Loading...
Item P1P.1 G BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy, District 5 The Florida. Keys Mayor Pro Tern Danny Kolhage, District 1 �pw° Michelle Coldiron, District 2 Heather Carruthers, District 3 David Rice, District 5 County Commission Meeting February 20, 2019 Agenda Item Number: P.1 Agenda Item Summary #5242 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrators Monthly Report for February 2019. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 1713 P.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Board of County Commissioners Completed Pending 02/05/2019 1:58 PM 02/20/2019 9:00 AM Packet Pg. 1714 P.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: February 5, 2019 SUBJECT: County Divisions' Monthly Activity Report for February 2019 Airports: MONTHLY ACTIVITY REPORT — February Kev West January 7-8 FDOT runway friction testing for both Key West and Marathon Airports. January 17 EYW Baggage system review January 23 Meetings with Jacobs and Ricondo & Associates to discuss Modifications to Standards for EYW, and Master Plan Update progress for MTH. January 23 EYW baggage belts stem design meeting with TSA and airline representatives. January 27 PFC draft review with Jacobs and Ricondo & Associates January 29 Noise Insulation Program meeting with Deborah Lagos. January 29 Planning meeting at NAS KW to coordinate for the March 29-31 Navy Air Show. January 30 Wildlife Hazard Management Plan review and discussion for both Key West and Marathon Airports with Michael Baker & Associates. Marathon January 25 AEP Triennial Disaster Drill, Planning Committee meeting. January 31 MTH Irma recovery projects meeting with County administrative staff and Adjusters International to discuss project status and insurance funding. Extension Services: • Number of services provided: 80 phone calls, 190 emails, 10 office visits, 23 visits to clients, 47 learning events with 583 participants, 28 media submissions, and 452 publications distributed. Total Budget for FY 18/19: $236,969.00; Year to Date Expenditures and Encumbrances: $122,771.46; Remaining Balance: $114,197.54; Percentage of budget spent and/or encumbered year-to-date: 51.8%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia worked to develop Extension priorities within the 2020 Monroe County Strategic Plan including initiatives related to economic development, water quality and landscaping best practices for coastal environments. Packet Pg. 1715 P.1.a Alicia worked as the Co -Chair of the National Network for Sustainable Living Education to organize priorities for 2019-2020 including member projects such as updating the Sustainable Living Handbook. Alicia spoke on the radio about greenhouse gas emissions (GHG). After years of decline the preliminary GHG emissions for the U.S. is estimated to be a 3.4% increase in 2018. This is only the second time in two decades that the emissions have increased. The last time was in 2010 as a correction to the dramatic decrease of the 08-09 recessions. Nationally we are at 11.2% reduction from 2005. Local and regional emissions are have achieved a decrease of 10% from 2005-2015. • Alicia met with county staff to plan the annual Southeast Florida Climate Leadership Conference in December 2019. The Environmental Horticulture Agent accomplished the following activities: Michelle and Master Gardeners conducted 19 site visits throughout the Keys in January to help resolve landscape issues and offer sustainable gardening advise. Many times the problem stems from improper planting and/or root defects that weren't addressed prior to planting in the landscape, causing the tree or shrub additional stress. Follow these steps to minimize problems later on https:Hedis.ifas.ufl.edu/pdffiles/EP/EP39000.pdf UFAFAS Monroe County Extension Service and the Master Gardeners participated in 3 community events in January (Key West Artisan Market, John Pennekamp State Park Native Plant Day, and Marathon Garden Club January Jamboree). Next month, look for our booth at GardenFest Key West at the Key West Tropical Forest & Botanical Garden February 16 &17th 2019 Master Gardener Course begins February 15, 2019. This year we have 21 participants taking the course from Key Largo to Key West. The Florida Sea Grant Marine Extension Agent accomplished the following activities: Shelly represented Florida Sea Grant at the Southeast Disaster Recovery Partnership meeting in Savannah, Georgia and presented to 55 people in planning and recovery sectors about the NOAA-funded spiny lobster rapid response to identify displaced traps following Hurricane Irma. This is a continuation of the workshops held in November in Key West regarding disaster recovery for fisheries and maritime industries. • Shelly is on the management team and citizen engagement team for the Stony Coral Tissue Loss Disease outbreak in the Florida Reef Tract and contributes to weekly conference calls with the multiagency committees. • Shelly participated in The Nature Conservancy presentation on nature based solutions for shoreline hardening, assisted with the community resilience planning workshop with Thomas Rupert, and the FWC Red Snapper workshop at the Harvey Government Center. Packet Pg. 1716 P.1.a Library: The increases in all areas of our Library services during the month of December present a positive picture of life in the Keys returning to the pre -Irma level of activity of two years ago, and provide a strong contrast to the decline in activity of last year in the hurricane's wake. • The Libraries welcomed 26,966 patrons and visitors in December • 13,555 customers logged into the Library public access and Wi-Fi access. Library staff are still noticing steep increases in library users requiring assistance with e-government websites, such as food stamps and unemployment, as well as job -seekers and housing hunters, a carry-over from the impacts of Irma • 181 new cardholders were added to our roster in December, as new transplants and returning friends continue to join (or rejoin) our communities, bringing our total of cardholders to 35,612 • E-visits made to the Library's web resources in December were logged in at 405,220, another service that has increased significantly, by 26% over last year. Included in the count were page views of the main website and calendar, the online catalog, and the digital archive of historical images. • Circulation of e-books in December reached 3,060 for the month, an increase of 39% over the same month in 2017, making good use of our collection of eBooks and eAudiobooks. At some of our branches, the December figures were higher for OverDrive than for print materials. • There were 397 adult attendees at library -sponsored events in December, 35% above the number for the previous year, and 932 attendees at library -sponsored events for juveniles, an increase of 39% over the previous December. Overall, our increasing numbers give evidence that our Library provides a year -long offering of services, programs, and rewards for our locals and visitors, and gives us hope that at least some of the impacts of Irma are now behind us. Packet Pg. 1717 P.1.a Employee Services: HR Turnover Numbers ,,,,, R� f-t6 TAN( � 669 Path`*nA Cieoi e T0T�kL to TutK ?1�;, %Turnov er to date Human Resources Monthly Report: • Worked with departments to help with 8 salary analysis • Contacted several other agencies to obtain information on their disaster pay policies • Attended meeting with Roman and Senior Management on disaster pay policy • Attended several meetings with department heads, supervisors and Evergreen consultants to review updated information • Conference calls with the NEO GOV for Applicant Tracking module information • Conference calls with Juanita Jones on Housing • Conference calls on the Evergreen updates • Met with Bryan and Alana on resolving issues with Mary Napoli's Fire Fighter Supplement • Received complaint from a Library employee on a Hostile Work Environment • Received complaint from a Fire Rescue employee on an employee notice the employee received • Working with a department head on FFD for an employee • Received ADA request from an employee that was sent to Cynthia Hall • Sent employee for Nicotine test per outcome of pre-d Recruiting: • In January 2019, the County had 35 open positions for which we received 180 total applicants; 9 internal and 171 external. Of the 180 total applicants, 145 were deemed to have met the minimum requirements for the positions to which they applied, and 35 did not qualify. 