Fiscal Year 2018MONROE COUNTY, FLORIDA
SHERIFF
FINANCIAL STATEMENTS
As of and for the Year Ended September 30, 2018
And Reports of Independent Auditor
ON
MONROE COUNTY, FLORIDA SHERIFF
TABLE OF CONTENTS
REPORT OF INDEPENDENT AUDITOR............................................................................................... 1-2
FINANCIAL STATEMENTS
Balance Sheet - Governmental Funds..............................................................................................................3
Statement of Revenues, Expenditures and Changes in Fund Balances -
GovernmentalFunds.....................................................................................................................................4
Statement of Fiduciary Assets and Liabilities - Agency Funds.........................................................................5
Notes to Financial Statements.................................................................................................................... 6-15
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual - General Fund..............................................................................................................16
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual — Major Special Revenue Funds............................................................................. 17-23
OTHER SUPPLEMENTARY INFORMATION
Combining Statement of General, Trauma Star and Radio
Communications Funds by Service Area....................................................................................................24
Non -Major Special Revenue Funds Description.............................................................................................25
Combining Balance Sheet — Non -Major Governmental Funds -
SpecialRevenue Funds........................................................................................................................ 26-28
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
Non -Major Governmental Funds — Special Revenue Funds................................................................. 29-31
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual — Non -Major Special Revenue Funds..................................................................... 32-37
AgencyFunds Description..............................................................................................................................38
Combining Statement of Changes in Fiduciary Assets and Liabilities -
AIIAgency Funds.........................................................................................................................................39
SUPPLEMENTARY REPORTS
Report of Independent Auditor on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in Accordance with
Government Auditing Standards ................................................
Independent Auditor's Management Letter ..................................
Report of Independent Accountant on Compliance with Local
Government Investment Policies ...............................................
........................................................ 40-41
........................................................ 42-43
44
111
Report of Independent Auditor
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
Report on the Financial Statements
We have audited the accompanying financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended September 30,
2018, and the related notes to the financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the Sheriff's preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the Sheriff's internal control. Accordingly, we
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of each major fund and the aggregate remaining fund information of the Sheriff as of
September 30, 2018, and the respective changes in financial position thereof for the year then ended, in
accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with Rules of the Auditor General of the State of Florida. In accordance with
the Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of each fund of Monroe County, Florida that is attributable to the Sheriff. They do not purport
to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2018, and the
changes in its financial position for the fiscal year then ended in accordance with accounting principles generally
accepted in the United States of America. Our opinions are not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Required
Supplementary Information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's responses to our
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Sheriff's basic financial statements. The other supplementary information, as listed in the table of
contents, is presented for purposes of additional analysis and is not a required part of the financial statements.
The other supplementary information is the responsibility of management and was derived from and relates
directly to the underlying accounting and other records used to prepare the financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the financial statements and
certain additional procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with accounting standards generally accepted in the
United States of America. In our opinion, the other supplementary information is fairly stated, in all material
respects, in relation to the financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated February 6, 2019 on
our consideration of the Sheriffs internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Sheriffs internal control over financial reporting and compliance.
Orlando, Florida
February 6, 2019
FINANCIAL STATEMENTS
M 0 r V V d)
W d) r d) Ln M O
N
W
Ln N O W — O
V
O I� V CO m 0 Ln V
V LO CO CO V CO — N r-
I�
O)
0 T N I� O W 0 N
N LO O O N O O W
Cl)
O)
V
CO M I� Ln Ln V N
N LO LO V LO LO V
N N
CO
I�
d)
I� - - M O N V CO O
CO
O) O) O) M V
O
LO
LO LO N V CO
N N
co
C
CO CO N CO I� M d)
M LO N
O
CO
M O o N N
M V LO CO LO
O
CO
CO
LO
O M m oV V d)
CO M CO I� V
d) W
N V
O
CO
F
V V co
M
M N CO - CO
N
O
Ln
V
M
V3
V3
V3
V3
jp
I� O V M
O O O
LO N W
V O
I�
C
O O) N O M
N
N V V N CO
O)
M I� LO V
N M
N
Li W
M O N C
O M O W
I�
d)
N I� d) O V
r V O
M
LO
LO LO LO LO
LO N CO I�
M
N V
I�
d)
O L
O N O O V
M
M CO
N
M O) V V
O)
M
W
O Q
uH
uH
uH
uH
Z
O
O
O
O
r
CO N
I� W ' ' ' '
O
O
W M
Lo
O
CO
ei
O CO
O
M
ei
m
r M
co
O
M
LO
LO
co
LO
co
O
LO CO
M
O V
M
O
O
M
W
N
O
0
W
R 3
V
V
CO
CO
O y
d i
i O
LL
M
M
M
M
M
Efl
Efl
Efl
Efl
V M V
N
M O
N
W
O
M
O
O
M
CO
CO
V
V
M
i H Y
V O
M N M
O)
Ln
Ln
(M
(M
O)
R W
N V
CO
CO
CO
CO
O)
O
W
W
N
O
O
O
LO d)
Ln
M
M
M
N
N
LO
O V
LO
N
N
V
O
C
R
V
CO
LO
CO
CO
LO
CO
LO
Lo LO
d)
V
d)
V
Ln
CO
CO
CO
V
CO
CO
V
�
Efl
Efl
Efl
Efl
3
O
M CO LO O
V
CO V LO N O)
W
O
V
CO LO LO M
N
CO CO LO
M
CO
N
Q
I� W T d) O
O
O LO LO O) O)
O
d)
O
F C
d) co O) O)
LO CO N N
M
CO
O O V
O LO V O
N
CO
M
CO
C R
�O LO
V
N N CO
V
V
_
N
M
M
M
Efl
Efl
Efl
Efl
C
Lo
N
Lo
N
N
Lo
N
Lo
N
O R
CO
CO
CO
CO
CO
o
K E
E
o
Efl
Efl
Efl
Efl
LO
LO
LO
LO
LO
R
� i i i i i i i
i i i i i i i o
W
i i i i i i i
W
R
~
Efl
Efl
Efl
Efl
V I� M V O o O
LO
CO m N O W T M LO
LO
LO
N LO I� M V CO LO M
CO N T O O
O)
O
m T V LO V LO M
N Lo O O N M CO o)
o)O)
CO
' ' ' ' ' ' '
O
R
`y
I� __( W O V
M
o � O M V o
M
M
CO o LO M CO
O O
O
V O O N O
O M
O
O
LO CO
�2
N N CO
v)
fl
fl
fl
fl
z
LL
LL_ LL
°C a
YI H
n
O
Lu
0 G
z
+�--'
(6 w
O
- U
p w
E
z E S.
