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FY2008 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Financial Statements For the Year Ended September 30, 2008 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Table of Contents Page Independent Auditors' Report_______________ 2 - 3 Management's Discussion and Analysis---------------- __ 4 - 7 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements Statement of Net Assets. - - - . 8 Statement of Activities 9 Fund Financial Statements Balance Sheet- General Fund 10 Statement of Revenues, Expenditures and Changes in Fund Balance - General Fund 11 Notes to Financial Statements 12 - 18 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund (Budgetary Basis)..... ____________________ 19 SUPPLEMENTARY INDEPENDENT AUDITORS' REPORTS Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards-----------------------------------------------------------------------------------20 - 21 Independent Auditors' Management Letter--------------------- - ------------------------------------------- 22 - 23 MCI INDEPENDENT AUDITORS' REPORT To the Governing Board Monroe County Comprehensive Plan Land Authority Monroe County, Florida: We have audited the accompanying financial statements of the governmental activities and the major fund of Monroe County Comprehensive Plan Land Authority (the "Authority"), a component unit of Monroe County, Florida, as of and for the year ended September 30, 2008, which collectively comprise the Authority's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Authority's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the governmental activities and the major fund of the Authority as of September 30, 2008, and the respective changes in financial position for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated January 18, 2009 on our consideration of the Authority's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Govemment Auditing Standards and should be considered in assessing the results of our audit. 2 The management's discussion and analysis and required supplementary information listed in the foregoing table of contents are not a required part of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. CHERRY, BEKAERT& HOLLAND, L.L.P. 4� Orlando, Florida January 18, 2009 3 MANAGEMENT'S DISCUSSION AND ANALYSIS As management of the Monroe County Comprehensive Plan Land Authority (the "Authority"), we offer readers of the Authority's financial statements this narrative overview and analysis of the Authority's financial activities for the fiscal year ended September 30, 2008. Overview of the Financial Statements This discussion and analysis serves as an introduction and guide to the Authority's basic financial statements. The Authority's basic financial statements consist of three components: 9) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves- Government-wide Financial Statements. The government-wide financial statements are designed to provide readers with a broad overview of the Authority's finances, in a manner similar to a private-sector business. The Statement of Net Assets presents information on all of the Authority's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the Authority is improving or deteriorating. The Statement of Activities presents information showing how the .government's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Also, capital assets are capitalized and depreciated on the statement of net assets whereas related purchases are expensed on government fund financial statements. Fund Financial Statements. The General Fund is used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, the General Fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Since the focus of the General Fund is narrower than that of the government-wide financial statements, it is useful to compare the information presented for the General Fund with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government's near- term financing decisions. Both the General Fund Balance Sheet and the General Fund Statement of Revenues, Expenditures, and Changes in Fund Balances provide a reconciliation to facilitate this comparison between fund level and government-wide activities. The Authority adopts an annual appropriated budget. A budgetary comparison statement has been provided to demonstrate compliance with this budget. Notes to the Financial Statements. The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements are an integral part of the basic financial statements. 