work from the Murray Nelson Government Center to Islamorada and then to Marathon • Assembled two (2) file cabinets and four (4) keyboard trays for the Growth Management • Replaced ceiling tiles in the maintenance office • Installed aluminum letter sign at the Auditorium 12 Installed additional fence in the back yard Repaired front desk at the lobby Resolved an A/C problem Repaired ceiling tiles Repaired exterior wire fence Ellis Building: Repaired main front door on second floor Repaired lattice outside the building Re- Installed a new water main pipe and shut-off valve Cleaned electrical contacts on lights and cleaned fixture covers. Tavernier Fire Dept.: Fixed kitchen cabinet Plantation Key Courthouse: Resolved two (2) A/C problems. Installed security cameras. Contractor cleaned the carpet Key Largo Animal Shelter: Removed flag pole Islamorada Library: Replaced mail box lock Installed new locks on three (3) cash draws Spottswood Bldg.: Patched holes and painted walls in Social Service office, and dropped phone line from the fax machine to the copy room Performed some small repairs in the Social Services and Public Works bathrooms PK Garage Installed three (3) pole lamps at the Spottswood gas pumps. Installed new 120 amp line for an outlet Painted hydraulic jack Lysiloma property: Cleaned the area Repaired roof and painted the building Installed Public Works signs Installed (2) exterior doors Replaced electric panel and re-installed electrical fixtures Ocean Reef- Growth Management permit office: Assisted Growth Mgmt. by assembling three (3) desks, four (4) bookcases, one (1) file cabinet, three (3) chairs, and four (4) drafting tables Assisted I.T. Dept. transporting a printer to permit office Installed three (3) separate 20 amp circuits PARKS & BEACHES: Property: 13 Provided assistance in (1) event. Placed traffic delineators and ropes. Key Largo Park: Repaired ramp inside the skate area Replaced main breaker at the tennis court and parking lot area Tested lights at the baseball field Harry Harris Park : Repaired water line and installed new valve Preventative maintenance completed on all HVAC units Received Trusty Supervisor refresher training Fire Extinguishers inspection was done MIDDLE KEYS FACILITIES: Medical Examiner & Fire Training Academy completed lift station and municipal sewer connection installation Joe London Fire Training Academy replaced three doors within the Burn Building LOWER KEYS FACILITIES: Completed the installation of shade structures at Baypoint Park and Big Pine Key Dog Park Completed repair of the Higgs Beach seawall Replaced air conditioning air handler equipment for IT at the Records Facility Replaced a sidewalk section at the Marathon Detention Center Installed new security lighting for the Key West Library Repaired exterior lighting for KW Historic Courthouse Repaired damaged tiles at the Bayshore Manor showers Received approved Building and HARC permits for the Key West Lighthouse property wall wood picket fence replacement Installed an additional power circuit for new Breathing Air Compressor System installation at the BPK Fire Station Issued purchase order for tree trimming at the KW Lighthouse Issued purchase order for installation of construction security fencing for the Veterans Park picnic shelter repairs Issued purchase order for Big Coppitt Key storm water pump preventative maintenance to be performed 3/12/15 Purchased a trailer mounted high pressure washer system Issued purchase order and held pre-job meeting for the Gato Building courtyard brick repair and reconfiguration work FLEET MANAGEMENT: Three garages combined provided preventative maintenance and completed approximately 95 unit inspections Three garages combined opened and/or completed approximately 220 work orders 14 Three garages combined processed and/or distributed approximately 7,500 gallons of unleaded gasoline and 3,000 gallons of diesel fuel Garage staff completed monthly safety refresher training (proper lifting techniques) Provided purchase packages and ordered one new sewer vacuum clean out truck, three new pick-up trucks, one new plug-in hybrid, one mini passenger van, and one Ford Taurus Took delivery, processed and put into service one new HD equipment transport trailer Processed and put into service one new HD street sweeper truck Opened sealed bids and received approval to award 20 surplus units to the highest bidder Processed approximately 200 parts/supply accounts payable invoices ROAD DEPARTMENT: LOWER KEYS: Chip/Brush-20 