Task Order No. 07/DSR No. 3 02/01/2019TASK ORDER NO. 7 FOR DAMAGE SURVEY REPORT (DSR)
FOR MARINE DEBRIS REMOVAL SERVICES
BETWEEN MONROE COUNTY AND ADVENTURE ENVIRONMENTAL, INC.
FOR
MONROE COUNTY HURRICANE IRMA EWP - DEBRIS REMOVAL
In accordance with the Agreement for Marine Debris Removal Services as a result of' Hurricane
Irma made and entered on the 18th day of July, 2018, between Monroe County hereinafter
referred to as the "County" and Adventure Environmental, Inc. hereinafter referred to as
"Contractor".
All terms and conditions of the referenced Agreement for Marine Debris Removal Servic
apply to, the Task Order, unless the Task Order modifies an Article of the Agreement of whi
will be specificalIly referenced in this Task Order and the modificatilon shall be precise
described.
This Task Order is effective on the ls' Day of February 2019 and will terminate no, later th!a
the 281h Day of February 2019.,
In, accordance with Articte 11 Scope of Basic Services, Paragraph 2.1, the Scope of t�h
Task Order is as foillows:
The scope of services wi�ll include Debris Recovery and Disposal (Load and Haul) of vegeitati
debris and mixed non -vegetative debris (C&D) from the USDA-NRCS eligible canal's within t
DSR#3 area from Bi: 9: Pine Key. See Exhibit A-1 for work plan and location maps.
In accordance with ArticleParagraph 7.1 Contract Sum, the Contract Sum of this
Task Order is as follows:
The Contractor shall be paid based on rates negotiated and agreed upon and shown i;n the
Pricing Schedule in Attachment B of the agreement.
The estimated quaintifies and equiipment all�ocation for the DSR are based upon review of aerial
maps, side scan surveys, and representative site visits. See Exh:ibit B-1 for estimated
resource allocation and February estimate for DSR#3.
The County shall pay the Contractor a not to exceed amount of Six Hundred and Eighty One
thousand and Five Hundred and zero cents ($681,500.00)1.
Page I of 2 MONROE. COUN,rY HURRICANE
IRMA EWP - DEBRIS REMOVAL
February I '1, 2019
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MONROE COUNTY ATTORNEY'S OFFICE
APPROVED AS TO FORM:
Digitally signed by Cynthia L.
Hall
DN: cn=Cynthia L. Hall,
o=Monroe County BOCC, ou,
email=hall-
cynthia@monroecounty fl.gov,
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Date: 2019.02.13 09:11:20 -05'00'
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A., Response Time
The Contractor proposes the following time frames in which services can be provided Wthout unwarrant
delay or �nterference. The Contractor will mobilize the appropriate number of personnel and equipme
crews, as required immediately upon an agreed to tirrieframe with Monroe County. The Contractor
participate in a kick-off meeting with the County Debris Manager and other agencies as necessary
prudent, prior to mobilization. The Contractor will begin mobilization of equ�pment, operators, and labore
immediately upon receipt of a Task Order Notice to Proceed and an agreed upon start time that shall me
all requirements of the County. 1,
B. Project Mobilization Team
The Contractor staff will establish the site location(s) in the disaster area for the temporary fieid office,
offloadinig or staging sites, and' TOLS (Temporary Off loading Sities)/TDMA (Temporary Debris Management
Area) as agreed and approved by the County,
C. Measurement
Prior to beginni�ngi the debris removal phase, trucks and traiiers used for the purpose of transporting debits
will be measured by the Monitoring firm, The Contractor will provide appropriate measurement forms as,
specified by the County.
D. Compliance Measures
The Contractors Safety Officer or fts Operations Manager will conduct a safety briefing and !safety
equipment check prior to equipment operafion to ensure compliance with the Corporate Accident
Prevention Plan.
E. Quall,i!y Assurance and Monitoring
The Contractor will provide daily canal grid projections to the County showing where work crews will be
located, The Monitoring firm will verify and document productivity and safety compliance. Other personnel
from Federal and State Agencies may observe contractor crews at work and provide their input, concerning
quality, efficiency, effectiveness and completeness of the work 'in progress.
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effective operation as possible. All construction and demolition materials will be sized using heavy equipment to ensure
maximum loading and safe transport of materials,.
This operation specifically entails the recovery and removal (pick-up and hauling), of all eligible debris from the TOLS to
TDMA sites and then directly to a final disposal site.
The equipment and personnel utilized for each operational phase willl vary by the type, quantity and location and proposed
disposal and/or reduction method, of the debris. In all operations,, regardless of type of debris, appropriate personal
protective equipment for personnel is critical and will be employed.
Debris not defined as eligible by UISDA NRCS EWP (Emergency Watershed Program) or County guidance or policies will
not be, loaded, hauled, or disposed under the, contract.
provide verification to the County of waterway debris removal, using the most cost�effective technology. All boats, barges,
vessels, trucks, trailers, and equipment utilized to perform the work under this Contract will be in compliance with all
applicable Federal, State and local rules and regulations.
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(is rernovai projEcts Tegar ccess or
removal methods,
0 Avoid cdd contact with all wildlife: —Report slightings of stranded turtles and marine mammals, and
distressed or dead birds, sharks, rays, and marine mammals to the appropriate State or Federal agency.
0 All' removal operations should take place during daylight hours. Night operations may require establishment of
additional location specific BM�Ps in consuItation with resource agencies, and landowners,,
0 Avoid all bird and turfl e nesting! or aggregation areas or marine mammal haul -out locations.
0 Ensure no nesting birds are adjacent to debrisin the footprint of vehicle traffic, or in the path of debris to be
removed by dragging.
