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1st Task Order 12/14/2016KEVIN MADOK, CPA MONROE COUNTY CLERK OF THE CIRCUIT COURT & COMPTROLLER DATE: January 9, 2017 TO: Rhonda Haag, Director Sustainability & Proje is FROM: Pamela G. Hancoc eputy Clerk SUBJECT: December 14, 2016 BOCC Meeting Enclosed is a duplicate original of the following agenda items that were approved at the above -mentioned meeting date: Item M4 On call contract with AMEC Foster Wheeler, Inc. for canal master plan program planning services. Item M5 Task Order No. 1 to the on call contract with AMEC Foster Wheeler, Inc. for Category A canal master plan program planning services to implement grant from EPA for development of Phase IIIA of the canal master plan. Should you have any questions, please feel free to contact me at ext. 3130. Thank you. cc: County Attorney Finance File-' TASK ORDER FOR ON CALL PROFESSIONAL ENGINEERING SERVICES FOR CANAL RESTORATION SERVICES BETWEEN MONROE COUNTY AND AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC. FOR CANAL MANAGEMENT MASTER PLAN PHASE IIIA In accordance with the Continuing Contract for On Call Professional Engineering Services made and entered on the 14th day of December, 2016 between Monroe County, hereinafter referred to as the "County' and Amec Foster Wheeler Environment & Infrastructure, Inc. hereinafter referred to as "Consultant" where design services are allowed if construction costs do not exceed $2,000,000. All terms and conditions of the referenced Contract for On Call Professional Engineering Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and the modification shall be precisely described. This Task Order is effective on the 14th Day of December, 2016 and shall expire 60 days after the final deliverable to Environmental Protection Agency is submitted. Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows: The Consultant shall assist the County with the design, planning and administration of developing Phase IIIA of the Canal Management Master Plan. The scope of services for the Canal Management Master Plan Phase I I IA will consist of: • Collection of expanded Dissolved Oxygen (DO) data for all Fair and Poor ranked canals. • Collection of sediment cores from a subset of canals that have documented organic detritus bottom sediment loading greater than 0.75 feet in thickness to evaluate the potential for reusing canal sediments in their planning and cost evaluation of organic removal and backfilling. Details of the scope of services are outlined below and included in the Consultant's proposal that is attached to this task order as Exhibit A. Task 1: Collection of Additional Dissolved Oxygen Data Poor and Fair ranked canals are water bodies that have previously demonstrated water quality below the State of Florida standards for DO during Phase I & II CMMP. The 191 canals previously ranked as having Good water quality in either Phase I or II will not be evaluated as part of the CMMP IIIA. In order to expedite the DO survey, the Consultant will access the canals from the water as opposed to requiring land access, which was a limiting factor during Phase I & 11 CMMP. With the assistance of a boat, the Consultant will collect additional one time DO readings in all 311 of the originally ranked Poor and Fair canals, including plugged canals, on a vertical profile using a YSI multi -meter. The results of the analysis will be presented as an average DO reading for the profile. Based on recommendations from the FDEP, the Canal Management Master Plan Phase IIIA Amec Foster Wheeler Environment & Infrastructure, Inc. December 14, 2016 Page 1 of 3 one-time DO readings will be collected from the approximate canal center. If a canal is exceptionally long (greater than 0.5 miles in length with multiple 90 degree turns), readings will be collected from multiple locations and averaged so that the canal is represented and ranked by one DO reading. A subset of the canals, at least 3% or 10 or the Poorest ranked canals, will be selected for DO monitoring based on the new FDEP SOP. Based on the observations collected during Task 1, the poor and fair rankings will either be confirmed and kept the same or changed to the most appropriate classification. Prior to the monitoring of the 10 canals, the Consultant shall review the proposed list with the County to confirm the list and shall receive written approval from the County prior to proceeding with the DO monitoring. Task 2: Collection of Additional Sediment Cores and Laboratory Analysis This task will involve the collection of additional sediment cores from 15 canals that will allow Monroe County to better quantify the amount of organic detritus sediment that has accumulated in the above referenced waterbodies over time. The current organic layer thickness estimates are based on information obtained during the Monroe County Canal bathymetric survey and subsequently calibrated based on the results of the sediment cores collected as part of the demonstration projects. The consultant shall collect additional sediment cores from a subset of 15 canals that displayed equal to or greater than 0.75 feet of organic accumulation during the Monroe County Canal Bathymetric Survey. The cores will be retrieved using a piston core sampler from a mini -barge. The cores will be logged for depth of organic matter and its consistency. The composite sediment samples collected from each of the 15 selected canals will be submitted for laboratory analysis to determine their chemical