4 Packet Pg. 1718 P.1.a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls. 394 Client Data 921 New Clients 86 Field Visits 3 Benefits Delivery at Discharge Flag Presentation(s) Homeless Veterans Assisted Outreach/Presentations/Briefings Largo Luncheon) TRANSPORTATION PROGRAM Transportation Calls 144 Veterans Transported 112 6 2 4 3 (78 in attendance; Upper Keys Rotary/JIATF-S/Key Financial Data as January Retroactive Payments $276,694.63 1� New Annual Payments $613,883.16 The financial data captured monthly will vary due to the Veterans Administration's variable time 2, frame in adjudicating awards. For any further information regarding this report, please contact Cathy Crane, Director of Veterans Affairs @ ext. 5156 0 Emergency Services: FIRE RESCUE • Continued development and implementation of a Fire Rescue asset and inventory tracking system to provide real time equipment location and service status for all department 0 personnel. T_ • Continued process to upgrade existing Zoll Data electronic patient care reporting system to allow for submission of patient care reporting data to the State of Florida under new NEMSIS 3.0 standard. a E EMS/TRAUMA STAR • Trauma Star flew eighty-five (85) patients to mainland hospitals for definitive care in the month of January. • Crews successfully resuscitated Two (2) Cardiac Arrest patients in the month of January (ROSC). • All fire rescue employees completed their Advanced Cardiac Life Support (ACLS) recertification. • Established bi-monthly leadership meeting with the Aviation Director, Chief Pilot and Chief Flight Nurse. • Conducted nurse testing process and qualified three nurses to be offered employment. Packet Pg. 1719 P.1.a FIRE ACADEMY/TRAINING • Target Solutions — continuing education and SOP training, online. Also worked on updating assignments for continuous monthly fire and EMS training and ISO reporting. • Facility training started for in-service crews including live fire training for all three shifts. • Training staff attended 2 days of Active Shooter "train the trainer" class presentation by University of Miami. • Continued on -going aerial operator training with all fire rescue personnel. • Field visits with provisional paramedics and preceptors. Training Officers are making station visits to sit with the paramedics to review the preceptor training program process and meet with the charge medics to ensure department protocols are being adhered to. • Coordinated the flight nurse testing for 3 nurses. • Flight Medic Testing will be conducted in February. • Coordinated interview process for a training officer position and selected candidate for position. • Hosted meeting with Southeastern Medical Academy in reference to the EMT class to start on February 4, 2019. • Live fire training prop/burn building maintenance including replacement of doors completed. Vehicle fire prop under construction. EMERGENCY MANAGEMENT • Completed in-house renovations of inventory closet to office space. 1� 0 • Continued distribution of Re -Entry Placards to CERT program participants for staff personnel. • Created Pet Registry for Special Needs clients in the Everbridge Special Needs Registry. • CEMEX (concrete plant) Facility Site Visit on Card Sound Road and negotiating MOU 2 agreement for land use as County Logistics Staging Area. T_ • Facilitated and Participated in the FPL/Miami Dade/Monroe Counties PIO Workshop and �s Exercise for Turkey Point Nuclear Power Plant. • Completed Turkey Point Nuclear Power Plant site visit. E • Turkey Point protective action decision making process webinar completed. • Completed Urban Area Securities Initiative, Emergency Management Preparedness Assistance (EMPA) and Emergency Management Preparedness Grant (EMPG) quarterly reporting. • Continued to work with the Florida Division of Emergency Management on Monroe County Pre -Disaster Mitigation Grant Applications. • Visited Miami -Dade and Broward County EOCs to meet with WebEOC counterparts to determine best use for Monroe County purposes. • Created WebEOC Quick Start Guide for new product users. • Participated in FEMA /FPL Radiological Preparedness EOC practice exercise. • Created WebEOC user credentials for new participants and assisted as need dictated. Packet Pg. 1720 P.1.a • Configure WebEOC for upcoming evaluated Radiological Preparedness exercise. • Prepared website for 2019 Business Placard Re-entry Program. Reviewed application for necessary edits. • Hosted and Participated in 2 Bureau of Radiological Control -Basic Radiological & WMD Training sessions in Tavernier (26 Participants). • Worked with DOH and Ocean Reef Academy to update KI Consent processes and documentation. • Hosted and Participated in the Regional Emergency Management Directors Quarterly Meeting in Key Largo. KWIA • Attended USCG Drill "Controller Training" in preparation for the full-scale Active Shooter Drill. The drill is designed to practice the Sector Key West Area Maritime Security Plan AMSP • Conducted quarterly / periodic airfield inspection; which includes ARFF response drills, suppression product maintenance, foam testing and airport fueling inspections. • Attended Fire Rescue Operations Meeting. • Facilitating off -site required fire training for ARFF firefighters. FIRE MARSHAL • Continued Follow-up with Mangrove Marina on Dock Pipe Repairs. Pressure tests failed. Repairs continue. • Key Largo School Inspection with School Building Official was completed. • Hilton Inspections for main permit completed. Awaiting completion of the dock pipe. • Meeting with ORCA Reference Key Largo Anglers Club. • Meetings with Tavernier Hotel Contractors, updates on progress being made with process. • Mariner's Hospital Annual Inspection completed. • Dollar Tree placed on Fire Watch until the sprinkler system is inspected and tagged. • Islander Project Final Inspections Completed. Public Plan Construction Vacation Fire Fireworks Inspections Assembly Reviews Meetings Rentals Investigations Permits Permits 86 45 10 3 3 2 3 Fleet Services: • Completed monthly garage safety training (eye injuries) • Prepped new Solid Waste Department clam truck and activated for service • Fleet staff met with Generac warranty tech at Card Sound generator sight for orientation and manuals 7 Packet Pg. 1721 P.1.a • County Mechanics from all areas of County scheduled to attend EVAP diagnosis training work shop end of February • Key West apprentice mechanic was approved and filled mechanic generator tech position • Filled mechanic 2 position Plantation Key with applicant claiming veterans preference • Responded to 2nd malfunction of new Card Sound generator which is presently under warranty • Removed old Card Sound generator from Fleet responsibility; added new • Re-established self -serve carwash at all three county garage locations • Emergency repair for KW Courthouse chiller generator -ongoing • Began pre -hurricane season generator inspections • Upper Keys garage Mechanic Don Lowrie was chosen as Monroe County' Employee Of The Year -Award scheduled for April • 5 new 14 KW portable generators for Facilities Maintenance -pending • 2 new 40 KW portable generators for Facilities Maintenance -on order • Aggressively going after backlog accident repairs • Removing generator from KW senior center to re -install at Marathon AARP • Removing 3 vehicles from County inventory for donation to Animal Control Contractors • New county garages with new updated garage equipment -pending • Transported vehicles to and from outside repair contractors for various departments • Transported vehicles from one area of the county to another for various departments • Revised Fleet/State Of County information • Award surplus units not picked up to 2nd highest bidder -pending • Prepped new Road Department drill truck; activating for service • 1 new wheel chair mini -van for Social Services Dept. -on order • Replace lost license tag for 80 kw portable generator -ongoing • Received roof kits for Facilities Maintenance Department's new Toro off -road utility vehicles; Bernstein Park and others • Fleet Director and Business Manager met with Strategic Planning Director • Began documenting Fleet's FY2020 strategic plan • Fleet Director met with Evergreen along with County and Human Resources Staff members to review study recommendations • Inspected and verified on-line status of generators located at Gato Building and Marathon EOC • Completed FDEP mandated non-compliance issues at Gato Building • Replacing Cudjoe substation generator touch panel • Completed repair; replaced relay on Gato generator transfer switch • Provide power source 120 volts at new jail Key West -ongoing • Replacing old rusted out Marathon Garage entrance door -ongoing • Replaced recalled airbags on 5 County owned Ford Fusions. (3 additional units with defective airbag repairs pending). • Returned 3 Ford Fusions with repaired airbags back to assigned Departments • Provided minor body work on 3 Ford Fusions avoiding costly paint repairs. (several units requiring minor body work pending). • Revisions to Fleet web page -ongoing Packet Pg. 1722 P.1.a • Fleet Operations Manager and Business Manager visited with Upper and Middle Keys garage staff • Fleet supervisors and managers met together for Department review • Possible separation of KW garage work orders from recalls and accidents -under consideration • County fuel charge cards -pending • Maintenance and replacement issues regarding Emergency Communications tower generators -pending • Completed replacing of generator control panel at Marathon jail • Re -activated surplus flail mower for Key West Road Department; second unit -pending • Released 3 Irma surplus units for disposal; additional units are waiting for Risk Management Department approval • Began FY 2020 department billing preparation • Began FY 2020 new vehicle/equipment purchase and replace schedule • Verifying mechanics CDL and endorsements • Verifying mechanics ASE certifications • Updating generator PMI due report • FY19 bucket truck inspections and certification -pending • FYI garage lift inspections and repairs -pending • FYI storm water SWPPP activities -pending • FYI fuel contract renewal -on going • FYI generator contract renewal -pending • Replacing defective license tags for various departments • Removed temporary backup generator from State of Florida Building Marathon • 3 Fleet staff members registering to test for mandated FDEP underground fuel tank management certification • Large truck tire changing machines for Plantation and Key West garages -pending • Seeking lite weight manhole covers for underground fuel tanks • Marathon surplus vehicle and equipment sale -ongoing • Prepping for new Upper and Lower Keys vehicle and equipment surplus sale • Assisting FEMA and OMB with Irma information as requested. • Fleet Director and Staff scheduled to meet with Risk and OMB regarding Irma/FEMA unfinished business • Techs personal protective equipment; phones, t-shirts, rain gear -pending • Disposal of old files -pending • Mid -year employee performance reviews and direct time accountability - pending • Calibrated speedometers for Sheriff Department patrol units • Replacement of Sheriffs calibration machine -pending • Revising list of