Fiscal Year 2010 MONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Financial Statements
Year Ended September 30, 2010
MONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Financial Statements, Required Supplementary
Information, Other Supplementary Information
and Independent Auditors' Reports
Year Ended September 30, 2010
Table of Contents
Paqe
Independent Auditors' Report.---------------------------------------------------------------------------------------------------- 2- 3
SPECIAL-PURPOSE FINANCIAL STATEMENTS
Special-Purpose Balance Sheet-Governmental Funds--------------------------------------------------------- 4
Special-Purpose Statement of Revenues, Expenditures and Changes
In Fund Balances- Governmental Funds 5
---------------------------------------------------------------------------
Special-Purpose Statement of Fiduciary Assets and Liabilities-Agency Funds----------------------- 6
Notes to Special-Purpose Financial Statements-------------------------------------------------------------------- 7 - 14
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures and Changes in Fund
Balances - Budget and Actual- General Fund.................................................................... 15
Schedule of Revenues, Expenditures and Changes in Fund
Balances - Budget and Actual— Major Special Revenue Funds.------------------------------------------ 16-20
OTHER SUPPLEMENTARY INFORMATION
Special-Purpose Combining Statement of General Fund by Service Area------------------------------- 21
Non-Major Special Revenue Funds Description-------------------------------------------------------------------- 22
Special-Purpose Combining Balance Sheet— Non-Major Governmental Funds-
Special Revenue Funds.--------------------------------------------------------------------------------------------------- 23 -25
Special-Purpose Combining Statement of Revenues, Expenditures and Changes in
Fund Balances— Non-Major Governmental Funds—Special Revenue Funds---------------------- 26 -28
Schedule of Revenues, Expenditures and Changes in Fund
Balances—Budget and Actual— Non-Major Special Revenue Funds.---------------------------------- 29 -40
Agency Funds Description--------------------------------------------------------------------------------------------------- 41
Special-Purpose Combining Statement of Changes in Fiduciary Assets and Liabilities-
AIIAgency Funds------------------------------------------------------------------------------------------------------------- 42
SUPPLEMENTARY INDEPENDENT AUDITORS' REPORTS
Independent Auditors' Report on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards.---------------------------------------------------------- 43 -44
Independent Auditors' Management Letter---------------------------------------------------------------------------- 45-46
INDEPENDENT AUDITORS' REPORT
To the Honorable Robert Peryam,
Sheriff of Monroe County, Florida
We have audited the accompanying special-purpose financial statements of each major fund
and the aggregate remaining fund information of the Monroe County, Florida Sheriff (the
"Sheriff") as of and for the year ended September 30, 2010, which collectively comprise the
Sheriffs special-purpose financial statements as listed in the table of contents. These special-
purpose financial statements are the responsibility of the Sheriffs management. Our
responsibility is to express opinions on these special-purpose financial statements based on our
audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
special-purpose financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the special-
purpose financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the overall special-
purpose financial statement presentation. We believe that our audit provides a reasonable basis
for our opinions.
As discussed in Note 1, the accompanying special-purpose financial statements were prepared
for the purpose of complying with Section 218.39(2), Florida Statutes, and Chapter 10.550,
Rules of the Auditor General-Local Governmental Entity Audits, and are not intended to be a
complete presentation of the financial position of Monroe County, Florida as of September 30,
2010, and the results of its operations in conformity with accounting principles generally
accepted in the United States of America.
In our opinion, the special-purpose financial statements referred to above present fairly, in all
material respects, the respective financial position of each major fund and the aggregate
remaining fund information of the Sheriff as of September 30, 2010, and the respective changes
in financial position thereof for the year then ended, in conformity with accounting principles
generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated
December 21, 2010 on our consideration of the Sheriffs internal control over financial reporting
and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant
agreements and other matters. The purpose of that report is to describe the scope of our testing
of internal control over financial reporting and compliance and the results of that testing and not
to provide an opinion on the internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing
Standards and should be considered in assessing the results of our audit.
2
The budgetary comparison schedules listed in the table of contents as required supplementary
information are not a required part of the special-purpose financial statements but are
supplementary information required by the Governmental Accounting Standards Board. We
have applied certain limited procedures, which consisted primarily of inquiries of management
regarding the methods of measurement and presentation of the required supplementary
information. However, we did not audit the information and we express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the special-purpose financial
statements. The accompanying other financial information is presented for purposes of
additional analysis and is not a required part of the special-purpose financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the special-
purpose financial statements and, in our opinion, is fairly stated in all material respects in
relation to the special-purpose financial statements taken as a whole.
