Loading...
FJC Roof Repair Assessment 01/30/2019 TASK ORDER FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES BETWEEN MONROE COUNTY AND BENDER& ASSOCIATES FOR FREEMAN JUSTICE CENTER ROOF REPAIR ASSESSMENT In accordance with the Agreement for Professional Architectural and Engineering Services, made and entered into on December 19, 2018, between MONROE COUNTY, hereinafter referred to as the "County," and BENDER& ASSOCIATES ARCHITECTS,P.A., hereinafter referred to as "Consultant,"where professional services are allowed if construction costs do not exceed Two Million and 00/100 Dollars($2,000,000.00),or for study activity if the fee for professional services for each individual study under the contract does not exceed Two Hundred Thousand and 00/100 Dollars ($200,000.00), hereinafter referred to as the"Agreement". All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends, adds, or modifies a provision or an Article of the Agreement of which will be specifically referenced in this Task Order and the amendment, addition, or modification shall be precisely described. These additions apply only to the project referenced in this Task Order. This Task Order is effective on the 30th of January 2019. As a result of Hurricane Irma damages to the Freeman Justice Center in Key West, the County desires a building assessment to do vinyl drip line flashing repairs to the roof of the building. Consultant is qualified to assess the Freeman Justice Center and report the findings, provide recommended fixes and estimated duration of those fixes. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below,the parties agree as follows: 1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement the Consultant will perform services as described below: a. Consultant shall conduct an on-site evaluation to assess the two sides of the building's upper section and investigate the drip line issues. b. Consultant shall field verify the existing conditions and review the mechanical and architectural as-built drawings and technical specifications, as available. c. Consultant shall procure all Historic Architectural Review Commission (HARC) approvals, produce construction documents, assist in the bidding process and provide construction administration services during the repair. Page 1 of 2 2. In accordance with Article VII,paragraph 7.1.1 of the Agreement,the County shall pay the Consultant a lump sum fee of Two Thousand Three Hundred Fifty and 00/100 Dollars ($2,350.00) paid upon document review and approval by the Director of Project Management. 3. In accordance with Article IX,paragraph 9.32 of the Agreement,the Contractor is bound by the terms and conditions of the Federally-Funded Subaward and Grant Agreement between County and the Florida Division of Emergency Management(Division), found at the following link on the Monroe County web page: http://fl- monroecounty.civicplus.comBids.aspx?CatID=18: All other Terms and Conditions of the Task Order shall remain in accordance with the Agreement and as amended. IN WITNESS WHEREOF,each party caused this Task Order to be executed by its duly authorized representative. CONSULTANT: 744/1-1\ , :215/1t1' Bender&Associates Arc it cts, P.A. Date MON' I E COUNTY: / .Cl_o_l_t_t_____ I ary • fight, I irector of Project Management Date MONROE COUNTY ATTORNEY . P VED AS F M CHRIS AMBROSIO ASS ISTgNS7 C/U�ATTORNEY Date: . .// Page 2 of 2 Bender es:Associates January 15, 2019 Mr. Cary Knight Mr. Rob Tudor Monroe County Project Management 1100 Simonton Street Key West, FL 33040 RE: Freeman Justice Center Roof Repairs Architectural/Engineering Services Fee Proposal Dear Cary and Rob, Thank you for asking us for architectural services for the repair of hurricane damaged roof at the Freeman Justice Center. The project includes the following scope: Design and provide all required documents, bidding, and construction administration for the hurricane damage at the roof of the Freeman Justice Center. This scope of work will include the required drawings for both HARC approval and Construction. The structure is not historic, but a HARC submittal is required, as the building is in the HARC district. In response to your request,we have procured a cost estimate from a roofer who has experience in roofing of historic structures.The cost estimate for the roofing work is approximately$15,985, plus the cost of permits. We propose to provide the following services: We will field verify the existing conditions, procure all HARC approvals, produce construction documents,assist in the bidding process,and provide construction administration services. We propose to provide architectural/engineering services through completion of construction for a lump sum fee based on the State of Florida DMS Fee Guide Calculator. I have included this DMS