out of service and surplus emergency power generators • Installation of fuel and garage facility cameras -pending • Installation of automatic transfer switch at upper keys fuel facilities -pending • Received replacement unit for stolen Road Department trailer • Provided Blue Bird Bus monthly maintenance for Sheriff Department • Completed monthly in-house generator inspection for Bay Shore Manor Packet Pg. 1723 P.1.a • Working with School Board, Keys Energy, City Key West and OMB to jointly purchase new automated fuel management and billing system • Vehicle/equipment GPS test program -ongoing • Providing temporary back-up generator for 63rd St Facilities • New 60 KW generator for 63rd St Facilities -on order • Disposal of 2 surplus clam trucks -pending • Prepping surplus crew cab pickup trucks for pulling emergency fuel storage trailers • Department active vehicle inventory verifications -ongoing • Completed computerized inmate supervisor training; new employee training -pending • Reviewed monthly fuel billing • Reviewing monthly phone bill accounts payable • Updating Fleet Staff contact information • Reviewing present and future Fleet needs • Reviewing hurricane responsibilities with Fleet Staff • 1 new KW Road Department sign drill truck- on order • New brake resurfacing machine for PK garage -pending • Key West garage, Plantation Key garage, generator mechanic, and Fleet admire staff struggling to catch up and keep up with workload • Researching latest Florida law in relation to vehicle lift inspection • Reviewed all mechanic accountability reports • Inspecting and documenting garage facility inspections • Randomly reviewed closed work orders for accuracy • Health Department surplus re -assignment and/or disposal -ongoing • 100 gallon fuel tank for Marathon garage pickup truck -ongoing • Received 1 new midsize dump truck for Airport Marathon • 1 new 1/2 ton crew -cab pickup truck for Social Services -on order • 1 small utility vehicle for Code Enforcement -on order • 1 small utility vehicle for Solid Waste Dept -on order • 1 medium utility vehicle for Solid Waste Dept -on order • 1 medium utility vehicle for Airport KW -pending • 2 small rollers for Road Department -on order • Seeking quotes full track skid steer for Facilities • Received 1 60"zero turn mower for Road Department • Received 1 60"zero turn mower for Solid Waste • Received 3 Toro utility off road vehicle roof kits for Parks & Beaches -installation - pending • Experiencing problems getting quotes new vehicles and equipment • 8 new crew cab pickup trucks for Facilities and Parks & Beaches -on order • Purchase HD pickup truck, and 2 trailers for Solid Waste Department -pending • Received 1 new Irma replaced buzz bar brush cutter for Road Department • Irma replace 1 new tractor mower for Road Department — on order • Received 2 new Irma replaced (72" zero turn mowers) for Parks Beaches • Received 2 new (60" zero turn mowers) for Parks Beaches • Irma replace 1 F550 chipper truck for Parks Beaches — on order 10 Packet Pg. 1724 P.1.a • Irma replace 2 (1/z ton pickup trucks) for Parks Beaches -on order • Irma Purchase 1 (14 KW) portable generator for Facilities — on order • Irma Purchase 1 (50 KW) generators for facilities —on order • Placed in service 1 Irma utility box trailer for Parks Beaches Big Pine • Placed in service 1 new box trailer for Environmental Land Steward • Processing 1 new 400 KW portable generator for Facilities Maintenance Department • Replacement of vehicle lifts at Key West garage -pending • Replacement of drive on vehicle lift at Marathon garage -pending • Completed 11 month evaluation of new Fleet Business Manager • 11 month evaluation of new Fleet Coordinator -ongoing • New Business Manager, Fleet Coordinator, 5 Mechanic Generator Techs receiving on job training • Painting and corrosion control on newer Solid Waste and Road Department clam trucks - pending • Developing vehicle equivalent units for new billing format • Developing new vehicle class codes for improved identification of county vehicles • Fleet approved to become limited In-house Ford warranty and recall provider; training and certification -ongoing • Completed onsite training with Fleet Management Software Company • Clean up of garage waste storage areas -ongoing • Completed FY2018 Garage lift inspections; repairs from inspection -ongoing • Hurricane season prep always -ongoing • Disposal of outdated paint spray booth -pending • New format to invoice outside -program departments monthly -pending • Replacement of Communications Department propane generators -pending • Replacement of Key West garage doors -pending • Assisting with sale of Airport surplus equipment • Assisting with sale of Transportation Department surplus buses • Disposal of defective Marathon garage lift -pending • Elevation of various emergency power generators -pending • Replace Key West chain and hoist I -beam -pending • Updating SOP's for vehicle procurement and surplus • Three garages combined processed and distributed approximately (8,500) gallons of unleaded and (4,700) gallons of diesel fuel • Three garages combined provided preventative maintenance and completed approximately (141) unit safety inspections • Three garages combined opened and/or completed approximately (293) work orders • Processed monthly Safety and PMI due reports for various County Departments • Processed monthly fuel billing accounts receivables for in -program County Departments • Processing outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in -program Departments • Processed daily and monthly parts and supply accounts payable invoices • Processed accident repairs for Risk Management and various Departments • Processed vehicle and equipment factory recalls for various Departments 11 Packet Pg. 1725 P.1.a • Disposing of garage hazardous waste thru recycling contractor (old tires, oil, oil filters, batteries, antifreeze, etc.) • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, lubes, and filters -pending • Standardization of Fleet automotive batteries -pending • Standardization of Fleet parts and supply stock items -pending • Corrosion control and painting Key West shop truck - pending • Fuel tanker truck -refurbish and replacement - pending • Disposing of obsolete and defective Fleet equipment and supplies • Garage facility enhancement and hurricane damage repair -pending • Preparation of Fleet supply, delivery and storage truck -pending • Preparation of assigned Fleet service trucks -pending • Temporary portable generator for Marathon AARP-in place • Fleet cross training and refresher training -ongoing Lower Keys Facilities: • Assisted Extension Services with setup for Seafood Festival Jackson Square: • Hung pictures in drug court office • Repaired railing at historic courthouse • Transferred boxes from Supervisor of Elections office to Stock Island storage units Gato Building: • Repaired door buzzer — health dept • Replaced ballasts — health dept • Installed new outlet Harvey Government Center: • Installed new lights in hallway Higgs Beach: • Replaced water fountains at large and small dog park • Removed old water heater from women's room • Installed "no bathing" signs in restrooms Library: • Repaired light in public restroom • Replaced fire exit light • Repaired door to AV room 12 Packet Pg. 1726 P.1.a Public Defender's Office • Removed several boxes to be shredded • Removed unwanted furniture to assist in move to new location • Moved cabinets from PD office to DJJ office Public Works Complex/Garage: • Facilities Maintenance Office — installed door in new office • Carpenter Shop — repaired light by ice machine • Lower Keys Bernstein Park: • Patched holes/painted building Bayshore Manor: • Repaired porch lights • Repaired exit lights • Repaired crack in patio • Painted front walkway • Repaired backflow Upper Keys Facilities: FACILITY MAINTENANCE: Murray Nelson Government Center: • Provided Assistance for Six Events in the Auditorium • Move Mosaic Art from Islamorada Gallery to Murray Nelson • Contractor Fixed Smoke Detector in Electrical Room • Repaired Men's Urinal and Toilet 1st Floor with New Sensors • Lower Flags to Half Mass 1-24-19 • Hang Picture in Conference Room for Building Department • Replaced 2 Bad Lamps on North and West Side of Building • Repaired Storage Cabinet for Room 139 - Election Office • Move Desk from Emily Schemper Office to Room 219 Rhonda Haag • Make Keys for Room 219 Rhonda Haag and Tim - Bio • Cleaned Outside Area of Paint Cans / Trash • Disposed Empty Boxes in Hallway of 2nd Floor • Replaced Light Bulbs in Room 208 • Contractor Fixed Leak in Cooling System • Check Bulbs and Removed Pedestal at Peace Park • Smitty checked Generator for Power Outage 12-4-18 • Paint Wall in Auditorium • Assemble a Chair for Room 225 • Repaired Ladies Toilet on 1st floor 13 Packet Pg. 1727 P.1.a Social Service / AARP: • Manhole Sewer Smell / Called Biltmore Construction to Pump / AARP Plantation Key Courthouse: • Replace Lights Men's Restroom and Hallway on 2nd Floor • Repaired Pole Contactors and Drive Belt for A/C in State Attorney Office • Fixed A/C - Replaced Drain Piping in Civil Clerks Office • Lower Flags to Half Mass 1-24-19 Islamorada Library: • Replace Lights Lysiloma Lot • Move Items from Carpenter Shop to Lysiloma Land Lot - Due to Demolishing of Shop • Trim Trees off of Roof and Prepare to Start the Repairs for Roof Leaks Tavernier Fire Station: • Reconnected Wiring in Bay Door for the Remote Controllers 2 QTY • Check Fluorescent Light Fixture and Recessed Light Fixture at all Wall Switches • Checked on Leaking Roof — Robert Glassmer contacted Johnnie Young in Proj Mgmt Roth Building: • Installed Safety Glass / Window for the Public Defender Office Magnolia Street Public Works: • Lower Flags at Half Mass 1-24-19 • Checked Equipment Operations for Heat / A/C Unit Ellis Building: • Installed New