C)
�-
in
o
w a
J %
LL
.�• Y C
- p 5
3
U
(6
O
N C E
m O
U
yL
m O E
'> U
9 C
00
wo w
N D O
E
� '� N
•O w
r
ON
a
pay
C t/1
Z N a
VI
a)
(E6 O
�-
E C
t C
w
aa) ° w n
r
LL m U a
w
w w m o
E .� m
•.°—: R
(Z
N a O w j
`
E
O Q (6
O E -p
O=
w mp L L L '� N
VI
Z m
d
R
O
T
N U C
N
d V
R
N
W
K
U '�-' m O O O U �'
R
Q m m N N N
?�
N
p N 0
U O O ?� O
(a6 w
U
7
LL
O
C N
a O E E E E O
R
N p L L L -p
w Y O 0] O O O a)
R
9
=
N
C O= b-
R
(�
z
m
C
LE O O O O O .6
O
p
F C w O O O O E
p y
Lp
yO
Q
N
W t/1 N N N N N N
~
J_ '-' (6 U N N N N N
F
9 (�6 N N O E (6 (6
9 0 H
F
C-
co 9 U Ncj� U 0 0 0 0 C
C
a J H C C ll 6-O
W
U
cz
G m
W
In
N U C W W W W d
J a Q W W W W
Q
M
H
w
u
Z
a
a
m
Z
Z
w
Z
a
u
Z
a
V)
w
LL
LL_ Q
L Z
W w
= O_
x
a w
C V
p� w N
� Z �
LL w
} % LL
F
w d' J
LL
O
V H cwc
W LZ G
p 2 z
1= w
LU
o a o
N
W
r O co M M
� O LO O CO O) � N
W LO CO CO coN LO
N E o O N O Co M
C V M M M
~ LLo W N oo
O
(7 y�
jp M O V
o) o) o)V O
C O) V O Co N Co
W V LO N CO CO N O)
W E Lo O O N N O
t E V CO
O
ei N V CO
O LO N LLo
W
Efl
N
i Lo V
O N
Y
M
y Lo V O
Li `p
LL �
O O
O) O)
N
r
N W
�
� ¢ o
O LLo
O
ID
0)CO
m
C
N
M
O
V
(7
0)
O)
V
V
C N
N
N
Efl
C
co
O u
0 (m
o
E
E
o
N
N
E
n
O
i
Lo
LO
F
Efl
O
M
N
O COO
M CO
V
N
M O)
LO
W
V
M
V
M
Co
CO
(7
o
oo
v
N N - CO M V i� O O O CO Ln CO
Co CO CO IC - M 0)CO 0) 0)M Lo N
0)0
00 O V CDI� Cl)' O CO Lo M 0) CO
CO CO LO O Co Co N V O M Lo N
Lo
0) O I-- M- N Ln � O_ O CO � V
V N LO Cl)N M M 0) Lo
V coCO V
UH
M O co
COO co I V I O O) O O I Lco
n co O Lo
UH
(0-o
co 0) S (0 (0 Lo
Lo ON O I COOT� - - - - I WI
UH
V co .I ID md
COO �I n LoLo W V �Ico
UH
co (o
(o co
V ��2 �I O I com co
I V v
Lo lzr i° oLLo o)I co l Lo co o o
LoI °) o) o) v
NI V I V I Efl
M LO OV O) O c E;O 4- co co' N ' CO CO
O O co Om) co co
� � N
UH
Lo co Lo Lo Lo
O co Lo co
I OI W I l
co co ED
No I� M I MI l l
� N � I LOI I I Efl
CO c N O LO N Co V O
M V coN N co co
O I� V N co co co O O) c0
00 ID (o I� co co CO
co
LO T LO LO M N O coITO) N Co N V N N
co V
C
O � �
C �
E 15
15 O T N
C C
Q E O N
C) -o w °a o f°n � W T
y v n X 2 O
ID
0 t ID ID -o rn � R ID
0] O a) t/1 N N t/1 L L (5 N N O C T
ID IDID w a`�i �' o rn o o m y o `� o
m m .Z y E 0 � Z Q °� I a W o D o o E a a a
C C O C N X ,> E C � fp O 'z '� O N N C 9 N
E E �' .0 O N to N O) N Q N to O O 0 0 0 L N C t/1 t/1
C C `O O N t/1 N O > X > N C O- O N >— N N
N N a N C N C 'C P L C N N y to O N C C
N O O N (6 E �6 y C O 0 0 C p -O C N N N E> 0 L !6 !6
> O N C_ > ~ N O d 0 !6 a to ~ N Q N to (6 (6 (6 (� ~ O N a a a
W W 0 LU LL LL
H
MONROE COUNTY, FLORIDA SHERIFF
STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES
AGENCY FUNDS
SEPTEMBER 30, 2018
Civil
Process
ASSETS
Bonds
Inmate
Total
Agency
Cash and cash equivalents
$
4,085
$
751,307
$
40,693
$
796,085
Due from others
-
-
6,933
6,933
Total assets
$
4,085
$
751,307
$
47,626
$
803,018
LIABILITIES
Accounts payable
$
-
$
-
$
27,236
$
27,236
Due to Board of County Commissioners
4,085
-
-
4,085
Due to individuals
-
751,307
20,390
771,697
Total liabilities
$
4,085
$
751,307
$
47,626
$
803,018
The accompanying notes to the financial statements are an integral part of this statement. 5
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 1—Summary of significant accounting policies
Reporting entity - The Monroe County, Florida Sheriff (the "Sheriff') is a separately elected county official
established pursuant to the Constitution of the State of Florida. The Sheriffs financial statements do not purport
to reflect the financial position or the results of operations of Monroe County, Florida (the "County") taken as a
whole. The financial statements of the Sheriff have been prepared in accordance with accounting principles and
reporting guidelines established by the Governmental Accounting Standards Board ("GASB").
Entity status for financial reporting purposes is governed by Statement No. 14, as amended. Although the
Sheriff's Office is operationally autonomous from the County, it does not hold sufficient corporate powers of its
own to be considered a legally separate entity for financial reporting purposes. Therefore, under GASB
guidelines, the Sheriff is reported as a part of the primary government of Monroe County, Florida.
Measurement focus, basis of accounting, and financial statement presentation - The Sheriffs financial
statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes and Chapter
10.550, Rules of the Auditor General (the "Rules"), which requires the Sheriff to only present fund financial
statements.
The General Fund and Special Revenue Funds are governmental funds that use the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable
and available. Revenues are considered to be available when they are collectible within the current period or
soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers
revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures as well as expenditures related to compensated absences, and claims and judgments, are
recorded only when payment is due.
Description of funds - The Sheriff reports the General Fund and Special Revenue Funds as governmental funds
and Agency Funds as a fiduciary fund type. The General Fund is used to account for all revenues and
expenditures applicable to the general operations of the Sheriff. The Special Revenue Funds account for the
proceeds and uses of specific revenue sources that are legally restricted or committed to expenditures for a
specific purpose. Agency Funds are used to account for assets held by the Sheriff as agent. Agency funds are
custodial in nature and do not involve measurement of results of operations.
The Sheriff reports the General Fund and the following seven Special Revenue Funds as major funds: Trauma
Star, Radio Communications, HIDTA Grants, Grants, Shared Asset Forfeiture, Federal Forfeiture and E-911.
The Trauma Star fund accounts for the revenues and expenditures related to the function of air and ambulance
transports. The Radio Communications fund accounts for the revenues and expenditures related to radio
communication functions county -wide to include the majority of federal, state and local entities. The HIDTA
Grants Fund accounts for the revenues and expenditures related to the ONDCP grants. The Grants Fund
accounts for receipts and disbursements related to other various local, state and federal grants. The Federal
Forfeiture Fund accounts for revenues from the U.S. Departments of Justice and Treasury. Expenditures are
made in accordance with the guidelines issued by these agencies. The Shared Asset Forfeiture Fund
accumulates stipulated transfers from the Federal Forfeiture Fund and its investment income is used to fund
awards to non-profit organizations, as determined by an advisory board. The E-911 Fund accounts for fees
levied on each telephone access line in Monroe County for the enhancement of the 911 emergency telephone
systems.
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 1—Summary of significant accounting policies (continued)
Transfers - The Sheriff transfers funds to administer certain Special Revenue Fund programs. In addition, the
extent to which General Fund, Trauma Star, Radio Communications and the State Forfeiture Fund revenues
exceed expenditures is reflected as transfers out and as liabilities to the Board of County Commissioners.
Fund balance presentation - In accordance with GASB Statement No. 54, the fund balances of the
governmental funds are classified as restricted or committed. This classification includes amounts that can be
spent only for specific purposes because of constitutional provisions or enabling legislation or because of
constraints that are externally imposed by creditors, grantors, contributors or the laws or regulations of other
governments.
Budgetary requirements - General fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. Budgets are administered for all funds and are prepared
on a basis consistent with accounting principles generally accepted in the United States of America.
