12/15-23 Chiller Replacement-DesignMASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 12/15-23
404-630190-530490
Client Project No. GAKD138-530310 Engineer Project No. E9Y37923
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — Chiller Replacement - Design
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 4 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 39,991.00
N/A Other (Describe):
Schedule
Services may commence on Execution
Services will cease by 365 days
Other
(SEAL)
ATTEST: KEVIN MADOK, CLERK
CONSULTANT:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
JACOBS PROJECT MANAGEMENT CO
By..........
WTitle
ONATPORNEY
Rile; .1/STR IPS 1/onroe Cowily V
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Exhibit A — Scope of Work (12/15-23)
Monroe County
Key West International Airport (EYW)
Chiller Replacement — Design
SCOPE OF WORK
Jacobs will provide HVAC and electrical engineering documents for the replacement of the
existing air cooled chillers. These improvements will be located at the Key West International
Airport in Key West, Florida. All design work shall be designed in accordance with the Florida
Building Code 2014.
The scope will be designed as Alteration Level 1 in accordance with Florida Building Code 503.1
as an equipment replacement. Florida Building Code 706.2 allows the replacement of equipment
to occur without complete evaluation of structural loads, but simply an evaluation of the dead
weight of the equipment. Performing this chiller replacement under this provision will allow the
project to be completely quickly and with less expense.
EXISTING CONDITIONS
The current air cooled chiller system is in very poor condition and in need of replacement. The
system has 4 refrigeration circuits with 3 compressors each. Currently 3 compressors have failed
with an additional 3 nearing failure. Chiller system piping and pumps are in good working
condition and do not need service or replacement at this time.
DESCRIPTION OF WORK
The design and bidding services will provide the following:
Article A — 90% Design
The project will be designed in only two phases 90% and 100%. This will allow review from the
owner of design documents and incorporation of any comments provided during that review.
The specific tasks Jacobs will perform are as follows:
A meeting with Monroe County will be held to review the 90% Design documents and
generate comments towards the next design phase. The 90% design will include the
following drawings:
• Title Sheet
• An area location map and legal description of property.
• General Notes, abbreviation and code information.
• Roof plan drawn at an architectural scale that will allow the entire are of work to be
shown on one sheet, without break -lines and with notes and dimensions.
Page 1 of
• Mechanical Engineering: Detail of HVAC system to communicate the design intent and
coordination with other disciplines.
• Electrical Engineering: Drawings for power associated with chiller replacement and
effect panel schedules, general legend and abbreviations.
Services for Article A will be provided under a lump sum basis.
Article B —100% Design
The specific tasks Jacobs will perform are as follows:
After written authorization to proceed and based on the approved 90% Design Phase we will
prepare the bid and construction documents for permit and construction of the building. We will
finalize the construction documents and incorporate final owner comments from the 90% review.
The construction documents will include signed and sealed mechanical (HVAC) and electrical
plans.
Documents shall include all content from the 90% design with the incorporation of final owner
review comments.
Services for Article B will be provided under a lump sum basis.
Article C — Bid Phase Services
Upon completion of the construction documents and at the request of the Airport, Jacobs will
prepare the project documents for bidding. Jacobs will perform bidding support services, the
following terms will apply:
• The County appoints Jacobs as its Agent, and Jacobs accepts such appointment to perform
bid/procurement services on its behalf in connection with the project.
• Such services shall be performed under County's direction and in accordance to such
forms, terms and conditions, or modifications or revisions to same as County may in its
sole discretion at any time instruct Jacobs to use. All services shall be carried out in
accordance with the procedures mutually agreed upon by County and Jacobs.
• Jacobs shall not have authority to accept or bind the County in any way to changes,
modifications, revisions, alterations, amendments, or supplemental, additional, or
different terms and conditions (hereinafter referred to as "deviations") which may be
submitted or requested by a vendor or contractor. Jacobs shall immediately submit any
deviations from the County's standard terms and conditions to the County for review by
the County's Purchasing Manager or their representative and such deviations shall not be
accepted by Jacobs unless Jacobs receives express written approval thereof from the
County's Project and/or Purchasing Manager or their representative.