miles Rights of Way mowed-15 miles Weed Eating-12 miles Cold Patch Pot Holes-3 tons Road Sweeping-5 miles Flagler Ave. and Maloney Ave., S.I. Attended Safety Meeting rd and cleaned 4 catch basin on 3 Avenue Stock Island Mulch Deliveries-23 with a total of 84 tons of mulch savings $10,374.00 in dump fees. Hauled 399 tons of millings form Cudjoe Key to Rockland property donated by Gianetti Contracting Sign Technician-32 locates/ 99 signs/ 94 post Support: Removed and replaced signs at Key West Courthouse-Phase 1 Road repair at East Martello parking lot Transported new semi Lowboy to Plantation Key Garage Stock Island Detention Parking lot repairs UPPER KEYS: Buzz Bar/Chipper Operation-17.2 miles Line Striping/Thermo Operation-4700 ft. line striping/34 gallons of paint/127 lbs. glass beads/six pieces of Thermo Sign Department-14 new signs installed/eight posts installed/four located performed Road/Shoulder work-11.329 ft./46 tons of material used Haul/Pickup material-72.32 tons of #57 and crushed lime-rock Bags of trash picked up-32 Special Projects: 15 Fabricate and install new Monroe County Public Works sign for Facilities Maintenance Repair crosswalk pedestrian sign at new crosswalk at the MM 100.5 Install six Dept. Bucket truck work at Key Largo Park (trim all trees) Dept. Spread fill that was previously dumped at Pennekamp Park per our agreement with them Safety Meeting held 02/20/2015 Trustee Supervisor training with MCSO on 02/20/2015 Card Sound Report Buzz Bar/Chipper Operation-14 miles Mowing Operation-9.5 miles Trash Pick Up-1900 lbs. Miles of Roadway Driven for Trash Pick Up-110 miles SOLID WASTE MANAGEMENT: Recycling Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential recycling practice. about the possibility of working together on a Waste Management educational grant. This grant would focus on commercial recycling and the benefits. Funds could be used for educational literature, workshops and a Monroe County recycling website. Staff will meet with Kathy Mantz public sector manager for Waste Management about filing for this grant. Staff assisted in four Household Hazardous Waste collections at the Long Key, Cudjoe Key transfer stations and the Key Largo mobile HHW site. Staff completed the spring 2015 Re-News newsletter. Staff will have the newsletter placed on the Monroe County website. Staff had meetings regarding the closure and relocation of the Magnolia Street recycling center in Key Largo. Staff designed and ordered a banner to be placed at the Magnolia. This banner will give a 30 day public notice and instructions on the new location for the recycling box in Key Largo. Staff has informed Mr. Sullivan of Waste Management on the date they need to move the recycling box. Staff is placing PSA announcements in the Key Largo papers The Reporter/Free press and the Keys Weekly 16 R Staff met again with Venture Out Condominiums who is having issues with the new 64 gallon recycling carts for 110 of their part-time rentals. Space constraints and 64 gallon recycling carts not being collected when only a quarter full. Waste Management was contacted and resolved the issue. requested the 18 gallon bins for these units that do not require the 64 gallon carts. Staff will follow up with them in March for a progress report Staff met with Monroe County Sheriff Deputy Linda Kohout. Deputy Kohout was called to an illegal dumpsite that contained a leaking 5 gallon container of oil. Staff was directed to the dumpsite on Johnson Rd. in Ramrod Key. Staff cleaned up and bulk packed the leaking container for transportation to the Household Hazardous Waste facility in Cudjoe Key. Staff helped monitor the recycling stations for the 2015 Ragnar Relay Event from Key Largo to Key West. This was the first year the Ragnar Relay implemented recycling at the 6 major staging areas. The cost savings for the event was minimal this reducing the garbage service dramatically next year. They will provide staff with their Staff has had a recycling ad placed in the 2015 Home and Garden issue in the Keys Weekly Newspaper. This ad will be in over 30,000 copies published and distributed from Key Largo to Key West starting February 27th 17 Staff met with the homeowners association of Bluewater Key Luxury RV Resort concerning the cost of garbage removal. Staff provided recycling information packets that will be distributed throughout the resort. Staff helped the resort add a recycling program that save on average $425.00 each month Staff received a call from Chad