Cash and cash equivalents and investments - Highly liquid investments with maturities of 90 days or less when
purchased are considered cash equivalents. Included are investments in the State Board of Administration Local
Surplus Funds Investment Pool Trust Fund ("SBA"), which consists of the Florida PRIME investment pool, a
qualifying fund that operates essentially as a money market fund, and municipal bonds. Florida PRIME is stated
at amortized cost, which is substantially the same as fair value, and municipal bonds are stated at fair value
based on level 2 of the fair value hierarchy, using quoted prices for similar assets in active markets or identical
or similar assets in inactive markets.
Receivables - All receivables are shown net of an allowance for uncollectibles. Historical collection experience is
used to estimate the accounts receivable allowance. The complete balance in the Inmate Fund is deemed
uncollectible in the amount of $224,791 at September 30, 2018.
Capital assets - Capital assets are recorded as expenditures in the General Fund or the Special Revenue Funds
at the time of purchase and are capitalized at historical cost in the government -wide financial statements of the
County. Gifts or contributions and seized property are recorded first in the Sheriff's financial statements as well
as in the government -wide financial statements at fair market value at the time received. In addition, the Board
of County Commissioners provides at no cost the office space and certain other expenditure items used in the
Sheriffs operations.
It is the policy of the Sheriff to capitalize all assets costing more than $1,000 with an estimated useful life of two
or more years. The cost of normal maintenance and repairs that do not add to the value of the asset or
materially extend asset lives are not capitalized.
Capital assets are depreciated using the straight-line method over the following estimated useful lives
Years
Buildings and infrastructure 10-50
Machinery and equipment 5-10
Compensated absences - The Sheriff permits employees to accumulate earned but unused vacation and sick
pay benefits. The Sheriff is not legally required to and does not accumulate expendable available financial
resources to liquidate this obligation. The obligation is accrued in the government -wide financial statements of
the County.
Use of estimates - The preparation of financial statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 2—Deposits and investments
Cash and cash equivalents and investments at September 30, 2018 consist of the following:
Demand deposits
SBA
Municipal Bonds
Type Fair Value
$ 15,113,488
161,257
4,420,314
19,695,059
Deposits - Cash and cash equivalents consist of demand deposits insured by the Federal Deposit Insurance
Corporation (FDIC) or covered by the State of Florida collateral pool, a multiple financial institution pool with
the ability to assess its members for collateral shortfalls if a member institution fails.
Investments - Florida Statutes and the Sheriff's investment policy authorize investments in certificates of
deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund
administered by the Florida State Board of Administration, money market funds, direct obligations of the U.S.
Treasury, federal agencies and instrumentalities, rated or unrated bonds, notes or instruments, securities of
or interests in any investment company or investment trust, commercial paper and Municipal Securities.
As of September 30, 2018, the Sheriff had $161,257 invested in the SBA and $4,420,314 in Municipal Bonds,
which was 23% of the Sheriff's total cash and cash equivalents and investments. Of the $161,257 invested in
the SBA, 100% is invested in Florida PRIME. The Municipal Bonds are rated by Standard and Poor's from
AA- through AAA and the ratings on the Municipal Bonds from Moody's are rated from AA2 through AAA.
Florida PRIME is rated by Standard and Poor's. The current rating is AAAm. The weighted average days to
maturity (WAM) of the Florida PRIME at September 30, 2018 is 33 days. Next interest rate reset days for
floating rate securities are used in the calculation of the WAM. The weighted average life (WAL) of Florida
Prime at September 30, 2018, is 72 days.
Demand deposits in the 911 Wireless Fund in the amount of $1,670,780 include restricted cash of
$1,350,165. This amount of cash is in a separate account according to Statute. The County must use the
funds only for capital expenditures directly attributable to establishing and provisioning E-911 services, which
may include next generation deployment.
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 3—Interfund receivables and payables
Interfund receivables and payables at September 30, 2018 consist of the following:
Due From
Due to
Other Funds
Other Funds
General
$ 6,659,434
$ 703,344
HIDTA
63,856
804,959
Grants
-
6,562,238
Shared asset forfeiture
143
48
Federal forfeiture
128
6,364
E-911
-
36,272
Other governmental
1,400,124
10,460
$ 8,123,685
$ 8,123,685
Note 4—Capital assets
A summary of changes in the Sheriffs capital assets, presented in the government -wide financial statements of
the County, is as follows:
Balance
Balance
10/01/2017
Additions
Deductions
09/30/2018
Capital assets not depreciated:
Construction in progress
$
-
$
683,181
$ -
$
683,181
Total capital assets not depreciated
$
-
$
683,181
$ -
$
683,181
Capital assets depreciated:
Buildings and improvements
$
2,797,684
$
-
$ -
$
2,797,684
Equipment
47,966,760
5,050,754
503,073
52,514,441
Total capital assets depreciated
$
50,764,444
$
5,050,754
$ 503,073
$
55,312,125
Accumulated depreciation
$
27,946,891
$
3,350,181
$ 446,016
$
30,851,056
F
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 5—Long-term debt
The Sheriff permits employees to accumulate earned but unused vacation and sick pay benefits. The Sheriff is
not legally required to and does not accumulate expendable available financial resources to liquidate this
obligation. The obligation for compensated absences is accrued in the government -wide financial statements of
the County. A summary of activity for the Sheriff's compensated absences obligation is as follows:
Long-term debt, beginning of year
Additions
Reductions
Long-term debt, end of year
Note 6—Fund balances
$ 8,045,296
3,611,382
(3,571,615)
$ 8,085,063
In the governmental fund financial statements, fund balance is composed of two classifications designed to
disclose the hierarchy of constraints placed on how fund balance can be spent.
The governmental fund types classify fund balances as follows:
Restricted Fund Balance - This classification includes revenue sources that are restricted to specific purposes
externally imposed by creditors or imposed by law.
Grants Fund is restricted for Federal Emergency Management Agency funding which has been
expended but not yet received which has specific eligibility requirements.
Shared Asset Forfeiture Fund is restricted upon Ordinance 030-2000 which specifies use must be for
law enforcement crime prevention, drug and alcohol abuse prevention and treatment, mental and
physical health of minors and adults, and cultural, artistic, educational, recreational and sports programs
for Monroe County youth.
Federal Forfeiture Fund is restricted for law enforcement purposes based upon the Federal Justice and
Treasury Guide to Equitable Sharing which outlines the specific uses of these funds.
E-911 Fund is restricted based upon the E-911 costs allowable by State Statute [F.S. 365].
Teen Court is restricted by State Statute [F.S. 938.19].
Commissary Fund is restricted for Inmate and Farm as outlined by State Statute [F.S. 951.23(9)].
Inter -Agency Communications Fund is restricted by State Statute [318.21(9)].
Committed Fund Balance - Portion of fund balance that can only be used for specific purpose imposed by the
Sheriff (highest level of decision -making authority). Any changes or removal of specific purposes requires action
by the Sheriff.
Contract Administrative Fund is committed for the administration of contracts between the Sheriff and
third parties.
10
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 7—Retirement plans
Plan description — The Sheriffs employees participate in the Florida Retirement System (FRS). As provided by
Chapters 121 and 112, Florida Statutes, the FRS provides two cost sharing, multiple employer defined benefit
plans administered by the Florida Department of Management Services, Division of Retirement, including the
FRS Pension Plan ("Pension Plan") and the Retiree Health Insurance Subsidy ("HIS Plan"). Under Section
121.4501, Florida Statutes, the FRS also provides a defined contribution plan ("Investment Plan") alternative to
the FRS Pension Plan, which is administered by the State Board of Administration.
As a general rule, membership in the FRS is compulsory for all employees working in a regularly established
position for a state agency, county government, district school board, state university, community college, or a
participating city or special district within the State of Florida. The FRS provides retirement and disability
benefits, annual cost -of -living adjustments, and death benefits to plan members and beneficiaries. Benefits are
established by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to
the law can be made only by an act of the Florida Legislature.
Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service
credit. For Pension Plan members enrolled before July 1, 2011, Regular class members who retire at or after
age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a
retirement benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five
highest years of salary for each year of credited service. Vested members with less than 30 years of service
may retire before age 62 and receive reduced retirement benefits. Senior Management Service class members
who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age
are entitled to a retirement benefit payable monthly for life, equal to 2.0% of their final average compensation
based on the five highest years of salary for each year of credited service. Elected Officers' class members who
retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are
entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average compensation based
on the five highest years of salary for each year of credited service. Special Risk Administrative Support class
members who retire at or after age 62 with at least six years of credited service or 30 years of service
regardless of age are entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average
compensation based on the five highest years of salary for each year of credited service. Special Risk class
members (sworn law enforcement officers, firefighters, and correctional officers) who retire at or after age 55
with six years of credited service, or with 25 years of service regardless of age are entitled to a retirement
benefit payable monthly for life equal to 3% of their final average compensation based on the five highest years
of salary for each year of credited service. Substantial changes were made to the Pension Plan during fiscal
year 2011 affecting members enrolled on or after July 1, 2011 by extending the vesting requirement for Regular,
Senior Management Service, Elected Officers' and Special Risk Administrative Support class members to eight
years of credited service and increasing normal retirement to age 65 with at least eight years of credited service
or 33 years of service regardless of age. The vesting requirement for Special Risk class members was extended
to eight years of credited service and increasing normal retirement to age 60 with at least eight years of credited
service or 30 years of service regardless of age or age 57 with 30 years of combined Special Risk Class service
and military service. Also, the final average compensation of these members will be based on the eight highest
years of salary. A post -employment health insurance subsidy is also provided to eligible retired members
through the FRS in accordance with Florida Statutes.
The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is
administered by the Florida Department of Management Services, Division of Retirement. Eligible retirees and
beneficiaries receive a monthly health insurance subsidy payment of $5 for each year of creditable service, with
a minimum payment of $30 and a maximum payment of $150 per month. The HIS Plan is funded by required
contributions from FRS participating employees as set forth by the Florida Legislature, based on a percentage of
gross compensation for all active FRS members.
11
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 7—Retirement plans (continued)
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program (DROP). This
program allows eligible members to defer receipt of monthly retirement benefit payments while continuing
employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred
monthly benefits are held in the FRS Trust Fund and accrue interest. There are no required contributions by
DROP participants.
For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs
at one year of service. These participants receive a contribution for self -direction in an investment product with a
third party administrator selected by the State Board of Administration. Employer and employee contributions,
including amounts contributed to individual member's accounts, are defined by law, but the ultimate benefit
depends in part on the performance of investment funds. Benefit terms, including contribution requirements, for
the Investment Plan are established and may be amended by the Florida Legislature. The Investment Plan is
funded with the same employer and employee contribution rates that are based on salary and membership
class (Regular Class, Elected County Officers, etc.), as the FRS defined benefit plan. Contributions are directed
to individual member accounts, and the individual members allocate contributions and account balances among
various approved investment choices. Costs of administering the plan, including the FRS Financial Guidance
Program, are funded through an employer contribution of 0.04 percent of payroll and by forfeited benefits of plan
members.
The Monroe County Sheriff's Office recognizes pension expenditures in an amount equal to amounts paid to the
Pension Plan, the defined contribution plan and the HIS Plan, amounting to $5,030,409, $1,045,192, and
$612,787, respectively, for the fiscal year ended September 30, 2018. The Monroe County Sheriff's Office
payments for the Pension Plan and the HIS Plan after June 30, 2018, the measurement date used to determine
the net pension liability associated with the Pension Plan and HIS Plan, amounted to $1,311,227 and $139,641,
respectively. The Sheriff is not legally required to and does not accumulate expendable available resources to
liquidate the retirement obligation related to its employees. Accordingly, the net pension liability and associated
deferred outflows and deferred inflows are presented on the government -wide financial statements of the
County, following requirements of GASB Statement No. 68, Accounting and Financial Reporting for Pensions —
an amendment of GASB Statement No. 27, and GASB Statement No. 71, Pension Transition for Contributions
Made Subsequent to the Measurement Date — an amendment of GASB Statement No. 68.
Funding policy - All enrolled members of the FRS other than Deferred Retirement Option Program (DROP)
participants are required to contribute 3% of their salary to the FRS. In addition to member contributions,
governmental employers are required to make contributions to the FRS based on state-wide contribution rates.
The employer contribution rates by job class for the periods from October 1, 2017 through June 30, 2018 and
July 1, 2018 through September 30, 2018, respectively, were as follows: regular members -7.92% and 8.26%,
special risk — 23.27% and 24.50%, special risk administrative support — 34.63% and 34.98%, senior
management — 22.71 % and 24.06% and, county elected officers — 45.50% and 48.70%. During the fiscal year
ended September 30, 2018, the Monroe County Sheriffs Office contributed to the plan an amount equal to
20.99% of covered payroll.
The state of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
State of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee,
Florida 32315-9000, or from the website www.dms.myflorida.com/workforce_operations/retirement/publications.
12
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 7—Retirement plans (continued)
Monroe County Sheriff's office offers 457 Deferred Compensation Programs to all employees of the agency.
Employees may participate in the plan through payroll deductions and the plan is funded by Mass Mutual
Financial Group and AIG Valic group variable annuity contract. Contributions are invested at the employee's
direction through the options available under the program. Employees are fully vested at time of enrollment.
The Monroe County Sheriffs Office has no liability beyond the payment of bi-weekly payroll contributions.
Monroe County Sheriff's office also offers a profit-sharing pension plan known as the 401(a) Discretionary
Contribution Pension Plan. Only full-time employees of the Sheriffs office classified as Telecommunications
Officer, Telecommunications Supervisor, or Telecommunications Director are covered under the pension
program established. Effective July 20, 2009, new hired employees will be exempt from the Plan. Those classes
of employees are eligible to participate in the program on the first day of the 12-consecutive month period
commencing on October 1.
The plan allows the agency to contribute ongoing non -elective contributions to each eligible employee's
account. The routine amount contributed to each employees account is the variance between FRS's special risk
retirement rate and the rate given to the FRS class -group that the Dispatcher's fall into.
The Sheriff contributed $11,851 for the year ended September 30, 2018 and there were no employee
contributions.
Note 8—Other postemployment benefits (OPEB) Plan
In addition to the retirement plan benefits described in Note 7, the Sheriff offers to its employees a single -
employer defined benefit healthcare plan, which is administered by the Board. Florida Statute 112.0801 requires
the County to provide retirees and their eligible dependents with the option to participate in the OPEB Plan if the
County provides health insurance to its active employees and their eligible dependents. The OPEB Plan
provides medical coverage, prescription drug benefits, and life insurance to both active and eligible retired
employees. The OPEB Plan does not issue a publicly available financial report. No assets are accumulated in a
trust that meets the criteria as set forth in GASB Statement 75, Accounting and Financial Reporting for
Postemployment Benefit Plans Other Than Pensions.
The Board may amend the OPEB Plan design, with changes to the benefits, premiums and/or levels of
participant contribution at any time. On at least an annual basis, in an open session, and prior to the annual
enrollment process, the Board approves the rates for the coming calendar year for the retiree and County
contributions.
Eligibility for postemployment participation in the OPEB Plan is limited to full-time employees of the County, and
the Constitutional Officers. An employee who retires as an active participant in the OPEB Plan and was hired on
or after October 1, 2001 may continue to participate in the OPEB Plan by paying the monthly premium
established annually by the Board. An employee who retires as an active participant in the plan, was hired prior
to October 1, 2001, has at least ten years of full-time service with the County, and meets the retirement criteria
of the FRS but is not eligible for Medicare, may maintain group health insurance benefits with Monroe County
following retirement, provided the retiring employee contributes the amounts shown in the table below.