• All documents issued by Jacobs hereunder shall be signed by Jacobs for the County if so
directed. The ownership and title of all items purchased hereunder shall pass directly
from the selling party to the County, and Jacobs shall at no time be a party to such
Page 2 of 4
transaction other than as agent of the County. The County shall have the unilateral right
to have the commitment authority of Jacobs, its employee or this limited agency
authorization in its entirety revoked and cancelled at any time, with or without cause.
The County shall be obligated directly to the selling party for all payments for materials,
equipment, supplies and services procured hereunder.
• The County shall hold Jacobs and its employees harmless from any claims, suits or
liabilities arising out of any breach or other failure of performance by any contractor,
vendor or supplier under any contract or purchase order issued by Jacobs hereunder.
The following task will be performed as part of the bid phase services:
• Coordinate with the County Purchasing Department and the Airport to advertise for bids.
• Coordinate with the County to provide electronic copies of the bid documents to
prospective bidders
• Prepare for and attend a project pre -bid conference
• Prepare responses to address requests for information from prospective bidders
• Prepare and coordinate the issuing one (1) addendum with the County purchasing
department.
• Revise bid documents as necessary for the addendum
• Review bids for responsiveness
• Prepare a bid tabulation
• Make a recommendation for award based on review of the bid information submitted.
QUALIFICATIONS AND ASSUMPTIONS
For the purpose of providing a stipulated fee amount, this proposal has been based on the
following qualifications and assumptions:
• As -built documents will be provided by owner, including underground utilities.
• Permit issuance related work such as processing plans through City, County,
and/or State agencies, other than plan revisions requested by such agencies, are
not included.
• Government Agency cost for all building and engineering permit fees are not
included in this proposal.
• Construction Administration Services are not included.
• Life Cycle Cost Analysis is not included.
• The testing scope of services along with the construction testing is by others.
• Proposal is based on the existing electrical systems having adequate capacity to
properly serve the renovation and addition. No major modifications to the
existing electrical systems are included in this proposal.
• Municipal Agency and all associated permit fees are to be paid by the client.
Jacobs is not responsible for obtaining any permits. Permits are to be obtained by
the contractor. Jacobs will monitor the contractor's progress through the permit
process for the client and provide follow up periodically with the permitting
agency to verify the status, but it is ultimately the responsibility of the contractor
to obtain all permits.
• It is assumed that the existing utilities (with required capacity) are available
adjacent to the renovation and addition.
Page 3 of 4
• Other services not described in the scope of work.
Items identified as not included or limited in the scope of services can be provided or
expanded upon as additional services under a separate agreement or supplemental to this
agreement.
REFERENCES
The client will need to provide the following documentation to Jacobs before commencing with
our scope of work.
• As -built documentation of the existing facility.
COMPENSATION
See attached spreadsheet.
SCHEDULE
We anticipate completion of the deliverables in accordance with the following schedule:
The overall duration of this effort will be as noted below:
Item Duration (Business Days)
A. 90% Design 30 business days from agreement authorization
B. 100% Design 20 business days from approval of the 90% Design
Submittal.
C. Bid Phase Services 60 business days from completion of 100% Design.
Page 4 of 4
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County Airports
Key West International Airport
Chiller Replacement - Design
FEE SUMMARY
BASIC SERVICES
JOB HOUR AND FEE ESTIMATE
Hours Fee DBE AMOUNT
Article A: Design Phase Services 170 $ 23,376
Article B: Bidding Phase Services 102 $ 16,615
Total Basic Services Lump Sum Fee 272 $ 39,991 $ -
TOTAL LUMP SUM PROJECT FEE 272 $ 39,991
DBE Percentage 0.00%
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JACOBS ENGINEERING GROUP
Monroe County Airports
Airport:
Key West International Airport
Project:
Chiller Replacement - Design
Article A: Design Phase Services
JOB HOUR AND FEE ESTIMATE
WORK ITEM
Proj.
Director '
Sr. Proj.