This report is intended solely for the information and use of the Sheriff's management and the
Florida Auditor General, and is not intended to be and should not be used by anyone other than
these specified parties.
CHERRY, BEKAERT& HOLLAND, L.L.P.
• " "\A
Orlando, Florida
December 21, 2010
3
SPECIAL-PURPOSE
FINANCIAL STATEMENTS
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Balance Sheet-Governmental Funds
September 30,2010
Major Funds Non-Major Funds
Shared
HIDTA Asset Other
General Trauma Star Radio Cx's Grants Grants Forfeiture Governmental Total
Assets
Cash and cash equivalents $ 4,933,817 $ 97,117 $ 55,058 $ 195,917 $ - $ 5,078,524 $ 4,908,982 $ 15,269,415
Due from Board of County Commissioners 9,868 - - - 361,689 - 103,678 475,235
Due from other funds 575,857 - - 2,416 - - 484,479 1,062,752
Due from other governmental units 42,813 - - 1,310,714 51,626 - 112,680 1,517,833
Due from others 7,397 13,329 93,071 113,797
Total assets $ 5,569,752 $ 97,117 $ 55,058 $ 1,522,376 $ 413,315 $ 5,078,524 $ 5,702,890 $ 18,439,032
Liabilities and Fund Balances
Liabilities:
Accounts payable $ 1,450,286 $ - $ - $ 862,046 $ - $ 64,760 $ 65,842 $ 2,442,934
Accrued wages and benefits payable 2,076,748 - - 250,751 - - - 2,327,499
Due to Board of County Commissioners 1,471,566 97,117 55,058 49,885 - - 110,330 1,783,956
Due to other governmental units 111,450 - - 310,437 - - 22,251 444,138
Due to other funds 459,702 - - 49,257 413,315 124,705 1,046,979
Deferred revenue 45,975 45,975
Total liabilities 5,569,752 97,117 55,058 1,522,376 413,315 64,760 369,103 8,091,481
Fund balances 5,013,764 5,333,787 10,347,551
Total liabilities and fund balances $ 5,569,752 $ 97,117 $ 55,058 $ 1,522,376 $ 413,315 $ 5,078,524 $ 5,702,890 $ 18,439,032
The notes to the special-purpose finanical statements 4
are an integral part of this statement.
N N f� O O O V m of O r. N O r. m O O N
16 (O m O f� of L O N LO o V O �_ (O (O W (O LO
C N O of c (O f� m of o O (O W OLO
E (V N m of N r o of O r r O r
jp E N (O O O f� N N (p r V
O N � N O of � m N N m O m
� N N m
O
() EA EA
O o m
C V O W m of N f- r V N V of (O
C N of of O O O f� of O N (p V f� m r m
LL N N N m W m V m O
ry E m O N O
O L E m V m V V
O >
O
Z
W
(O (O W
d W � � o of of of O r
L N N of of m m m O
N Q O V
LL
EA EA
r r N N N m O W r V o N N
N N m V m m V O (O O V O O
N� N N N M ON o W o W m m v � v
m
C7
U � �
(0
0
m W of Om
C O O V V o
LL Q N mm Om o m l( mm
C ~ R O O V O
-O O LL
Q O O N o O o o o o
0 N R
O V c m m m
LL d N
Z WLL1
N d EA EA
p m: C t0
U N
O N U N O M NLO
Ix LL U W
Z
O O 6 n O
N H
� EA EA
O
N
N
U r o N (�O o m W m o o M W
m 0 0 � o�
C'j 0 0 N (V (O of N N V (O
a' N m N N m M o N N V O V N
c N m m V m m
w C7
n
E» E»
E
E
� m
o 0
r/� U
N N
E 0
N
N E N w
N N y U o N
O E O_ s
O y N N N
' u�i > U - t o m N
o' N °a� o N o m 5
t y w > L L L C C N C T N
p y O N 'V
E VDm
N N E N N s N O 'NO O O O m N N N 'O Y
o Z o > o o o E
N N U N C N d T o N w N C UO > V N N N N
C ,O - U ; ` N N m K d d U O_ O O O O L d U U OC C
1/1 N N ��„ c o r N ,ate_+ 16 U 75 N N N .� y0 C
C o N N N a+ C N N O O N N N N N N aR+ N C d d F N
O- d O U X L N (0 (0 (0 (0 H U w o C C
W U U Q W N O F F F F W O LL LL
MONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Statement of Fiduciary Assets and Liabilities
Agency Funds
September 30, 2010
Civil Total
Process Bonds Inmate Agency
Assets
Cash and cash equivalents $ 11,195 $ 909,919 $ 54,910 $ 976,024
Due from Others - - 1,958 1,958
Total assets $ 11,195 $ 909,919 $ 56,868 $ 977,982
Liabilities
Accounts payable $ 665 $ - $ 19,965 $ 20,630
Due to Board of County Commissioners 9,440 - - 9,440
Due to other funds 58 - 15,715 15,773
Due to other governmental units - - 217 217
Due to individuals 1,032 909,919 20,971 931,922
Total liabilities $ 11,195 $ 909,919 $ 56,868 $ 977,982
The notes to the special-purpose financial statements 6
are an integral part of this statement.