4 Other Information. In addition to the basic financial statements and accompanying notes, this report also presents supplementary information in the form of independent opinions on internal control and compliance issues. Government-wide Financial Analysis Statement of Net Assets. In the Statement of Net Assets presented on page 8, the Authority's assets total $32,618,447 and include cash and cash equivalents, accounts receivable, amounts due from other governments for tourist impact tax and park surcharge fees, mortgage receivables, and capital assets in the form of acquired land. The cash and cash equivalents include funds invested in the Local Government Surplus Trust Funds Investment Pool Fund B, which are subject to withdrawal restrictions and an unrealized loss described in Note 2. The mortgage receivables consist of six long-term balloon loans issued for the acquisition of affordable housing sites as described in Note 3. The Authority's current liabilities consist of accounts payable, accrued wages, and compensated absences (annual leave and sick leave) forecasted to be used during the upcoming year. The Authority's non-current liabilities consist of compensated absences accrued during prior years. Total liabilities are $74,273. The Authority's resulting net assets are categorized as those invested in capital assets, those restricted specifically for the acquisition of land (listed as "restricted"), and those which may be used for all purposes authorized by the Authority's enabling legislation (listed as "unrestricted"). The Authority's total net assets are $32,544,174, an increase of $101,729 over the prior year. Approximately 51% of the Authority's assets consist of land acquired for specific public purposes, approximately 21% consist of mortgages, and approximately 28% are categorized as cash and cash equivalents. Cash and cash equivalents are the assets typically of most importance to the Authority's Board of Directors and to the public, as these assets are the resources most readily available to meet current and future needs for property acquisition. The Authority's cash and cash equivalents total $8,995,791. This amount compares with $9,092,595 at the end of the previous fiscal year, a decrease of $96,804. Of the $8,995,791 in cash and cash equivalents, $973,498 is restricted for the acquisition of property within the Key West Area of Critical State Concern. The following table provides a condensed comparison of the Authority's Statement of Net Assets at year end for 2008 and 2007: 2008 2007 Current and other assets $ 16,002,742 $ 16,145,041 Capital assets 16,615,705 16,368,527 Total assets 32,618,447 32,513,568 Current liabilities 27,731 28,007 Noncurrent liabilities 46,542 43,116 Total liabilities 74,273 71,123 Net assets: Invested in capital assets, net of related debt 16,615,705 16,368,527 Restricted 2,154,271 2,380,461 Unrestricted 13,774,198 13,693,457 Total net assets 8 32,544,174 32 2 445 5 Statement of Activities. In the Statement of Activities presented on page 9, the Authority's revenues total $3,140,719 and include intergovernmental revenue consisting of tourist impact tax and park surcharge fees, investment income consisting of interest on cash and investment accounts, miscellaneous income from the proceeds of the sale of conservation land to the federal government, and a land contribution whereby a private individual donated conservation land to the Authority. Despite slight increases in intergovernmental revenue and miscellaneous income, a decline in investment income caused the Authority's overall revenues to decrease by $302,904 compared to the prior year. This decrease is attributable to a general decline in interest rates and specific events involving the Local Government Surplus Trust Funds Investment Pool Fund B described in Note 2. The program expenses listed in the Statement of Activities total $3,038,990 and consist of land contribution conveyances, cost of land sale, and general government. The land contribution conveyances total $2,716,850 and consist of $1,702,552 of improved property donated to the Key West Housing Authority and $1,014,298 of improved property donated to Bahama Conch Community Land Trust of Key West, Inc. for affordable housing. The cost of land sale reflects a $31,300 decrease in the Authority's land inventory resulting from the sale of conservation land to the federal government. The $290,840 in general government expenses listed includes the Authority's personnel and operating expenses plus the amount by which compensated absences increased during the current year. Total program expenses for fiscal year 2008 decreased by $21,581 compared to the prior year. The following table provides a condensed comparison of the Authority's governmental activities at year end for 2008 and 2007: 2008 2007 General revenues: Intergovernmental $ 2,952,848 $ 2,914,835 Interest 152,331 528,032 Miscellaneous revenue 35,161 756 Land contributions 379 - Total general revenues 3,140,719 3,443,623 Program expenses: Land contribution conveyances 2,716,850 2,776,910 Cost of land sale 31,300 - General government 290,840 _ 283,661 Total program expenses 3,038,990 _ ._ _3,060,571 Increase in net assets $ 101,729 $ 383,052 Financial Analysis of the General Fund As noted above, the Authority uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The Authority's General Fund financial statements provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the Authority's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. 