Manager
Sr. Mechanical
Engineer
' Project
Engineer
Engineer
Designer
Sr: CADD
Tech
;
Clerical
TOTAL
1
Develop Technical Specifications
8
8
2
Coordinate and Incorporate Front End Specifications
12
12
3
Develop construction schedule and phasing
4
4
4
Prepare for and attend one (1) meeting to discuss 90%
submittal
12
12
24
5
Prepare for and attend one (I) telcon meeting to discuss
100% submittal
2
2
4
8
Develop construction quants and cost est 9Vo, and final
documents
10
10
10
Develop the following plans
a.
Title Sheet (1)
4
4
b.
General Plan (1)
8
8
c,
Notes and Quantities (1)
0
k
Electrical Plans(1)
6
16
22
k.
Mechanical Plans (1)
8
30
38
11
Coordinate and distribute plans and specifications (90%
and final)
2
8
10
12
QA/QC
2
6
8
13
Address 90'?,o design comments for final contract docs.
4
8
12
14
Address 100%design comments for final contract docs.
2
4
6
TOTAL HOURS
0
30
70
0
70
0
01
0
170
RATE
S 200.00
S 174.00
S 135.00
S 112,00
S 9300
S 7600
S 10100
is
1 S 5400
PAYROLL ESTIMATE
S
S 5,220.00
$ 9,450.00
$
S 6,510,00
S
S
S 21.180.00
TOTAL PAYROLL
S
21,180
Task Expenses:
Subconsultants
S
I 1 Printing 90% and Final Submissions
S 900.00
Expenses
S
2,196
11 Plans -6 sets ;fig; S50%set (12 total)
Lump Sum Fee Total
S
23,376
11 Specifications - 3 sets rY S50/set (6 total)
4 Mileage (480 Milcs round trip f'&S0.5551mi) xl
S 266.40
4 Airfare (S500 round trip) x I
S 500.00
4 Meals Per Diem (S70) x2
S 140.00
4 Lodging (S175) x2
S 350.00
4 Airport Parking (S20) x2
$ 40.00
Total Expenses:
S 2.196.40
TOTAL FEE
S
23,376
JACOBS ENGINEERING GROUP
JOB HOUR AND FEE ESTIMATE
Monroe County Airports
Airport:
Key West International Airport
Project:
Chiller Replacement - Design
Article B: Biddin¢ Phase Services
Sr.
Proj.
Sr. Proj:
Mechanical
Project
Sr. CADD
WORK ITEM
Director
` Manager
Engineer
Engineer
Engineer
Designer
Tech
Clerical
TOTAL
1
Prepare documents for bidding
12
8
20
2
Prepare Invitation to Bid
4
4
3
Prepare and attend pre -bid conference
12
12
24
4
Prepare and Respond to Bidders Questions
4
8
12
Issue necessary addendum and directives to
5
bidders (Assume 1)
4
8
6
1
6
Review bids received, prepared bid
4
8
12
tabulation
7
Issue Recommendation to Award
4
4
8
Prepare conformed contract drawings
2
2
4
9
Issue Contract
4
4
TOTAL HOURS
0
48
461
0
0
0
102
RATE
$ 200,00
$ 17400
$ 135.00
$ 112.00
$ 93.00
$ 76.00
$ lOIAO
$ 5400
PAYROLL ESTIMATE
$ -
$ 8,352
$ 6,210
$ -
$ 744
1 $
$
$
$ 15,306
TOTAL PAYROLL
S
15,306
Task
Expenses:
Subconsultants
$
-
3
Mileage (22 miles round trip $0.5551mi)
$ 1221
Expenses
$
1,309
Mileage (480 Miles round trip 4 ($0 555Jmi)
3
xi
$ 266,40
Lump Sum Fee Total
$
16,615
3
Airfare ($500 round trip) xl
$ 500,00
3
Meals Per Diem ($70) x2
$ 140.00
3
Lodging ($175) x2
$ 350,00
3
Airport Parking ($20) x2
$ 40.00
TOTAL FEE
$
16,615
$ 1,308.61
91