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 1 - Summary of significant accounting policies
Reporting entity - The Monroe County, Florida Sheriff (the "Sheriff') is a separately elected
county official established pursuant to the Constitution of the State of Florida. The Sheriff's
special-purpose financial statements do not purport to reflect the financial position or the results
of operations of Monroe County, Florida (the "County") taken as a whole.
Entity status for financial reporting purposes is governed by Statement No. 14 and 39 of the
Governmental Accounting Standards Board (GASB). Although the Sheriffs Office is
operationally autonomous from the County, it does not hold sufficient corporate powers of its
own to be considered a legally separate entity for financial reporting purposes. Therefore, the
Sheriff is reported as a part of the primary government of Monroe County, Florida.
Measurement focus, basis of accounting, and financial statement presentation - The
Sheriffs special-purpose financial statements are prepared in accordance with Chapter 10.550,
Rules of the Auditor General, which requires the Sheriff to only present fund financial
statements. In conformity with the Rules, the Sheriff has not presented the government-wide
financial statements, related disclosures or management's discussion and analysis, which are
required to present a complete presentation of its financial position and changes in financial
position.
The General Fund and Special Revenue Funds are governmental funds that use the current
financial resources measurement focus and the modified accrual basis of accounting. Revenues
are recognized when measurable and available. Revenues are considered to be available when
they are collectible within the current period or soon enough thereafter to pay liabilities of the
current period. For this purpose, the government considers revenues to be available if they are
collected within 60 days of the end of the current fiscal period. Expenditures generally are
recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures as well as expenditures related to compensated absences and claims and
judgments, are recorded only when payment is due.
The Sheriff reports the General Fund and Special Revenue Funds as governmental funds and
Agency Funds as a fiduciary fund type. The General Fund is used to account for all revenues
and expenditures applicable to the general operations of the Sheriff. Special Revenue Funds
account for the proceeds and uses of specific revenue sources that are legally restricted or
committed to expenditures for a specific purpose. Agency Funds are used to account for assets
held by the Sheriff as agent. Agency funds are custodial in nature and do not involve
measurement of results of operations.
The Sheriff reports the General Fund, and the following five Special Revenue Funds as major
funds: Trauma Star, Radio Communications, HIDTA Grants, Grants, and Shared Asset
Forfeiture. The Trauma Star fund accounts for the revenues and expenditures related to the
function of air ambulance transports. The Radio Communications fund accounts for the
revenues and expenditures related to radio communication functions county-wide to include the
majority of federal, state and local entities. The HIDTA Grants Fund accounts for the revenues
and expenditures related to the ONDCP grants. The Grants Fund accounts for receipts and
disbursements related to various grants. The Shared Asset Forfeiture Fund accumulates
stipulated transfers from the Federal Forfeiture Fund and its investment income is used to fund
awards to non-profit organizations, as determined by an advisory board.
7
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 1 - Summary of significant accounting policies (continued)
Transfers - The Sheriff transfers funds to administer certain Special Revenue Fund programs.
In addition, the extent to which General Fund and the State Forfeiture Fund revenues exceed
expenditures is reflected as transfers out and as liabilities to the Board of County
Commissioners.
Budgetary requirements - Expenditures are controlled by appropriations in accordance with
the budget requirements set forth in the Florida Statutes. Budgets are administered for all funds
and are prepared on a basis consistent with accounting principles generally accepted in the
United States of America.