characterization for disposal. The following are the parameters that will be analyzed: Pesticides, PCB's Herbicides, RCRA Metals + Copper, Mercury, Low Level PAHs, Total Metals without Mercury, TRPH, TCPL % Moisture, and Copper. A Quality Assurance Project Plan (QAPP) that covers the collection and analysis of sediment samples will be developed and implemented for the project, a copy of which shall be provided to the County. Prior to the collection of the additional sediment cores, the Consultant shall review the proposed list with the County to confirm the proposed list and shall receive written approval from the County prior to proceeding with collection of the sediment cores. Article VII, Paragraph 7.1.1 is amended to include the following: The Consultant shall be paid monthly for time and expenses based on hourly rates and the following not to exceed amounts (except where noted): Task 1: Collection of Additional Dissolved Oxygen Data $ 51,128 Task 2: Collection of Additional Sediment Cores and Laboratory Analysis $ 76,483.75 Total (not to exceed) $ 127,611.75 Canal Management Master Plan Phase IIIA Amec Foster Wheeler Environment & Infrastructure, Inc. December 14, 2016 Page 2 of 3 IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized representative. CONSULTANT: AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE INC. Z' - 4L ,i/411, Signature Date ' - 1 he e k Ueputy uerK Date: 1 Z/ I q 1 Lo 1 6 U. Y�LJ Uj WITNESS: juw1l Signature Date BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA by: Z. Mayor/Chairman P 0 ED Canal Management Master Plan Phase IIIA Amec Foster Wheeler Environment & Infrastructure, Inc. December 14, 2016 Page 3 of 3 EXHIBIT A CONSULTANT'S PROPOSAL EXHIBIT A-1 SCOPE OF SERVICES CANAL MANAGEMENT MASTER PLAN PHASE IIIA A. Scope of Work: AMEC Foster Wheeler shall assist the County with the design, planning and administration of developing Phase IIIA of the Canal Management Master Plan. This project will consist of. • Collection of expanded Dissolved Oxygen (DO) data for all Fair and Poor ranked canals. • Collection of sediment cores from a subset of canals that have documented organic detritus bottom sediment loading greater than 0.75 feet in thickness to evaluate the potential for reusing canal sediments in their planning and cost evaluation of organic removal and backfilling. • Monroe County funding towards the construction of the restoration project at canal 83, including the characterization of sediment. Task 1: Collection of Additional Dissolved Oxygen Data Poor and Fair ranked canals are water bodies that have previously demonstrated water quality below the State of Florida standards for DO during Phase I & II CMMP. The 191 canals previously ranked as having Good water quality in either Phase I or II will not be evaluated as part of the CMMP IIIA. In order to expedite the DO survey, Amec Foster Wheeler will access the canals from the water as opposed to requiring land access, which was a limiting factor during Phase I & II CMMP. With the assistance of a boat, Amec Foster Wheeler will collect additional one time DO readings in all 311 of the originally ranked Poor and Fair canals, including plugged canals, on a vertical profile using a YSI multi -meter. The results of the analysis will be presented as an average DO reading for the profile. Based on recommendations from the FDEP, the one-time DO readings will be collected from the approximate canal center. If a canal is exceptionally long (greater than 0.5 miles in length with multiple 90 degree turns), readings will be collected from multiple locations and averaged so that the canal is represented and ranked by one DO reading. A subset of the canals, at least 3% or 10 or the Poorest ranked canals, will be selected for DO monitoring based on the new FDEP SOP. Based on the observations collected during Task 1, the poor and fair rankings will either be confirmed and kept the same or changed to the most appropriate classification. Prior to the monitoring of the 10 canals, AMEC shall review the proposed list with the COUNTY to confirm the list and shall receive written approval from the COUNTY prior to proceeding with the DO monitoring. DELIVERABLE: An executive summary will be submitted to Monroe County detailing the results of the completed activities and a comparison between the monitoring results collected using the previous method of a one-time monitoring event and the new FDEP SOP for DO analysis to determine the accuracy of the canal rankings and compare results between the traditional and new DO measurement methods DUE DATE: March 31, 2017 Task 2: Collection of Additional Sediment Cores and Laboratory Analysis This task will involve the collection of additional sediment cores from 15 canals that will allow Monroe County to better quantify the amount of organic detritus sediment that has accumulated in the above referenced waterbodies over time. The current organic layer thickness estimates are based on information obtained during the Monroe County Canal bathymetric survey and subsequently calibrated based on the results of the sediment cores collected as part of the demonstration projects. AMEC shall collect additional sediment cores from a subset of 15 canals that displayed equal to or greater than 0.75 feet of organic accumulation during the Monroe County Canal Bathymetric Survey. The cores will be retrieved using a piston core sampler from a mini -barge. The cores will be logged for depth of organic matter and its consistency. The