Fetrow (Department of Environmental Protection out of Tallahassee). Chad had received a complaint about a dumpster located next to a canal which was overflowing with garbage and leaking leachate on the ground. Mrs. Roseanne Wojciechowski the owner of the lot located next to Manatee Cove Condominiums states this has been an ongoing problem. Staff has spoken with Mrs. Wojciechowski and the condominium association. The dumpster has since been moved away from the canal and secured so no leakage will occur in the future. Staff informed the DEP as to the results and will continue to monitor. Staff m who was looking to reduce his garbage bill further by recycling more. Staff was able to help them identify others items not being recycling. These tips helped increase their recycling dumpster to a 2 yard thus creating a savings of approximately $143.00 a month. Household Hazardous Waste and E-Waste Recycling/Disposal Staff held six household hazardous waste collections in the month of February and accepted material from 110 Monroe County residents and businesses Staff collected over 200 lbs. of lead seal batteries recycled by Interstate, and 960 gal. Of contaminated fluids recycled by EMC Oil Corp. Staff mailed out 70 lbs. of batteries to be recycled by Call2Recycle Staff fed 296 mercury containing bulbs into the bulb eater for recycle Our Hazardous and E-Waste Commercial Collection participants include Monroe County Facilities, KW (1,600 lbs. E-Waste) Shell World, KL (80 mercury containing bulbs) The Gardens Hotel, KW (100 lbs. E-Waste) Waste Management, KW (460 lbs. HHW and 2,800 lbs. E-Waste) 18 Staff is preparing for upcoming Marathon Collection dates. These special collection dates are in addition to our regularly scheduled days to help better serve our residents and their recycling needs 19 ENGINEERING Card Sound Bridge Repair Project 100% plans with comments addressed provided to FDOT on February 27, 2015; awaiting approval. Draft grant agreement for construction and CEI funds forwarded to Engineering staff for county review on February 24, 2015. Staff will obtain BOCC approval in time for July 2015 bidding. Staff working on front end contract documents and RFQ for CEI services. Card Sound Toll Study HDR provided final scope and cost proposal to staff on February 6, 2015. Staff reviewing proposal. County Maintained Traffic Signals Staff coordinated with FDOT and Keys Energy to improve signal timing at Big Pine signal (February 27, 2015); upgrades to the signal controller and cabinet at Tarpon Basin signal are underway; staff ordered equipment for installation in three Key Largo fire signals to enable signal timing information to be electronically stored and updated. Coordinating with FDOT signal consultant to install parts. Provided information on Stock Island traffic signals to FDOT for signal timing study and synchronization of signals Lake Surprise Estates Roadway and Drainage Improvement Project Staff provided comments to design consultant on 100% plans. Consultant submitted application for environmental resources permit to SFWMD on 2/23/2015. Anticipate permit issuance within a month. Roadway and Drainage Improvement Program Staff prepared and advertised an RFQ for CEI program services for the various roadway and drainage improvement projects that will occur in the next five years. Responses will be received on March 3rd. No Name Key Bridge Repair Project Engineering staff, engineer of record, CEI, contractor and FDOT Materials Approval staff conducted several onsite meetings in February to address issues with materials specified for deck repair. Issues were resolved and work is at 38% completion. Staff preparing for FDOT LAP audit scheduled for March 11th. Pigeon Key Ferry Service RFP for ferry services advertised on February 9th. RFP opening date is March 18th. 20 Pigeon Key Ramp Repair Project Approval to negotiate with consultant on February agenda. Consultant preparing scope and cost proposal. Engineering staff preparing required LAP documents to submit to FDOT to obtain approval to contract for design services. Sexton Cove Roadway and Drainage Improvement Project Consultant provided preliminary grading for Grassy Road on February 6th and is proceeding with preparation of design plans. Staff received request from FKAA to postpone construction until after water line repairs are completed in the subdivision in late summer. Similar Sound Bridge (Boca Chica) Construction proceeding. Staff provided input to FDOT CEI regarding conditions