6 Balance Sheet. The General Fund Balance Sheet presented on page 10 lists the Authority's assets and liabilities in manner similar to the government-wide Statement of Net Assets. However since the General Fund Balance Sheet is a fund-level presentation providing a near- term perspective, the assets section excludes the Authority's capital assets (land) and the liability section excludes noncurrent liabilities (compensated absences) that the Authority will pay in the future. Presented in this manner, the Authority's assets are reduced to $16,002,742 and its liabilities are reduced to $9,892. This statement identifies $15,992,850 of total fund equity. Of this total, $6,740,579 is attributable to funds the Authority will receive in the future from the repayment of mortgage loans, $2,154,271 is attributable to funds restricted for land acquisition, and $7,098,000 is attributable to funds which may be used for all purposes authorized by the Authority's enabling legislation. Compared to the prior year, the amount of equity reserved for mortgage loans did not change, the amount reserved for land acquisition decreased by $226,190, the unreserved fund balance increased by $86,970, and total fund equity decreased by $139,220. Statement of Revenues, Expenditures and Changes in Fund Balance. The General Fund Statement of Revenues, Expenditures and Changes in Fund Balance presented on page 11 lists the Authority's revenues and expenditures in a manner similar to the government-wide Statement of Activities. However in this format the revenues exclude land contributions, while the expenditures include land purchases (as capital outlay) and exclude land donations to other entities (land contribution conveyances). Presented in this manner, the Authority's revenues are reduced to $3,140,340 and its expenditures are increased to $3,279,560. General Fund Budgetary Highlights. The Authority budgets its revenues and expenditures on the same basis of accounting as presented in the basic financial statements of the General Fund, except that mortgage assistance cash outlays and receipts are budgeted as operating activities and compensated absences are not budgeted in personnel expenditures. There were no supplemental appropriations to amounts originally budgeted for fiscal 2008. As shown in the Budget and Actual schedule on page 19, the Authority operated within the limits established by its adopted budget. Actual revenues exceeded the budgeted amount by $650,340, while actual expenditures were $6,528,978 less than budget. These variances were generally due to the conservative nature of the Authority's budget and activities. Most of the revenue surplus consists of tourist impact tax revenue, which remained strong despite a downturn in the national economy. The positive expenditure variance is due in part to pending real estate closings and budgeted reserves held for specific acquisition projects. Capital Asset Administration As shown in Note 4 on page 15, the Authority's investment in capital assets amounts to $16,615,705, an increase of $247,178 compared to the prior year. The increase was the net result of $2,994,949 land acquired via purchase together with $379 of land acquired by donation, less $2,716,850 of land donated for affordable housing purposes and $31,300 of land sold for conservation purposes. Requests for Information This financial report is designed to provide a general overview of the Authority's finances for all those with an interest in the government's finances. Questions concerning any of the information should be addressed to Mark Rosch, Executive Director, at 1200 Truman Avenue, Suite 207, Key West, FL 33040. 7 BASIC FINANCIAL STATEMENTS MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY Statement of Net Assets September 30, 2008 Assets Cash and cash equivalents $ 8,995,791 Accounts receivable 196 Due from other governmental units 266,176 Mortgages receivable 6,740,579 Capital assets-land 16,615,705 Total assets 32,618,447 Liabilities and Net Assets Current liabilities Accounts payable 1,683 Accrued wages 8,209 Compensated absences 17,839 Total current liabilities 27,731 Noncurrent liabilities Compensated absences 46,542 Total noncurrent liabilities 46,542 Total liabilities 74,273 Net assets Invested in capital assets 16,615,705 Restricted 2,154,271 Unrestricted 13,774,198 Total net assets $ 32,544,174 The notes to the financial statements are an integral part of this statement. 8 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY Statement of Activities Year Ended September 30, 2008 General revenues Intergovernmental $ 2,952,848 Investment income 152,331 Miscellaneous income 35,161 Land contributions 379 Total general revenues 3,140,719 Program expenses Land contribution conveyances 2,71.6,850 Cost of land sale 31,300 General government 290,840 Total program expenses 3,038,990 Increase in net assets 101,729 Net assets - beginning of year 32,442,445 Net assets -end of year $ 32,544,174 The notes to the financial statements are an integral part of this statement. 