Ceiling Tiles in Drug Court Conference Room • Disposed of 2 Chairs per Isis • Install 2 Electrical Outlets for New Janitorial Room 2nd Floor • Painting, Install Shelves & Move Furniture Janitorial Room — Due to Demolished Spottwd • Pick up Old Batteries and Properly Dispose per Isis • Removed and Reinstalled Existing Cork Boards • Installed New Handle Assembly for a Water Leak 2nd Floor Toilet — Handicap Stall • Installed Handicap Sign back on the Pole for Parking • Installed Chain for Shutters and Shelving • Unclogged Toilet and Repair Water Faucet on the 2nd Floor • Lower Flags at Half Mass 1-24-19 14 Packet Pg. 1728 P.1.a Key Largo Library: • Unclogged Drain Line in Women's Bathroom / Cleaned Floor • Replaced New Fluorescent Lights and Bulbs in Staff Room and Bathroom • Check on Leaking Roof — Robert Glassmer contacted Johnnie Young in Proj Mgmt Pearl House of Worship: • Pick up Computer, Monitors and Bulletin Boards from Old PK Office Deliver Pearl • Removed 2 A/C Units from Old PK Office and Delivery to Pearl for Donation PARKS & BEACHES: Key Largo Community Park: • Replaced Existing Wall Mounted Lights at Concession Stand and Restroom Area • Replaced EXIT Sign Due to Vandalism in Men's Bathroom • Made Keys for YMCA • Emergency Lift Station Repair 1-17-19 — Contractor Fixed High Water Alarm / Floats • Fixed 3 Toilets Leaking in Women's Bathroom • Replaced Water Supply Line for the Water Faucet in the Handicap Bathroom • Repaired Broken Hinges in Men's Bathroom • Repaired Bathroom Roof • Repaired 2 Ceiling Fans at Big Pavilion Harry Harris Park: • IRMA — Work in Progress to Reopen Baseball Field Area 0 • Installed Signs: No Fishing for the Dock Area • Remove and Reinstall Water Line Behind Beach Bathroom for Fencing 21 • Press Release for February 1, 2019 — Baseball Field Area Open to the Public 0 Proiect Management: Hurricane Irma — Emergency and Protective Measures Air Quality Testing • All testing has been completed. Preventative and Protective Measures (CAT B — emergency and protective measures) c� • All of the twenty-two sites tested are complete and have been moved to CAT E (permanent repairs) status. Hurricane Irma — Permanent Repair Projects • 64 Individual projects are in progress. • Time extensions are now being requested for all projects that will not be complete by the eighteen -month FEMA deadline for completion. 15 Packet Pg. 1729 P.1.a Bernstein Park • A lift station will need to be installed to allow for proper flow for reclaimed water into irrigation storage tanks. County working with a designer for construction documents. • Fitness Court contractor has been hired. The project is in permitting and should begin late spring. • Construction of Bernstein Park completed. County continues to coordinate with Burke for Warranty work during the warranty period. Cudjoe Fire Station • Contractor building foundation. • Project is on schedule. Emergency Operations Center • Agreement from FDEM approved by BOCC in September 2018. • Received a HMGP grant number and have been assigned a grant manager. • Agreement from FDOT and non -aviation airports grant approved by BOCC in October 2018. • FDEP has completed review of application and forwarded to FEMA for Phase 1 approval of design work. • Posted RFQ for A&E services — opening February 14, 2019. • Drafting RFQ for CMAR (construction management at risk) services. Higgs Beach Park Access Road Relocation E Park Access Road 6f (conversion of use process) 2 • Participated in a conference call with Deputy Secretary Clark and FDEP staff on 1� October 21, 2018 to discuss the 6f conversion application. Received written comments and request for additional information from the County via email from Rebecca Wood, FDEM on October 22. 21 • Submitted County information and clarifications in response to October 22 FDEM request on November 07. 2 • Participated in a conference call with Deputy Secretary Clark and FDEP staff on January 4, 2019 to discuss results of FDEP meeting with Atlanta office of National Park service (NPS). NPS (and presumably FDEP) did not agree that a "small 6f conversion was appropriate and that a full EA and NEPA process would be required". Nothing specific was provided in writing by FDEP or NPS. • With the change in administration, there has been a pause in activity. The County is reviewing it position and potential options to restart the 6f conversion process to clear the way forward for the Higgs Beach re -development project. Higgs Beach Sand Re -nourishment • We had originally anticipated a 3-month approval time for FDEP and 6 months for USACE and NOAA permitting. The FKNMS has added some additional requirements that may add several months to this process. The US government shutdown added another 30 days to the timeline. We are exploring options for accelerating the remaining approvals. 16 Packet Pg. 1730 P.1.a Senior Nutrition Center — Key West • Met with City of Key West Planning Director Patrick Wright on January 24. Application for Development Plan Review has been started. City estimates a 5 to 6 month process to final approval. The Development Plan can be done in parallel with the demolition of the building. • Discussed involuntary condemnation and permitting process with City of Key West Building Department, Ron Wampler. We anticipate demolition to begin mid -summer. • Facilities Maintenance is preparing to vacate the building. Marathon Library • The re -design of the library is complete. • The RFP for construction has been published and will open on February 20, 2019. Plantation Key Government Center Program New Government Center o Government Center construction documents are 100% complete. o CMAR provided GMP contract was approved by BOCC in October 2018. U_ Spottswood Building Demolition 1� o The Architectural Historian hired by the County's design team conducted a review of the Spottswood Building and submitted the findings to SHPO outlining why the building was not eligible for the National Register of Historic Places. SHPO reviewed the report and concurred the building is not eligible. 2 o Work has begun to remove any existing assets and disconnect utilities. 1� Waste Water Treatment Plant c o Plant is ready to be decommissioned pending the Children's Shelter providing their own connection to sanitary sewer system. Children's Shelter is selecting contractor. Project Management going to attempt an assist in order to expedite the project. Fuel Island Relocation o Work complete. Final invoice expected to be submitted in February 2019. Social Services Relocation o Social Services offices relocated o Meal site transfer awaiting work to make an ADA compliant bathroom Tiny Houses o Contracts were sent to the contractors for execution on January 18, 2019. Rowell's Waterfront Park Bathroom design was submitted for permitting. Some revisions have been required and updates are pending FDOT approval. Comp Plan Text amendment to make parks an "as of right" use in Suburban Commercial (SC) Districts in progress. Transfer Stations — New Scale Offices • New buildings have been placed on their foundations and are being completed by the contractor. 17 Packet Pg. 1731 P.1.a Social Services: OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 11/21-12/20/2018: C-1 Congregate Meals totaled 1462 units during this period. C-2 Home Delivered Meals Hots totaled 241 units, and Home Delivered Meals Frozen totaled 2115 units. In -Home Services (Information in this section is for the period 11/21-12/20/2018: • III-B Chore: 16.50 units this period, 401.75 units year-to-date. • III-B Screening and Assessment: 7.5 units this period, 66 units year-to-date. • III-B Homemaking/Personal Care: 467.75 units this period, 3628.50 units year-to-date. • III-E Screening and Assessment: 9 units this period, 65.50 units year to date. • III-E Chore: 23.75 units this period, 425.50 units year-to-date. • III-E In -Home Respite: 26 units this period, 826.25 units year-to-date. • III-E Facility Respite: 1097 units this period, 5850.5 units year to date. Non-OAA Programs: U_ CCDA (Community Care for Disabled Adults) for December 2018: c CL • Case Management: 16.25 units for the month were produced as • Homemaking: 16.50 units for the month were produced • Home -Delivered Meals: 65 meals for the month were produced 0 • Personal Care: 20 units for the monthly were produced ADI (Alzheimer's Disease Initiative) for the period 11/21-12/20/2018: 0 • 218 units were produced for IN HOME RESPITE and 1112.25 units year to date. aCL L • 1332.75 units for this period for FACILITY RESPITE and 6313.00 year to date. • 21 units were produced for Case Management and 76.50 units year to date. 0 Incoming calls, provision of information and referrals 198 Staff responded to incoming calls providing information and referrals to callers based T_ on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefit; where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff t cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, E and welfare assistance. Info and Written Referrals 150 Unduplicated Welfare client households that received service 53 New Welfare cases receiving service Low Income Home Energy Assistance Program cases- 18 $3,971.09 Home and field visits 125 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization 18 Packet Pg. 1732 P.1.a services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits BAYSHORE MANOR 202 Bayshore Manor's current census is thirteen residents. The current census is three private pay and 10 subsidize residents. Bayshore Manor provided 82.50 hours of OA3E respite care and 0 hours of CCE and ADI care this month. Bayshore Manor has two OA3E clients. Revenue for January 2019 $24,476.08 Expenditures for the same period $85,649.58 Percentage of the budget spent year to date 32.07 19 Packet Pg. 1733 February 2019 P.1.a YTD Actual Year -End Fiscal Year Oct -Nov Total Budget 2019 605,793 2018 466,553 $ inc/dec 139,240 % inc/dec 29.8% WW YTD Actual Fiscal Year Oct -Nov 4,696,147 4,095,460 4,761,157 -1.4% Year -End Total Budget State Estm.