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Item C06C.6 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor Sylvia Murphy, District 5 Mayor Pro Tem Danny Kolhage, District 1 TheFloridaKeys Michelle Coldiron, District 2 Heather Carruthers, District 3 David Rice, District 5 County Commission Meeting February 20, 2019 Agenda Item Number: C.6 Agenda Item Summary #5171 BULK ITEM: Yes DEPARTMENT: Information Technology TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern (305) 295-5110 N/A AGENDA ITEM WORDING: Approval to purchase equipment for the upgrade of the Key West Harvey Government Center broadcast studio and supporting technology, including new TVs for better viewing, using General Services Administration (GSA) cooperative purchasing pricing in an amount of $108,145.55. ITEM BACKGROUND: The attached quote is for proposed work of audio/visual studio and commission chamber upgrades for the Harvey Government Center in Key West, Florida. Currently, this location is plagued by numerous equipment failures and overall inadequate performance due to the age of the existing audio/visual infrastructure. The last time this facility underwent upgrades was 10+ years ago in April 2008, (attached are the original documents), the equipment to support it was high quality equipment supporting an analog world. In the years since, audio/visual technology has advanced from analog to digital and increasingly higher definition. Even with intermittent (minor) equipment upgrades and an overall transition IPTV transmission standard, this facility still lacked what was needed to be able to consistently and effectively control and broadcast BOCC (and other) meetings. Pursuant to the Monroe County Purchasing Policy, Chapter 7. Exclusions C. Cooperative Government Services Administration herein afte competitive bidding process. PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: Packet Pg. 326 C.6 Key West MCTV Chamber Upgrade 2007 Key West Studio Purchase Agenda Wording 2007 Key West Studio Purchase Agenda Bulk Approvals 2007 Key West Studio Purchase FINANCIAL IMPACT: Effective Date: 02/20/2019 Expiration Date: Total Dollar Value of Contract: $108,145.55 Total Cost to County: $108,145.55 Current Year Portion: $108,145.55 Budgeted: YES Source of Funds: 05003 CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: No Additional Details: NONE 02/20/19 001-05002 · TECHNICAL SERVICES $108,145.55 REVIEWED BY: Alan MacEachern Completed 01/30/2019 9:52 AM Assistant County Administrator Christine Hurley Completed 01/31/2019 12:03 PM Christine Limbert Completed 02/04/2019 11:24 AM Budget and Finance Completed 02/04/2019 12:55 PM Maria Slavik Completed 02/04/2019 12:55 PM Kathy Peters Completed 02/04/2019 1:23 PM Board of County Commissioners Pending 02/20/2019 9:00 AM Packet Pg. 327 C.6.a AudioVisual Solutions Proposal For Monroe County Florida Monroe County Key West Upgrade Audio Visual Innovations, Inc. - A wholly owned subsidiary of AVI-SPL, Inc. 772 South Military Trail Deerfield Beach, FL 33442 (954) 938-9382 Fax: (954) 776-4772 www.avispl.com Martin Lois Prepared By: Martin.Lois@avispl.com 292889-2 Proposal No: AVI-SPL, Inc.Proposal #: 292889-21 | P a g e Packet Pg. 328 C.6.a Investment Summary Prepared For:Jethon Williams Prepared By:Martin Lois Monroe County Florida Date Prepared:01/16/2019 102050 Overseas Hwy Proposal #:292889-2 Key Largo, FL 33037-2763 Valid Until:03/18/2019 Total Equipment Cost $75,094.26 Includes cable, connectors, hardware, switches, relays, terminal blocks, panels, etc., to ensure a complete and operational system Professional Integration Services $21,920.00 Includes: Engineering, project management, CAD, on-site installation and wiring, coordination and supervision, testing, checkout, owner training, etc. performed on the Owner's premises. Also includes all fabrication, modification, assembly, rack wiring, programming, warranties, etc., some performed at AVI-SPL Direct Costs$4,611.76 Includes: Non equipment or labor costs such as lift and vehicle rentals. General & Administrative $2,904.12 Includes all G & A expenses: bonds, shipping & insurance Maintenance Services $3,615.41 Includes room maintenance services and/or customer care hardware and software maintenance services as described in "Room Summary". Subtotal$108,145.55 TaxExempt (*) Total$108,145.55 *Exemptionfromsalestaxwillberecognizedonlyafteravalidsalestaxexemptioncertificateorotherappropriate documentation of exemption has been provided to and approved by AVI-SPL; otherwise all applicable sales taxes will apply. Purchase orders should be addressed to Audio Visual Innovations, Inc. SignedPrintedDate Attachment: Key West MCTV Chamber Upgrade (MCTV - Harvey Governemt Building Retrofit For $108,145.55) AudioVisualInnovationsInc.andSignalPerfectionLtdarewhollyownedsubsidiariesofAVI-SPL,Inc.ThisEntireDocumentandallinformation (includingdrawings,specificationsanddesigns)presentedbyanysubsidiaryarethepropertyofAVI-SPLInc.Proprietaryinformationprovidedto potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL. All Rights Reserved AVI-SPL, Inc.Proposal #: 292889-22 | P a g e Packet Pg. 329 C.6.a Room Summary Prepared For:Jethon Williams Prepared By:Martin Lois Monroe County Florida Date Prepared:01/16/2019 102050 Overseas Hwy Proposal #:292889-2 Key Largo, FL 33037-2763 Room Name:Key West Upgrade Valid Until:03/18/2019 Equipment List MfgModelDescriptionQtyUnit PriceExtended Price DISPLAY EQUIPMENT LG ELECTRONICSLGE65UV340C LCD, 65" 4K/UHD 500NIT 58LB LED 1200:12$1,318.56$2,637.12 CONTRAST-COMMERCIAL GSA CONTRACT GS-35F-0275S LG ELECTRONICSLGE55LV340C LCD, 55" 1080P 400NIT 47LBS LED (BLACK)2$806.67$1,613.34 GSA CONTRACT GS-35F-0275S CHIEFCHILCM1U MOUNT, SINGLE CEILING, LARGE - BLACK4$204.63$818.52 GSA CONTRACT GS-35F-0275S CHIEFCHICMS018024 EXTENSION ADJUST COLUMN 18" - 24" - BLACK4$86.13$344.52 Contract TIPS 170306 Technology Solutions Products and Services CHIEFCHICMA110 8" CEILING PLATE - BLACK4$20.44$81.76 Contract TIPS 170306 Technology Solutions Products and Services CHIEFCHICMA640 DECORATIVE TRIM RING - CHROME4$9.50$38.00 Contract TIPS 170306 Technology Solutions Products and Services OFEOFE PROJECTOR1$0.00$0.00 OFEOFE SCREEN1$0.00$0.00 SWITCHING AND ROUTING CRESTRONCREDMMD16X16 16X16 DigitalMedia SWITCHER1$4,777.78$4,777.78 GSA CONTRACT GS-35F-0275S CRESTRONCREDMCSDI INPUT CARD, SDI FOR DM SWITCHERS1$631.58$631.58 GSA CONTRACT GS-35F-0275S CRESTRONCREDMC4KHDDSPHDCP INPUT CARD, 4K HDMI W/DOWNMIXING FOR DM5$526.32$2,631.60 2 SWITCHERS GSA CONTRACT GS-35F-0275S CRESTRONCREDMC4KCHDCP2 INPUT CARD, HDBASET 4K DIGITAL MEDIA 8G+2$578.95$1,157.90 FOR DM SWITCHERS GSA CONTRACT GS-35F-0275S Attachment: Key West MCTV Chamber Upgrade (MCTV - Harvey Governemt Building Retrofit For $108,145.55) CRESTRONCREDMTX200C2GWT WALLPLATE, DIGITALMEDIA 8G+ TRANSMITTER1$775.62$775.62 200 (MATTE