Item P2P.2
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
February 20, 2019
Agenda Item Number: P.2
Agenda Item Summary #5214
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
Not Applicable
AGENDA ITEM WORDING: Authorize entering into a 90-day no cost time extension to the
agreement with Stetson University to improve elevation data and analyze opportunities and barriers
for use in sea level rise adaptation planning, retroactive to January 31, 2019 and extending to April
30, 2019.
ITEM BACKGROUND: This item is to approve a 90 day no cost time extension to the Stetson University
planning agreement from January 31, 2019 to April 30, 2019. The HAZUS modeling work was more
difficult than anticipated and slowed the work progress. However, it has been satisfactorily completed and
additional time is required to brief the County on the results. The modeling was important
efforts to increase our resilience efforts and potentially help improve
thereby potentially reducing flood insurance premiums for County residents.
Background: Monroe County is receiving the following under the agreement:
Extend and evaluate the effectiveness of using existing local engagement tools, specifically the
Vulnerability, Consequences, and Adaptation Planning Scenarios (VCAPS) tool. The data
development, damage assessments, and adaptation discussions will be based upon local needs and
priorities identified using the VCAPS methodology. Monroe County is assisting in the effort by
identifying our critical infrastructure, public property, and resources that are the most important
components for our disaster resiliency and recovery. VCAPS sessions will be conducted in our
community.
Develop more accurate, survey-quality local elevation data to develop more precise hazard damage
costs assessments. This will be done by updating and modernizing data for
Monroe County facilities to include complete building footprints and public record Elevation Certificate
data for finished floor elevations of buildings. The project will demonstrate a model for improving
damage assessments of critical infrastructure by (1) digitizing building footprints of county facilities in a
GIS format for structures associated with critical infrastructure identified in the VCAPS process and (2)
digitizing the elevation data contained in Elevation Certificate surveys.
The data developed in this project and the County-owned facility hazard assessments will be used to
engage the community for input. Then the results will be used to inform the local hazard planning,
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P.2
policy and legal framework in order to build local government capacity to address coastal risks.
This will be accomplished by analyzing our laws, regulations and policies that may affect our ability to
undertake adaptation measures, with a focus on our legal duties to provide infrastructure and emergency
management services. The findings will be compared to the significance of the variations among
communities in our region and how potential adaptation needs identified by the VCAPS process and the
HAZUS modeling may be affected by the legal and policy framework in which those adaptation measures
take place. This will provide ground work for understanding future opportunities and barriers to resilience
planning.
PREVIOUS RELEVANT BOCC ACTION:
05/20/15:
the National Oceanic and Atmospheric Administration (NOAA) for a Grant to fund the South Atlantic
Regional Resilience proposed four (4) state Coastal Community Resilience project, which includes a 30%
cash match from the County; and approval to allow Dr. Jason Evans (Stetson University) and Erin Deady
(Erin L. Deady, P.A.) to prepare and submit the grant application on behalf of the County
09/21/16: Approval to enter into an agreement with Stetson University to improve elevation data and analyze
opportunities and barriers for use in sea level rise adaptation planning. NOAA Grant UFDSP00011308 was
awarded to the University of Florida Sea Grant College Program, UF subcontracted award to Stetson
University. Total work value to be received from Stetson is $105,000 including the County's $30,000 cash
match.
08/15/18: Authorize entering into a one year no cost time extension to the agreement with Stetson University
to improve elevation data and analyze opportunities and barriers for use in sea level rise adaptation planning,
retroactive to January 31, 2018 and extending to January 31, 2019.
CONTRACT/AGREEMENT CHANGES:
No Cost Time Extension
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment 2 to Stetson Agreement
1st Amendment 08/15/2018
Stetson Agreement
FINANCIAL IMPACT:
Effective Date: January 31, 2019 Expiration Date: April 30, 2019
Total Dollar Value of Amendment: $0 Total Dollar Value of Contract: $112,500
Total Cost to County: $0 Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
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P.2
Grant: N/A County Match:
Insurance Required: No
Additional Details:
None
09/21/16 001-05008 · SUSTAINABILITY $0.00
REVIEWED BY:
Rhonda Haag Completed 02/01/2019 5:07 PM
Pedro Mercado Completed 02/05/2019 3:16 PM
Budget and Finance Completed 02/05/2019 4:14 PM
Maria Slavik Completed 02/05/2019 4:15 PM
Kathy Peters Completed 02/05/2019 4:53 PM
Board of County Commissioners Pending 02/20/2019 9:00 AM
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P.2.a
Attachment: Amendment 2 to Stetson Agreement (A2 - Stetson Sea Level Rise Adaptation Planning Agreement)
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P.2.b
Attachment: 1st Amendment 08/15/2018 (A2 - Stetson Sea Level Rise Adaptation Planning Agreement)
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P.2.b
Attachment: 1st Amendment 08/15/2018 (A2 - Stetson Sea Level Rise Adaptation Planning Agreement)
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