* 2019 1,635,813 12,106,227 11,009,367 2018 1,265,718 11,043,667 12,127,000 12,106,227 $ inc/dec 370,094 % inc/dec 29.2% -0.2% -9.1% YTD Actual Year -End Fiscal Year Oct -Nov Total Budget State Estm.* 2019 69,771 575,000 564,125 2018 74,763 535,289 575,000 566,490 $ inc/dec i ci 99 " 0 (12, "6651 % inc/dec -6.7% 0.0% -0.4% Fiscal Year 2019 2018 $ inc/dec % inc/dec YTD Actual Oct -Nov 216,804 240,390 I " �,,586 -9.8% Year -End Total 1,840,815 Budget 2,037,000 2,023,000 14,000 0.7% State Estm.* 1,995,071 2,002,490 i'o i I9 -0.4% YTD Actual Year -End Fiscal Year Oct -Nov Total Budget State Estm.* 2019 198,808 1,150,000 1,162,090 2018 187,042 1,157,892 1,150,000 1,145,013 $ inc/dec 11,765 0 17,077 % inc/dec 6.3% 0.0% 1.5% YTD Actual Year -End Fiscal Year Oct -Nov Total Budget State Estm.* 2019 439,349 2,925,000 2,631,325 2018 451,335 2,626,384 2,725,000 2,594,197 $ inc/dec (':q:„ 9 o"', 200,000 37,128 % inc/dec -2.7% 7.3% 1.4% wu YTD Actual Year -End Fiscal Year Oct -Nov Total Budget State Estm.* 2019 2,908,724 22,000,000 24,046,674 2018 2,204,964 20,805,323 21,500,000 23,950,492 $inc/dec 703,760 500,000 96,182 % inc/dec 31.9% 2.3% 0.4% *State releases revenue estimates for the County in July for the following fiscal year Page 1 LIPL, Office of Management and Budge Packet Pg. 1734 February 2019 P.1.a Last year's total collection rate for Monroe County was 97.1%. 2018 2019 Oc1olbeir-IlDeceirrnilbeir Oc1:olbeir-IlDeceirrnilbeir Ad Valorem Collection % Collection % Collection Variance Total Ad Valorem Collection October November December January February March April May June July August September 80.0% 80.6% 0.6% One cent tax split is 50%for Monroe County and 50%for Land Authority. Below is the Monroe County portion. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change 267,788.28 0.8% 213,972.89 -20.1% 267,308.81 53,335.92 24.9% 318,582.67 -0.2% 252,580.02 -20.7% 338,484.44 85,904.42 34.0% 409,399.53 2.9% 330,269.30 -19.3% 451,378.22 0.2% 377,675.27 -16.3% 505,970.80 -0.6% 451,634.11 -10.7% 583,611.14 -3.2% 528,775.51 -9.4% 479,271.22 14.6% 400,173.13 -16.5% 375,293.33 4.8% 325,037.76 -13.4% 354,437.57 5.2% 345,120.33 -2.6% 425,147.65 5.5% 373,606.50 -12.1% 291,358.77 -0.7% 299,898.52 2.9% 1021733.41 -54.3% 1961716.46 91.5% Total % inc/dec prior yr 4,564,972.59 4,095,459.80 -0.3% -10.3% Fund 001-Tourist Impact Tax 605,793.25 139,240.34 29.8% Page 2 Office of Management and Budget Packet Pg. 1735 February 2019 P.1.a Current FY19 allocation is split 89%to the General Fund 001 & 11%to the Plan, Build, Zoning Fund 148. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 699,042.24 2.9% 456,729.44 -34.7% 723,841.23 267,111.79 58.5% November 834,340.60 16.2% 808,988.58 -3.0% 911,971.28 102,982.70 12.7% December 833,866.69 -5.1% 836,769.47 0.3% January 1,030,124.91 2.1% 1,005,666.51 -2.4% February 1,008,684.13 10.4% 964,514.11 -4.4% March 1,051,330.83 0.6% 1,048,880.75 -0.2% April 1,239,182.16 11.5% 1,205,796.38 -2.7% May 1,093,188.95 -1.7% 1,028,414.60 -5.9% June 955,578.90 13.4% 896,682.10 -6.2% July 882,265.57 6.5% 971,761.75 10.1% August 1,015,427.48 -13.1% 980,361.87 -3.5% September 795,242.01 1.4% 839,101.89 5.5% Total 001 + 148 11,438,274.47 11,043,667.45 1,635,812.51 370,094.49 29.2% % inc/dec prior yr 3.1% -3.4% 1 cent on every net gallon of motor and diesel fuel sold. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 45,260.41 6.0% 42,347.31 -6.4% 38,484.26 (3,863;:'+5) -9.1% November 39,836.60 -6.3% 32,415.55 -18.6% 31,286.49 ;1.,„ 1.'2 9.;'+6) -3.5% December 34,709.31 -6.1% 34,440.77 -0.8% January 43,298.20 -6.0% 44,949.57 3.8% February 42,529.78 -2.5% 39,897.99 -6.2% March 42,535.95 -6.3% 42,164.03 -0.9% April 57,660.69 11.9% 49,710.50 -13.8% May 43,068.19 -13.7% 47,543.84 10.4% June 54,927.69 18.3% 42,553.07 -22.5% July 48,236.30 -2.8% 49,080.08 1.7% August 54,283.60 1.6% 61,746.78 13.7% September 58,472.46 6.8% 48,439.41 -17.2% Total 564,819.18 535,288.90 69,770.75 1.1) -6.7% % inc/dec prior yr 0.3% -5.2% FY19 State Estimate 564,125 Page 3 Office of Management and Budget packet Pg. 1736 February 2019 P.1.a 6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels & 3 cents of the 1 to 5 cents fuel tax imposed on motor fuel only. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 158,047.83 8.8% 143,393.08 -9.3% 125,150.65 ; 1 8, !:!!M:'1',) -12.7% November 133,980.78 -7.4% 96,996.95 -27.6% 91,653.34 (5,„343. 1.) -5.5% December 108,225.73 -12.4% 106,528.26 -1.6% January 146,348.24 -7.6% 155,424.67 6.2% February 145,374.07 -3.5% 133,135.09 -8.4% March 143,559.82 -8.1% 141,229.10 -1.6% April 212,055.65 15.0% 175,990.89 -17.0% May 146,755.71 -16.7% 166,365.00 13.4% June 200,024.38 25.0% 142,390.41 -28.8% July 170,232.69 -3.5% 173,915.92 2.2% August 198,324.08 2.0% 234,394.14 18.2% September 217,043.75 7.6% 171,051.70 -21.2% Total 1,979,972.73 1,840,815.21 216,803.99 ('23,586,,,C'4) -9.8% % inc/dec prior yr 0.4% -7.0% FY19 State Estimate 1,995,071 1 cent on every net gallon of motor fuel sold. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 88,962.57 3.8% 89,672.48 0.8% 95,009.56 5,337.08 6.0% November 95,355.37 1.8% 97,369.59 2.1% 103,797.97 6,428.38 6.6% December 93,864.98 4.3% 94,293.30 0.5% January 96,413.17 2.9% 96,566.65 0.2% February 95,535.86 4.2% 94,358.66 -1.2% March 90,233.50 -2.9% 91,409.71 1.3% April 105,675.65 4.1% 106,083.03 0.4% May 96,137.26 9.2% 97,824.87 1.8% June 96,747.66 -0.3% 92,471.32 -4.4% July 95,962.28 -3.3% 99,465.23 3.7% August 92,746.02 -2.7% 95,393.97 2.9% September 99,915.79 8.3% 102,983.39 3.1% Total 1,147,550.11 1,157,892.20 198,807.53 11,765.46 6.2% % inc/dec prior yr 2.4% 0.9% FY19 State Estimate 1,162,090 Page 4 Office of Management and Budget Packet Pg. 1737 February 2019 P.1.a 2 cents on every net gallon of motor fuel sold. % % YTD +/.. % 2017 Change 2018 Change 2019 Prior Year Change October 201,504.06 13.4% 230,445.27 14.4% 236,390.79 5,945.52 2.6% November 233,967.92 1.0% 220,890.16 -5.6% 202,958.07 ;1 " 93'' ;'+° ) -8.1% December 191,053.11 -5.4% 190,791.29 -0.1% January 218,396.94 13.4% 221,361.41 1.4% February 236,734.65 2.9% 236,668.25 0.0% March 187,879.39 -0.1% 187,402.13 -0.3% April 235,048.17 0.7% 240,512.97 2.3% May 221,493.02 0.7% 224,094.27 1.2% June 222,536.58 -1.5% 200,980.44 -9.7% July 234,802.17 20.3% 259,285.94 10.4% August 193,975.81 14.9% 192,940.78 -0.5% September 217,504.34 -17.2% 221,011.24 1.6% Total 2,594,896.16 2,626,384.15 439,348.86 Q:i.:1.,986.s " -2.7% % inc/dec prior yr 2.7% 1.2% October November December January February March April May June July August September Total % inc/dec prior yr FY19 State Estimate 2,631,325 One Cent Infrastructure Surtax Revenue Fund 304 - Infrastructure Sales Tax 2017 1,233,289.39 1,491,046.98 1,497,505.89 2,046,234.68 1,825,694.64 1,923,140.14 21468,135.42 11972,652.12 1,726,607.09 1,915,181.08 1,878,652.29 1,532,789.64 21,510,929.36 3.3% Change 2.3% 5.3% -5.9% 0.7% 2.4% 1.0% 4.8% 12.1% 5.2% 6.2% 8.1% -3.6% 2018 772,618.19 1,432,345.70 1,474,188.61 2,000,568.29 1,731,177.28 1,905,394.86 2,432,136.33 1,871,390.44 1,599,950.82 1,992,764.20 1,848,603.69 1,744,184.51 20,805,322.92 -3.3% % YTD Change 2019 -37.4% 1,281,785.62 -3.9% 1,626,938.48 -1.6% -2.2% -5.2% -0.9% -1.5% -5.1% -7.3% 4.1% -1.6% 13.8% Prior Year Change 509,167.43 65.9% 194,592.78 13.6% 2,908,724.10 703,760.21 31.9% E Page 5 Office of Management and Budget Packet Pg. 1738 February 2019 P.1.a Revenue & Expenditure Comparison FY19 Revenue & Expenditure Comparison (October-Danuary) of Sepect Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget Actual Budget Budget YTD Actual Budget Amount Selected Funds General Fund 61,701,617 19,734,491 38.9% 61,701,617 18,687,071 30.3% 1,047,420 Fine & Forfeiture 67,170,351 43,553,635 64.8% 67,170,351 28,101,219 41.8% 15,452,416 Road & Bridge 16,930,804 1,097,656 6.5% 16,930,804 1,794,344 10.6% (696,688) Fire & Amb. Dist 1 15,320,441 10,355,493 67.6% 15,320,441 3,776,138 24.6% 6,579,355 Unincorp. Parks & Rec. 2,692,855 1,851,542 68.8% 2,692,855 639,676 23.8% 1,211,866 Plan, Build & Zone 11,242,885 1,929,700 17.2% 11,242,885 2,035,409 18.1% (105,708) Municipal Policing 9,839,390 4,992,906 50.7% 9,839,390 4,398,484 44.7% 594,422 Building Fund 7,049,750 1,683,790 23.9% 7,049,750 1,681,159 23.8% 2,631 Infrastructure Surtax 27,252,567 3,006,028 11.0% 27,252,567 8,835,081 32.4% (5,829,053) TOTAL 219,200,660 88,205,242 40.2% 219,200,660 69,948,582 31.9% 18,256,660 FY19 Revenue & Expenditure Comparison (October-Danuary) of TDC Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount TDC Funds District Two Penny 8,877,229 820,141 9.2% 8,877,229 1,037,279 11.7% (217,138) Admin & Promo Two Cent 13,266,132 1,676,251 12.6% 13,266,132 1,696,261 12.8% (20,010) District 1 Third Cent 17,006,437 1,599,989 9.4% 17,006,437 1,098,497 6.5% 501,492 District 2 Third Cent 1,659,635 153,124 9.2% 1,659,635 82,702 5.0% 70,422 District 3 Third Cent 5,469,073 281,498 5.1% 5,469,073 261,001 4.8% 20,497 District 4 Third Cent 2,765,664 214,487 7.8% 2,765,664 277,747 10.0% (63,261) District 5 Third Cent 3,504,118 315,319 9.0% 3,504,118 299,778 8.6% 15,541 TOTAL 52,548,288 5,060,809 9.6% 52,548,288 4,753,265 9.0% 307,544 FY19 Revenue & Expenditure Comparison (October-Danuary) of internap Funds Revenue Expenditure Net Amended %of Amended %of Actual Budget YTD Actual Budget Budget YTD Actual Budget Amount Internal Funds Worker's Compensation 5,811,453 34,399 0.6% 5,811,453 749,381 12.9% (714,982) Group Insurance 28,308,972 7,231,535 25.5% 28,308,972 4,032,776 14.2% 3,198,759 Risk Management 51756,855 119,098 2.1% 5,756,855 560,847 9.7% (441,749) Fleet Management 4,361,212 2,620,350 60.1% 4,361,212 732,443 16.8% 1,887,908 TOTAL 44,238,492 10,005,382 22.6% 44,238,492 6,075,447 13.7% 3,929,935 Page 