observed at bridge during construction and possible means of addressing. Stock Island Roadway and Drainage Improvement Project Design contract approved and notice to proceed has been issued to the consultant. Anticipate kick off meeting in early March. US 1 Bayside Pedestrian Bridge Coast Guard permit received February 11th; staff prepared resolution and easement agreement for submerged lands easement, LAP construction checklist and draft CEI RFQ for county attorney and FDOT approval. US 1 Bayside Trail Contractor completed drainage structure installation and is excavating and stabilizing the path footprint. Staff is working with CEI and engineer of record to resolve path conflict issues and request from adjacent property owners. Staff provided comments on preliminary landscaping design. 9th Avenue Stock Island Drainage Project - Plans and specifications forwarded to local DN Higgins personnel on February 11th. Notice to proceed issued on February 25th. Contractor is preparing submittals and project documents for pre- construction meeting. PROJECT MANAGEMENT ADA Compliance Segments #1 and #2 - Project is complete and waiting for final approval of punch-list items from Architect. Bayshore Manor Emergency Repairs Project is complete and in close out. Blimp Road Boat Ramp Repairs D.N. Higgins has been authorized to proceed with construction on March 16th 2015 following advertisement of ramp closure to the public of no less than two weeks. Crawl Key Training Facility - Held a pre-bid meeting on site February 17th. Bid opening set for March 19, 2015. Freeman Justice Center Acoustics Project is complete and in close out. Key West Lighthouse (TDC) - Project Management is preparing a Request for Proposals (RFP) for advertising Magnolia St. Public Works Facility 100% review complete. AE providing sealed sets for permitting next week. Marathon Airport Customs Facility Construction is on schedule. Marathon Library- RFQ for design services under legal review. 21 Pigeon Key Roof Replacement (TDC) - Due to lack of access (dorm rooms occupied from March 15th to August 15th 2015) RFP will be drafted (April 2015) and sent to legal and out to Demand Star for bids. Plantation Key Court House Coordinating first program meeting with all stake holders. Rockland Key- AE authorized to continue with civils for generalized site plan. Needs more county input for conceptual floor plans. Senior Nutrition Center On schedule. - All insurance requirements have been met. A pre-construction meeting was held and sewer components have been ordered. Work to begin middle of March 2015. Sugarloaf Fire Dorm Extended to March BOCC to further discuss long term plans and goals. Summerland Fire Station Ordered commercial appraisal for alternate land parcel. PARKS/TRANSPORTATION PLANNING Big Pine Swimming Hole The traffic study is complete and indicates no impacts to US 1 Level of Service on Big Pine Key. Big Pine Community Park Scenic Overlook reviewed by county staff. Higgs Beach Road A contract amendment will be brought before the BOCC in March to incorporate moving the dog park, moving the racquet ball/squash courts, and establishing the sidewalk connections at West Martello Tower. Higgs Beach/Reynolds Street Pier (scenic overlook) Consultant concepts for the entrance feature at the pier are being reviewed by county staff. Higgs Beach Mobile Vendor Contract A Conditional Use Permit Application has been submitted to the City of Key West for approval. FDOT confirmed that $130,000 in design funds will be available for use in July 2015. The traffic study has been completed and indicates no impacts to US 1 Level of Service with the conceptual design. Transportation Alternatives 2015 Grant Cycle The annual grant cycle is open. Project applications are due to Public Works & Engineering staff on March 20, 2015. Transportation Plan County staff participated in a statewide kick off meeting in Orlando for the Florida Transportation Plan and the Strategic Intermodal System in December 2014. FDOT has requested to make a BOCC presentation about the statewide plan in March. US 1 Arterial Travel Time and Delay Study Data collection is underway by URS for the 2015 study. Watson Field the lease with Boys and Girls Club is being reviewed by the legal staff. TECHNICAL SERVICES Availability of Entire Network - Last Month 22 Availability of Entire Network 㻌 99.60 % 㻌 㻌 㻹㼛㼚㼞㼛㼑㻌㻯㼛㼡㼚㼠㼥㻌㻹㼛㼎㼕㼘㼕㼠㼥㻌 㻌 㻿㼡㼙㼙㼍㼞㼥㻌㼞㼑㼜㼛㼞㼠㻌㼒㼛㼞㻌㼚㼑㼠㼣㼛㼞㼗㻌㻓㻹㼄㼋㻯㼛㼚㼠㼞㼛㼘㼘㼑㼞㻓㻌㼨㻌㻲㼑㼎㼞㼡㼍㼞㼥㻌㻞㻜㻝㻡 㻌 Distinct clients: 14114 (Daily average: 1632) Data transferred Top applications by usage ApplicationUsage% Usage 㻌㻌㻌 1iTunes554.38 GB15.0% 㻌㻌㻌㻌 2Miscellaneous web383.88 GB10.4% 㻌㻌㻌㻌 3Netflix370.49 GB10.1% 㻌㻌㻌㻌 4Google Video370.19 GB10.0% 㻌㻌㻌㻌 5CDNs301.88 GB8.2% 㻌㻌㻌㻌 6Miscellaneous secure web297.14 GB8.1% 㻌㻌㻌㻌 7Facebook233.67 GB6.3% 㻌㻌㻌㻌 8Miscellaneous video205.57 GB5.6% 㻌㻌㻌㻌 9Xfinity TV132.91 GB3.6% 㻌㻌㻌㻌 10apple.com131.40 GB3.6% 㻌㻌㻌㻌 Top clients by usage Operating DescriptionManufacturersystemUsage% Usage 㻌㻌㻌㻌㻌 1JSamsungOther50.46 GB1.4% 㻌㻌㻌㻌㻌㻌 Shenzhen 2BC:76:70:28:8E:E5Other50.16 GB1.4% 㻌㻌㻌㻌㻌 Huawei... 㻌 3Mike-PCIntelAndroid39.33 GB1.1% 㻌㻌㻌㻌㻌㻌 4Josephs-iPhone-6AppleOther30.69 GB0.8% 㻌㻌㻌㻌㻌㻌 538:AA:3C:C9:8C:E9SamsungOther26.39 GB0.7% 㻌㻌㻌㻌㻌㻌 6Owner-PC-2IntelAndroid26.32 GB0.7% 㻌㻌㻌㻌㻌㻌 MacBook-Pro-de- 7AppleOther24.28 GB0.7% 㻌㻌㻌㻌㻌 Richard 㻌 8jamess-iPadAppleApple iOS23.27 GB0.6% 㻌㻌㻌㻌㻌㻌 9123456AppleApple iOS23.04 GB0.6% 㻌㻌㻌㻌㻌㻌 Carlos-Barbas- 10AppleMac OS X22.75 GB0.6% 㻌㻌㻌㻌㻌 MacBook-Pro 㻌 Top operating systems by usage 23 Operating system# Clients% ClientsUsage% Usage 㻌㻌㻌㻌㻌 1Other903164.0%1.85 TB51.5% 㻌㻌㻌㻌㻌㻌 2Android449631.9%936.26 GB25.4% 㻌㻌㻌㻌㻌㻌 3Apple iOS12318.7%764.88 GB20.7% 㻌㻌㻌㻌㻌㻌 4Mac OS X280.2%39.05 GB1.1% 㻌㻌㻌㻌㻌㻌 Windows 5480.3%24.58 GB0.7% 㻌㻌㻌㻌㻌 7/Vista 㻌 Windows 6130.1%11.33 GB0.3% 㻌㻌㻌㻌㻌 8 㻌 Windows 7340.2%7.46 GB0.2% 㻌㻌㻌㻌㻌 XP 㻌 Debian- 8based 6<0.1%5.26 GB0.1% 㻌㻌㻌㻌㻌 Linux 㻌 9Wii4<0.1%298.5 MB<0.1% 㻌㻌㻌㻌㻌㻌 Top client device manufacturers by usage Manufacturer# Clients% ClientsUsage% Usage 㻌㻌㻌㻌㻌 1Apple841759.6%2.25 TB62.5% 㻌㻌㻌㻌㻌㻌 2Samsung9346.6%243.79 GB6.6% 㻌㻌㻌㻌㻌㻌 3Intel5954.2%230.34 GB6.2% 㻌㻌㻌㻌㻌㻌 Hon 43052.2%166.88 GB4.5% 㻌㻌㻌㻌㻌 Hai/Foxconn 㻌 5Lite-On1631.2%99.16 GB2.7% 㻌㻌㻌㻌㻌㻌 Murata 64353.1%91.46 GB2.5% 㻌㻌㻌㻌㻌 Manufacturing 㻌 7Microsoft1040.7%59.59 GB1.6% 㻌㻌㻌㻌㻌㻌 8Private1661.2%55.96 GB1.5% 㻌㻌㻌㻌㻌㻌 Shenzhen 92<0.1%50.16 GB1.4% 㻌㻌㻌㻌㻌 Huawei... 㻌 LG 102171.5%39.51 GB1.1% 㻌㻌㻌㻌㻌 Electronics 㻌 This email was sent by Meraki Dashboard. Click here to unsubscribe. Facebook Likes: 146 (+5 Since January) Twitter Followers: 812 (+18 Since January) Current Site Visits: 37,447 (-4,736 Since January) Current Unique Site Visits: 30,144 (-3,360 Since January) Top Key Word Site Searches: Jobs, Search, Permits, Rogo, Employment 24 Bridge-Aggregation) • OTS Redundant Internet Fels 1 2015.12:22 am-Mar 1 2015,12:11 am Zoom 1h 12h24h 2©0.0 Mbps a z 0 150.0 Mbps w 100.0 Mbps I I ------------ -- 50.0 Mbps 1tt1 G. '��� rtilr�r rr\r+ �RTr f�.-- - •�� f1r�. _ I 2 Feb 9 Feb 16 Feb 23 Feb II II ❑4 [ Average Receive bps MIA QTSDC_CRASSIS-Brid go-Agg rogation I •QTS Redundant Internet [ Average Receive bps MIA QTSDC_CRASSIS-Bridge,Agg rogation i •QTS Redundant Internet Percentile 95% ( MinfMax Receive bps MIA_QTSDC_CHASSIS-Bridgie•Aggregationl QTS Redundant Intemet Average Transmit bps MIA_4TSDC_CHASSIS-Bridge-Aggregation1 QTS Red urdant Intemet Average Transmit bps MIA_4TSDC_01HASSIS-Bridge-Aggregationl QTS Redurdant Intemet Percentile 95% MinfMax Transmit bps MIA_QTSDC_CHAS51S-Bridge-Aggregations QTS Redundant Intemet ,+r solarwrnds We completed 189 work orders, installed telephones and computers at the Ocean Reef Permit Office, continued to rolled out new computers, continued to install new network switches,worked on rewiring the Marathon Government Center, migrated additional users to the new storage in Miami, updated library computers, added new updates to Monroe County Web site, began consolidation of HR databases, supported the new ADP rollout, had an introductory call with Socrata for the new financial data portal, moved more data into the SAN for Alchemy and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 743 Office visits: 385 New clients: 48 Field visits: 23 Benefits Delivery at Discharge: 5 Transportation program: Transportation calls: 335 Veterans transported: 142 Financial data: The financial data for the month of February totals $515,098.39 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. 25 The financial data captured monthly will vary due to the Vete variable time frame in adjudicating awards. GROWTH MANAGEMENT 26 27 MONROE COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison Does not include"Boat Improvement Fund'Revenue $2,500,000 $1,500,000 $1,000,000 $500,000 _............... $0 ■Total Revenue FYTD as of January 2014 ■Total Revenue FYTD as of January 2015 Off ncude°Boat'mprovementFund Revenue. MC�NROE COUNTY GROWTH MANAGEMENT . e==Lc e . 