Item C21C.21
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
February 20, 2019
Agenda Item Number: C.21
Agenda Item Summary #5230
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Matthew Howard (305) 292-4337
N/A
AGENDA ITEM WORDING: Approval of a sixth amendment to the Agreement for Professional
Services with Currie Sowards Aguila Architects, Inc. (CSA) for the design through construction
administration of the Plantation Key Judicial Courthouse and Detention Facility to include utility
coordination and phasing coordination with existing structures in the amount of $39,800.
ITEM BACKGROUND: It has been determined that there may be existing services and utilities
that may affect both new construction and sequence of development at the Plantation Key
Government Center project. CSA will need to expand their scope-of-services to include a site
investigation of existing utilities and services throughout the entire site. This scope of work was not
included in the original agreement and fee. The coordination of existing utilities is crucial to the
delivery of a successful project.
PREVIOUS RELEVANT BOCC ACTION: On February 18, 2015, the BOCC approved the
Agreement with CSA for professional services to design and permit the P.K. Judicial Courthouse
and Detention facility (Agreement). On May 20, 2015, the BOCC approved a First Amendment to
the Agreement increasing the scope of work to include a site plan review and approval process,
which was a requirement of the Village of Islamorada. On October 21, 2015, the BOCC approved a
Second Amendment to the Agreement to provide a schedule of values for compensation from Design
through Construction Administration. On May 17, 2017, the BOCC approved a Third Amendment to
the Agreement to provide civil engineering design with paving/grading/utilities/and drainage;
landscape & irrigation design; voice/data communications, electronic & AV Security; acoustics;
sustainable design consultant (FGBC); and cost estimating. On February 21, 2018, the BOCC
approved a Fourth Amendment to the Agreement to provide Interior Design, Building
Commissioning and Training Services. On May 16, 2018, the BOCC approved a Fifth Amendment
to the Agreement to provide the services of an Architectural Historian.
CONTRACT/AGREEMENT CHANGES:
Additional Services
STAFF RECOMMENDATION: Approval of 6th Amendment to CSA contract.
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C.21
DOCUMENTATION:
CSA 6th Amend Chris Final
CSA 5th Amend
CSA 4th Amend
CSA 3rd Amend
CSA 2nd Amend
CSA 1st Amend
CSA Contract PK Courthouse
FINANCIAL IMPACT:
Effective Date: 02/20/2019
Expiration Date: N/A
Total Dollar Value of Contract: $1,335,498
Total Cost to County: $1,335,498
Current Year Portion: $490,460
Budgeted: Yes
Source of Funds: Fund 314
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: $0
Revenue Producing: NO If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
02/20/19 314-26008 · CAPITAL OUTLAY BUILDING $39,800.00
CP-1503
REVIEWED BY:
Chris Ambrosio Completed 02/04/2019 3:45 PM
Cary Knight Completed 02/04/2019 4:09 PM
Kevin Wilson Completed 02/04/2019 4:17 PM
Budget and Finance Completed 02/05/2019 9:34 AM
Maria Slavik Completed 02/05/2019 9:36 AM
Kathy Peters Completed 02/05/2019 12:12 PM
Board of County Commissioners Pending 02/20/2019 9:00 AM
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C.21.a
SIXTHAMENDMENT
TO THE AGREEMENT FOR PROFESSIONAL SERVICES
FOR THE
PLANTATION KEY JUDICIAL COURTHOUSE AND DETENTION FACILITY
ThisSIXTHAMENDMENT (“SixthAmendment”) to the AGREEMENT FOR PROFESSIONAL
SERVICES BETWEEN OWNER AND CONSULTANTdated February 18, 2015,(the “Agreement”)
is made and entered into February20, 2019,between MONROE COUNTY (“County”) and CURRIE
SOWARDS AGUILA ARCHITECTS, INC. (“Consultant”),in order to amend the Agreement, as First
Amended on May 20, 2015, Second Amended on October 21, 2015, Third Amended on May 17, 2017,
Fourth Amended on January 17, 2018,and as Fifth Amended on May 16, 2018,as follows:
WITNESSETH
WHEREAS, on February18, 2015, the parties entered into an Agreement for professional services to
design and permit the Plantation Key Judicial Courthouse and Detention Facility(“Project”); and
WHEREAS, on May20, 2015, the parties agreed to a First Amendment to the Agreement increasing
Consultant’s scope of work to undergo a site plan review and approval process,which is a requirement
for the Village of Islamorada; and
WHEREAS,onOctober21,2015, the parties agreed to a Second Amendment to the Agreement to
provide a schedule of values for compensation that includes the Schematic Design, Design
Development, Construction Documents, Bidding and Permitting, and Construction Administration
phases; and
WHEREAS, on May17, 2017, the parties agreed to a Third Amendment to the Agreement to provide
sub-consultant services for Civil Engineering, Landscape and Irrigation design, Voice/Data/AV and
Security, Acoustics, Sustainable Design and Cost Estimatingand to include public records provision
revisions in compliance with section 119.071Florida Statues;and
WHEREAS, on January 17, 2018, the parties agreed to a Fourth Amendment to the Agreement to
provide sub-consultant services for the Interior Design and Building Commissioning and Training