6 L`Rloi Office of Management and Budget Packet Pg. 1739 December, 2018 P.1.a GROWTH MANAGEMENT REVENUE vs. EXPENDITURES: FY's 2016, 2017, 2018 AND Current FY2019 BUILDING DEPARTMENT ACCOUNT NUMBER FY 16 FY 17 FY 18 (See Notes 1,2,3) TOTAL BUDGET FY 19 TOTAL PRIOR FYTD AS OF DECEMBER, 2017 TOTAL CURRENT FYTD AS OF DECEMBER, 2018 REVENUE - See Notes 2 &3 Regarding FY 17 and FY 18 Fee Waiver Credits Building -Income fromPelmits/Appl 180-322005-SG $ 4,663,434.58 $ 4,449,088.28 $ 4,731,320.91 $ 4,922,000.00 $ 767,672.61 $ 1,233,571.77 Certificate of Competency/Contract 180-322103-SG 97,862.50 57,202.50 101,907.50 100,000.00 69,742.50 5,130.00 EducationFees-Building158-322005-SG 55,740.69 38,099.22 37,210.92 - 4,679.67 10,426.30 BuildingBook/Copy/etc. 180-369001-GM 39,189.73 20,824.55 23,177.18 3,565.25 - Flood lainManagement* THE) 180-322005-SG Radon/DCA 180-341904-SG 58,453.34 55,585.91 43,751.35 60,000.00 6,812.87 11,202.85 Recove /DBPR 180-341908-SG 58,478.01 57,378.26 62,728.04 60,000.00 9,210.88 15,895.26 TOTAL REVENUE - BUILDING DEPARTMENT $ 4,973,158.85 $ 4,678,178.72 $ 5,000,095.90 $ 5,142,000.00 $ 861,683.78 $ 1,276,226.18 Fee Waiver -See Notes 2 & 3 9,641.62 2,071,707.57 - TOTAL REVENUE, PLUS FEE WAIVER TOTAL $ 4,973,158.85 $ 4,687,820.34 $ 7,071,803.47 $ 5,142,000.00 $ 861,683.78 $ 1,276,226.18 EXPENDITURES _ See Note 4 Regn ding FY 18 B n dget Building Department 180-52502 $ 3,484,995.00 $4,439,091.78 $ 5,959,154.39 $ 6,016,704.00 $ 899,064.11 $ 1,007,176.74 Building Department Education 158-52501 13,954.51 33,359.34 35,994.17 23,400.00 6,482.24 7,248.86 TOTAL EXPENDITURES - BUIILDING DEPARTMENT $ 3,498,949.51 $ 4,472,451.12 $ 5,995,148.56 $ 6,040,104.00 $ 905,546.35 $ 1,014,425.60 DIFFERENCE (Revenues vs. Expenditures) $ 1,474,209.34 $ 215,369.22 1 $ 1,076,654.91 1 $ (898,104.00) $ (43,862.57)1 $ 261,800.58 PLANNING & ENVIRONNffiVTAL RESOURCES DEPARTMENI REVENUE Zoning/ROGO/Environmental 148-341905-SG $ 2,189,291.42 $ 2,273,073.93 $ 2,407,743.54 $ 2,275,000.00 $ 394,006.21 $ 599,018.34 Historic Preservation 148-341913-SG 200.00 3,200.00 4,187.00 200.00 200.00 Planning Admin/Research/Copy/etc. 148-369001-GM 1,142.97 252.10 806.07 310.55 76.70 Education Fees -Plan & Environ 158-322006-SG 67,892.68 60,030.00 65,646.22 6,950.00 17,468.00 Conservation Land Purchase (ROGO) 158-341905-SG 40,325.30 13,981.26 - - - TOTAL REVENUE - PLANNING & ENV RESOURCES $ 2,298,852.37 $ 2,350,537.29 $ 2,478,382.83 $ 2,275,000.00 $ 401,466.76 $ 616,763.04 EXPENDITURES _ See Note 5 Regnding FY 18 Budget Planning 148-50500 $ 1,238,950.09 $ 1,627,583.25 $ 1,980,168.38 $ 2,217,663.00 $ 378,227.78 $ 392,156.35 PlanninR Commission 148-51500 69,540.90 71,206.47 60,523.95 88,409.00 12,113.10 19,425.10 Comprehensive Plan 148-51000 60,342.01 - - - - - EnvironmentalResources 148-52000 642,124.04 768,952.34 884,310.16 983,691.00 141,207.72 192,087.62 EnvironmentalResources Educ. 158-52503 13,424.30 29,386.63 43,730.98 50,000.00 4,400.12 11,973.52 Geographic Info. (GIS) 148-50002 Not` 6 151,039.24 - _ _ _ _ Growth Management Admin. 148-50001 Note6 395,251.45 364,963.17 TOTAL EXPENDITURES - PLANNING & ENV RESOURCES $ 2,570,672.03 $ 2,862,091.86 $ 2,968,733.47 $ 3,339,763.00 $ 535,948.72 $ 615,642.59 DIFFERENCE (Revenues vs. Expenditures) $ (271,819.66) $ (511,554.57) $ (490,350.64) $ (1,064,763.00) $ (134,481.96) $ 1,120.45 E Packet Pg. 1740 December, 2018 P.1.a BOATING IMPROVEMENT FUND - PLANNING FY 16 FY 17 FY18 (See Note 1) TOTAL BUDGET FY 19 TOTAL PRIOR FYTD AS OF DECEMBER, 2017 TOTAL CURRENT FYTD AS OF DECEMBER, 2018 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 97,238.36 $ 102,527.31 TOTAL REVENUE - BOATING IMPROVEMENT FUND $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 97,238.36 $ 102,527.31 EXPENDITURES Boating Improvement Fund -County 157-62613 Not, 7 $ 259,829.02 $ 157,556.07 $ 159,913.79 $ 130,029.50 $ 17,439.15 $ - Boating Improvement Fund -State $ 157-62520 Not` 7 227,954.77 362,940.01 243,766.67 1,440,643.00 1,832.87 65,419.00 TOTAL EXPENDITURES - BOATING IMPROVENIENI FUND $ 487,783.79 $ 520,496.08 $ 403,680.46 $ 1,570,672.50 $ 19,272.02 $ 65,419.00 DIFFERENCE (Revenues vs. Expenditures) $ 283,202.32 $ 215,414.85 $ 298,532.93 $ (830,672.50) $ 77,966.34 $ 37,108.31 ENVIRONMENTAL RESTORATION - PLANNING REVENUE FnvironmentalMitigation 160-351400-SP $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 144,360.97 $ 328,342.11 TOTAL REVENUE - ENVIRONMENTL RESTORATION $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 144,360.97 $ 328,342.11 EXPENDITURES FnvironmentalRestoration 160-52002 $ 179,020.99 $ 205,264.43 $ 302,462.97 $ 472,627.00 $ 28,529.34 $ 51,688.71 TOTAL EXPENDITURES - CODE COMPLIANCE $ 179,020.99 $ 205,264.43 $ 302,462.97 1 $ 472,627.00 $ 28,529.34 1 $ 51,688.71 DIFFERENCE(Revenues vs. Expenditures) itures $ 353,992.29 $ 675,943.93 $ 443,987.19 Is 87,373.00 1 $ 115,831.63 1 $ 276,653.40 CODE COMPLIANCE DEPARTMENT REVENUE Code Compliance 14s-34ieiesG;35400isG;354oiisG $ 1,214,817.69 $ 1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 417,554.79 $ 543,572.75 TOTAL REVENUE - CODE COMPLIANCE $ 1,214,817.69 $ 1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 417,554.79 $ 543,572.75 EXPENDITURES Code Compliance 148-60500 $ 1,227,999.43 $ 1,311,073.49 $ 1,355,101.71 $ 2,159,803.00 $ 279,210.55 $ 308,409.30 TOTAL EXPENDITURES - CODE COMPLIANCE $ 1,227,999.43 1 $ 1,311,073.49 $ 1,355,101.71 $ 2,159,803.00 $ 279,210.55 $ 308,409.30 DIFFERENCE (Revenues vs. Expenditures)$ (13,181.74) $ 370,553.13 $ 1,043,888.73 $ (629,803.00) $ 138,344.24 $ 235,163.45 FIRE MARSHAL REVENUE Fire Marshal 148-341906-SG $ 302,616.06 $ 377,781.94 $ 366,580.50 $ 375,000.00 $ 104,459.56 $ 57,108.37 Education Fees - Fire 158-322007-SG 4,800.00 4,500.00 5,180.00 - 460.00 1,270.00 TOTAL REVENUE - FIRE MARSHAL $ 307,416.06 $ 382,281.94 $ 371,760.50 $ 375,000.00 $ 104,919.56 $ 58,378.37 NOTE 1: The FY18 amounts reflected in this report are subject to change until the FY18 financial audit is complete. NOTE 2: No Permit Revenue in September, 2017 - -Total Fee Waiver Credit $9,641.62 NOTE3: Total Fee Waiver Credit because of Burricane Irma for October -September 30, 2018: $2,062,065.95 NOTE4: 8 New Positions NOTE5: 4 New Positions NOTE6: Cost Center Estimated NOTE7: Grant funds acquired Clean Vessel Act (CVA)$180K,Legislative $500K(to defray the cost of the pump -out service) Packet Pg. 1741 P.1.a Q �.a a N%N.M��W �urmmwwrew,w�w, �rN F? G H r 7=:. wm'I�Nmw�- 1 l IN w, rr pq E Packet Pg. 1742 P.1.a BUILDING DEPARTMENT Total Issued Permits by Fiscal Year FY16-17, FY17-18. No Permit Revenue in Septeamber2017, and waived just under $2,058,000 in permitfees representing over 4,2 0 permits (total job value for tihese permits approxi mately $76,437,iJ00) from Septeamber2017tihrg February2018 due to Hurricane Irma. Dec 2018 Total Job Value for Issued Permits by Fiscal Year $400av1 ,,.,,,,, $325;21W1 $,300M $264.4M 248.7M 255.E 2�34 9M $,200 h�1 7 . IIVI" 183 71W1 179 89.11WL.. a� .,,,, $164 2 ,,,,/ z.lva j D j j, %94. %66.1M k' * FY1r6-1r7", FY17"-18. No permit Revenge an Septeamber2017, and waived just un er$2,a5R,00? air pies representing over 4,200permits "total job value for these permitsapproximately $76,437,000) from September 2017 thru February 201B due to Hurricane Irma. Packet Pg. 1743 P.1.a cr�r A CL 757 00 Ni w a rl ', t uj 3j. 0 Jx- I V,) ........... le a' uj Packet Pg. 1744 C>. U') ry) ,4 ls� I 0 2' (Y > LL M CL 14— 0- L L- ly CL E -0 -(Y CD z > CL Yy m CL♦ 60 4.0 � �k 12 V qj CPO, �-o DO Yy <'O cr %.Y 10 W. - ... . .. . . . . . .60 AFnnn 0 0 0 0 0 0 0 0 8 8 8 8 8 8 8 o 0 Lo 0 Lo 0 Ul) 0 U) lzt nl) 01) N N VH V-H x I Packet Pg. 1745 1 P.1.a Auetr J A. �M1zwo u 0.J e iMwy m Ire• w CL �MyMnM 4eY 4 � xw X LU ^... uj ........ rM 4:Y A Y'rl —iR,l CL g �d !P u� "tir� P:. M YJr A I e qdq A, a..................... ..... . ....... I ........... � 5 1 .A, r Is s,,,,,,,,,, G dm Packet Pg. 1746 rq rl LL. 14 00 fn Lj- 41. 0 4-J CL M 0 U MANN LL 4— 0 Ul) 00 E Z QJ CL m 4a 0 F- CL ................ ........... ..... .......... ...... ..... z nl) ro r14 r%j x I Packet Pg. 1747 1 I Packet Pg. 1748 1 P.1.a ----------------------- OEM W W Z uyuj d nnx L 7J CL u, rv, ui5. 0 4.:. rc d �1 CI uj ,... .. ...................... q�t Z riri CL . L0 ciw .aa ci n x� v wn I .r n� « i 17 0 e• n A 4 10 ""t 6 w R;1 Hill ri �i v� "� r• Packet Pg. 1749 P.1.a uj u W 0 ui �I NiiCL o to 0 0 'Z 0 K� 5 2 �N uj C 'A#' Y IAA "xM ,... .. .. ,,...,...., W M z .p� CL J !v W! J p Nry � rV '� � I dTb {drvP U 1P T R' III re e, Y 4y "q +Jb Packet Pg. 1750 m c. N 1%0 Eli 0 l �2 10,0ldJ - 65 lffl C> (D 0, 0 0 ul (D� "I a� Ul r"A CA - SNOLLICA IddVAC, Ogwmq 0 LLJ 1Z, C. C. W vi LLJ UJ CA �2 u"i w w 0 0 1A, I I Packet Pg. 1751 1 CODE COMPLIANCE ACCOMPLISHMENTS December, 2018 2018-2019 FISCAL YEAR OCT NOV DEC 1.4,,N FED MARCH APRIL MAY JUNE Iny AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS S1350S7 S113.460 S81.650 S330.197 COLLECTIONS 5114.730 S12.139 S6.550 5133.419 S463.616 CUMULATIVE, 249,817. 375,416 469,616, 463,616 463,616. 469,616 463,616 463,616. 463,616 469,616. 4-63,616. 463616 HIM 20191 ISCAILVEAR, NI YC� . .... ()c CIF( 7B JIR i L". FT.' U'L.1 2017-2018 FISCAL YEAR OCT I NOV DEC YATN FEE I -IARCH APRIL MAY JFL NE ILLY AUG I SEPT TOTAL GRANDTOTAL VACATION RENTALS S31.101 S16.4- si7.100 S9.908 S19.940 S118.7111 S85.314 S225.095 S135.267, S17,1S40 S1718', S161123, S1230MS COLLECTIONS 554.342 548.996 SISS.S66 S1.640 S4-,.