Item T3T.3
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
February 20, 2019
Agenda Item Number: T.3
Agenda Item Summary #5185
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval to award bid and enter into an Agreement with Ceiling to
Floor Cleaning, Inc., in the monthly amount of $19,500.00, for Upper Keys and Marathon Janitorial
Services. Funding is Ad Valorem.
ITEM BACKGROUND: The current contact for Janitorial Services in the Upper Keys and
Marathon Keys had expired and a new Request for Proposals (RFP) was issued. Bids were opened
on January 23, 2019, in a Competitive Solicitation for Upper Keys and Marathon Janitorial Services.
Ceiling to Floor Cleaning, Inc. and Stockton Maintenance Group, Inc. were the (2) two respondents.
There was a Selection Committee Public Meeting on January 28, 2019. Although the monthly cost
was higher for Ceiling to Floor Cleaning, the services and qualifications of staff were rated higher by
the Selection Committee than Stockton Maintenance Group. The Selection Committee
recommended approval for the bid to be awarded to Ceiling to Floor Cleaning. Ceiling to Floor
proposed a monthly bid amount of $19,500.00 for its services. There is an initial one (1) year term
beginning March 1, 2019, which terminates on February 29, 2020. The County shall have an option
to renew for an additional four (4) one-year periods.
PREVIOUS RELEVANT BOCC ACTION: None Prior BOCC approval to advertise the
Request for Proposals was not necessary since this is a previously approved service contract.
CONTRACT/AGREEMENT CHANGES:
New Agreement from issuance of RFP
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially
executed)
Bid Tabulation Sheet Upper Keys and Marathon Janitorial Services
Packet Pg. 2050
T.3
Ceiling to Floor Cleaning Response
UK and Marathon Janitorial Selection Final Ranking Sheet
FINANCIAL IMPACT:
Effective Date: 03/01/19
Expiration Date: 02/29/20
Total Dollar Value of Contract: $234,000.00/year or $19,500.00/month
Total Cost to County: $1,170,000.00 plus CPI-U adjustments
Current Year Portion: $136,500.00
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: 1 year agreement with (4) three optional (1) one year renewals
02/20/19 001-20501 · FACILITIES MAINTENANCE $1,131,000.00
02/20/19 101-20505 · CORRECTION FACILITIES $39,000.00
Total: $1,170,000.00
REVIEWED BY:
Patricia Eables Completed 02/12/2019 12:21 PM
Chrissy Collins Completed 02/12/2019 12:27 PM
William DeSantis Completed 02/12/2019 12:32 PM
Budget and Finance Completed 02/12/2019 2:48 PM
Maria Slavik Completed 02/12/2019 3:03 PM
Kathy Peters Completed 02/12/2019 3:53 PM
Board of County Commissioners Pending 02/20/2019 9:00 AM
Packet Pg. 2051
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2052
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2053
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2054
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2055
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2056
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2057
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2058
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2059
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2060
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2061
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2062
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2063
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2064
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2065
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2066
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2067
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2068
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2069
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2070
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2071
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2072
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2073
T.3.a
Attachment: Upper Keys and Marathon Janitorial Services Agreement - Ceiling to Floor Cleaning, Inc. (partially executed) (Upper Keys and
Packet Pg. 2074
Attachment: Bid Tabulation Sheet Upper Keys and Marathon Janitorial Services (Upper Keys and
T.3.b
Packet Pg. 2075
against the
CONTRACT SUM
$17,439.95 per month$19,500.00 per month
d by the date and time specified.
AT 3:00 PM
, 2019
N/AN/A
BID BOND
BUDGET AND FINANCE TABULATION SHEET
JANUARY 23
PURCHASING DEPARTMENT
MONROE COUNTY, FLORIDA
OPEN DATE:
UPPER KEYS & MARATHON JANITORIAL SERVICES
N/A
:
TITLE:
Alice Steryou, Chrissy Collins
RESPONDENT
:
Lisa Abreu, OMB
Ceiling To Floor Cleaning, Inc.
Stockton Maintenance Group, Inc.
of the Public Present
Bid Committee PresentMembers I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checkedState of Florida Convicted
& Suspended Vendor listings. All bids listed above were receiveBid Opened By:
Attachment: UK and Marathon Janitorial Selection Final Ranking Sheet (Upper Keys and Marathon
T.3.d
Packet Pg. 2076