Services as identified in Attachment C of the Agreement dated February 18, 2015, and with the Florida
Department of Management Services Design Professional Guidelines; and
WHEREAS,on May 16, 2018, the parties agreed to a Fifth Amendment to the Agreement to provide
the Services of an Architectural Historian to verify the historic significance of the existing Spottswood
Attachment: CSA 6th Amend Chris Final (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
building’s eligibility to be registered as a Historic place; and
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C.21.a
Sixth Amendment to Agreement between CSA and Monroe County for P.K. Judicial Courthouse
WHEREAS, the Consultant requires expansion to the scopes of serviceadded with the Third
Amendment in order to successfully coordinate the existing site utilities including electrical, data,
water service, storm sewer and sanitary sewerwith the associated service providers.
WHEREAS, theConsultant had not received prior direction for this coordination with utility providers
or toinclude acomprehensive layout of the existing utilities in previous preparationof their
construction documents. These services are considered necessary for the Scope of Services for the
completion of the design through construction of the Project; and
NOW THEREFORE IN CONSIDERATIONof the mutual promises obtained herein, the parties
hereby agree that the original Agreementshall be amended as follows:
1.In accordance with Article III,Exhibit C, of the Agreement,Consultant shall engage the
services of sub-consultants to provideall necessary actions, coordinationand deliverables in
order to coordinate and design the project.
A.Discovery
i.Consultant shall be solely responsible for identifying the locations of existing
utilities, meters and conduits thatwill be impacted by construction.
ii.Consultant shall identify entities that have power, water, data, electrical equipment
on site and verify the site conditions.
iii.Consultant shall perform as needed site walks to discover the location of utilities.
iv.Consultantshall absolutely verify all power and data conveyance on the site in
regard to the Sheriff’s emergency communications, back-up generators and the
array towers located on site.
B.Coordination
i.Consultant will identify existing utilities on the project site through research of
available documents, site visits, and include coordination with Monroe County, the
Village of Islamorada, the Florida Keys Aqueduct Authority, The Florida Keys
Electrical Co-Op, AT&T, Comcast, and any other agencies that may have
knowledge of existing services on the site.
ii.Consultant shall highlight any work that will require an outside agency to have
work completed as a result of work being done on the site.
C.Design
i.Consultant shall design a proposed layout of new pole locations and required
conduits to be approved by Owner and utility providers.
ii.Consultant shall supply approved design with utility providers and implement any
changes required. System design to include cabling, wiring, distribution, boxes,
and other specifics to their system will be prepared by the individual utility
company.
iii.Consultant shall merge final approved design into the final “As-Constructed”
Attachment: CSA 6th Amend Chris Final (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
drawings.
D.Deliverables
i.Consultant shall provide a schematic drawing showing the relationships of all
utilities that will beimpacted by demolition of existing buildings, and removal of
existing power poles.
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C.21.a
Attachment: CSA 6th Amend Chris Final (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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C.21.b
Attachment: CSA 5th Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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Attachment: CSA 5th Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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C.21.c
Attachment: CSA 4th Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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Attachment: CSA 4th Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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Attachment: CSA 4th Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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C.21.d
Attachment: CSA 3rd Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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Attachment: CSA 3rd Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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Attachment: CSA 3rd Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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C.21.e
Attachment: CSA 2nd Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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Attachment: CSA 2nd Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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Attachment: CSA 1st Amend (CSA 6th Amendment - P.K. Courthouse and Detention Facility)
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