Item C09C.9
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
February 20, 2019
Agenda Item Number: C.9
Agenda Item Summary #5184
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval to award bid and enter into an Agreement with Stockton
Maintenance Group, Inc., in the monthly amount of $12,876.47, for Lower Keys Janitorial Services.
Funding is Ad Valorem.
ITEM BACKGROUND: The current contact for Janitorial Services in the Lower Keys had expired
and a new Request for Proposals (RFP) was issued. Bids were opened on January 23, 2019, in the
competitive solicitation process. Stockton Maintenance Group, Inc. was the sole responsible bidder
with a total monthly bid amount of $12,876.47 for its services. There was a Selection Committee
Public Meeting on January 28, 2019, and the Committee recommended pproval with concerns for
the bid to be awarded to Stockton Maintenance. Stockton Maintenance currently provides the
janitorial services to the County and the concerns expressed by staff was its failure to retain qualified
workers. These concerns have been addressed with Stockton and staff is satisfied that Stockton
Maintenance has now remedied these concerns in its new proposal. There is an initial one (1) year
term beginning March 1, 2019, which terminates on February 29, 2020. The County shall have an
option to renew for an additional four (4) one-year periods.
PREVIOUS RELEVANT BOCC ACTION: None Prior BOCC approval to advertise the
Request for Proposals was not necessary since this is a previously approved continuing services
contract.
CONTRACT/AGREEMENT CHANGES:
New Agreement from issuance of RFP
STAFF RECOMMENDATION: Approval as stated above.
DOCUMENTATION:
Lower Keys Janitorial Bid Award Agreement SMG
Bid Tabulation Sheet Lower Keys Janitorial Services
Stockton Maintenance Group Lower Keys janitorial Proposal
Packet Pg. 482
C.9
FINANCIAL IMPACT:
Effective Date: 03/01/19
Expiration Date: 02/29/20
Total Dollar Value of Contract: $154,517.64/year or $12,876.47/month
Total Cost to County: $772,588.20 plus CPI-U adjustments
Current Year Portion: $90,135.29
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: 1 year agreement with (4) three optional (1) one year renewals
02/20/19 001-20501 · FACILITIES MAINTENANCE $679,962.60
02/20/19 147-20503 · UNINC PARKS & BEACHES $92,625.60
Total: $772,588.20
REVIEWED BY:
Patricia Eables Completed 02/05/2019 1:39 PM
Chrissy Collins Completed 02/05/2019 1:47 PM
William DeSantis Completed 02/05/2019 1:52 PM
Budget and Finance Completed 02/05/2019 4:09 PM
Maria Slavik Completed 02/05/2019 4:14 PM
Kathy Peters Completed 02/05/2019 4:57 PM
Board of County Commissioners Pending 02/20/2019 9:00 AM
Packet Pg. 483
C.9.a
Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
Packet Pg. 484
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Lower Keys Janitorial Bid Award Agreement SMG (Lower Keys janitorial services-Stockton Maintenance)
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Attachment: Bid Tabulation Sheet Lower Keys Janitorial Services (Lower Keys janitorial services-
C.9.b
Packet Pg. 509
against the
ified.
CONTRACT SUM
$12,876.47 per month
AT 3:00 PM
, 2019
N/A
BID BOND
JANITORIAL SERVICES
BUDGET AND FINANCE TABULATION SHEET
JANUARY 23
PURCHASING DEPARTMENT
MONROE COUNTY, FLORIDA
LOWER KEYS
OPEN DATE:
TITLE:
N/A
:
Alice Steryou, Chrissy Collins
RESPONDENT
:
Lisa Abreu, OMB
Stockton Maintenance Group, Inc.
Bid Committee PresentMembers of the Public PresentI hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedState
of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specBid Opened By: