Item T4T.4
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
February 20, 2019
Agenda Item Number: T.4
Agenda Item Summary #5187
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval to award bid and enter into an Agreement with Florida
Keys Fire Protection Services, Inc. in an annual amount not to exceed $70,000.00, for Full
Maintenance Fire Protection Services. Funding is Ad Valorem.
ITEM BACKGROUND: The current contract for Fire Protection Maintenance Services is with
Black Fire Protection, Inc. on an extension of the Original Agreement commencing December 11,
2018, and continuing on a month-to-month basis for a period not to exceed six (6) months, pending
the issuance of a Request for Proposals and award of a contract. A new Request for Proposals (RFP)
was issued. Bids were opened on January 22, 2019, in a competitive solicitation process for Full
Maintenance Fire Protection Services. Florida Keys Fire Protection, Inc., Black Fire Protection, Inc.,
and Sprinklermatic Fire Protection Systems, Inc. were the (3) three respondents. There was a
Selection Committee Public Meeting on January 25, 2019. The Selection Committee recommended
approval for the bid to be awarded to Florida Keys Fire Protection, Inc. The total quarterly service
amount of the contract shall be $4,050.00 and an annual contract amount not to exceed $70,000.00,
unless pre-approved emergency work is required. There is an initial two (2) year term beginning
March 1, 2019, which terminates on February 28, 2021. The County shall have an option to renew
for an additional three (3) one-year periods.
PREVIOUS RELEVANT BOCC ACTION:
None Prior BOCC approval to advertise the Request for Proposals was not necessary since this is
a previously approved service contract.
CONTRACT/AGREEMENT CHANGES:
New Agreement from issuance of RFP
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Bid Award Agreement FL Keys Fire Protection (Partially executed)
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Response from Florida Keys Fire Protection
012519 Final Ranking Sheet Fire Protection
Bid Tab Sheet Fire Protection
FINANCIAL IMPACT:
Effective Date: 03/01/19
Expiration Date: 02/28/21
Total Dollar Value of Contract: $70,000.00/year
Total Cost to County: $350,000.00 plus CPI-U adjustments
Current Year Portion: $70,000.00 (All inspections will need to be done this year)
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: 2 year agreement with (3) three optional (1) one year renewals
02/20/19 001-20501 · FACILITIES MAINTENANCE $175,000.00
02/20/19 101-20505 · CORRECTION FACILITIES $128,000.00
02/20/19 147-20503 · UNINC PARKS & BEACHES $47,000.00
Total: $350,000.00
REVIEWED BY:
Patricia Eables Completed 02/12/2019 11:53 AM
Chrissy Collins Completed 02/12/2019 11:58 AM
William DeSantis Completed 02/12/2019 12:02 PM
Budget and Finance Completed 02/12/2019 2:48 PM
Maria Slavik Completed 02/12/2019 3:01 PM
Kathy Peters Completed 02/12/2019 3:55 PM
Board of County Commissioners Pending 02/20/2019 9:00 AM
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Attachment: Bid Award Agreement FL Keys Fire Protection (Partially executed) (Fire Protection Services-Florida Keys Fire Protection, Inc)
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Attachment: Response from Florida Keys Fire Protection (Fire Protection Services-Florida Keys Fire Protection, Inc)
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Attachment: 012519 Final Ranking Sheet Fire Protection (Fire Protection Services-Florida Keys Fire
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Attachment: Bid Tab Sheet Fire Protection (Fire Protection Services-Florida Keys Fire Protection, Inc)
T.4.d
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gainst the
$100.00
Normal working per hour, mechanic
Overtime per hour, mechanic $142.50
Normal working per hour, mechanic $95.00
Parts Cost Plus 15% Per hour, mechanic plus helper $150.00 Overtime per hour, mechanic $150.00 per hour, mechanic plus helper $225.00 C) Parts Cost Plus 15% Total quarterly $4,050.00
Annual Amount $16,200.00
B)
Per hour, mechanic plus helper $170.00
per hour, mechanic plus helper $242.50 C)Total quarterly $4,420 Annual amount $17,680.00 B)
ll bidders listed above have been checked a
N/A A)N/A A)
listed above were received by the date and time specified.
TABULATION SHEET
BUDGET AND FINANCE
PURCHASING DEPARTMENT
MONROE COUNTY, FLORIDA
rrect copy of said bid opening and that a
OPEN DATE: JANUARY 22, 2019 AT 3:00 PM
TITLE: FULL MAINTENANCE FIRE PROTECTION
James Bogoeff, Kirby Black
Steryou, Chrissy Collins
RESPONDENT BID BOND BID AMOUNT
Florida Keys Fire Protection, Inc.
Sprinklermatic Fire Protection Systems, Inc
Bid Committee Present: Alice Members of the Public Present:I hereby certify that this is a true and coState of Florida Convicted & Suspended Vendor listings. All bids Bid Opened
By: Lisa Abreu, OMB
Attachment: Bid Tab Sheet Fire Protection (Fire Protection Services-Florida Keys Fire Protection, Inc)
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gainst the
$105.00
Normal working per hour, mechanic
Overtime per hour, mechanic $157.50
Parts Cost Plus 15%
B)
Per hour, mechanic plus helper $185.00
per hour, mechanic plus helper $277.50 C)Total quarterly $5,225.00 Annual amount $20,900.00
ll bidders listed above have been checked a
N/A A)
listed above were received by the date and time specified.
TABULATION SHEET
BUDGET AND FINANCE
PURCHASING DEPARTMENT
MONROE COUNTY, FLORIDA
rrect copy of said bid opening and that a
OPEN DATE: JANUARY 22, 2019 AT 3:00 PM
TITLE: FULL MAINTENANCE FIRE PROTECTION
James Bogoeff, Kirby Black
Steryou, Chrissy Collins
RESPONDENT BID BOND BID AMOUNT
Black Fire Protection, Inc.
Bid Committee Present: Alice Members of the Public Present:I hereby certify that this is a true and coState of Florida Convicted & Suspended Vendor listings. All bids Bid Opened By:
Lisa Abreu, OMB