Item C18C.18
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
February 20, 2019
Agenda Item Number: C.18
Agenda Item Summary #5201
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval of Amendment 1 to contract with WSP USA, Inc., for
Construction Engineering and Inspection Services (CEI) for the Pigeon Key Ramp Rehabilitation
Project to add Archeological Monitoring personnel required by the State Historical Preservation
Office (SHPO) in the maximum not to exceed amount of $22,149.19, for a revised total contract
amount of $305,398.09. The project is funded through a Local Agency Program (LAP) Agreement
with the Florida Department of Transportation (FDOT).
ITEM BACKGROUND:
The County requires Construction Engineering and Inspection (CEI) services for the Pigeon Key
Ramp Rehabilitation construction project. The Florida Department of Transportation has advised
staff that the State Historic Preservation Office (SHPO) is requiring archeological monitoring on the
project during the ground excavation phase. WSP USA, Inc is providing an Archeologist
subconsultant staff position for this scope as an amendment to the CEI contract and has provided an
estimate of $22,149.19. The project preconstruction meeting was held on January 15, 2019 and on
January 25, 2019, FDOT District VI Cultural Resources Department approved the qualifications of
the chosen Archaeologist based on U.S. Secretary of the Interior standards. A revised Notice to
Proceed to the contractor will be issued upon BOCC approval of the FDOT Supplemental LAP
Agreement (companion Agenda Item 5198).
The Pigeon Key Ramp (FDOT bridge # 904480) was built in 1938 and is a contributing resource to
the National Register of Historic Places (NRHP) listed Pigeon Key Historic District. The ramp
connects the Old Seven Mile Bridge to Pigeon Key, providing the primary access to and from the
island. The ramp has deteriorated and requires substantial rehabilitation.
The ramp replacement construction plans maintain the overall appearance and basic design of the
original structure. In February of 2017, the Monroe County Planning Department provided Historic
Preservation Resolution HP5-17, approving a special certificate of appropriateness to rehabilitate
and substantially replace the Pigeon Key Ramp. In March of 2017, the Florida State Historic
Preservation Officer provided a no adverse effect concurrence for the rehabilitation of the Pigeon
Key Ramp.
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In March of 2014, the BOCC entered into an agreement with the FDOT for repairs to the Old Seven
Mile Bridge 2.2 mile segment that connects Knights Key to Pigeon Key. These repairs are in
progress.
PREVIOUS RELEVANT BOCC ACTION:
December 19, 2018 the BOCC approved the bid award and contract with American Empire
Builders, Inc., for the construction of the Pigeon Key Ramp Rehabilitation Project in the amount of
$1,960,000.00.
September 19, 2018 The BOCC approved a contract with WSP USA, Inc., for Construction
Engineering and Inspection Services for the Pigeon Key Ramp Rehabilitation Project in the
maximum not to exceed amount of $283,248.90.
July 18, 2018 the BOCC approved negotiations with WSP USA, Inc., the highest ranked
respondent for Construction Engineering and Inspection Services for the Pigeon Key Ramp
Rehabilitation Project.
January 17, 2018 the BOCC approved a LAP agreement with the FDOT in the amount of
$2,075,000.00 to include construction and construction engineering and inspection services for the
Pigeon Key Ramp Rehabilitation Project.
July 20, 2016 the BOCC approved Amendment 1 for a lead survey to the contract with Metric
Engineering, Inc. for Engineering Design and Permitting Services for the Pigeon Key Ramp
Rehabilitation Project and the transfer of funds between tasks resulting in no increase to the contract.
April 15, 2015 the BOCC approved a contract with Metric Engineering, Inc. for Engineering
Design and Permitting Services for the Pigeon Key Ramp Rehabilitation Project in the amount of
$205,959.71.
April 15, 2015 the BOCC approved a Supplemental LAP agreement with FDOT in the amount of
$86,447.71 to increase the grant funds allocated to the project due to enhanced design requirements
by FHWA/FDOT.
February 18, 2015 the BOCC approved negotiations for a contract with Metric Engineering, Inc.
for Engineering Design and Permitting Services for the Pigeon Key Ramp Rehabilitation Project.
October 17, 2014 the BOCC approved a Local Agency Program (LAP) agreement with the Florida
Department of Transportation (FDOT) for grant funds in the amount of $100,000 for engineering
design and permitting services for the ramp from Old Seven Mile Bridge to Pigeon Key Island.
CONTRACT/AGREEMENT CHANGES:
Add Archeological Monitoring Personnel
STAFF RECOMMENDATION: Approve Amendment 1 to add Archeologist position in the
maximum not to exceed amount of $22,149.19 to contract for CEI services with WSP USA, Inc.
DOCUMENTATION:
WSP PKR CEI Amendment 1
WSP Contract Pigeon Key Ramp_EXEC_9-19-18
FINANCIAL IMPACT:
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Effective Date: February 20, 2019
Expiration Date: 30 days after final completion and approval of FDOT LAP agreement
closeout.
Total Dollar Value of Contract: add $22,149.19
Total Cost to County: WSP contract $305,398.09
Current Year Portion: $305,398.09
Budgeted: yes
Source of Funds: 125-22551-530490
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: increase CEI from $225,000 to $315,000 CEI portion of Supplemental LAP Agreement
FDOT Supplemental LAP Agreement transfer $90,000 grant funds from construction phase
to CEI phase
County Match: see FDOT Lap Supplemental
Total CEI WSP $305,398.09
02/20/19 125-22551 · PGN KEY FERRY RMP RPR DE $22,149.19
REVIEWED BY:
Judith Clarke Completed 02/04/2019 9:32 AM
Christine Limbert Completed 02/04/2019 11:22 AM
Budget and Finance Completed 02/04/2019 12:55PM
Maria Slavik Completed 02/04/2019 12:56 PM
Kathy Peters Completed 02/04/2019 1:19 PM
Board of County Commissioners Pending 02/20/2019 9:00 AM
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Attachment: WSP PKR CEI Amendment 1 (Approval of Amendment 1 to contract with WSP USA, Inc for Pigeon Key Ramp CEI Services)
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Attachment: WSP Contract Pigeon Key Ramp_EXEC_9-19-18 (Approval of Amendment 1 to contract with WSP USA, Inc for Pigeon Key Ramp
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