5 Suck s=nduh-c'— eh dg=. off` -=:tDuckKeI .F. s REVENUE TAKEN IN BY OFFICE RECEIPT# St=-sat❑uckKeyt�=esta Key Chan nel#B, E},ucl;s-Marathon,5 assyKey,Ctyof Layton,Islamorada,and Lcrvenc r cus Three Month - Yearly Comparison Plc-hc—= e n-1 ;_eekBridg!upto°ceanReef. $600,000 $500,000 1$529,6911 $484,778 1$493,80,91 $400,000 1$357,7151 $400,300 $300,000 $200,000 $100,000 $0 Nov-2013 Nov 2014 Dec-2013 Dec-2014 Jan-2014 Jan-2015 0 Upper Keys $34,416.90 $30,170.22 $124,341.53 $256,012.74 $165,825.56 $276,960.02 0 Middle Keys $140,439.31 $223,984.89 $199,282.81 $239,659.59 $210,485.56 $163,157.26 Lower Keys $134,772.62 $230,623.09 $34,090.35 $34,018.39 $23,989.82 $53,690.97 TOTAL $309,628.83 $484,778.19 $357,714.69 $529,690.72 $400,299.94 $493,808.25 28 THER=��rl;e `es nprovementundRevenue.O MONROE COUNTY GROWTH MANAGEMENT T i--. Stock a - dge.Off REVENUE TAKEN IN BY PERMIT "WORK" LOCATION �cc==/Area=M�dd e F.e�,s, Starts at Duck Ke;to F es=Key ChanneW5, Excludes-Marathon,Gr:,Key,Ctyof Layton,lslamorada,and Three Month - Yearly Comparison Lower Matecumhe. Office=3/Area--Upper-Keys: No rth of Tave rn ierCreek Bridge u p to Ocea n Reef. $600,000.00 $500,000.00 $400,000.00 $300,000.00 $200,000.00 $100,000.00 $0.00 Nov-2013 Nov-2014 Dec-2013 Dec-2014 Jan-2014 Jan-2015 0Lower Keys $83,339.89 $141,511.46 $173,492.78 $180,571.18 $95,840.50 $151,327.11 0 Middle Keys $6,439 88 $75,614.96 $9,146.34 $21,109.30 $18,397.32 529,900.90 0 Other $78,068.20 $34,995.91 $50,949.80 $69,887.97 $60,641.45 $32,816.36 0 Upper Keys $141,780.86 $232,655.86 $124,125.77 $258,122.27 $225,420.67 $279,763.98 ■TOTAL $309,628.83 $484,778.19 $357,714.69 $529,690.72 $400,299.94 $493,808.25 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# JANUARY 2015 Lower Keys $53,691 Middle Keys Upper Keys $163,157 $276,960 Does not include"Boat Improvement Fund"Revenue. Office-1 Area=Lord er Kev s:S:O ck I sI an d up.07 nr i Ie b rr d qe. 0"ce=2.Area-r- cc e<eys es-.a<ey Channel K5,excludes-Marathon,Grassy Key,Cityof Layton,Islamorada,and Lower Matecumbe. O"ce= !Area=Upper Keys:Norh Of Tavernier Creek Bridgeupto Ocean Reef. 29 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION JANUARY 2015 Lower Keys $151,327 Upper Keys $279,764 Middle Keys $29,901 -qq& Other $32,816 Does no.include"Boat Improvement Fund"Revenue. Off -i,=;rea=Lo:er<evs 5:ock sarc-p-,,r, err csa, Off.ce=2%Area=h":fiddle<eys:S.ars a.Duck<ey.o F.es-.a Key Channel#5,excludes-Marathon,Grassy Key,Cityof Layton,Islamorada,and Lower Matecumbe. Office-3/Area-Upper Keys:North of Tavernier Creek Bridge up to Ocean Reef. BUILDING DEPARTMENT Does no include"Boa•.Improvement Fund"Revenue. °thee=_;,rea=.°,-er<e,� MONROE COUNTY GROWTH MANAGEMENT °ff"e- BUILDING DEPARTMENT — JOB VALUATION OF ISSUED PERMITS 5'ar_�a't)_r�<e�."�,.F'esta Key ChannelNS, Ex,-c-s-r:'�r�.-o-,Grassy Key,Cty of Layton,lslamereda,and er^e= -„e BY PERMIT "WORK" LOCATION office=E:'xr-�=�ao�r<evs: rs-,'Txr,r-er Creek Bndgeupto Ocean Reef. Comparison by office 14,000,000 $12463,15 d 12,000,000 - $9,727,018 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 Jan-2014 Jan-2015 ■Lower Keys $2,192,646 $4,627,682 ■Middle Keys $303,913 $787,993 ■Upper Keys $7,230,459 $7,047,475 ■TOTAL $9,727,018 $12,463,150 30 Growth Managment Building Department Total Job Value for Issued Building Permits by Fiscal Year $248.M $250,000,000.00 $200,000,000.00 183.8M $180.6M $164.6M $150,000,000.00 $139.6M $121.8M $100,000,000.00 $50,000,000.00 �yb'1 k�1$ 1W Growth Managment Building Department Total Issued Building Permits by Fiscal Year 51884 5,565 6,000 4,792 4,764 5,000 4,520 4,36� 31818 3,971 4,000 3,000 2,000 11315 1,000 0 FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FYTD 14-15 31 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE Includes all Reviewing/Inspecting Departments:Building,Fire,Planning and Environmental 3,000 ISSUED PERMITS PLAN REVIEWS INSPECTIONS Incl.only PASS or FAIL Reviews 2,500 2,662 2,000 2,173 1,500 1,000 1126 500 302 fit o Jan-2014 Jan-2015 Jan-2414 Jan-2015 Jan-2014 Jan-2015 ■Lower Keys 116 126 393 429 771 1,OW ■Middle Keys 48 14 64 82 202 115 ■Upper Keys 177 162 669 563 1,200 1,539 TOTAL 341 302 11126 1,074 2,173 2,662 Doe_-_:.._ce 3_a:mor:,,:e--e,=_-c'F.e;e-_:. Of`ce='.iarea=LO'Jer<ey,S ork c a-c -m, ,rd- Off ce=Jrrea=h:'cc_ =s5:ars a:DLcz 1: ,,-,=e___le,,clar-..el 45,excludes-Marathon,GrassyKey,Cltyof Layton,Islamorada,and LowerMatecumbe. Office=3/,4ea=Upper Keys:rcor'.h ofTmrrcer Creel,,3ndgeup:o Ocean Reef. 32 Growth Managment Building Department Total Number of Plan Reviews on Applied Building Permits by Fiscal Year 18000 16M5 16000 13733 14000 12,66711895 12000 101783 10000 8000 ' 214 6000 f 41695 4000 2000 0 0'1 ab Q� do tiff tiff ti'' ti°` ti� k kyyy Excludes"N/A" and Logged CSR "L" resulted reviews 33 —,or,�,ement Fund"Revenue. c—,r- MONROE COUNTYGROWTH MANAGEMENT S-'c;S 5 7.) 