Cash and cash equivalents - Highly liquid investments with maturities of 90 days or less when
purchased are considered cash equivalents. Included are investments in the State Board of
Administration Local Surplus Funds Investment Pool Trust Fund ("SBA"), which consists of the
Florida PRIME investment pool and the Fund B Surplus Funds Trust Fund investment pool
("Fund B"). Florida PRIME is a 2a7-like fund stated at share price, which is substantially the
same as fair value. Fund B is accounted for as a fluctuating Net Asset Value "NAW pool or as a
2a-7 like fund.
Receivables — All receivables are shown net of an allowance for uncollectibles. Historical
collection experience is used to estimate the accounts receivable allowance. The complete
balance in the Inmate Fund is deemed uncollectible in the amount of$57,412 for September 30,
2010.
Capital assets - Capital assets are recorded as expenditures in the General Fund or the
Special Revenue Funds at the time of purchase and are capitalized at historical cost in the
government-wide financial statements of the County. Gifts or contributions and seized property
are recorded first in the Sheriff's special-purpose financial statements as well as in the
government-wide financial statements at fair market value at the time received. In addition, the
Board of County Commissioners provides at no cost the office space and certain other
expenditure items used in the Sheriffs operations.
Compensated absences - The Sheriff permits employees to accumulate earned but unused
vacation and sick pay benefits. The Sheriff is not legally required to and does not accumulate
expendable available financial resources to liquidate this obligation. The obligation is accrued in
the government-wide financial statements of the County.
Use of estimates - The preparation of special-purpose financial statements requires
management to make use of estimates that affect reported amounts. Actual results could differ
from estimates.
Note 2 - Deposits and investments
Cash and cash equivalents at September 30, 2010 consist of the following:
Type Credit Quality Rating Fair Value
Demand and time deposits N/A $ 16,091,789
SBA U n rated 153,650
$ 16,245,439
8
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 2— Deposits and investments (continued)
The Sheriff places its cash and cash equivalents on deposit with financial institutions in the
United States. The Federal Deposit Insurance Corporation (FDIC) covers $250,000 for
substantially all depository accounts. The Sheriff from time to time may have amounts on
deposit in excess of the insured limits and the remaining balances are insured 100% by the
State of Florida collateral pool, a multiple financial institution pool with the ability to assess its
members for collateral shortfalls if a member institution fails.
Florida Statutes and the Sheriff's investment policy authorize investments in certificates of
deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust
Fund administered by the Florida State Board of Administration, money market funds, direct
obligations of the U.S. Treasury and federal agencies and instrumentalities.
As of September 30, 2010, the Sheriff had $153,650 invested in the SBA, which was less than
1% of the Sheriff's total cash and cash equivalents. Of the $153,650 invested in the SBA, the
Sheriff had $4,269 or 3% invested in Fund B and $149,381 or 97% invested in Florida PRIME.
Florida PRIME is rated by Standard and Poors. The current rating is AAAm. Fund B is not rated
by any nationally recognized rating agency.
The weighted average days to maturity (WAM) of the Florida PRIME at September 30, 2010 is
52 days. Next interest rate reset days for floating rate securities are used in the calculation of
the WAM. The weighted average life (based on expected future cash flows) of Fund B at
September 30, 2010 is estimated at 7.49 years. However, because Fund B consists of
restructured or defaulted securities, there is a considerable uncertainty regarding the weighted
average life.
The amount of $1,205,004 represents restricted cash in the 911 Wireless Fund. This amount of
cash is in a separate account according to Statute. The County must use the funds only for
capital expenditures directly attributable to establishing and provisioning E911 services, which
may include next generation deployment.
Note 3 - Capital assets
A summary of changes in the Sheriff's capital assets, presented in the government-wide
financial statements of the County, is as follows:
Balance Balance
10/01/2009 Additions Deductions 09/30/2010
Buildings and improvements $ 2,665,532 $ 91,765 $ - $ 2,757,297
Equipment 34,412,445 2,435,099 2,547,992 34,299,552
Construction in process 14,890 - 14,890 -
$ 37,092,867 $2,526,864 $2,562,882 $ 37,056,849
Accumulated depreciation $ 15,814,000 $2,725,877 $1,806,856 $ 16,733,021
9
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 4 - Long-term debt
The following is a summary of changes in the Sheriffs long-term debt for the year ended
September 30, 2010, presented in the government-wide financial statements of the County:
Compensated
Absences
Long-term debt, beginning of year $ 3,710,427
Additions 348,114
Reductions (6,073)
Long-term debt, end of year $ 4,052,468
Note 5 - Retirement plan
Plan description — The Sheriffs employees participate in the Florida Retirement System
("FRS"), administered by the Florida Department of Administration. Employees elect to
participate in the defined benefit plan ("Pension Plan"), a cost sharing, multiple-employer,
defined benefit retirement plan, or the defined contribution plan ("Investment Plan") under the
FRS. As a general rule, membership in the FRS is compulsory for all employees working in a
regularly established position for a state agency, county government, district school board, state
university, community college, or a participating city or special district within the State of Florida.