-,7S S-1.910 59.104 S4.7,40 f95d7�191 58.812 56_750 S12-,892 S20 586 - S5,7 47' 6 S1 767 -44 CUMULATIVE 85,543 170I,994� 386,960 398,518 506,24,6 632,926� 727,346 1,101,2701 1,279,860 1595,035 192,7091 1,7,67,744 20 17 2018 171SIC Al.. YEAR . . .. . .. De "d 5S5 315 s SO -4/ IM M ..... ...... �47 SIC S96 s, DFc 7B I j L". G FT.' F� CS LcKl�L �UMS 2016-2017 FISCAL YR OCT NOV DEC LAN FED MARCH APRIL NL41Y JUNE ILLY AUGT-7ST SEPT TOTAL GRAND TOTAL VACATION RENTALS 573 611 SIOS 012 S40 14S S" '100 520 98S S43116 S10136 S53001 S36 ',26 S19 116 S105 236 H--e. 1'.. so S522 990 COLLECTIONS 5143 39 S120 192 S224 790 S16 510 550379 S107, 464 S36 693 S63069 S45 064 S72 ',42 S123 47S SO S1 003, 620 51 426 616 CUMULATIVE 217,150 445,354 720,292 740,10-1 811,469 9,52,049 1,008,879 1,124,948 1,206,339 L297,796 1,526,610 1526,610 2 (116 2 017 FUSCAI., YEAR S I'll -4 -�C' s,lIog ur. 46s S, 1 �6 IS111 ou io SI 116 SAO' so (IC7 DF. C I-F.3 ""VIC -CC117 -CLC 2015-2016 FISCAL YEAR OCT NOV DEC 1.4,,N FED MARCH APRIL MAY JUNE Iny AUG SEPTrS68.096 TOTAL GRAND TOTAL VACATION RENTALS S6.600 S4.500 si-1.000 S2.220 S11.193, S13.506 S5.830 S28.400 S I I. 1, 4 0 SIO 745 S14.600 S2.418 S142.362 COLLECTIONS 544.138 S37.517' S46.248 S102.969 533.047 571.204 S186.S37' S88.368 S57.994� S313,09 S40.781 11 SSIO.619 5912.981 CUMULATIVE 51,83800 94,855.00 159,102.50 263,291.50 3019,541.50393,251.50 585,919.50 702,687 774,032� 827,096 882J67 952�981 20.15 2(I16FVSCM.,YI..,AR 102 969 .. . . . .......... . ...... .... . ... . .. . ...S D95 , .... .. . .. . ..... 0,- N C�, DEC -ED Cfk LLk 04 CD U. tf 0 CL CD 0 2 tf 0 CL CD u r- CD E I Packet Pg. 1752 1 1200 10,010 800 600 400 200 suii:.ls"rAII DAMAGIED IRMA STRUCTURES WORK WIFTIHOUTA PlE.RII 03/31/2,01.8 1.2/3.1/2,01.8 MTOTAL N OF STRUCTURES IE�)EEMIED SUBSTANTIALLY DAMAGEI) POST-11 IRMA IMTOTAL N OF STRUCTURES E)EEMED SUBSTANTIALLY DAMAGEI) I IlRMAAFJER IF OLILOW-UIP INSPECTIONS IMTOTAL N OF STRUCTURES E)EEMED SUBSTANTIALLY DAMAGEI), THAI HAD INOTAPPV IED IF OR ANY PIE RIM IT �WIHICI-1 REQU I I COIE�)E COIKAPLIAINCE IIIU SPECTIONS 1-0 DIE IFERIMINEWHEITHIER THEIRIE HAIE)IBEEN UNPERMIT-TEDWORK OIN STRUCTURES) EITOTAL COIE�)E COMPLIANCE IIINSPEK TION'S PERFORMED OTOTAL WOII PERM111- CITOTAL E)EII W/O PERM111- C3 TOTAL FOUNDED M TOTAL I CREATED tl'!Al I Packet Pg. 1753 1 P.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY DEC 01, 2018 - DEC 31, 2018 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. No Cases were heard before Special Magistrate. Summary Total of Code Violation Cases with, NOV Entry By Case Assigned Code Officer as of 1/212019 One er more NOV entries in a single case is counted a� 1 case. Fiscal Year Quarter in Fiscal Year 20116 2017 2D118 2819 IV FyQta, 2.nd F1Q1 . S'rd FYQtr 4H? FYQty IVrand iFYQtr A='ti`Q'ty „>'•id .FYQv, 4th A='ti`Q'ty ?st FYYQU rDnd F'ti`Q'ty 3yd FYYQU 4V? FYQrd F5T F Qv BOF BOIELLARDt,, FRAINC'IlE D 1 38 39 42 25 24 24 D 8 58 63 47 BOPPEN OPPENIHIEIIMIER, IBJRIIAIN D 8 D 8 D 8 D 8 D 8 D 11 3 CG GRANT, CHRISTOPHER D 8 D 8 51 8 D 8 D 8 11 8 D CM1P MCPHERSIDRI, CY'NTIHIIA. 1 3 F 8 3 12 5 1 11 22 6 3 111 DCL LANK, DIANIE D 8 D 8 D 2 2 8 D 8 7 61 14 IFIDEL DELGAG0, (FRANK D 8 0 8 0 8 D 1 D 4 11 1 D GONIP GONZ.ALEZ, PATRICK D 8 D 8 D 8 D 8 D 1 3 3 D JIANID ANDIERS, STAR! D 8 D 8 D 8 D 8 D 8 42 15 2 JHIALL WALL, JANIICE D 8 U 8 U 8 D 8 D 8 D 8 211 JJAGT JAGTIlANII,JAYKUMAJR DI 8 D 8 D 8 D 13 D 13 D 13 2 KVV WINDSOR, KATHILEENI D 8 4 1 1 5 4 8 D 4 10 5' 5 LC CIJTIIE, LIISE,TTE D 1 C G 2 1 D 2 D 6 8 13 8 Total INumber of Code Cases with NOV Entry `/ ( e As s Iiie-1l C D1(ice r Icy," aIn(f I fIl Lea I) a(:I 39' 39 42 2'5 24 24 U 53 47 24 22 22 ,. 27 18 F 11 '16 „ �14 15' 4 12 12 I, Yam,^- 2 2 ,._ D FY16-1fdF'(Qtlr FVrr 1rdFYQtr FY17-1stFYQtr FY17-3rdF Qt FY118 1wtFYQ4 r F9'18-3rclFYQtr FY15-'1,dFYQtr o ficels Fi 6 2ridFYQtr FY16-4t17FY(4tir FY17-2ind,FYQtr FY 1174thF'fQtr FYtl8 ?ndFYOt FY184tk FYQ4r .. FSGF Bf IPFEIN CG MID DCL FIDEIL -- GONIP JAIND JH'ALIL --- JIJP,GT —IKW C E To D17te U2F2019 6 47 2 SAIMY Packet Pg. 1754 P.1.a vi «« uj LU Wn rm LL 10 �rvrv�ry LIJ ca a °u mIpp cowli�� 9 on Uf E" rtl`e al �J N11011YIlullullull�� r=�°I poa o"��I r"°al q tli i e;"tl I x W,N 06 ° d�;j I rv'"r tw.1 iu:➢ Z3 E Packet Pg. 1755 P.1.a NEW CODE CASES 2018 ANDERS 3 BOELLARD 5 CUTIE 19 GONZALEZ 0 GRANT 28 HALL 8 JAGTIANI 11 LINK 5 MCPHERSON 0 OPPENHEIMER 20 WINDSOR 8 Packet Pg. 1756 I ...................................................................................... INSPECTIONS & ACTIVITIES 2018 MCPHER,"SON, 154 I Packet Pg. 1757 1 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, 21 the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump - out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. c� E Packet Pg. 1758 P.1.a Planning & Environmental Resources Comparison of Total Annual Applications Packet Pg. 1759 P.1.a 2017 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 3 1 1 1 6 Appeals & Settlements 0 2 1 1 4 Development Agreements 1 0 0 0 1 Environmental Resources 2 3 1 1 7 FLUM Amendments 1 0 0 1 2 Historic Preservation 4 4 11 2 21 Home Occupation 1 0 2 0 3 LDRD 3 3 1 2 9 LUD Amendments 2 4 0 1 7 Major Conditional Use 1 2 0 0 3 Minor Conditional Use 6 6 1 2 15 NROGO 0 0 0 0 0 Plats 0 1 1 0 2 Pre-A 16 9 14 10 49 Public Assembly 1 2 2 3 8 Road Abandonment 1 1 0 0 2 ROGO/ROGO Exemptions 38 41 46 226 351 Shoreline Approvals 0 1 0 0 1 TDR 0 0 0 5 5 Temp Const Staging 0 1 0 0 1 Text Amendments 1 1 0 0 2 Tier Amendment 0 0 0 0 0 Time Extensions 0 0 1 2 3 THE transfer 0 1 1 0 0 1 Vacation Rentals 61 31 19 8 119 Variance 3 2 1 0 6 Variance - Dock Lon 1 0 1 0 2 Variance - PC 0 1 0 1 1 2 Total 146 117 103 1 266 632 E Packet Pg. 1760 P.1.a 2018 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 0 0 2 Appeals & Settlements 1 4 3 2 10 Development Agreements 0 0 1 1 2 Environmental Resources 5 5 9 1 20 FLUM Amendments 1 1 2 0 4 Historic Preservation 10 3 7 2 22 Home Occupation 0 2 2 1 5 LDRD 7 7 3 0 17 LUD Amendments 2 3 1 0 6 Major Conditional Use 1 0 1 0 2 Minor Conditional Use 3 6 4 0 13 NROGO 0 0 0 0 0 Plats 1 3 0 1 5 Pre-A 15 10 14 10 49 Public Assembly 2 4 2 7 15 Road Abandonment 1 1 2 2 6 ROGO/ROGO Exemptions 162 67 52 43 324 Shoreline Approvals 0 0 0 0 0 TDR 1 0 0 0 1 Temp Const Staging 0 0 0 0 0 Text Amendments 4 5 1 9 19 Tier Amendment 0 0 2 2 4 Time Extensions 3 1 1 0 5 THE transfer 0 0 1 0 0 0 Vacation Rentals 40 31 19 16 106 Variance 8 2 4 7 21 Variance - Dock Lon 0 1 0 0 1 Variance - PC 1 1 1 0 3 Total 269 158 131 104 662 E Packet Pg. 1761 P.1.a 0 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 Alcoholic Beverage IIU11aU1UIl111J,�.... Appeals & Settlements IDWW IIIIUUa Development Agreements IIIIIIIU Environmental Resources Illlllllllllllllllllllllllllllllllllllullllllllld FLUM Amendments IDII�I�I�I�III Historic Preservation IV1I11111I11111I11111I1I1i111I1I1I1I11U1111111111111111111111111111111111111111111111111111111111V IDI�III Home Occupation LDRD Illlllllllllllllllllllllllllllllllllllullllllllllllllllllllllllllllli LUD Amendments Major Conditional Use Minor Conditional Use Illlllllllllllllllllllllllll� NROGO IDWa Plats lmmluumummumummupl111111111111111111UUllUUIUUIUUIII)IIIIIIIIIIIIIIIIII Pre-App Illllllllllllllllllllllllllllllllllllli]lllllllllllllllllllllllllllllllllllllluiiuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumt IIIIIIIIUlIII�l111111111111111111111Alllllllllllllllllllllllllllh Public Assembly uu�uuuu luuu»ullyua� Road Abandonment IIIU11111WU11JJ11111yJJ11yU11111UU1A1111U�11JJJNUI�JJJJ1JJNlNNl7N111�1JJ1NJJJJJJJJJJ11JA1�JJJJ1Jll�ylUNU111JJJJ111aillllllUUllla ROGO Shoreline Approvals TDR llWd Temp Const Staging UlU1UUIIIIIIIIIU1llID1111111111111111111111111111111111111111� Text Amendments Illlllllllllllllllllllllllllllllllllllll llll����ll�llY Tier Amendment Time Extensions Illlllllilllllllllllllllllll€ THE plllllylPU111g�gyaUNIIIP111�11N1JN1NJ�JIJIJNINJlIN1JN111J�J1JJ1Jl��JJJJ�IJNINJ�JIJ1J�y11J111�1J1111d!111111U11J11V�1JNINJ�JIJ1JN111J7N, Vacation Rentals IUIIIUUlIIIl�l1U1J�lUUllIIIUIJIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIh Variance Illlllllllllllllllilllllllllllllllllllullllllllllllllllllllllllllllllllllllllla Variance - Dock (Long) Variance - PC VVVVf 67 Illla 2018 4 Qtr Total 2018 3 Qtr Total + 2018 2 Qtr Total Illlf. 2018 1 Qtr Total 62 Packet Pg. 1762 GIS Accomplishments — December, 2018 P.1.a GIS Projects - Data/Map Requests/Technical/Web App Development - CRS RLAA Web App Development — Lori Lehr - GIS Data Request — Archeology — Rhonda Haag - GIS Parcel Data Analysis — Mark Boone - MLS Vacant Lands Mapping and Web Application - Elevation Certificates (on -going) - Plat Book Mapping (on -going) - FLUM and LUD Amendments — Mapping - Planning - GIS Tech Support GIS Addressing - 10 new physical address assignments Public Planning & Environmental Map App Usage — December 2018 Ikem /1 I. wr, this 1�1 i+: d Avg Ir vin Vf" , I',rI Day oyu v this F?riod Usage Ilrne `EeHes 108 e y 11/30 12,1 1212 1213 129 12/5 1- 121 '21 .2/9 12/10 12'11 12,12 12113 '3'14 .2/15 12 16 12,17 .2'18 '2l19 '2 ,J 12,21 12,22 12f23 12f2 2/25 12/24 12,27 12,29 .2'29 .2/30 Packet Pg. 1763 JANUARY 2019 Land AcquWflon Fundl�ng Avallablle and PotewdA IBAalrnces Ftoni 7111.16 * to 2/1/19 $20,000,000 $1.8,000,000 $1.6,000,000 $ 14,000,000 $12,000,000 FUTURE APPLICATION $ w,000,000 $8,000,000 $6,000,000 Stewardship Siff Passed 711116 $4,000,000 $2,000,000 $0 Monroe Courty 3041316 F u n di Monroe County Land Autlhorfty F11 Keys ACSC Fluind MCLA ROGO Fe wive Fund (Comp Flain 101.7 29� Totall County Funding DEP11:11oHda Kep Stewairdifilip Act" HuD/ir.m::o m7r3 Distaster IRecoveiry HIMAJDEMI Hazard lo litigation Ginnnit progaimi 11111 Available Balance $3,767,382 $1,090,747 $3,293,248 $2,340,,055 11111111 fincuuninlbeired or Spent TDR reUred - 23.DC TD R retired z 13 5.45 $J� J1,38q,li 7r, DEP TDR r�t.jr2dl - 58.05 ---------------------------------------------------------------------- Consendation & --- -------------------------------- ----------------- TDR retired by -------- ------------------- ------------------------ Density Reductlion $1,159,692 $ 5,861,792 COUNTY z 15S.45 $2,659,945 .TF Density Reducillioin $ Affoirdable Holusing $,3a'n'7 111111 F"otentlall Fundiiing $110,000,1000 $ w"000"000 TOTALS: $6,000,000 $10,247,705 $3,293,248 $19,540,953 $5,000,000 TOTAL TDIR RETIRED = 216.54 NIOTE: The