9 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY Balance Sheet General Fund September 30, 2008 Assets Cash and cash equivalents $ 8,995,791 Accounts receivable 196 Due from other governmental units 266,176 Mortgages receivable 6,740,579 $ 16,002,742 Liabilities and Fund Equity Liabilities Accounts payable $ 1,683 Accrued wages 8,209 Total liabilities 9,892 Fund equity Reserved for mortgage loans 6,740,579 Reserved for land acquisition 2,154,271 Fund balance - unreserved 7,098,000 Total fund equity 15,992,850 Total liabilities and fund equity $ 16,002,742 Amounts reported in the statement of net assets differ from amounts reported above as follows: Fund balance- total governmental funds $ 15,992,850 Capital assets used in governmental activities are not financial resources and therefore are not reported above. 16,615,705 Compensated absences are not due and payable in the current period and, therefore, are not reported in the governmental funds. (64,381) Net assets of governmental activities $ 32,544,174 The notes to the financial statements are an integral part of this statement. 10 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY Statement of Revenues, Expenditures and Changes in Fund Balance General Fund Year Ended September 30, 2008 Revenues Intergovernmental $ 2,952,848 Miscellaneous income 35,161 Investment income 152,331 Total revenues 3,140,340 Expenditures Current Personnel 217,150 Operating 67,461 Capital outlay 2,994,949 Total expenditures 3,279,560 Excess of expenditures over revenues (139,220) Fund balance, beginning of year 16,132,070 Fund balance, end of year $ 15,992.850 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balances-total governmental fund $ (139,220) Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is capitalized. 2,994,949 Land contribution conveyances are not reported on government funds, this is the amount of land conveyances during fiscal 2008. (2,747,771) Compensated absences do not use current financial resources and are not reported on the Governmental Funds but are included in the Statement of Activities. (6,229) Change in net assets of governmental activities $ 101,729 The notes to the financial statements are an integral part of this statement. 11 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Notes to Financial Statements Year Ended September 30, 2008 Note 'I -Summary of significant accounting policies Reporting Entity -- The Monroe County, Florida Comprehensive Plan Land Authority (the "Authority") is a legally separate entity from Monroe County, Florida. However, the Monroe County Board of County Commissioners serves as the governing board of the Authority and is able to impose its will. Therefore, the Authority, for financial reporting purposes, is considered a blended component unit of Monroe County, Florida. The financial statements of the Authority are included as a special revenue fund in the Monroe County, Florida Comprehensive Annual Financial Report. The Authority was established under Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380. Its purpose is to operate a land acquisition program in Monroe County, to implement the Monroe County Comprehensive Plan and address issues created by it. Basis of Accounting — Government fund financial statements are organized for reporting purposes on the basis of a General Fund, the Authority's major fund, which accounts for all activities of the Authority and is accounted for using the modified accrual basis of accounting. Revenues are recognized when they become measurable and available as net current assets. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The Authority considers all revenues available if collected within 60 days after year-end. Expenditures are recognized when the related fund liability is incurred. The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Capital Assets— Capital assets are defined by the Authority as assets with an initial, individual cost of $1,000 or more and an estimated useful life in excess of two years. Such assets consist of land and, when purchased, are recorded at the Authority's cost. Where land is acquired by donation, the asset is recorded at the Authority's transaction cost plus the higher of the tax assessed value at the time of donation or 115% of the 1986 tax assessed value. Capital assets are not depreciated since they do not have determinable useful lives. Cash and Cash Equivalents and Investments — The Authority's cash and cash equivalents consist of demand deposits and highly liquid investments with maturities of 90 days or less when purchased. All investments are reported at fair value. 12 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Notes to Financial Statements Year Ended September 30, 2008 Note 1 —Summary of significant accounting policies (continued) Budget — Prior to, or on September 30, the Authority's budget is legally enacted through passage of a resolution. There were no supplemental appropriations during the year. Budgeted to Actual Expenditure reports are employed as a management control device during the year for the fund. The budget is adopted on a basis consistent with accounting principles generally accepted in the United States of America, except that mortgage assistance cash outlays and receipts are budgeted as operating activities and compensation accruals are not budgeted. For the fiscal year 2008, the following adjustments were necessary to present the