Item C17C.17
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
February 20, 2019
Agenda Item Number: C.17
Agenda Item Summary #5198
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval of Florida Department of Transportation (FDOT)
Supplemental Local Agency Program (LAP) agreement for the Pigeon Key Ramp Rehabilitation
Construction Project; transferring $90,000 of existing grant funds from the Construction Phase to the
Construction Engineering and Inspection (CEI) phase and increasing the County match in the
amount of approximately $9,910.00; and extending the grant expiration date to December 31, 2019.
ITEM BACKGROUND: The project consists of rehabilitation and substantial replacement of a 23
span timber, concrete and steel structure ramp bridge to Pigeon Key Island to accommodate
pedestrians, bicyclists, and an SU2 emergency vehicle, in order to conform to FDOT repair
standards for the Old Seven Mile Bridge. The Construction phase is underway.
Staff applied for and received Transportation Alternative Program (TAP) grant funding for the
project in the amount of $1,850,000.00 for construction and $225,000.00 for Construction
Engineering and Inspection Services (CEI). Staff also applied for and received Tourist Development
Council (TDC) funding in the amount of $200,000.00 (County match) for the project. Total
construction funds available are $2,050,000.00 and since the construction bid was awarded at
$1,960,000.00, there is an excess in construction funding of $90,000.00. Conversely, there is a
shortage of CEI and Engineer of Record (EOR) post design construction services funding. The total
funding requirements are $324,910.09; comprised of $283,248.90 for the CEI original contract, EOR
post design services during construction of $19,512.00 and CEI Amendment 1 (Companion Agenda
Item 5201) in the amount of $22,149.19 due to State Historical Preservation Office (SHPO)
requirement for archeological monitoring during the ground disturbance phase of the project. Total
FDOT funds available for CEI are $225,000 so that there is a deficit of $99,910.09 for these
services. Therefore, as indicated in the Supplemental Agreement, staff has requested that FDOT
transfer $90,000 from the construction phase 58 to the CEI phase 68. This transfer still results in a
shortage of funds of $9,910.09, so that the County will have to increase the $200,000 match by this
amount. Staff is also requesting that FDOT extend the grant expiration date from June 30 to
December 31, 2019.
PREVIOUS RELEVANT BOCC ACTION:
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C.17
June 11, 2014 The BOCC approved the local ranking committee results of the 2015 TAP cycle of
applications which included the $1,000,000 application for the Pigeon Key Ramp project.
October 17, 2014 The BOCC approved the Local Agency Program (LAP) agreement with FDOT
in the amount of $100,000 for engineering design and permitting services.
February 18, 2015 The BOCC approved negotiations with Metric Engineering, Inc. for
Engineering Design and Permitting for the Pigeon Key Ramp project.
April 15, 2015 The BOCC approved a contract with Metric Engineering, Inc. for Engineering
Design and Permitting for the Pigeon Key Ramp project in the amount of $205,959.71.
April 15, 2015 The BOCC approved a Supplemental LAP agreement to increase grant funds for
the project by $86,447.71 for additional engineering design and permitting services due to the FDOT
design requirements.
June 15, 2016 The BOCC approved the local ranking committee results of the 2016 TAP cycle of
applications which included the additional $1,000,000 application for the Pigeon Key Ramp project.
July 20, 2016 The BOCC approved Amendment 1 to the contract with Metric Engineering, Inc. for
Engineering Design and Permitting for the Pigeon Key Ramp project with no increase in the contract
amount to add a lead survey.
January 17, 2018 The BOCC approved by resolution a Florida Department of Transportation
(FDOT) Local Agency Program (LAP) Agreement in the amount of $2,075,000 (including
$225,000.00 for Construction Engineering and Inspection Services (CEI), programmed in the FDOT
District VI 2018 to 2022 Five Year Work Program.
July 18, 2018 The BOCC approved negotiations with WSP USA, Inc., for Construction
Engineering and Inspection (CEI) Services for the Pigeon Key Ramp Rehabilitation project.
September 19, 2018 the BOCC approved a contract with WSP USA, Inc., for Construction
Engineering and Inspection (CEI) Services for the Pigeon Key Ramp Rehabilitation project in the
amount of $283,248.90.
December 19, 2018 The BOCC approved bid award and contract to American Empire Builders,
Inc., for construction of the Pigeon Key Ramp Rehabilitation project in the amount of $1,960,000.00
(rounded).
CONTRACT/AGREEMENT CHANGES:
Transferring $90,000 of grant funds from phase 58 construction to phase 68 CEI, and increasing
County match in the amount of $9,910.00; and extending the grant agreement to December 31, 2019.
STAFF RECOMMENDATION: Approval of FDOT Supplemental LAP agreement for the Pigeon
Key Ramp Rehabilitation Project.
DOCUMENTATION:
Supplemental LAP Agreement
FINANCIAL IMPACT:
Effective Date: February 20, 2019
Expiration Date: request to extend to 12.31.19 included in this Supplemental
Total Dollar Value of CEI Contract: $324,910.09
Total Cost to County: less $315,0000 grant = $9,910.00 (rounded)
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C.17
Current Year Portion: $324,910.09
Budgeted: no
Source of Funds: grant
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: CEI portion $315,000.00
County Match: $9,910.09 rounded to $9,910.00
Insurance Required: no
Additional Details: approval of FDOT Supplemental LAP agreement
02/20/19 001-06000 · GRANTS $9,910.00
FDOT Supplemental LAP Agreement
REVIEWED BY:
Judith Clarke Completed 02/04/2019 2:10 PM
Christine Limbert Completed 02/04/2019 3:58 PM
Budget and Finance Completed 02/04/2019 4:24 PM
Maria Slavik Completed 02/05/2019 7:15 AM
Kathy Peters Completed 02/05/2019 12:09 PM
Board of County Commissioners Pending 02/20/2019 9:00 AM
Packet Pg. 603
C.17.a
Attachment: Supplemental LAP Agreement (Approval of Supplemental FDOT LAP agreement Pigeon Key Ramp)
Packet Pg. 604
C.17.a
Attachment: Supplemental LAP Agreement (Approval of Supplemental FDOT LAP agreement Pigeon Key Ramp)
Packet Pg. 605
C.17.a
Attachment: Supplemental LAP Agreement (Approval of Supplemental FDOT LAP agreement Pigeon Key Ramp)
Packet Pg. 606