13
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 8—Other postemployment benefits (OPEB) Plan (continued)
Contribution as Percentage of Annual Actuarial Rate
Plan
Year
Years of Service with Monroe County
25+
20-24
10-19
2018
HISM
17%
18%
2019
HIS
18%
26%
2020
HIS
20%
34%
2021
HIS
22%
42%
2022
HIS
25%
50%
HIS is the State of Florida's Health Insurance Subsidy plan that assists
retirees in paying the cost of health insurance as explained in Note 5.
Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age and
years of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or the
rule of 70 is met. At that time, the retiree's cost of participation will be based on the preceding table. Surviving
spouses and dependents of participating retirees may continue in the plan if eligibility criteria specific to those
classes are met.
An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least ten
years of full-time service with the County, and meets the retirement criteria of the FRS and is eligible for
Medicare at the time of retirement or becomes eligible for Medicare following retirement, may maintain group
health insurance benefits with Monroe County following retirement, provided the retiring employee contributes
the Actuarial Rate for Medicare retirees as determined by the actuarial firm engaged by the County, less a $250
per month County subsidy. Alternatively, retirees meeting these criteria may elect to leave the County health
plan and receive a $250 per month payment from the County, payable for the lifetime of the retiree.
The Board engages an actuarial firm on a biannual basis to determine the County's accrued net OPEB liability.
The Sheriff has no responsibility to the OPEB Plan other than to make the periodic payments determined by the
Board, which are presented as expenditures when made and amounted to $1,427,370 for the year ended
September 30, 2018. Further information about the OPEB Plan is available in the County's CAFR which is
published on the Clerk's website at www.clerk-of-the-court.com.
Note 9—Risk management
The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. The Sheriff participates in the coverage
provided by the Board for Workers' Compensation, Group Insurance, and Risk Management Internal Service
Funds. Under these programs, Workers' Compensation provides $500,000 coverage per claim for regular
employees. Workers' Compensation claims in excess of the self -insured coverage are covered by an excess
insurance policy. Risk Management has a $5,000,000 excess insurance policy for general liability claims with a
$200,000 self -insured retention, and building property damage is covered for the actual value of the building
with a deductible of $50,000. Deductibles for windstorm and flood vary by location. Monroe County purchases
commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss.
Settled claims have not exceeded this commercial coverage in any of the past three years. The Sheriff makes
payments to the Workers' Compensation, Group Insurance and Risk Management Funds based on estimates of
the amounts needed to pay prior and current year claims.
14
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2018
Note 10—Litigation
From time to time, the Sheriff is a party to various lawsuits and claims, which it vigorously defends. Such
matters arise out of the normal course of its operation, some of which are covered by insurance policies or by
the Sheriffs participation in the Florida Sheriffs Self -Insurance Fund. While the results of litigation cannot be
predicted with certainty, management believes the final outcome of such litigation will not have a material
adverse effect on the Sheriffs financial position.
Note 11—Lease commitments
Operating leases - The Sheriff leases office space, equipment and vehicles under operating lease agreements.
These lease agreements include options to extend the leases for additional terms as well as cancellation
provisions. Total lease payments made during the fiscal year ended September 30, 2018 were $5,283,977.
The following is a schedule by years of minimum future rentals under operating leases as of September 30, 2018
Year Ending
September 30,
2018
2019
$ 5,229,144
2020
4,853,079
2021
4,669,056
2022
3,876,848
2023
3,633,016
2024-2027
5,296,406
Total
$27,557,549
For those leases that are increased annually by the Consumer Price Index (CPI) and the lease agreement does
not state a minimum or maximum rate for the remainder of the lease term, the same known lease expense is
used for the remainder of the lease term in the future rental schedule above.
Note 12—Grants
The Sheriff is the recipient of grants that are subject to special compliance requirements and audits by the
grantor agencies that may result in disallowed expense amounts. These amounts constitute a contingent liability
of the Sheriff. The Sheriff does not believe any contingent liabilities to be material to the financial statements.
15
REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - GENERAL FUND
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original Final
Positive
Budget Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 48,266,440 $ 49,612,766
$ 48,342,237
$ (1,270,529)
Investment income
- -
173,304
173,304
Miscellaneous income
- 18,499
349,869
331,370
Total revenues
48,266,440
49,631,265
48,865,410
(765,855)
Expenditures:
Current:
Personnel services
37,245,168
35,892,893
34,530,387
1,362,506
Operating expenses
10,001,901
10,521,901
9,457,465
1,064,436
Capital outlay
919,371
3,114,276
2,514,374
599,902
Total expenditures
48,166,440
49,529,070
46,502,226
3,026,844
Excess of revenues over (under)
expenditures
100,000
102,195
2,363,184
2,260,989
Other financing sources (uses)
Insurance proceeds - 126,406 116,253 (10,153)
Transfer (to)/from Board of County Commissioners - - (2,069,746) (2,069,746)
Transfer (to)/from other governments - - (230,867) (230,867)
Transfers (to)/from other funds (100,000) (228,601) (178,824) 49,777
Total other financing sources (uses) (100,000) (102,195) (2,363,184) (2,260,989)
Excess of revenues over expenditures
and other financing sources (uses) - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year
16
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - TRAUMA STAR
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 3,873,082
$ 6,430,357
$ 5,315,472
$ (1,114,885)
Total revenues
3,873,082
6,430,357
5,315,472
(1,114,885)
Expenditures:
Current:
Personnel services
1,010,008
1,442,283
1,285,607
156,676
Operating expense
2,848,074
2,948,074
2,717,823
230,251
Capital outlay
15,000
2,040,000
1,312,042
727,958
Total expenditures
3,873,082
6,430,357
5,315,472
1,114,885
Excess of revenues over (under)
expenditures - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year
17
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - RADIO COMMUNICATIONS
YEAR ENDED SEPTEMBER 30, 2018
Revenues:
Intergovernmental - BOCC
Charges for services
Total revenues
Expenditures:
Current:
Personnel services
Operating expense
Capital outlay
Total expenditures
Excess of revenues over (under)
expenditures
Other financing sources (uses):
Transfer (to)/from Board of County Commissioners
Total other financing sources (uses)
Excess of revenues over expenditures and other
financing sources (uses)
Fund balances, beginning of year
Fund balances, end of year
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 630,624
$ 1,180,624
$ 1,100, 810
$ (79, 814)
-
-
79,814
79,814
630,624
1,180,624
1,180,624
-
169,596
169,596
161,212
8,384
453,028
603,028
550,602
52,426
8,000
408,000
379,552
28,448
630,624
1,180,624
1,091,366
89,258
-
-
89,258
89,258
- - (89,258) (89,258)
- (89,258) (89,258)
18
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - HIDTA GRANTS FUND
YEAR ENDED SEPTEMBER 30, 2018
Revenues:
Intergovernmental - other government units
Total revenues
Expenditures:
Current:
Personnel services
Operating expenses
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
Other financing sources:
Transfers (to)/from other funds
Transfer (to)/from other governments
Total other financing sources
Excess of revenues and other
financing sources over expenditures
Fund balances, beginning of year
Fund balances, end of year
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual (Negative)
$ 20,100,000
$ 21,360,001
$ 21,295,249 $ (64,752)
20,100,000
21,360,001
21,295,249 (64,752)
4,150,000
4,110,000
4,109,491
509
15,265,000
16,410,000
16,406,883
3,117
685,000
811,400
778,875
32,525
20,100,000
21,331,400
21,295,249
36,151
-
28,601
-
(28,601)
- - 28,601 28,601
- (28,601) (28,601) -
(28,601) - 28,601
19
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - GRANTS FUND
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ -
$ -
$ 29,409
$ 29,409
Intergovernmental - other government units
600,000
650,000
380,252
(269,748)
Total revenues
600,000
650,000
409,661
(240,339)
Expenditures:
Current:
Personnel services
400,000
600,000
569,327
30,673
Operating expenses
325,000
2,000,000
1,923,650
76,350
Capital outlay
100,000
115,000
111,740
3,260
Total expenditures
825,000
2,715,000
2,604,717
110,283
Excess of revenues over (under) expenditures
(225,000)
(2,065,000)
(2,195,056)
(130,056)
Other financing sources:
Insurance proceeds
-
-
50,137
50,137
Transfers (to)/from other funds
-
-
148,306
148,306
Total other financing sources
-
-
198,443
198,443
Excess of revenues over expenditures and other
financing sources (uses)
-
-
(1,996,613)
(1,996,613)
Fund balances, beginning of year
-
-
(4,494,807)
(4,494,807)
Fund balances, end of year
$ -
$ -
$ (6,491,420)
$ (6,491,420)
20
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - SHARED ASSET FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2018
Revenues:
Investment income
Total revenues
Expenditures:
Current:
Personnel services
Operating expenses
Aid to other governments/non-profits
Loss on investments
Total expenditures
Excess of revenues over (under) expenditures
Fund balances, beginning of year
Fund balances, end of year
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
$ 90,000 $ 120,000 $ 119,298 $ 702
90,000 120,000 119,298 702
500
250
143
107
500
500
456
44
140,000
195,000
193,866
1,134
-
187,000
186,473
527
141,000
382,750
380,938
1,812
(51,000)
(262,750)
(261,640)
(1,110)
4,899,131
4,899,131
4,899,131
-
$ 4,848,131 $ 4,636,381 $ 4,637,491 $ (1,110)
21
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - FEDERAL FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental - other government units $ - $ - $ 157,531 $ 157,531
Investment income - - 45,741 45,741
Total revenues - - 203,272 203,272
Expenditures:
Current:
Personnel services
50,000
50,000
49,518
482
Operating expenses
10,000
141,000
138,256
2,744
Capital expenses
1,750,000
623,000
622,563
437
Total expenditures
1,810,000
814,000
810,337
3,663
Excess of revenues over (under)
expenditures
(1,810,000)
(814,000)
(607,065)
206,935
Other financing sources (uses)
Transfers (to)/from Board of County Commissioners
-
(6,000)
(5,162)
838
Transfer (to)/from other governments
(97,000)
(800,000)
(799,843)
157
Total other financing sources (uses)
(97,000)
(806,000)
(805,005)
995
Excess of revenues over (under) expenditures
(1,907,000)
(1,620,000)
(1,412,070)
207,930
Fund balances, beginning of year
4,579,840
4,579,840
4,579,840
-
Fund balances, end of year
$ 2,672,840
$ 2,959,840
$ 3,167,770 $
207,930
22
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - E-911
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 480,000
$ 515,000
$ 512,173
$ (2,827)
Investment income
20,000
25,000
24,474
(526)
Total revenues
500,000
540,000
536,647
(3,353)
Expenditures:
Current:
Personnel services
475,000
460,000
454,267
5,733
Operating expense
175,000
210,000
205,490
4,510
Capital outlay
25,000
4,000
3,150
850
Total expenditures
675,000
674,000
662,907
11,093
Excess of revenues over (under)
expenditures
(175,000)
(134,000)
(126,260)
7,740
Fund balances, beginning of year
1,780,710
1,780,710
1,780,710
-
Fund balances, end of year
$ 1,605,710
$ 1,646,710
$ 1,654,450
$ 7,740
23
OTHER SUPPLEMENTARY INFORMATION
LL J
LL <
W
W z
= W
N (7
Q (i
0 O
O z
LU
LL 2
LU
Z Q
0 N
O C7
LL,V Z_
O Z
1= m
Z 2
O
2 o
W
0
N
m
W
m
w
W
Q
Q
w
cr
w
O) V V 0)
(0
LO O (3)
V
N
(M V i� V
N
O (O
O
O 0) (O
(O
V
U') O (O N
V
In 00 (M 00
U7
N 00 O)
O
V
N O 00 00
V
00 O) M O)
I- LO LO
O)
N
(O 0) O O0
N
N
ON
*'
O
-M
M
��
�
V
N
V
F
V
lf) N V
N
N
N
NLOlf')
l
LO
M �
lf')
�3
O
N
O
N
O LO
(O
LO
lf)
LO
++
O0 O0 '
(O
N (O LO
(M
N
' N '
N
mu
_
C
LO V-
0)
00
00
-'
00
In M
O
E
E
O
61
V
+O
+
I�
O N V
I-
ai
E
M
M
OV)0
0
N
7
In
LO
N
LO
ai
I� V 0)
O_
I- V) V
(0
V
M (O I� V
V
M O 000
(0 I-
N
00
LO V (O N
00
N ' (M 00
V
(M V (M
N
N I� 00 00
N M 0)
V)
O r- V
N
M
(O 0) O 00
M
O
V V
(0
M V)
O
(O
(O M I�
(D
0
M M
00
U7 V V)
L
M
O N
M
F w
00
00
V 0) N
(O
N
N
N
�3
lf7 V 0)
OD
0) OD
V
V
m M V
V
O (O
M ' (M 00
00
V
0) O
(M M N
N
O)
(0
U7
0 O) N
N O) ' O
(0
U7
V M 0)
I-
r V V
LO
(O 00 00
O
N
��
�
W
W
C
M
W
00
-
O) 00 —
O)
69
�
�
�
O (O
V
' '
p
00
00
O 0) I-
r-
O
O
O
O"
00
00
W V N
fQ
LO
N
LO
N
LO
N
0
M
M
N
M
_ C
`w
7
61)
C
W
C7
V 0 V
00
00
00
O
' '
LO
O
O)
O)
N M (O
N
+s+
0)
0)
W V
O
CC)
W
W
63
OD
OD
lf7 N N
0)
0)
m
00i i
(O (�O LO(MO
ty
06
CC)
m r- 0
p
O
V
V
V
E
w
w
O_
w
�
w
w
w
�
7
E
7
E
aC)
O
U
o
Cc
x
E
O w
w
w
w
N
w
coU
> �
w
>
o
o
>
m w
E
w aw)
w
>
a` ))
o t t
> N
c
o
°)
w O
co
a)
O
i
CO o o
O p)
E
w
c°i
a)
o
° E E E
m
c
a)
D
o
S)
r°n
o 0 0
aw)
aO1i
n w
aw)
E w
(°) w
�
c
w w m
�
�
rn
(°))
o
o
.S
O
w
a)
>
)i
a) rn
n
>
p o 0 0
>
w
O
w
wm
w> aE
D ..
o2
oai f
mm
a)
m
o
w°x
w
www
In2)
mwm
a) °
o
H
c
QUaOU
a) n 'a
o
~
coma
aa
o
~
co
-0mwm
-0
U
0�HHH
c°iM
w
w
0
w
ii ii
N
MONROE COUNTY, FLORIDA SHERIFF
NON -MAJOR SPECIAL REVENUE FUNDS DESCRIPTION
The purpose of each non -major special revenue fund in the combining balance sheet and combining statement
of revenues, expenditures and changes in fund balances is described below.
Teen Court Fund - This fund accounts for receipts and disbursements pertaining to a program designed to deter
juveniles who are becoming involved in crime.
Law Enforcement Trust Fund - This fund accounts for expenditures to non-profit organizations to help deter drug
use and juvenile delinquency.
State Fine and Forfeiture (State Forfeiture) - This fund accounts for the proceeds received primarily from
seizures and forfeitures.
Contract Administrative Fund - This fund accounts for the administration of contracts between the Sheriff and
third parties.
Commissary Fund - This fund accounts for receipts and disbursements of inmate telephone commissions,
canteen revenues and other inmate programs.
Inter -Agency Communications Fund - This fund accounts for revenues and expenditures allocated for radio
communications.