actual data on a budgetary basis for the General Fund: GAAP basis $ (139,220) Compensation accrual difference 2,813 Non-GAAP budgetary basis $ (142,033) All appropriations lapse at year-end. Compensated Absences — The Authority's policy grants employees annual Ieave and sick leave in varying amounts. Upon termination of employment, employees with six months or more of credited service can receive payment for accumulated annual leave. In general, sick leave payments are granted upon termination of employment to employees with five years or more of credited service. The maximum payment is subject to percentage and maximum hour limitations. Use of Estimates - The preparation of the financial statements requires management to make use of estimates that affect reported amounts. Actual results could differ from those estimates_ Note 2—Deposits and investments As of September 30, 2008, the Authority has the following deposits and investments: Demand deposits $ 8,662,776 Local Government Surplus Trust Fund A 11,626 Local Government Surplus Trust Fund B 402,549 Unrealized loss in Fund B (81,160) Total cash and cash equivalents $ 8,995,791 Cash accounts are maintained in demand deposits, which are insured by the Federal Deposit Insurance Corporation or covered by the State of Florida collateral pool, a multiple financial institution pool with the ability to assess its members for collateral shortfalls if a member institution fails. As of September 30, 2008, the cash and cash equivalents have a bank balance of$9,113,421. 13 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Notes to Financial Statements Year Ended September 30, 2008 Note 2— Deposits and investments (continued) The Authority's investment policy is in accordance with Florida Statute 218.415. This policy authorizes investments in demand deposits, the Local Government Surplus Trust Fund, money market funds with the highest credit quality rating from a nationally recognized agency, or direct obligations of the United States Treasury. As of September 30, 2008, the Authority had $333,015 invested in the Local Government Surplus Trust Fund, which was 4% of the Authority's total cash and cash equivalents. Of the $333,015 invested, the Authority had $321,389 or 97% invested in the Fund B and $11,626 or 3% invested in Fund A ("LGIP"). The LGIP is rated AAAm by Standard and Poors and the Fund B is not rated by any nationally recognized statistical rating agency. At year end the weighted average days to maturity of the LGIP was 8.5 days and the weighted average life of Fund B was 9.36 years. Note 3— Mortgage receivables Mortgage receivables as of September 30, 2008 are as follows: First mortgage due from governmental agency, collateralized by land, payable in full April 2028, interest free (OR 1514-594) $ 382,554 First mortgage due from governmental agency, collateralized by land, payable in full May 2031, interest free (OR 1697-2076) 1,500,000 Second mortgage due from governmental agency, collateralized by land, payable in full January 2034, interest free (OR 1965-1039) 2,210,000 First mortgage due from governmental agency, collateralized by land and building, payable in full September 2045, interest free (OR 1395- 1409) 59,025 Third mortgage due from private company, collateralized by land, payable in full May 2050, interest free (OR 1749-2340) 1,089,000 Third mortgage due from private company, collateralized by land, payable in full September 2053, interest free (OR 1939-405) 1,500,000 Total mortgages receivable $ 6,740,579 14 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Notes to Financial Statements Year Ended September 30, 2008 Note 3—Mortgage receivables (continued) The mortgages receivable are equally offset by a fund balance reserve which indicates that they do not constitute "available spendable resources," even though they are a component of total assets. Note 4—Capital assets A summary of changes in capital assets is as follows: Balance Balance 10/01/2007 Additions Deletions 09/3012008 Land $ 16,368,527 $ 2,995,328 $ 2,748,150 $ 16,615,705 The City of Key West leases two properties with a cost of $441,073 from the Authority. These properties, which are included in capital assets, are used to provide parking and city recreational facilities. The terms of the leases provide for rental of $1 per year for 30 years, expiring in the year 2022. Monroe County provides the Authority's office space at no cost. Note 5—Accumulated compensated absences The amount of vested accumulated compensated absences payable based on the Authority's annual and sick leave policies, is reported as a liability in the government-wide financial statements. That liability includes earned but unused vacation and sick leave. Vacation leave is accrued based on length of employment. Sick time is paid out based on length of employment up to a maximum of one half of 120 days with 15 or more years of service. The change in accumulated compensated absences during the year is as follows: Balance Balance Current 10/0112007 Additions Deletions 09/30/2008 Portion Compensated absences $ 58,152 $ 24,068 $ . 