composite sediment samples collected from each of the 15 selected canals will be submitted for laboratory analysis to determine their chemical characterization for disposal. The following are the parameters that will be analyzed: Pesticides, PCB's Herbicides, RCRA Metals + Copper, Mercury, Low Level PAHs, Total Metals without Mercury, TRPH, TCPL % Moisture, and Copper. A Quality Assurance Project Plan (QAPP) that covers the collection and analysis of sediment samples will be developed and implemented for the project, a copy of which shall be provided to the COUNTY. Prior to the collection of the additional sediment cores, AMEC shall review the proposed list with the COUNTY to confirm the proposed list and shall receive written approval from the COUNTY prior to proceeding with collection of the sediment cores. DELIVERABLE: A Quality Assurance Project Plan (QAPP) that covers the collection and analysis of sediment samples will be provided. An executive summary of the proposed activities will be submitted to Monroe County with an updated database that illustrates a revised organic layer thickness calculation as well as the estimated cost associated with its removal and disposal on an individual canal basis, for the selected canals. Additionally, an analytical report will be submitted to Monroe County that details the results of the laboratory analysis and how the detected contaminant concentrations may impact the overall cost of the project. DUE DATE: April 30, 2017 Task 3: Monroe County C83 Project Funding In 2016/17, Monroe County will fund the restoration of canal 83 for an estimated value of $1.6 million dollars. Of that total amount, $200,000 is being applied as a cash match towards the EPA Grant, of which approximately $18,000 is for the characterization of sediment in canal 83. This data will be combined with the sediment data collected as part of this grant to improve Monroe County's understanding of the amount and chemical makeup of the sediments in the Fair and Poor water quality canals. This along with the organic removal and backfilling of canal 83 will provide us with a greater understanding of the cost associated with a combination organic removal and backfilling project as well as the variability that exists not just throughout the Florida Keys but within each of the islands themselves. The restoration design for canal 83 is based on field evaluations performed by professional engineers. Sediment cores will be retrieved using a piston core sampler from a mini -barge in canal 83 and 278. The cores will be logged for depth of organic matter and its consistency. Sediment samples collected from canals 83 and 278 will be submitted for laboratory analysis to determine their chemical characterization for disposal. The following are the parameters that will be analyzed: Pesticides, PCB's Herbicides, RCRA Metals + Copper, Mercury, Low Level PAHs, Total Metals without Mercury, TRPH, TCPL % Moisture, and Copper. DELIVERABLE: Sediment Characterization Data to be included with the Task 2 Deliverable. DUE DATE: June 15, 2017 3. Budget for AMEC Tasks: $127,611.75 A cost spreadsheet providing the labor and expenses by task is attached. Additional staff may be utilized on these projects, as needed, per the Contract Schedule of Values also attached. Table 1 Monroe County 2016 EPA Water Quality Grant Projected Budget Anticipated Staffing Category and Personnel Rate Proposed Units Total staff Standard Rates for Project: Staff II $77.00 x - U. es y, Pachardo, M. Kearns Project $86.00 x - = G. Coming Senior $109.00 x - - S. Hanks, J. Parj Chief Engineer/Scientist $194.00 x - - - - R. Fraxeda Chief Finanical Analyst $231.00 x - - - CADD/Draftsperson I $66.00 x - - - - D. Atwater, N. Borger Admin II $52.00 x - - - M. Kanaki Task 1 Collection of Additional Water Quality Data Staff II $77.00 x 160 hours - $12.320.00 D. Dadesky, M. Pichardo M. Keam Staff 11 $77.00 120 hours - $9.240.00 D. Dadesky, M. Pichardo M. Kearns, A. Hemand Project $86.00 x 24 hours - $2,064.00 G. Comin Senior $109.00 x 80 hours - $8,720.00 J. Pan' Chief Engineer/Scientist $194.00 x 16 hours - $3,104.00 R. Fraxeda CADD/Draftsperson 1 $66.00 x 8 hours - $528.00 D. Atwater Admin II $52.00 x 6 hours - $312.00 M. Kanaki Labor Total: - $36,288.00 Expenses YSI rental fee $750.00 x 1 DO meter - $750.00 travel expenses (Hotels) 167.00 x 40 Hotels - ,680.00 Per diem SUN 40 Unit 1,880.00 travel expenses (boat rental) 250. 0 x 0 mt - Mileage .53 x 1000 miles - 0.00 Expense Total: - $14,840.00 Task 1 Total $51,128.00 Task 2 Sediment Characterization Staff II $77.00 x 80 hours - $6,160.00 M. Kearns, or M. Pichard Project $86.00 x 16 hours $1,376.00 G. Coming Senior $109.00 x 50 hours - $5,450.00 S. Hanks Senior $109.00 x 60 hours $6,540.00 J. Paris Chief Engineer/Scientist $194.00 x 16 hours - $3,104.00 R. Fruedas Admin II $52.00 x 6 hours - $312.00 M. Kanak' Labor Total: $22,942.00 Expenses travel expenses (Hotels) $167.00 x 15 Hotels - $2,506.00 Per diem 7.00 x 15 Unit $705.00 Coring0,250.00 x 1 Unit -$40.250.00 Includes 15 % Markup Lab cost 15 composite samples $601.45 x 15 t 9,021.75 Includes 15 % Markup travel expenses (mileage) 53 x 2000 miles - 1, 60.00 Expense Total: - $53,541.75 Total Task 2 $76,483.75 Project Total $200,000.00 $327,611.7 Task 3 Non -Federal Funding `= Additional personnel not listed in the table may be required to complete the propose tasks, additional personnel will be billed according the attached rate schedule plglpmjedsVmnme wunlylpoj nrg-Uls 10/6I2016