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0 To limit disturbance to birds and other sensitive wetland and intertiidal-associated spe,cles, work crews should be
limited in size and number to the minimum number of personnel and equipment required to complete removal in an
efficient time frame, Equipment and personnel should work as closely together as is feasible during recovery
operations to minimize disturbance, rather than spread across the entire site,
0 Avoid all unnecessary contact with wetland vegetation or soils on foot or by vehicle in transit to and from debris
removal site.,
0 Use established pre-existing acce;ss/egress routes where feasible such, as preexistiag roads, paths, trails, or
waterways, If pre-existing acces:s/egress routes do not exist, it may be necessary to establish temporary
access/egress corridors to provide guidance and minimize traffic in weflands and other sensitive habitats during
clean-up operations.
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0 Mistoric artifacts of any type (e.g., pot shards, arrowheads, sNp timbers, and bottles) shioiuld not be collected and
should be reported to the appriate agency,
0 Staging areas for sorting or storing recovered debds should not be located in weflands or i'ntertidal areas if possible.
0 Remove all eiquipment and materials deployed to facilitate debris removal operations at conclusion of operations,
to contain the release and notify the County within 24 hours.
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of tl�e` m-aterial. The County recommendis the following guidelines for managing the volume reduced material:
In accordance with National Fire Protection Association, mulch and chip piles should not exceed 18 feet in
height, 50 feet in width, and 3,50 feet �n length. Piles should be subdivided by fire lanes having at least 25 feet
of clear space at the base around each pile. These piles, should not be compacted.
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• Smoking should only be aillowed in designated areas well away from the combustible material.
• Possible uses of the size reduced material Includie: (1) a soil amendment where it i's disked into the soil o:r
mixed with plotting soil', (2) as mulch for weed control, moisture retention, soil temperature control, erosion
control, or slope stabilizal (3) fuel� (4) feedstock for composting operations; (5) animal bedding material;
and (6) pulp wood.
• Use of the size reduced material as a soil amendment must be at normally accepted agronomic rates as
determined by industry practice. Recommendations for appropriate, application rates by the Institute of Food
and Agricultural Sciences3 (11FAS) may be used, and can be obtained from the locaI IFAS Agricultural
Extension agent.
• The use of mulch must be considered beneficial rather than disposal. Mulch must not be placed in water
bodies *r
The Contractor shall deploy personnel and equipment to establish the TOL/TDMA at locations identified in conjunction with
the County. The operation may include, but is not limited to the building of roads, erecting of fences,, construction of
containment areas, and placement of inspection towers,
The Contractor shaJi provide all specified equipment, operators, and laborers for offloading sites, TOLS/TDMA management
and debris reduction operations.
Offloading Sftes/TOLS/TDMA team will ensure location(s) will be fully operational complete with ingress and egress points,
inspection towers, water runoff protection, and containment berms and/or geotextile if necessary.
The inspection of every load, in and out, is critical to, the documentation of the overall process. The Offloading Sites,
TOLS/TDMA inspection towers provide a location for load verification and documentation programs of all! incoming and
outgoing debris. Once documented, all debris is processed in accordance with applicable local, state and federal rules,
standards, and regulations.
Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain
equipment operations.
The Contractor shall follow all guidelines as identified in the Florida Department of Environmental Protection Guidance for
Establishment, Operation, and CBosure of Disaster Debris Management Sites dated October 4, 2016.
K. SITE SAFETY PLAN
The following information will be utilized to create a location specific site management plan and site safety plan.
• Site Access - Separate points of ingress and egress should be established if possible. Temporary acceleration
and deceleration Ianes should be established adjacent to the primary road leading to and from site access points,
approved by the County. All temporary roads leading to and through the debris -staging site should be constructed
and maintained for all weather use.
• Inspection Towers — (Man lifts or scaffolding may be utilized instead) Inspection towers shall be constructed to
facilitate observation and quantification of debris hauled for storage at debris staging sites. One tower shall be
placed at point of ingress for use by Monitoring firm, and one tower at the point of egress to ensure all debris
hauling trucks are in fact empty upon leaving the site. One tower may be utilized it ingress and egress point is the
same.
L. DEBRIS STORAGE AREA
Debris may be segregated into 7 main areas as follows unless otherwise instructed by the County:
Tegetative debris - Vegetative debris will be cleaned of C&Di debds to the extent possible to facilitate compliance with
requirements for reduction of vegetative debris,
Construction and Demolition (C&D); Debris - C&D debwill be dampened prior to dumping and periodically at
needed, to comply with Local, State and Federal EPA standards.
White Goods- Re,f dgerators, Freezers, Dryers etc.
C, Electronic Waste -TVs, monitors, computers etc.
HHW- Household hazardous waste
Uncontaminated Sand
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The Contractor W11 meet Wth the County and the Debris Management Monitor to finafize and! test the processes for
inspection and documentation that are to be used during the response and recovery phase of debris removal. At all times,
the Contractor will provide the County access to all work sites and disposal areas. The Contractor, the County and the
Debris Management Monitor will' have in place at the Offloading Sites/TDMA personnel to verify and maintain records
regarding the contents and cubic yards of the vehicles entering and leaving the Offload�in;g Sites/TDMA. The Debris
Management Monitor shall coordinate data recording and information management systemincluding but not l'imited to:
• Prepare detailed estimates and submit to County
• Implement and maintain a disaster debris management system linking load ticket and TDMA information, including
reconciliation and photographic doafion processes.
• Provide daily, weekly or other periodic reports for the County noting work progress and efficiency, current/revised'
estimates, project completion and other schedule forec,asts/updates.
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• Provide written and oral status reports as requested to County and Debris Monitor.
• Review documentation foraccuracy and quantity
• Assist in preparation of claim documentation
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