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Drainage Phase 2 02/12/2019 County ®f /�®llr®� �4r1Ce fir. BOARD OF COUNTY COMMISSIONERS 1Vi r �{ � Mayor Sylvia J.Murphy,District 5 The Florida Keys ) Mayor Pro Tem Danny L. Kolhage,District 1 George Neugent,District 2 Heather Carruthers,District 3 David Rice,District 4 Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West,FL 33040 • (305)292-4441 —Phone (305) 292-4544-Fax MEMORANDUM TO: Pam Hancock, Deputy Clerk FROM: Lindsey Ballard, Aide to County Administrator q(). DATE: February 11, 2019 V� SUBJECT: Task Order Task Order for your records only. Enclosures: Bender and Associates— 1 copy enclosed ATTACHMENT D.6 COUNTY ADMINISTRATOR CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN$50,000.00 Contract with: tendiv ssoiàies Contract#N/A Effective Date: 'February 12;2019 Expiration Date N1A Contract Purpose/Description: Engage Bender&Associates to commence design on Phase II of the East Martello Site development. r. Bender&Associates is to evaluate the NE greenspace (highlighted in red) of the East Martello Site with the goal of identifying the improvements that might be made to =ilk • increase tourism to the Martello. Contract is Original Agreement Contract Amendment/Extension Renewal Contract Manager: :.MatiheW ;41377 (Name) (Ext.) (Department/Stop#) CONTRACT COSTS Total Dollar Value of Contract: $ 1406:01-71 Current Year Portion: $ (must be less than 550,000) (If multiyear agreement that requires BOCC approval,=less the total cumulative amount is less than 550.000 00) Budgeted?Yes a No 0 Account Codes: Grant:S - 45,162 117-77040-5303402-TM7791 S.*-530340 _ County Match:$ 0 ADDITIONAL COSTS Estimated Ongoing Costs:$0/yr For: $0 (Not included in dollar value above) maintenance.utilities.janitorial.salaries,etc.) CONTRACT REVIEW Changes ill Date Out DitW J n Needed Revi • , Department Head 02 YesO NoVgl if / 11 51/ -r Risk Management cr) 01ci Yes_No • O.M.B./Purchasing )61 YesO No[ ' 0 County Attorney P / YesEl No rffi Comments: TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS,P.A. FOR EAST MARTELLO DRAINAGE PHASE 2 KEY WEST,FLORIDA In accordance with the Consultant Agreement for Professional Architectural and Engineering Services, made and entered into on January 21, 2015, and as amended on January 18, 2017, and as second amended on April 19, 2018, between MONROE COUNTY, hereinafter referred to as the"County," and BENDER&ASSOCIATES ARCHITECTS,P.A., hereinafter referred to as "Consultant" where professional services are allowed if construction costs do not exceed Two Million and 00/100($2,000,000.00)Dollars,or for study activity if the fee for professional services for each individual study under the contract does not exceed Two Hundred Thousand and 00/100 ($200,000.00) Dollars, (hereinafter referred to as the"Agreement"). All terms and conditions of the referenced Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement of which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. These additions apply only to the project referenced in this Task Order. This Task Order is effective on the JZ,Y of 019 1. In accordance with Article II SCOPE OF BASIC SERVICES of the Agreement, the Consultant will perform services as described below: a. Consultant shall conduct an on-site evaluation of existing drainage and landscaping conditions around the East Martello fort, including the area to the north and east of the fort. Consultant shall use these findings as a means to develop details for discussion, conduct a meeting with the County and provide a final assessment findings report. • b. Consultant shall utilize the assessment findings report as the basis of design and then detail the drainage, metal perimeter fencing, field irrigation, site lighting, electrical junction boxes for events and landscaping improvements on the construction documents. The construction documents will be structured to identify improvement types as alternates to maximize the available grant funding. The Consultant shall prepare drawings and specifications that comply with the Secretary of the Interior's Standards and coordinate with and obtain approvals from the County, State Division of Historical Resources, and the Key West Historic Architectural Review Commission(HARC). Page 1 of 2 TASK ORDER FOR EAST MARTELLO DRAINAGE PHASE 2 c. Consultant shall provide construction bidding services to include attending the Prebid Meeting, responding to bidder questions by addenda, evaluating all bid proposals, and making a recommendation for award of contract. d. Consultant shall provide construction administration services including: eight (8) on-site progress meetings to confirm compliance with the contract documents; filing field reports; approving contractor's submittals, answering contractor's questions,reviewing and recommending approval of contractor invoices, and final punch list/acceptance. 