calculation for reference.The fee is determined as follows: Basic services fee $1,750 Measured drawings additional services $500 Additional inspection and reimbursable expenses $100 TOTAL PROPOSED FEE $2,350 410 Angela Street Key West, Florida 33040 Telephone (305) 296-1347 Facsimile (305) 296-2727 Florida License A.4 002022 www.l3enderArchitecis.com Freeman Justice Center Roof Repairs Architectural/Engineering Services Fee Proposal January 15,2019 Page 2 of 2 We propose to distribute the fee as follows: Existing condition and design drawings 35% $820 Construction documents 35% $820 Bidding Phase 5% $120 Construction phase contract administration 25% $590 TOTAL PROJECT FEE $2,350 Please call if you have any questions. We look forward to working with you. Sincerely, David J Salay,Architect Skip to Main Content Department of Management Services Florida Department of Management Services>Business Operations>Real Estate Development and Management>Building Construction>Forms and Documents>Design Professional Fee Guidelines>Fee Guide Calculator For AE Services Fee Guide Calculator For AE Services • Instructions:Fill in probable construction cost at left and the calculations will automatically appear in the corresponding cells. Project Name Y Y Y CONSTRUCTION COST FOR COMPLEXITY ROUP-PERCENTAGE BUILDING - (Sitework Not Included) A B C D E F G S 15,985 12.75% 11.41% 10.78% 1 100/0 8.76% 7.46% 20.86% CALCULATED FEE $2,037 $1,823 $1,723. I 614 $1,401 $1,192 $3,334 GROUP DEFINITIONS "A"-CONSIDERABLY MORE THAN AVERAGE COMPLEXITY:Complex Laboratories,Medical Hospitals "B"-MORE THAN AVERAGE COMPLEXITY:Average Laboratories,Mental Hospitals,Simple Medical Hospitals,Clinics,Court Houses,Theatres,Complex University Buildings,Special Purpose Classrooms,Laboratory Classrooms,Libraries,Auditoriums,Museums,Air Terminals,Food Service Facilities,Specialized Detention Areas,Detention-Treatment Areas, Residences,Emergency Management Centers "C"-REPAIRS AND RENOVATIONS:Miscellaneous Repairs and Renovations,Alterations to Office Space or Dormitory Space,Fire Code Corrective Work "D"-AVERAGE COMPLEXITY:General Office Space,General Teaching Space,Gymnasiums,General Detention Living Facilities,Factory Buildings "E"-LESS THAN AVERAGE COMPLEXITY:Apartment Buildings,Dormitory Buildings,Service Garages,Stadiums,Repetitive Design Facilities,Office Buildings With Undefined Interior Space(open for later partitioning),Specialized Parking Structures "F"-CONSIDERABLY LESS THAN AVERAGE COMPLEXITY:Warehouses,Parking Garages,Storage Facilities "G"-BUILDING ENGINEERING SERVICES:Mechanical,Electrical and Structural not exceeding$1,000,000 in construction(Not including Site Civil) ADDITIONAL SERVICES&EXPENSES: The following services are considered Additional to Basic Services and are not included within the basic fee represented by the fee guides: • Feasibility Studies/Analysis • LEED Consultation • Facility Programming • Graphic and Signage Design • Master Planning • Special Code Reviews including ACHA • Soils Investigations/Reports • Detailed Cost Estimates • Surveys-Topographic/Boundary • Documents Prepared For: o Vegetation/Improvements/Utilities o Alternate Bids Exceeding Contract Scope • Measured Drawings of Existing Facilities o Excessive Change Orders • Existing Facilities Analysis o Multiple Construction Contracts • Toxic Substance Mitigation Surveys and Consultation o Record Documents/As Builts • Site Environmental Assessments • Prolonged Construction Contract Administration Services • • Site DRI,PUD,Site Plan Review and/or Zoning Modifications • Structural Threshold Inspections • Traffic Analysis and Traffic Signal Warrant Studies • Project Representation During Construction Beyond Bi-Monthly Administration • Civil Engineering Design including Paving/Grading/Utilities/Drainage/Storm-water • Additional Construction Contract Management/Environmental&All Site Permitting o Administration Services for Multiple Contracts • Existing Site Utility Infrastructure Improvements • Building Commissioning and Training Services • Site Lighting Design • Post Occupancy Inspections/Evaluations • Landscape Architectural&Irrigation Design • Renderings/Models • Specialty Consultants • Substantive Changes to Scope,Size or Complexity o Voice/Data Communications;Electronic/Audio Visual;Food Service Equipment; • Owner Requested Changes to Approved Documents Hazardous Material;Hospital/Laboratory;Interior Design;Indoor Air Quality; • Reimbursable Expenses* • Quality Control;Theater/Acoustical;Security o Including,but not limited to,reproduction/printing costs,travel expenses,and • Life Cycle Cost(ROI)and/or Federal DOE Energy Analysis special mail service expenses *As defined in the Division of Real Estate Development and Management Form of Agreement Between Owner and Architect-Engineer.