17,839 $ 64,381 $ 17,839 15 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Notes to Financial Statements Year Ended September 30, 2008 Note 6— Retirement system Plan description — The Authority's employees participate in the Florida Retirement System ("FRS"), administered by the Florida Department of Administration. Employees elect participation in either the defined benefit plan ("Pension Plan"), a multiple-employer cost- sharing defined benefit retirement plan, or the defined contribution plan ("Investment Plan") under the FRS. As a general rule, membership in the FRS is compulsory for all employees working in a regularly established position for a state agency, county government, district school board, state university, community college, or a participating city or special district within the State of Florida. The FRS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are established by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be made only by an act of the Florida Legislature. Benefits are computed on the basis of age, average final compensation, and service credit. Regular class employees who retire at or after age 62 with 6 years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to 1.6% of their final average compensation for each year of credited service. Vested employees with less than 30 years of service may retire before age 62 and receive reduced retirement benefits. Special risk class employees (sworn law enforcement officers, firefighters, and correctional officers) who retire at or after age 55 with 6 years of credited service, or with 25 years of service regardless of age, are entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average compensation for each year of credited service. Senior Management Service class employees who retire at or after age 62 with at least 6 years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to 2.0% of their final average compensation for each year of credited service. Elected Officers` class employees who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to 3.0% (3.33% for judges and justices) of their final average compensation for each year of credited service. A post-employment health insurance subsidy is also provided to eligible retired employees through the FRS in accordance with Florida Statutes. In addition to the above benefits, the FRS administers a Deferred Retirement Option Program ("DROP"). This program allows eligible employees to defer receipt of monthly retirement benefit payments while continuing employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred monthly benefits are held in the FRS Trust Fund and accrue interest. For those employees who elect participation in the Investment Plan rather than the Pension Plan, vesting occurs at one year of service. These participants receive a contribution for self- direction in an investment product with a third party administrator selected by the State Board of Administration. 16 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Notes to Financial Statements Year Ended September 30, 2008 Note 6— Retirement system (continued) The State of Florida annually issues a publicly available financial report that includes financial statements and required supplementary information for the FRS. The latest available report may be obtained by writing to the State of Florida Division of Retirement, Department of Management Services, P. O. Box 9000, Tallahassee, FL 32315-9000, or accessing their internet site at www.frs.state.fl.us. Funding policy — The FRS is noncontributory for members. Governmental employers are required to make contributions to the FRS based on statewide contribution rates. The contribution rates by job class at September 30, 2008 were as follows: regular 9.85%; special risk 20.92%; special risk administrative support 12.55%; county elected officers 16.53%; senior management 13.12%, and DROP participants 10.91%. During the fiscal year ended September 30, 2008, the Authority contributed to the plan an amount equal to 9.85% of covered payroll. The Authority's contributions to the FRS for the fiscal years ending September 30, 2006 through 2008 were $12,451, $15,849 and $16,268 respectively, which were equal to the required contributions for each fiscal year. The Authority has historically contributed amounts equal to required contributions and, therefore, does not have a pension asset or liability as determined in accordance with GASB Statement No. 27. Note 7--Other postemployment benefits (OPES) The Monroe County Board of County Commissioners (BOCC) administers a single-employer defined benefit healthcare plan (the "Plan"). In accordance with Section 112.0801 of the Florida Statutes, the BOCC is required to provide retirees with the opportunity to participate in this Plan because Monroe County provides a medical plan to active County employees. The Plan provides health care benefits including medical coverage, prescription drug benefits, dental benefits and life insurance coverage to both active and eligible retired employees. The Plan does not issue a publicly available financial report. The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of