WHITE) AudioVisualInnovationsInc.andSignalPerfectionLtdarewhollyownedsubsidiariesofAVI-SPL,Inc.ThisEntireDocumentandallinformation (includingdrawings,specificationsanddesigns)presentedbyanysubsidiaryarethepropertyofAVI-SPLInc.Proprietaryinformationprovidedto potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL. All Rights Reserved AVI-SPL, Inc.Proposal #: 292889-23 | P a g e Packet Pg. 330 C.6.a MfgModelDescriptionQtyUnit PriceExtended Price GSA CONTRACT GS-35F-0275S CRESTRONCREDMC4KHDO DM OUTPUT CARD, 2-CHANNEL 4K HDMI3$947.37$2,842.11 GSA CONTRACT GS-35F-0275S CRESTRONCREDMCSTRO DM OUTPUT CARD, STREAMING1$1,578.95$1,578.95 GSA CONTRACT GS-35F-0275S CRESTRONCREDMTX4K100C1GWT TRANSMITTER, 4K DigitalMedia 8G+ WALLPLATE1$368.42$368.42 (WHITE TEXTURED) GSA CONTRACT GS-35F-0275S CRESTRONCREDMC4KCOHDHDCP2 DM OUTPUT CARD, 2-CHANNEL HDBASET 4K, 8G+4$684.21$2,736.84 GSA CONTRACT GS-35F-0275S CRESTRONCREDMRMC4KSCALERC 4K DigitalMedia 8G+ RECEIVER & ROOM7$947.37$6,631.59 CONTROLLER W/SCALER ---- GSA CONTRACT GS-35F-0275S VIDEO EQUIPMENT VADDIO INCVAD9999963200 CAMERA EXTENSION, ROBOSHOT 30 ONELINK4$4,725.72$18,902.88 BRIDGE SYSTEM GSA CONTRACT GS-35F-0275S VADDIO INCVAD5352000206 SUSPENDED CEILING PTZ CAMERA MOUNT4$75.11$300.44 Contract TIPS 170306 Technology Solutions Products and Services VADDIO INCVAD9986000006 DUAL RACK MOUNT KIT FOR 1/2 RACK2$84.44$168.88 ENCLOSURE GSA CONTRACT GS-35F-0275S VADDIO INCVAD9995750000 CONTROLLER, PRECISION CAMERA - PREMIER1$2,582.94$2,582.94 GSA CONTRACT GS-35F-0275S BLACK MAGICBLASWATEMTVSTUPRO ATEM TELEVISION STUDIO PRO HD1$2,040.00$2,040.00 DESIGN USAHD Contract TIPS 170306 Technology Solutions Products and Services BLACK MAGICBLABMDHYPERDSTM VIDEO PROCESSOR, HYPERDECK STUDIO MINI1$617.78$617.78 DESIGN USA Contract TIPS 170306 Technology Solutions Products and Services ESEHD488ESDGPSOFE OWNER FURNISHED EQUIPMENT DATE TIME GEN1$0.00$0.00 BLACK MAGICBLACONVNTRMABHSDI CONVERTER, TERANEX MINI - HDMI TO SDI 12G2$440.00$880.00 DESIGN USA Contract TIPS 170306 Technology Solutions Products and Services BLACK MAGICBLABMDCONVNTRMYA RACK SHELF, TERANEX MINI1$75.56$75.56 DESIGN USARSH Contract TIPS 170306 Technology Solutions Products and Services BLACK MAGICBLACONVMSDIDA4K MINI CONVERTER, SDI DISTRIBUTION 4K2$262.22$524.44 DESIGN USA Contract TIPS 170306 Technology Solutions Products and Services CONTEMPORARYCON5099001 TUNER, 232-ATSC4 HDTV W/HD2-RC REMOTE1$811.11$811.11 RESEARCH COR AND PS12-1.5 PWR SPLY Attachment: Key West MCTV Chamber Upgrade (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Contract TIPS 170306 Technology Solutions Products and Services AudioVisualInnovationsInc.andSignalPerfectionLtdarewhollyownedsubsidiariesofAVI-SPL,Inc.ThisEntireDocumentandallinformation (includingdrawings,specificationsanddesigns)presentedbyanysubsidiaryarethepropertyofAVI-SPLInc.Proprietaryinformationprovidedto potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL. All Rights Reserved AVI-SPL, Inc.Proposal #: 292889-24 | P a g e Packet Pg. 331 C.6.a MfgModelDescriptionQtyUnit PriceExtended Price DENONDENDN500BDMKII BLU-RAY DISC PLAYER, 1RU1$299.25$299.25 ELECTRONICS Contract TIPS 170306 Technology Solutions Products and Services CONTROL SYSTEM CRESTRONCREPRO3 CONTROL SYSTEM, 3-SERIES1$2,777.78$2,777.78 GSA CONTRACT GS-35F-0275S CRESTRONCREC3COM3 CONTROL CARD, 3-SERIES / 3-COM PORTS2$388.89$777.78 GSA CONTRACT GS-35F-0275S CRESTRONCRETST902 TOUCH SCREEN, 8.9" WIRELESS - BLACK1$2,000.00$2,000.00 GSA CONTRACT