Item T3
T.3
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
January 23, 2019
Agenda Item Number: T.3
Agenda Item Summary #5109
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
NA
AGENDA ITEM WORDING: Approval of the First Amendment to Agreement with Barnes
Alarm Systems, Inc. for Fire and Panic Alarm Maintenance, Monitoring, and Inspection services.
This Amendment modifies certain paragraphs to reflect current language, adds Federal provisions,
and adds more locations for monitoring. This Contract is paid from funds 001, 101, and 147.
ITEM BACKGROUND: On December 13, 2017, the BOCC approved a bid award Agreement
with Barnes Alarm for Fire and Panic Alarm Annual Monitoring, Maintenance, and Inspection
services. This First Amendment revises paragraphs 7, 9, 12, and 19 to reflect updated language to
ensure compliance with the Maintenance of Records, Indemnification, Non-Discrimination, and
Termination clauses. It also adds Federal contract provisions as Barnes Alarm performed some
Hurricane Irma related work. Paragraphs 2 B. and 2 E. are also modified to reflect additional
locations for monitoring of the fire alarm and panic alarm systems.
PREVIOUS RELEVANT BOCC ACTION:
December 13, 2017 BOCC approved a bid award for Barnes Alarm Systems, Inc.
October 17, 2017 Monroe County Project Management opened sealed bids for the Fire and
Panic Alarm Annual Monitoring, Maintenance, and Inspection services.
Barnes Alarm Systems, Inc. was the lowest responsible bidder.
April 12 2017 BOCC rejected all bids for the Fire and Panic Alarm Annual Maintenance,
Monitoring, and Inspection contract due to the first four (4) lowest bidders
being found to be noncompliant with base requirements of the Request for
Proposals. Monroe County modified the RFP to eliminate confusion and
reposted the contract for bidders on August 2017.
CONTRACT/AGREEMENT CHANGES:
Revises certain paragraphs of Original Agreement, adds Federal contract provisions, and additional
locations.
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STAFF RECOMMENDATION: Staff Recommends Approval.
DOCUMENTATION:
First Amendment to Agreement Barnes Alarm (executed & legal stamped)
Barnes Alarm Bid Award Exec C-1
FINANCIAL IMPACT:
Effective Date: 1-23-19 of First Amendment
Expiration Date: 12-12-2019
Total Dollar Value of Contract: $31,160.60+Maintenance
Total Cost to County: $31,160.60+$78.50/hr + $117.75/hr OT
Current Year Portion: $31,160.60+
Budgeted: Yes
Source of Funds: Funds 001, 101, & 147
CPI: No
Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: None
Insurance Required: Yes
Additional Details: Adding Federal provisions to the Agreement and updating other
paragraphs; adding more locations for fire and panic alarm monitoring.
Total cost for Fire Alarrm Annual Inspections $20,241.90
Total Cost Fire Alarrm Monthly Monitoring $1,381.38
Total Cost Panic Alarrm Annual Inspection $2,518.72
Total Cost Panic Alarrm Monthly Monitoring $418.60
Total Upgrades to systems for monitoring $6,600.00
Maintenance cost per hour during normal working hours $78.50
Maintenance cost per hour after hours $117.75
Material Markup 25%
Total Alternate #1 $6,600.00
12/13/17 001-20501 · FACILITIES MAINTENANCE $20,000.00
12/13/17 101-20505 · CORRECTION FACILITIES $20,000.00
12/13/17 147-20503 · UNINC PARKS & BEACHES $20,000.00
Total: $60,000.00
REVIEWED BY:
Patricia Eables Completed 01/15/2019 3:50 PM
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William DeSantis Completed 01/15/2019 3:57 PM
Budget and Finance Completed 01/15/2019 4:16 PM
Maria Slavik Completed 01/15/2019 4:18 PM
Kathy Peters Completed 01/15/2019 4:38PM
Board of County Commissioners Pending 01/23/2019 9:00 AM
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: First Amendment to Agreement Barnes Alarm (executed & legal stamped) (First Amendment Agreement with Barnes Alarm
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Attachment: Barnes Alarm Bid Award Exec C-1 (First Amendment Agreement with Barnes Alarm Systems, Inc. for Fire and Panic Alarm
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Attachment: Barnes Alarm Bid Award Exec C-1 (First Amendment Agreement with Barnes Alarm Systems, Inc. for Fire and Panic Alarm
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Attachment: Barnes Alarm Bid Award Exec C-1 (First Amendment Agreement with Barnes Alarm Systems, Inc. for Fire and Panic Alarm
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