participant contribution at any time. The BOCC approves the rates for the coming calendar year for the retiree and County contributions at an open session prior to the annual enrollment process. Eligibility for post employment participation in the Plan is limited to full time employees of the Board, the Constitutional Officers, the Land Authority, and retirees. Retirees hired after October 1, 2001 must contribute the premium determined by the BOCC for all participants prior to the annual enrollment process. Retirees hired before October 1, 2001, who retire from the County with 10 years of full-time service and are covered by the Florida Retirement System, must contribute $50 from each Florida Health Insurance Subsidy payment from the Florida Retirement System. Other conditions apply to employees hired before October 1, 2001 who have retired before the normal retirement date, have not reached age 60, and whose age and years of service to the County do not equal 70. 17 MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY (A Component Unit of Monroe County, Florida) Notes to Financial Statements Year Ended September 30, 2008 Note 7—Other postemployment benefits (OPEB) (continued) In conjunction with the implementation of GASB Statement 45 during fiscal year 2008, the BOCC engaged an actuarial firm to determine the County's actuarially determined annual required contribution and unfunded obligation, which includes any obligation related to the Authority. The Authority has no responsibility to the Plan other than to make the periodic payments determined by the BOCC. Further information about the Plan is available in the County's Comprehensive Annual Financial Report which is published on the Clerk's website at www. clerk-of-the-court.com. Note 8— Risk management The Authority is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions: injuries to employee; and natural disasters. The Authority participates in the coverage provided by the Board of County Commissioners of Monroe County Worker's Compensation, Group Insurance and Risk Management Fund internal service funds. Under these programs, the Worker's Compensation Fund provides $1,000,000 coverage per claim for regular employees. Risk Management has a $5,000,000 excess insurance policy for general liability claims with a $100,000 self-insured retention, and building property damage is covered for the actual value of the building with a deductible between $100,000 and $250,000. Deductibles for windstorm and flood vary by location. Monroe County purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. The Authority makes payments to the Worker's Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims. Note 9—Commitments The Authority had approximately $969,965 of commitments to acquire various properties as of September 30, 2008. 18 REQUIRED SUPPLEMENTARY INFORMATION MONROE COUNTY, FLORIDA COMPREHENSIVE PLAN LAND AUTHORITY Schedule of Revenues, Expenditures and Changes in Fund Balance Budget and Actual-General Fund (Budgetary Basis) Year Ended September 30, 2008 Variance with Final Budget Positive Budget Actual (Negative) Original Final Revenues Intergovernmental $ 2,390,000 $ 2,390,000 $ 2,952,848 $ 562,848 Miscellaneous income - - 35,161 35,161 Investment income 100,000 100,000 152,331 52,331 Total revenues 2,490,000 2,490,000 3,140,340 650,340 Expenditures Current Personnel 236,000 236,000 219,963 16,037 Operating 121,500 121,500 67,461 54,039 Capital outlay 9,453,851 9,453,851 2,994,949 6,458,902 Total expenditures 9,811,351 9,811,351 3,282,373 6,528,978 Excess(deficiency)of revenues over(under) expenditures (7,321,351) (7,321,351) (142,033) 7,179,318 Fund balance, beginning of year 9,402,513 9,402,513 9,402,513 - Fund balance, end of year $ 2,081,162 $ 2,081,162 9,260,480 $ 7,179,318 Reconciliation of budgetary to full accrual basis Reconciling item Mortgage receivable 6,740,579 Compensation accrual (8,209) Fund balance, end of year(full accrual) $ 15,992,850 19 SUPPLEMENTARY INDEPENDENT AUDITORS' REPORTS f INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Governing Board Monroe County Comprehensive Plan Land Authority Monroe County, Florida; We have audited the financial statements of the governmental activities and the major fund of Monroe County Comprehensive Plan Land Authority (the "Authority"), a component unit of Monroe County, Florida, as of and for the year ended September 30, 2008, which collectively comprise the Authority's basic financial statements, and have issued our report thereon dated January 18, 2009 for the purpose of compliance with Section 218.29(2), Florida Statutes, and Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered the Authority's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Authority's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Authority's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Authority's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Authority's financial statements that is more than inconsequential will not be prevented or detected by the Authority's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Authority's internal control. 