GS-35F-0275S CRESTRONCRECENGWEXER GATEWAY, infiNET EX & ER, WIRELESS1$250.00$250.00 GSA CONTRACT GS-35F-0275S OFENETWORK SWITCH OWNER FURNISHED EQUIPMENT1$0.00$0.00 AUDIO EQUIPMENT BIAMP SYSTEMSBIATESIRASERVERIOAVB CHASSIS, UP TO 48-CHAN OF I/O, 1 AVB-11$4,068.97$4,068.97 NETWORK/1 DSP CARD GSA CONTRACT GS-35F-0275S BIAMP SYSTEMSBIATESIRASEC4 INPUT CARD, 4-CHAN MIC/LINE IN W/ACO ECHO6$410.76$2,464.56 CANX (INSTALLED) GSA CONTRACT GS-35F-0275S BIAMP SYSTEMSBIATESIRASIC4 4-CHANNEL MIC/LINE INPUT CARD (INSTALLED)1$201.51$201.51 GSA CONTRACT GS-35F-0275S BIAMP SYSTEMSBIATESIRASOC4 OUTPUT CARD, 4-CHAN MIC/LINE OUT4$178.26$713.04 (INSTALLED) GSA CONTRACT GS-35F-0275S BIAMP SYSTEMSBIATESIRADSP2 DSP CARD W/2 DSP'S (INSTALLED)1$469.44$469.44 GSA CONTRACT GS-35F-0275S CRESTRONCREAMP2210T AMPLIFIER, 2x210W COMMERCIAL POWER,1$738.89$738.89 4@8OHM OR 70/100V GSA CONTRACT GS-35F-0275S OFEOFE SPEAKERS16$0.00$0.00 TIPS 170306 Technology Solutions Products and Services SHURESHUSLX1485L4 **SYSTEM, SLX WIRELESS W/SLX1 & WL1851$466.00$466.00 (FREQ: 368-662) OFEOFE WIRELESS MICS1$0.00$0.00 MISC EQUIPMENT MIDDLE ATLANTICMIDERA EQUIPMENT RACK ACCESS.1$511.36$511.36 $72,308.26 Total Room Maintenance Services Price Attachment: Key West MCTV Chamber Upgrade (MCTV - Harvey Governemt Building Retrofit For $108,145.55) One Year - Customer Care Preferred Onsite$3,615.41 AudioVisualInnovationsInc.andSignalPerfectionLtdarewhollyownedsubsidiariesofAVI-SPL,Inc.ThisEntireDocumentandallinformation (includingdrawings,specificationsanddesigns)presentedbyanysubsidiaryarethepropertyofAVI-SPLInc.Proprietaryinformationprovidedto potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL. All Rights Reserved AVI-SPL, Inc.Proposal #: 292889-25 | P a g e Packet Pg. 332 C.6.a Equipment Total$72,308.26 Installation Materials$2,786.00 Professional Services$21,920.00 Direct Costs$4,611.76 General & Administrative$2,904.12 Maintenance Services$3,615.41 Subtotal$108,145.55 Tax Exempt Total$108,145.55 Purchase orders should be addressed to Audio Visual Innovations, Inc. Attachment: Key West MCTV Chamber Upgrade (MCTV - Harvey Governemt Building Retrofit For $108,145.55) AudioVisualInnovationsInc.andSignalPerfectionLtdarewhollyownedsubsidiariesofAVI-SPL,Inc.ThisEntireDocumentandallinformation (includingdrawings,specificationsanddesigns)presentedbyanysubsidiaryarethepropertyofAVI-SPLInc.Proprietaryinformationprovidedto potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL. All Rights Reserved AVI-SPL, Inc.Proposal #: 292889-26 | P a g e Packet Pg. 333 C.6.a LƓƷĻŭƩğƷźƚƓ LƓĭƌǒƭźƚƓƭ ε 9ǣĭƌǒƭźƚƓƭ Inclusions The following items are INCLUDED in this proposal unless specifically noted otherwise within this proposal document or scope of work statement: All equipment, wire and accessories required for a fully functional audio/visual system per the agreed upon scope of work. Non-union labor associated with audio/visual system engineering, installation, programming and testing. Documentation package including complete as-built AV system diagrams and moperation manuals. Coordination and cooperation with the construction team in regard to installing the system. User demonstration of full AV system operation for final sign-off. Any additional trips, labor or materials due to failure of the other work forces to have the audiovisual system rough-in work completed as anticipated and previously confirmed, will be added to the project billing as required. - building