2. In accordance with Article VII paragraph 7.1.1,the County shall pay the Consultant a lump sum fee of Forty-Five Thousand One Hundred Sixty-Two and 00/100 Dollars($45,162.00) paid on percent complete basis for the following phases: a. On-Site Evaluation & Field Measure — consisting of a final assessment report— $5,660.00 upon document review and approval by the Director of Project Management. b. Construction Documents— consisting of drawings and specifications setting forth in detail the requirement for the construction of the project — $28,602.00 upon document review and approval by the Director of Project Management and shall also be reimbursed for fees paid for securing approval of authorities having jurisdiction over the project. c. Bidding Phase — $2,280.00 upon completion of making a recommendation for award of contract. d. Construction Administration—$8,620.00 upon final acceptance of project. All other Terms and Conditions of the Task Order shall remain in accordance with the Agreement as amended. IN WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized representative. • CONSULTANT: //(#2 • /., .1//q4) . ,;?/5'A i. Bender&Associates arc itects, P.A. Date MONROE COUNTY: ,-/— 7 ri:5552e, i j MONROE COUNTY ATTORNEY Assis t Co ty Administrator a A T FORM Page 2 of 2 TASK ORDER FOR EAST MARTELLO DRAINAGE PH RIS MBROSIO ASSISTA T ORNEY Date: // 2 i CrP e, Ac o® CERTIFICATE OF LIABILITY INSURANCE DATE(MM(DD(YYYY) 02/07/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Collinsworth Ins & Risk Mgmt Services In PHONE Erinn E Collinsworth FAX P.O. Box 661628 IA/C.No.Ext): (786) 930-4795 (A/C,No):(786) 930-4794 E-MAIL Miami Springs FL 33266 ADDRESS: erinn@collinsworthinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:The Phoenix Insurance Company 25623 INSURED (305) 296-1347 INSURER B:Travelers Ind Co of CT 25682 Bender & Associates Architects, P.A. INSURER C:Travelers Ind. Co. 25658 410 Angela Street INSURERD:Travelers Cas & Surety Co 19038 Key West FL 33040 INSURERE:Berkley Ins Co 32603 INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 2593 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR_WVD-- -- - _POLICY NUMBER-___ - .(MMIDDIYYYY) (MMIDDM'YY) LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 AMAGERENTED CLAIMS-MADE X OCCUR Y 660-8178X318 02/10/2019 02/10/2020 PREMSESO(Eaoccurence) $ _ 300,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO LOC PRODUCTS-COMP/OPAGG $ 2,000,000 X JECT _ - - OTHER: $ AUTOMOBILE LIABILITY • COMBINEDSINGLE LIMIT $ (Ea accident) 1,000,000 B X ANYAUTO Y BA-8179X155 02/10/2019 02/10/2020 BODILY INJURY(Perperson) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY _AUTOS HIRED NON-OWNED PROPERTY DAMAGE R AUTOS ONLY X AUTOS ONLY (Per accident) C X UMBRELLALIAB X OCCUR CUP-4K489840 02/10/2019 02/10/2020 EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED X RETENTION$ 10,000WOR $ D ANDEMPL EMPLOYERTIONS' YIN UB-OK197735 02/10/2019 02/10/2020 X STATUTE PER EERH EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE EL.EACH ACCIDENT $ 500,000 OFFICER/MEMBEREXCLUDED? N NIA (Mandatory In NH) EL DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 500,000 E Professional Liability AEC-9029900-00 02/10/2013 02/10/2020 Each Occurrence $ 2,000,000 Claims Made Basis Annual Aggregate $ 3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) If required by written contract, Monroe County Board of County Commissioners is an additional insured, excluding professional services, on the General & Auto Liability. SAYPpV i P A6WENT DATE WA E N/ S_ CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of County Commissioners Attn: Project Manager 1100 Simonton St., AUTHORIZED REPRESENTATIVE Room 2216 Key West FL 33040 11mrv✓ ©1988-2015 ACORD CORPORATION. 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