20 Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Authority's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information of the Authority and management, and the Auditor General and applicable state agencies, and is not intended to be and should not be used by anyone other than these specified parties. CHERRY, BEKAERT& HOLLAND, L.L.P. Orlando, Florida January 18, 2009 21 INDEPENDENT AUDITORS' MANAGEMENT LETTER To the Governing Board Monroe County Comprehensive Plan Land Authority Monroe County, Florida: We have audited the financial statements of the governmental activities and the major fund of the Monroe County Comprehensive Plan Land Authority (the "Authority"), a component unit of Monroe County, Florida, as of and for the year ended September 30, 2008, which collectively comprise the Authority's basic financial statements, and have issued our report thereon dated January 18, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. We have issued our Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. Disclosures in that report, dated January 18, 2009 should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10,550, Rules of the Auditor General, which governs the conduct of local government entity audits performed in the State of Florida. This letter includes the following information, which is not included in the aforementioned auditors' report. Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address significant findings and recommendations made in the preceding annual financial report. There were no recommendations made in the preceding year's annual financial report. Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the provisions of Section 218.145, Florida Statutes, regarding the investment of public funds. In connection with our audit, nothing came to our attention that could cause us to believe that the Authority was in noncompliance with Section 218.415, Florida Statutes, regarding the investment of public funds. Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management. In connection with our audit, we did not have any such recommendations. Section 10.554(1)(1)4., Rules of the Auditor General, requires that we address violations of provisions of contracts and grant agreements or abuse that have an effect on the financial statements that is less than material but more than inconsequential. In connection with our audit, we did not have any such findings. 22 Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based on professional judgment, report the following matters that are inconsequential to the financial statements, considering both quantitative and qualitative factors: (1) violations of laws, regulations, contracts or grant agreements, or abuse that have occurred, or are likely to have occurred, and (2) control deficiencies that are not significant deficiencies, including, but not limited to; (a) improper or inadequate accounting procedures (e.g., the omission of required disclosures from the financial statements); (b) failures to properly record financial transactions; and (c) inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of the auditor. In connection with our audit, we did not have any such findings. Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in this management letter, unless disclosed in the notes to the financial statements. The Authority was established under Monroe County, Florida Ordinance 031-1986 pursuant to Florida Statute 380. There are no component units related to the Authority. Section 10.554(1)(i)7.a., Rules of the Auditor General, requires that a statement be included as to whether or not the Iocal government entity has met one or more conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we determined that the Authority did not meet any of the conditions described in Section 218.503(1), Florida Statutes. Section 10.554(1)(i)7.b., Rules of the Auditor General, requires that we determine whether the annual financial report for the Authority for the fiscal year ended September 30, 2008, filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2008, The Authority, as a blended component unit of Monroe County, Florida, includes its financial information in the annual report filed on a consolidated basis by the County. In connection with our audit, we determined that these two reports were in agreement. Pursuant to Section 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, we applied financial condition assessment procedures. It is management's responsibility to monitor the Authority's financial condition, and our financial condition assessment was based in part on representations made by management and the review of the financial information provided by same. The results of our financial condition assessment procedures disclosed no deteriorating financial conditions. This management letter is intended solely for the information of the Authority and management, and the Auditor General, and applicable state agencies, and is not intended to be and should not be used by anyone other than these specified parties. CHERRY, BEKAERT & HOLLAND, L.L.P. Orlando, Florida January 18, 2009 23