25
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET - NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2018
ASSETS
Cash and cash equivalents
Due from Board of County Commissioners
Due from other funds
Due from governmental units
Due from others
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Accrued wages and benefits payable
Due to Board of County Commissioners
Due to other governmental units
Due to other funds
Due to others
Total liabilities
Deferred Inflows of Resources:
Unavailable revenues
Fund balances, restricted:
Teen court program
Inter -agency communication program
Inmate welfare program
Farm program
Fund balances, committed:
Contract administration
Total fund balances
Total liabilities, deferred inflows of resources and fund balances
Law
Enforcement
$ - $ 65
31,999 3,536 -
$ 35,535 $ 65
3
62
65
35,535 -
35,535 -
$ 35,535 $ 65
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET - NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2018
ASSETS
Cash and cash equivalents
Due from Board of County Commissioners
Due from other funds
Due from governmental units
Due from others
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Accrued wages and benefits payable
Due to Board of County Commissioners
Due to other governmental units
Due to other funds
Due to others
Total liabilities
Deferred Inflows of Resources:
Unavailable revenues
Fund balances, restricted:
Teen court program
Inter -agency communication program
Inmate welfare program
Farm program
Fund balances, committed:
Contract administration
Total fund balances
Total liabilities, deferred inflows of resources and fund balances
State Contract
Forfeiture Administrative Commissary
$ 20,671 $ - $ 810,152
- 4,116 -
62 1,367,652 -
- 64,567 -
- - 34,371
$ 20,733 $ 1,436,335 $ 844,523
$ - $ - $ 21,694
- - 7,741
20,733 144,211 -
- - 11,029
- - 9,960
- - 746,558
- - 47,541
- 1,292,124 -
- 1,292,124 794,099
$ 20,733 $ 1,436,335 $ 844,523
27
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET - NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2018
Total
Nonmajor
Inter -Agency
Special Revenue
Communications
Funds
ASSETS
Cash and cash equivalents
$ 375,279
$ 1,206,167
Due from Board of County Commissioners
19,280
23,396
Due from other funds
411
1,400,124
Due from governmental units
100
68,203
Due from others
7,466
41,837
Total assets
$ 402,536
$ 2,739,727
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
$ 9,526 $ 31,220
Accrued wages and benefits payable
- 7,741
Due to Board of County Commissioners
- 164,947
Due to other governmental units
- 11,029
Due to other funds
438 10,460
Due to others
- -
Totalliabilities
9,964 225,397
Deferred Inflows of Resources:
Unavailable revenues
- -
Fund balances, restricted:
Teen court program - 35,535
Inter -agency communication program 392,572 392,572
Inmate welfare program - 746,558
Farm program - 47,541
Fund balances, committed:
Contract administration - 1,292,124
Total fund balances 392,572 2,514,330
Total liabilities, deferred inflows of resources and fund balances $ 402,536 $ 2,739,727
28
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2018
Law
Enforcement
Teen Court Trust Fund
Revenues:
Intergovernmental - BOCC
$ - $ 41,435
Intergovernmental - other government units
- -
Charges for services
44,548 -
Fines and forfeitures
- -
Investment income
- 62
Miscellaneous
- -
Total revenues
44,548 41,497
Expenditures:
Current:
Personnel services 56,975 -
Operating expenses 2,579 4,497
Capital outlay - -
Aid to other governments/non-profits - 37,000
Total expenditures 59,554 41,497
Excess of revenues over
(under) expenditures (15,006) -
Other financing sources (uses):
Transfers (to)/from other funds - -
Transfer (to)/from Board of County Commissioners - -
Transfer (to)/from other governments - -
Total other financing sources (uses) - -
Excess of revenues over expenditures and other
financing sources (uses) (15,006) -
Fund balances, beginning of year 50,541 -
Fund balances, end of year $ 35,535 $ -
019
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2018
Revenues:
Intergovernmental - BOCC
Intergovernmental - other government units
Charges for services
Fines and forfeitures
Investment income
Miscellaneous income
Total revenues
Expenditures:
Current:
Personnel services
Operating expenses
Capital outlay
Aid to other governments/non-profits
Total expenditures
Excess of revenues over (under)
expenditures
Other financing sources (uses):
Transfers (to)/from other funds
Transfer (to)/from Board of County Commissioners
Transfer (to)/from other governments
Total other financing sources (uses)
Excess of revenues over expenditures and other
financing sources (uses)
Fund balances, beginning of year
Fund balances, end of year
State Contract
- 485,473 -
- 3,554,579 474,558
28,697 - -
230 10,033 10,260
- - 12,249
28,927 4,050,085 497,067
-
3,582,334
159,701
8,194
246,014
241,821
-
11,637
1,728
-
100,000
-
8,194
3,939,985
403,250
20,733
110,100
93,817
-
1,917
-
(20,733)
-
-
-
(32,778)
-
(20,733)
(30,861)
-
- 79,239 93,817
- 1,212,885 700,282
$ - $ 1,292,124 $ 794,099
30
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2018
Total Nonmajor
Inter -Agency
Special Revenue
Communications
Funds
Revenues:
Intergovernmental - BOCC
$ 113,536
$ 154,971
Intergovernmental - other government units
-
485,473
Charges for services
28,412
4,102,097
Fines and forfeitures
-
28,697
Investment income
5,532
26,117
Miscellaneous income
-
12,249
Total revenues
147,480
4,809,604
Expenditures:
Current:
Personnel services
- 3,799,010
Operating expenses
162,282 665,387
Capital outlay
- 13,365
Aid to other governments/non-profits
- 137,000
Total expenditures
162,282 4,614,762
Excess of revenues over (under)
expenditures (14,802) 194,842
Other financing sources (uses)
Transfers (to)/from other funds - 1,917
Transfer (to)/from Board of County Commissioners - (20,733)
Transfer (to)/from other governments - (32,778)
Total other financing sources (uses) - (51,594)
Excess of revenues over expenditures and other
financing sources (uses) (14,802) 143,248
Fund balances, beginning of year 407,374 2,371,082
Fund balances, end of year $ 392,572 $ 2,514,330
31
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - TEEN COURT FUND
YEAR ENDED SEPTEMBER 30, 2018
Revenues:
Charges for services
Total revenues
Expenditures:
Current:
Personnel services
Operating expense
Total expenditures
Excess of revenues over (under) expenditures
Fund balances, beginning of year
Fund balances, end of year
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
$ 50,000 $ 50,000 $ 44,548 $ (5,452)
50,000 50,000 44,548 (5,452)
55,000
57,000
56,975 25
5,000
3,000
2,579 421
60,000
60,000
59,554 446
(10,000) (10,000) (15,006) (5,006)
50,541 50,541 50,541 -
$ 40,541 $ 40,541 $ 35,535 $ (5,006)
32
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - LAW ENFORCEMENT TRUST FUND
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental - BOCC $ 42,000 $ 42,000 $ 41,497 $ (503)
Total revenues 42,000 42,000 41,497 (503)
Expenditures:
Current:
Operating expenses 5,000 5,000 4,497 503
Aid to other governments/non-profits 37,000 37,000 37,000 -
Total expenditures 42,000 42,000 41,497 503
Excess of revenues over (under) expenditures - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year $ - $ - $ - $ -
33
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - STATE FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Fines and forfeitures
$ 130,500
$ 29,000
$ 28,697
$ (303)
Investment income
500
500
230
(270)
Total revenues
131,000
29,500
28,927
(573)
Expenditures:
Current:
Operating expenses 100,000 8,500 8,194 306
Total expenditures 100,000 8,500 8,194 306
Excess of revenues over (under)
expenditures 31,000 21,000 20,733 (267)
Other financing uses
Transfer (to)/from Board of County Commissioners (31,000) (21,000) (20,733) 267
Total other financing uses (31,000) (21,000) (20,733) 267
Excess of revenues over expenditures and other
financing sources (uses) - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year $ - $ - $
34
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - CONTRACT ADMINISTRATIVE FUND
YEAR ENDED SEPTEMBER 30, 2018
Revenues:
Intergovernmental - other governmental units
Charges for services
Interest income
Total revenues
Expenditures:
Current:
Personnel
Operating expenses
Capital expenses
Aid to other governments/non-profits
Total expenditures
Excess of revenues over (under)
expenditures
Other financing sources (uses)
Transfers (to)/from other funds
Transfers (to)/from other governments
Total other financing sources (uses)
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 365,000
$ 485,000
$ 485,473
$ 473
3,250,000
3,560,000