0`dge. 1c 1fi,' r— cc �S BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Eaducwl GrassS ey,ClyofLayon,istarnorada,and BY PERMIT"WORK"LOCATION OffN0" T5 Prr erCrP4<Ir dgeupto Ocean Reef. Comparison by ', ffice 300 250 200 150 - 100 50 M 0 . ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB Lower Lower Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys I Jan-2015 1 44 82 16 22 9 17 1 6 61 121 21 29 ■J a n-20141 39 98 25 22 5 20 6 7 13 166 59 53 34 Doesr,--c rnprovement Fund"Revenue. cffke=l.�i a= -r,s� MONROE COUNTY GROWTH MANAGEMENT 5 scl 1 5-c,o il Ir c�E. Office-2.�rea <�,;S; Y,' 1, esta KeyChannel#5, BUILDING DEPARTMENT - INSPECTION ACTIVITY Fla-, 1,� rxr_ ;ra--o-.Gr;ssvXpy,CtyofLaVtanjs1aniorad@,and BY PERMIT "WORK" LOCATION ',cr..'`Ta,-r--rCr 5r dbeupto Ocean Reef Comparison by Office 1200 1000 800 600 400 200 -/ 3 0 .1 86 59 497 111W Building Electric M -n Plumb r Bu ding Electric Mechani Plumbin Building Electric Mechani Plumbin cal/LP I cal/LP 9 cal/LP 9 Lower Lower Lov're r Lov're r Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys 0,s 0,3 --Keys Keys Keys Keys Keys Keys Keys Keys EJan-2015 434 147 S8 110 48 18 4 19 571 198 85 228 Wan-2014 403 86 37 59 40 22 9 96 479 144 41 232 PLANNING AND ENVIRONMENTAL RESOURCES DEPARNILENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: -Comprehensive Planning & Current Planning -Environmental Resources -Marine Resources The Planning Department is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including environmental compliance. 35 The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Marine Resources Office provides a variety of services focusing on protection of the marine environment, provision of maritime infrastructure, and the preservation of public water access. °°" g°° �0fO0e�e°t`°nd"Re� ° MONROE COUNTYGROWTH MANAGEMENT hrd&e. «.,._„_,. - . Key°hanne#5, PLANNING AND ENVIRONMENTAL RESOURCES - PLAN REVIEW ACTIVITY r'"`°r'-<e"' °fAyt°°'i,iam°reda'a°d BY PERMIT "WORK" LOCATION INfice=skrea�JpperKeys'. /''North ofTavernier Greek Bridge up to Ocean Reef. Comparison by Office 120 100 80 60 40 1j; 20 0 R10 PLAN PRP 010 PLAN 310 PLAN LF SR-310 STORM Lower Lower Lower Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys ■Jan-2015 64 43 20 9 6 119 86 4 4 Lower&Middle Keys permits are typically reviewed in the Marathon office. 36 ]"`-`_ _`"'°°_�P,°"eme°tr°nd•Feve°°e. MONROE COUNTY GROWTH MANAGEMENT 5, - ;;�'�ebrdg— of PLANNING AND ENVIRONMENTAL RESOURCES - INSPECTION ACTIVITY ;._ dk°fLa °°,slam°,ada,and BY PERMIT"WORK" LOCATION OflcczS T,,_,--rcreekaridgeupt°Ocean Reef. Comparison by Office 120 100 so 60 40 20 - W7 0 ENVIR PLAN ENVIR ENVIR PLAN Lower Keys Lower Keys Middle Keys Upper Keys Upper Keys Jan-2015 49 12 5 105 21 Lower&Middle Keys permits are typically reviewed in the Marathon office. 37 Planning & Environmental Resources 2015 Jan - Applications 3.5 3 2.5 2 1.5 1 ❑2015 Jan 0.5 0 apae °�y ��y Gey cry \°� QO ��y Jye Jye �O \any �Q `4F �°e �¢o QG P a� oa oa ce ye �o . �o Q y a°c ��t �`'� �ac� o� �'` °P �. Q� �y z \`Q P�ova ova Jam\\ Ppa \`tee L°�Pto cP��6`a e O Ja y�oc `JO otC otC Q oaa cope ��Q 38 Planning & Environmental Resources 2014 Jan - Applications 7 6 5 4 3 2 ❑2014Jan 1 0 e 1 G co�oc4oa Q ° � .`ate °oro eon e���Poi�° eaoa\JOP L°", °� o� oa co e� �e \ate a\°Q Oe �� 39 Planning & Environmental Resources Applications (A-P) Nov 2014 - Jan 2015 Plats NROGO Minor Conditional Use Major Conditional Use LUD Amendments LDRD Historic Preservation 2015 Jan i 2014 Dec FLUM Amendments ■2014 Nov Environmental Resources Development Agreements Appeals&Settlements Alcoholic Beverage 0 1 2 3 4 5 #of applications 40 Planning & Environmental Resources Applications (P-Z) Nov 2014 - Jan 2015 Variance-PC u Variance-Dock(Long) Variance THE Time Extensions Tier Amendment TextAmendments 20151an Temp Const Staging TDR ■2014 Dec Shoreline Approvals ■2014 Nov ROGO Road Abandonment Public Assembly Pre-App 0 1 2 3 4 5 #of applications 41 Planning & Environmental Resources Nov 2014 - Jan 2015 Application Type Distribution ■Alcoholic Beverage ■Appeals&Settlements FA Development Agreements ■Environmental Resources ■FLUM Amendments hm Historic Preservation •LDRD ■LUD Amendments Major Conditional Use ■Minor Conditional Use NROGO Plats Pre-App •Public Assembly Road Abandonment —'ROGO