elevation, and section plans in AutoCAD® format at no charge to AVI-SPL. Exclusions The following items are EXCLUDED from this proposal unless specifically identified otherwise within this proposal document or scope of work statement. All conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, etc. Any related electrical work including but not limited to 110VAC, conduit, core drilling, raceway and boxes. Voice/data cabling, IE analogue phone lines, ISDN lines, network ports, etc. Network connectivity, routing, switching and port configuration necessary to support audiovisual equipment. Concrete saw cutting and/or core drilling. Fire wall, ceiling, roof and floor penetration, patching, removal or fire stopping. Necessary sheet rock replacement, ceiling tile, T-bar replacement and/or wall/ceiling repair. Any and all millwork (moldings, trim, etc.). All millwork or modifications to project millwork/furniture to accommodate the AV equipment is to be provided by others. Painting, patching or finishing of architectural surfaces. Permits Engineered (P.E.) seals and/or stamped structural/system details. HVAC and plumbing relocation. Rough-in, bracing, framing or finish trim carpentry for installation. Cutting, structural welding, or reinforcement of structural steel members required for support of assemblies, if required. Owner furnished equipment or equipment furnished by others that is integrated into the systems (as described above) is assumed to be current, industry acceptable and in good working order. If it is determined that this equipment is faulty upon installation, additional project charges may be incurred. Warranty or Customer Care service coverage for Owner furnished equipment or equipment furnished by others. Additional or specific m raining. Attachment: Key West MCTV Chamber Upgrade (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Additional costs for union labor. Audio Visual Innovations Inc. and Signal Perfection Ltd are wholly owned subsidiaries of AVI-SPL, Inc. This Entire Document and all information (including drawings, specifications and designs) presented by any subsidiary are the property of AVI-SPL Inc. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL. All Rights Reserved AVI-SPL, Inc.Proposal #: 292889-27 | P a g e Packet Pg. 334 C.6.b Attachment: 2007 Key West Studio Purchase Agenda Wording (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 335 C.6.c Attachment: 2007 Key West Studio Purchase Agenda Bulk Approvals (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 336 C.6.c Attachment: 2007 Key West Studio Purchase Agenda Bulk Approvals (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 337 C.6.c Attachment: 2007 Key West Studio Purchase Agenda Bulk Approvals (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 338 C.6.c Attachment: 2007 Key West Studio Purchase Agenda Bulk Approvals (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 339 C.6.c Attachment: 2007 Key West Studio Purchase Agenda Bulk Approvals (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 340 C.6.c Attachment: 2007 Key West Studio Purchase Agenda Bulk Approvals (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 341 C.6.c Attachment: 2007 Key West Studio Purchase Agenda Bulk Approvals (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 342 C.6.d Attachment: 2007 Key West Studio Purchase (MCTV - Harvey Governemt Building Retrofit For $108,145.55) Packet Pg. 343