3,554,579
(5,421)
5,000
10,000
10,033
33
3,620,000
4,055,000
4,050,085
(4,915)
3,375,000
3,585,000
3,582,334
2,666
225,000
250,000
246,014
3,986
20,000
13,000
11,637
1,363
-
100,000
100,000
-
3,620,000
3,948,000
3,939,985
8,015
-
107,000
110,100
3,100
- - 1,917 1,917
(40,000) (33,000) (32,778) 222
(40,000) (33,000) (30,861) 2,139
Excess of revenues over expenditures and other
financing sources (uses) (40,000) 74,000 79,239 5,239
Fund balances, beginning of year 1,212,885 1,212,885 1,212,885 -
Fund balances, end of year $ 1,172,885 $ 1,286,885 $ 1,292,124 $ 5,239
35
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - COMMISSARY FUND
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Charges for services
$ 448,000
$ 481,000
$ 474,558
$ (6,442)
Investment income
3,200
5,200
10,260
5,060
Miscellaneous income
13,800
13,800
12,249
(1,551)
Total revenues
465,000
500,000
497,067
(2,933)
Expenditures:
Current:
Personnel expenses
170,000
165,000
159,701
5,299
Operating expenses
225,000
245,000
241,821
3,179
Capital outlay
5,000
2,500
1,728
772
Total expenditures
400,000
412,500
403,250
9,250
Excess of revenues over (under)
expenditures
65,000
87,500
93,817
6,317
Fund balances, beginning of year
700,282
700,282
700,282
-
Fund balances, end of year
$ 765,282
$ 787,782
$ 794,099 $
6,317
36
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - INTER -AGENCY COMMUNICATIONS FUND
YEAR ENDED SEPTEMBER 30, 2018
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 130,000
$ 115,000
$ 113,536
$ (1,464)
Charges for services
25,000
28,000
28,412
412
Investment income
5,000
5,000
5,532
532
Total revenues
160,000
148,000
147,480
(520)
Expenditures:
Current:
Operating expense 170,000 165,000 162,282 2,718
Total expenditures 170,000 165,000 162,282 2,718
Excess of revenues over (under)
expenditures (10,000) (17,000) (14,802) 2,198
Fund balances, beginning of year 407,374 407,374 407,374 -
Fund balances, end of year $ 397,374 $ 390,374 $ 392,572 $ 2,198
37
MONROE COUNTY, FLORIDA SHERIFF
AGENCY FUNDS DESCRIPTION
The purpose of each agency fund in the combining financial statement on the following page is described below.
Civil Process Fund - This fund accounts for receipt and disbursement of funds received for the service of papers
by the Sheriff.
Bonds Fund - This fund accounts for receipts and disbursements of the Bonds Fund.
Inmate Fund - This fund accounts for receipts and disbursements of the monies held by the Sheriff on behalf of
incarcerated inmates.
38
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF CHANGES IN FIDUCIARY ASSETS AND LIABILITIES
ALL AGENCY FUNDS
YEAR ENDED SEPTEMBER 30, 2018
October 1,
September 30,
2017
Additions
Deductions
2018
Civil Process
Assets
Cash and cash equivalents
$
810
$
129,833
$
126,558
$
4,085
Total assets
$
810
$
129,833
$
126,558
$
4,085
Liabilities
Due to Board of County Commissioners
$
810
$
60,975
$
57,700
$
4,085
Total liabilities
$
810
$
60,975
$
57,700
$
4,085
Bonds
Assets
Cash and cash equivalents
$
677,698
$
735,748
$
662,139
$
751,307
Total assets
$
677,698
$
735,748
$
662,139
$
751,307
Liabilities
Due to individuals
$
677,698
$
735,748
$
662,139
$
751,307
Total liabilities
$
677,698
$
735,748
$
662,139
$
751,307
Inmate
Assets
Cash and cash equivalents
$
31,017
$
1,314,443
$
1,304,767
$
40,693
Due from others (TouchPay)
5,240
1,407,370
1,405,677
6,933
Total assets
$
36,257
$
2,721,813
$
2,710,444
$
47,626
Liabilities
Accounts payable
$
6,501
$
597,644
$
576,909
$
27,236
Due to individuals
29,756
1,136,196
1,145,562
20,390
Total liabilities
$
36,257
$
1,733,840
$
1,722,471
$
47,626
Total All Agency Funds
Assets
Cash and cash equivalents
$
709,525
$
2,180,024
$
2,093,464
$
796,085
Due from others
5,240
1,407,370
1,405,677
6,933
Total assets
$
714,765
$
3,587,394
$
3,499,141
$
803,018
Liabilities
Accounts payable
$
6,501
$
597,644
$
576,909
$
27,236
Due to Board of County Commissioners
810
60,975
57,700
4,085
Due to individuals
707,454
1,871,944
1,807,701
771,697
Total liabilities
$
714,765
$
2,530,563
$
2,442,310
$
803,018
39
SUPPLEMENTARY REPORTS
111
Report of Independent Auditor on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with
Government Auditing Standards
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund and the aggregate
remaining fund information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended
September 30, 2018, and the related notes to the financial statements, and have issued our report thereon
dated February 6, 2019 for the purpose of compliance with Section 218.39(2), Florida Statutes, and Chapter
10.550, Rules of the Auditor General -Local Governmental Entity Audits.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Sheriff's internal control over
financial reporting ("internal control") to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of
expressing an opinions on the effectiveness of the Sheriffs internal control over financial reporting. Accordingly,
we do not express an opinion on the effectiveness of the Sheriffs internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement will not be prevented, or
detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of
deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit
attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Sheriffs financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
40
Purpose of this Report
This report is intended solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the Sheriffs internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Sheriffs internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Orlando, Florida
February 6, 2019
41
111
Independent Auditor's Management Letter
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
Report on the Financial Statements
We have audited the financial statements of the Monroe County, Florida Sheriff (the "Sheriff'), as of and for the
year ended September 30, 2018, and have issued our report thereon dated February 6, 2019.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
Other Reporting Requirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and Report of Independent Accountant on Compliance with Local Government
Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor
General. Disclosures in those reports, which are dated February 6, 2019, should be considered in conjunction
with this management letter.
Prior Audit Findings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. There were no recommendations made in the preceding annual financial audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Sheriff is a separately elected county official
established pursuant to the Constitution of the State of Florida. There are no component units related to the
Sheriff.
Financial Management
Section 10.443(1)(1)2., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
Additional Matters
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not have any such findings.
42
Purpose of this Letter
The purpose of this management letter is to communicate certain matters prescribed in Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Orlando, Florida
February 6, 2019
43
i 001
Report of Independent Accountant on Compliance
with Local Government Investment Policies
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
We have examined the Monroe County, Florida Sheriff (the "Sheriff'), compliance with local government
investment policy requirements of Section 218.415, Florida Statutes, during the year ended September 30,
2018. Management of the Sheriff is responsible for the Sheriffs compliance with the specified requirements. Our
responsibility is to express an opinion on the Sheriffs compliance with the specified requirements based on our
examination.
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Sheriff complied, in all material respects, with the specified
requirements referenced above. An examination involves performing procedures to obtain evidence about
whether the Sheriff complied with the specified requirements. The nature, timing and extent of the procedures
selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due
to fraud or error. We believe that the evidence obtained is sufficient and appropriate to provide a reasonable
basis for our opinion.
Our examination does not provide a legal determination on the Sheriff's compliance with the specified
requirements.
In our opinion, the Sheriff complied, in all material respects, with the local investment policy requirements of
Section 218.415, Florida Statutes, during the year ended September 30, 2018.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes, and
Rules of the Auditor General.
Orlando, Florida
February 6, 2019
44