DEP'costs shown aire subject to confirmation by DEP Due Diligence costs initially incurred by BOCC that wilil ultimately be reimbursed by D,EP are listed as IDEP costs. I Packet Pg. 1764 1 P.1.a Marine Resources Office — Accomplishments — December, 2018 Channel Marker Program: Jan 2018 $750.00 February $0.00 March $0.00 April $0.00 May $0.00 June $0.00 July $0.00 August $102,840.00 September $27,740.00 October $39,800.00 November $0.00 December $0.00 Total $171,130.00 Total annual costs for marker/buoy replacements for the past twelve-month period were 35% higher than the cost during the same timeframe in 2017 ($126,965). Marker damage from Hurricane Irma in September 2017 was widespread in the Florida Keys. Initial aerial surveys estimated approximately 57% of the 495 County owned markers (including channel markers and regulatory markersibuoys) in the Keys as damaged or destroyed. Costs for repair and replacement were initially estimated at approximately $520,000. Packet Pg. 1765 P.1.a Channel Marker Program (cont.): Hurricane associated repairs began in May 2018 in the middle and lower Keys. The first invoice for Hurricane Irma associated marker repairs was received in early August, which included repairs to 33 markers from Pine Channel to Kemp Channel, at a cost of $47,400. Repairs to 29 Irma damaged markers in the middle Keys were completed in late August at a cost of $49,900. Repairs to 14 markers from Sugarloaf Key to Geiger Key were completed in September at a cost of $24,740. Repairs to 24 markers from Stock Island to Boca Grande were completed in October at a cost of $39,800. Repairs to markers in the upper Keys have been delayed due to a shortage of materials; repairs began in December 2018 and are anticipated to be completed in January 2019. Total Sub -total No. of Percent Repair Area No. of No. of Repair Status Markers Damaged Costs Markers Markers Damaged Upper 238 238 To be completed Jan. 20 8% $29,880 Keys 2019 Middle 69 69 Complete (Aug. 2018) 29 42% $49,900 Keys Lower 56% Keys 188 Upper- 59 Compete (.... g. 2018) 33. 47,..4..00 Middle- 62 Complete (Sept. 2018) 14 23% $24 740 Lower- 67 1 Complete (Oct. 2018) 24 36% $39 800 Packet Pg. 1766 P.1.a Derelict Vessel Program: January 2018 $5,490.00 February $0.00 March $0.00 April $0.00 May $88,669.00 June $28,750.00 July $7,665.00 August $9,067.00 September $41,435.00 October $25,320.00 November $22,112.00 December $5,987.00 Total $234,495.00 Derelict vessel removal costs for the past twelve-month period represent 68% of the cost during the same timeframe in 2017 ($344,996). 5 Packet Pg. 1767 P.1.a Derelict Vessel Program (cont.): The USCG estimates 1824 vessels were displaced, damaged and/or sunk due to the impacts of Hurricane Irma which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous canals and open water areas. In October 2017, state (FWC) and federal (USCG/EPA) agencies took the lead on removing the displaced and sunken vessels. Due to vessel removal efforts by the state and federal agencies, few derelict vessels were processed by the County Marine Resources Office subsequent to the hurricane, until April 2018. In April 2018, the Marine Resources Office began to receive numerous derelict vessel removal requests from FWC and the Sheriffs Office, and derelict vessel numbers in May 2018 increased to normal (non -storm event) levels. Packet Pg. 1768 Vessel Pump -out Program: P.1.a State Funding Levels $sog000 S700,000 Illlioi Itttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttinttttt $600,000 i�WU OuIUS�U!11UU��W����������W9 �iiiii $sog000 I� „ nnnnnnnnnnnnnnnnnnnnn -.... .... .., ,. $aog000 I�IIIII x;oo,000 I"II'I"II ;: $200>000 IIIIIIIIIIII�IIIIIIII� �� $100,000 $OII�I �s Legislative iiiiCVA E Packet Pg. 1769 P.1.a Vessel Pump -out Program (cont.): The total annual cost of the pumpout program is $875,760 based on the current quota of 1800/month. State grant funding currently covers 52% of the pumpout program cost. The number of pumpouts performed in September 2017 significantly decreased due to Hurricane Irma. Then, during October 2017 pumpouts rose sharply with the return of many liveaboards, and an accompanying increase in pumpout requests. Pumpout numbers have exceeded the monthly quota since December 2017. Pumpout numbers for the past 12 months have averaged 2,250/month. Packet Pg. 1770 PERMITTING - AVERAGE DAYS IN REVIEW PER DISCIPLINE (JAN 2017 - DEC 2018) P.1.a 121 _am.awlPv,xx�Hut ❑ January February 2017 March 2017 ApO 2017 z �.ss �lonv nEVlPvcwt �STOCI SkN� May 2017 June 2017 ceo '�^s ■MMRTION July 2017 eso ■ KEY LARGO Aug-2017 �m �xSfx aEEc September 2017 _ October 201J November 201J '�36 December 201J Y� S DAYS °' January 2018 _ February 2019 -i �, IpfeN March 201E revlewerp ���� - numbera ApO 2018 May 2018 e.zc s.se «axim Oe v�i« June 2018 Ju1y201E Aug'. 2018 eas September2018 3A0 October 201. bm November 2018 en e December 2018 January 2017 February 2017 us March 2017 ApO 2017 May 2017 June 2017 ua vc J,ly2017 A19— 2017 September 2017 October 2017® Subsetof BIO November 2017 required by December 2017 edeal Government � January 201a USFWS/FEMA February 2019 �® March 201E ^�® APO 2019 uff: vm May 2018 l Juna2019 BBB Jlly2019 ^ ® A19-2019 u n }® a September 2018 ^ y October 2018 0^ November 2018 v December 2018 ono .. vm January2017 }� February 2017 March 2017® ApO 2017 ® May 2017 }® June 2017® Jlly2017 � Augus[20,7 }® September2017 October 2017® November 2017® 3 December 2017 S DAYS January 2018 ui February 2019 ono March 201E ^�y APO 2019 UBBL }® May 2018 BBBL }® June 2018 UAL vm July 2018 BBBL }® , A19— 2019 uAr vm September 2018 October 2o18 ono u November 2018 December 2018 BRB CURRENT CURRENT CURRENT REVIEWERS COUNTY MTCAUSLEY PER REVIEWERS REVIEWERS DISCIPLINE 9 0 9 CURRENT CURRENT CURRENT REVIEWERS COUNTY MTCAUSLEY PER REVIEWERS REVIEWERS DISCIPLINE 10 0 10 CURRENT CURRENT CURRENT REVIEWERS COUNTY MTCAU SLEY PER REVIEWERS REVIEWERS DISCIPLINE 9 0 9 Packet Pg. 1771 January 201J r,btiary my March 2017 Apri12017 M 201J _ ssi 6m J une 2017 Jo1y2017 Aug— 2017 Sept—ber201J ,y 112 Octob,:oO17 m November2017 ,u — December 2017 say S DAYS 5 January 2018 Feb—, 2018 M—h 201E Apnl 018 May 2018 a ss September 2018 bm October 2018 • s%� Novemb, 2018 z�s 4a4 Decemb, 2018 vm — January 2017 Febr,a 2017 IMA March 2017 Apnl 2017 _ E May 2017 J une 2017 JIIY2017 %1.2, vans Augur[ 2017 Septemb-2017 ivv s.a 3 October 2017 6. November 2017 1.8 December 201J2 5 DAYS LL January 2018 _ February 2018 _ March 201E _ Apnl 2018 _ May 2018 _ s'6� ss� 3.2 413 June 2018 _ July 2018 Aug— 2018 Septemb-2018 October 2018 ov November 2018 bm December 2018 _ January 2017 February 2017 3, March 2017 Apnl 2017 May 2017 4a1 421 m 017 JIIY2017 A191s[2017 September 2017 vm 61 v October 2017 ly.w 3s November 2017 �ms December 2017 zne211 2 DAYS _ G January 2— W February 2018 �"imm1412 ss March 201E APO 2018 a 3's� 412 May 2018 June 2018 ve v�'n ac Ju1y2018� Augus[2018 lvm 3 September 2018 T21 October 2018 � ^1 November 2018 3.m December 2018 January 2017 February 2017 !vm March 2017 APO 2017 May 2017 141 ,3 y June 2017 July 2017 A191s[2017 3 September 2017 vn 143 October 2017 3.3, November 2017 v 2 DAYS December 2017 �"tmm January 2018 �v 3 181 February 2018 3a March 201E .n APO 2018 May 2018 �.m3 v3 June 2018 July 2018 ono Aug-2018 September 2018 October 2018 _ November 2018 December 2018 m ao3y ssws P.1.a CURRENT CURRENT REVIEWERS COUNTY MT CAUSLEY REVIEWERS REVIEWERS PER DISCIPLINE 10 0 10 CURRENT CURRENT CURRENT REVIEWERS COUNTY MTAUSLEY PER REVIEWERS REVIEWERS DISCIPLINE 5 1 6 CURRENT CURRENT CURRENT REVIEWERS COUNTY MTCAUSLEY PER REVIEWERS REVIEWERS DISCIPLINE 4 3 7 CURRENT CURRENT CURRENT REVIEWERS COUNTY MTCAUSLEY PER REVIEWERS REVIEWERS DISCIPLINE 3 2 5 Packet Pg. 1772 January 2017 ff February2017 March 2017 _��� April 2017 May 2017 June 2017 ms ,u July 2017 August 2017 �vv September 2017 October 2017 vmg November 2017 — December 2017 53 2 DAYS 2January 2018 a February 2018 3 3s March 201E im e APO2018 vm May 2018 June 2018 onT J,ly2018 August 2018 onT i September2018 ono® October 2018 ym November 2018 December 2018 JO 4g on .n January 2017 February2017 sm March 2017 ApO 2017 May IF- 201J o'�sss June 201J� J,ly201J A—. 2017 zs September2017 October 2017 1e1 November 2017 s December 201J s� 7 DAYS m January2018 , February2018 March 201E _ ApO 2018 May 2018 J une 2018 &ems so J u1y 2018 August 2018 _ September 2018ns m October 201. November 2018 _ December 2018 'R January 2017 February 2017 March 201J _ ApO 201J May 201J _ June 201J _ J,ly201J _ August 2017 _ September 201J October 2017 November 2017 December 2017 3 DAYS January2018 February 2018 March 201E Apri12018 1m May 2018 June 2018 J u1y 2018 AA�m August 2018 dd� o.m sm September 2018 October 2018 November 2018 no December 2018 January 2017 }® February 2017 = ono March 2017 }® ApO 2017 vm May 2017 }® June 2017 iM J u1y 2017 IT L Augu s[2017 v }® September 2017 v October 2017 November 2017 v }® 1 DAY December 2017 v sm January 2018 L sm February 2018 v }® G March 201E ApO 2018 v sm May 2018 June 2018® July 2018 August 2018 September 2018 �® October 2018 November 2018 December 2018 �� um i''3Bm P.1.a CURRENT CURRENT REVIEWERS COUNTY MT CAUSLEY PER REVIEWERS REVIEWERS DISCIPLINE 3 2 S CURRENT CURRENT CURRENT REVIEWERS COUNTY MT CAUSLEY PER REVIEWERS REVIEWERS DISCIPLINE 7 2 9 NOT UNDER PURVIE W OF GROWTH MANAGEMENT DIVISION Packet Pg. 1773 2 DAYS January 2017 Feb —a 20, m March 2017 p ApO 2017 May 2017 June 2017 s� 1 J'l12017 Aug— 2017 _ September 2017 _ October 2 3ws November 201J017 December 2017 LL January 20" °9P�so ins Febru 2018 o.a March 2015 sas Apn 2018 May 2018 June 2018 July 2018 3.ss �4 2.1 3 Aug-2019 September2018 3m ono October 2018 _ November 2018 7 December 2018 3'�O 22 AVERAGE DAYS IN REVIEW.- P.1.a CURRENT CURRENT REVIEWERS COUNTY MTCAUSLEY PER ff REVIEWERS DISCIPLINE 0 9 Packet Pg. 1774