Item C04
C.4
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
January 23, 2019
Agenda Item Number: C.4
Agenda Item Summary #4850
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval of Amendment 1 to the Agreement with EAC
Consulting, Inc. to revise the scope to include additional engineering design and permitting service
requested by the City of Key West, for the 1st Street/Bertha Street Roadway Improvement Project in
the maximum not to exceed design phase amount of $20,495.00 (to be reimbursed to the County by
the City As per the ILA also on this Agenda for consideration).
ITEM BACKGROUND:
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The County has begun design for roadway and drainage improvements to 1 Street/Bertha Street
which is a County maintained road in the City of Key West (City). The County is responsible for the
road bed and drainage and the City is responsible for miscellaneous other items including but not
limited to the sidewalks, traffic control devices and utilities operated by the City.
County engineering staff has coordinated with City engineering staff on improvements the City
would like to have designed into the project which are itemized in this Amendment 1. This
Amendment 1 adds Task 6 in the amount of $20,495.00
Consulting, Inc. for engineering design and permitting services for the project for a revised total
contract amount of $471,621.16. The City will reimburse the County based on the terms specified in
the Interlocal Agreement (ILA) with the City (companion Agenda Item 4849).
The project includes a sea level rise evaluation and is currently in the early stages of design and the
consultant is taking into consideration the high-water table, king tide issues, periodic flooding due to
sea level rise and other weather- related factors.
Per the terms of the ILA, in the future construction phase of the project, the City will reimburse the
County for 100% of the defined City scope of work ($20,495.00) and the proportionate cost of the
mobilization and maintenance of traffic of related bid items as defined in the construction schedule
of values and, any change orders requested and approved by the City.
PREVIOUS RELEVANT BOCC ACTION:
May 18, 2018 The BOCC approved a contract with EAC Consulting, Inc. for Engineering, Design,
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Permitting and Post Construction Services for the 1 Street/Bertha Street (Key West) Roadway
Improvement Project in the maximum not to exceed amount of $451,126.16, including optional
services in the amount of $104,352.35.
October 18, 2017 The BOCC approved negotiations with EAC Consulting, Inc., the highest ranked
respondent to the RFQ for engineering design and permitting services for the project.
September 2014 - The BOCC approved the Road Paving and Rehabilitation Program in the 2015 to
2019 Capital Improvement Program.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval of Amendment 1 to contract with EAC Consulting,
Inc.
DOCUMENTATION:
EAC 1st and Bertha 1st Amendment City of Key West Scope_signed
EAC_1st & Bertha - EXEC - 5-16-18
FINANCIAL IMPACT:
Effective Date: January 23, 2019
Expiration Date: 30 days after construction final completion and final approval by FDOT.
Total Dollar Value of Contract: $20,495.00 (Amendment 1 to EAC contract for Key West
design scope only)
Total Cost to County: $20,495.00
Current Year Portion: $20,495.00
Budgeted: yes
Source of Funds: 102 gas tax
CPI: n/a
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts: n/a
Revenue Producing: no If yes, amount:
Grant: no
County Match:
Insurance Required: yes
Additional Details: Amendment 1 EAC Contract.
05/16/18 102-22002 · COUNTY ENGINEER R & B $20,495.00
County Road Program
REVIEWED BY:
Judith Clarke Completed 01/07/2019 9:58 AM
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Christine Limbert Completed 01/07/2019 10:29 AM
Budget and Finance Completed 01/07/2019 10:33 AM
Maria Slavik Completed 01/07/2019 2:07 PM
Kathy Peters Completed 01/08/2019 12:07 PM
Board of County Commissioners Pending 01/23/2019 9:00 AM
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Attachment: EAC 1st and Bertha 1st Amendment City of Key West Scope_signed (Approval of Amendment 1 to EAC Consulting, inc. contract
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Attachment: EAC 1st and Bertha 1st Amendment City of Key West Scope_signed (Approval of Amendment 1 to EAC Consulting, inc. contract
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Attachment: EAC 1st and Bertha 1st Amendment City of Key West Scope_signed (Approval of Amendment 1 to EAC Consulting, inc. contract
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Attachment: EAC 1st and Bertha 1st Amendment City of Key West Scope_signed (Approval of Amendment 1 to EAC Consulting, inc. contract
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Attachment: EAC 1st and Bertha 1st Amendment City of Key West Scope_signed (Approval of Amendment 1 to EAC Consulting, inc. contract
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Attachment: EAC 1st and Bertha 1st Amendment City of Key West Scope_signed (Approval of Amendment 1 to EAC Consulting, inc. contract
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Attachment: EAC 1st and Bertha 1st Amendment City of Key West Scope_signed (Approval of Amendment 1 to EAC Consulting, inc. contract
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