Shoreline Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions THE Variance Variance- Dock(Long) Variance- PC 42 Planning & Environmental Resources Nov 2013 - Jan 2014 Application Type Distribution ■Alcoholic Beverage ■Appeals&Settlements F Development Agreements ■Environmental Resources ■FLUM Amendments ■Historic Preservation ■LDRD ■Legal Settlements LUD Amendments ■Major Conditional Use Minor Conditional Use NROGO Plats Pre-App PublicAssembly S Road Abandonment ROGO Shoreline Approvals TDR Temp Const Staging Text Amendments Tier Amendment Time Extensions THE Variance Variance- Dock(Long) Variance- PC I 44 Planning & Environmental Resources Year and 3-month comparison of total applications Total Ln 0 N Jan Dec 0 N Nov Total 0 N Jan Dec m 0 N Nov 0 5 10 15 20 25 30 35 40 45 50 #of applications MARINE RESOURCES OFFICE Channel Marker Program: Channel Marker/Buoy Replacements 60 50 56 40 30 20 10 15 2 2 0 2 0 0 2 0 Feb March April May June July Aug Sept Oct Nov Dec Jan 2014 2015 45 Month Marker/Buoy Replacement 1 February 2014 $2,147.50 March $43,253.00 April $2,500.00 May $17,149.00 June $4,900.00 July $0.00 August $3,750.00 September $0.00 October $0.00 November $5,500.00 December $5,400.00 January 2015 $2,830.00 Total $87,429.50 Total annual costs for marker/buoy replacements for the past twelve month period were approximately 47% higher than the same timeframe in 2014 ($57,171). Derelict Vessel Program: Derelict Vessels Removed 16 12 S 9 8 8 7 7 4 5 5 5 3 Z 0 Feb March April May June July Aug Sept Oct Nov Dec Jan 2014 2015 MonthDerelict Vessel Removal 1 February 2014 $14,029.00 March $6,529.00 46 April $13,894.00 May $2,867.00 June $15,279.00 July $2,500.00 August $11,175.00 September $8,535.00 October $15,386.00 November $34,659.00 December $23,368.00 January 2015 $22,093.00 Total $170,314.00 Derelict vessel removal costs for the past twelve month period were approximately 21% higher than the same timeframe in 2014 ($140,434). Vessel Pumpout Program: '_Number of Pumpouts 2500 2000 94 1500 Quota 69 59 64 57 ,67 33 37 laaa 421) 27 500 a d I H Feb March April May June July Aug Sept Oct No-, Dec Jan 2014 2015 47 Sewage Removed (gal.) 35000 30000 25000 20000 15000 10000 5000 a L L J L —1 L Feb March April May June July Aug Sept Oct No-,- Dec Jan 2014 2015 Pumpout numbers have risen steadily over the past two years, with monthly pumpout numbers exceeding the (initial) quota of 1300 per month in eleven of the past twelve months. CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals New Cases 141 Inspections 1336 New Citations 11 48 2000 1800 1600 1 1425 1593 1400 1289 - - 1192 1208 1200 - _ _ _ 1091 1000 800 600 400 200 16 14 16 21 1 1 1 14 0 1tk ti� 1�` tit tip` Li TOTAL NEW CASES TOTAL INSPECTIONS COMPLETED UPPER KEYS- NEW CASES 45 INSPECTIONS COMPLETED 264 SM 1 CITATIONS ISSUED 0 CEB 0 49 300 264 Li TOTAL NEW CASES 250 • NEW CASES BY INSPECTOR zoo TOTAL INSPECTIONS COMPLETED 150 V INSPECTIONS COMPLETED BY 112 INSPECTOR 100 82 Li CASES HEARD BEFORE SPECIAL 70 MAGISTRATE 50 145 20 14 11 1 0 0 0 GJA\F Q,�P A�-P�c �14 0�5 OPQQ e ce MIDDLE KEYS— NEW CASES 26 INSPECTIONS COMPLETED 600 SM 24 CITATIONS ISSUED 10 CEB 0 50 700 FdTOTAL NEW CASES 600 600 FA NEW CASES BY 500 INSPECTOR UTOTAL INSPECTIONS COMPLETED 400 w INSPECTIONS COMPLETED BY 300 INSPECTOR w CASES HEARD BEFORE 200 SPECIAL MAGISTRATE 146 137 111 121 U CASES HEARD BEFORE 100 S3 CONTRACTORS BOARD 26 1 24 1 0 4 10 10 1 2 10 0 o --------- ---- ��,5�1h �s� ��e�\�,7AAQ��o °� �o�PC��e��l��Q o °�`G �a��p� �� hp• ,� Q� pe- ��°,O• �F, �`�`Q�`��' ��c'� �Q`�Q>° 4. Ile 04 115) LOWER KEYS— NEW CASES 70 INSPECTIONS COMPLETED 472 SM 26 CITATIONS ISSUED 1 CEB 0 51 500 472 Li TOTAL NEW CAS-S 450 400 41 NEW CASES BY INSPECTOR 350 ,TOTAL INSPECTIONS 300 COMPLETED 250 M INSPECTIONS COMPLETED BY 200 176 INSPECTOR u CASES HEARD BEFORE 150 SPECIAL MAGISTRATE 121 97 100 70 CASES HEARD BEFORE 50 CONTRACTORS BOARD 14 19 13 24 26 1 0 0 - 4 00 �Q ao ,� Gt, d `\,gyp 00, 41F c GIS OFFICE GIS Projects -Data/Map Requests/Technical/Programming - KeyWep—Wetland Lot Mapping - Environmental - BOCC District Mapping— Growth Management US Navy— Street range updates —KWNAS/Emergency Communications 52 - Cudjoe Regional Sewer Lift Station Addressing Liz Wood Layne Construction - Stock Island East Shoreline Mapping Marine Resources - Private-Vacant Parcel Mapping/Analysis Planning TPL - Zoning Maps Data Request Tobin Law - Elevation Certificates Mapping (in progress) - IS Addressing G - 20 New physical address assignments 53