The FRS provides retirement and disability benefits, annual cost-of-living adjustments, and
death benefits to plan members and beneficiaries. Benefits are established by Chapter 121,
Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be
made only by an act of the Florida Legislature.
Benefits are computed on the basis of age, average final compensation, and service credit.
Regular class employees who retire at or after age 62 with 6 years of credited service or 30
years of service regardless of age are entitled to a retirement benefit payable monthly for life,
equal to 1.6% of their final average compensation for each year of credited service. Vested
employees with less than 30 years of service may retire before age 62 and receive reduced
retirement benefits. Special risk class employees (sworn law enforcement officers, firefighters,
and correctional officers) who retire at or after age 55 with 6 years of credited service, or with 25
years of service regardless of age, are entitled to a retirement benefit payable monthly for life,
equal to 3.0% of their final average compensation for each year of credited service. Senior
management service class employees who retire at or after age 62 with at least 6 years of
credited service or 30 years of service regardless of age are entitled to a retirement benefit
payable monthly for life, equal to 2.0% of their final average compensation for each year of
credited service. Elected Officers' class employees who retire at or after age 62 with at least 6
years of credited service or 30 years of service regardless of age are entitled to a retirement
benefit payable monthly for life, equal to 3.0% (3.33% for judges and justices) of their final
average compensation for each year of credited service. A post-employment health insurance
subsidy is also provided to eligible retired employees through the FRS in accordance with
Florida Statutes.
10
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 5 - Retirement plan (continued)
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program
("DROP"). This program allows eligible employees to defer receipt of monthly retirement benefit
payments while continuing employment with a Florida Retirement System employer for a period
not to exceed 60 months after electing to participate. Deferred monthly benefits are held in the
Florida Retirement System Trust Fund and accrue interest.
For employees electing to participate in the Investment Plan rather than the Pension Plan,
vesting occurs at one year of service. These participants receive a contribution of self-direction
in an investment product with a third party administrator selected by the State Board of
Administration.
The State of Florida annually issues a publicly available financial report that includes financial
statements and required supplementary information for the FRS. The latest available report may
be obtained by writing to the State of Florida Division of Retirement, Department of
Management Services, PO Box 9000, Tallahassee, FL 32315-9000, or accessing their internet
site at www.frs.state.fl.us.
Funding policy - The FRS is noncontributory for members. Governmental employers are
required to make contributions to the FRS based on statewide contribution rates. The
contribution rates by job class through June 30, 2010 were as follows: regular 9.85%; special
risk 20.92%; special risk administrative support 12.55%; county elected officers 16.53%; senior
management 13.12% and DROP participants 10.91%. Effective July 1, 2010 the contribution
rates by job class were as follows: regular 10.77%; special risk 23.25%; special risk
administrative support 13.24%; county elected officers 18.64%; senior management 14.57%;
and DROP participants 12.25%. The Sheriffs contributions made during the years ended
September 30, 2010, 2009 and 2008 were $4,877,644, $4,850,567, and $5,004,708
respectively, which were equal to actuarially determined contribution requirements for each
year.
Monroe County Sheriffs office offers 457 Deferred Compensation Programs to all employees of
the agency. Employees may participate in the plan through payroll deductions and the plan is
funded by a Hartford Life Insurance Company and AIG Valic group variable annuity contract.
Contributions are invested at the employee's direction through the options available under the
program. Employees are fully vested at time of enrollment. The Monroe County Sheriffs Office
has no liability beyond the payment of bi-weekly payroll contributions.
Monroe County Sheriffs office also offers a profit-sharing pension plan known as the 401(a)
Discretionary Contribution Pension Plan. Only full-time employees of the Sheriffs office
classified as Telecommunications Officer, Telecommunications Supervisor, or
Telecommunications Director are covered under the pension program established. Effective
July 20, 2009, new hired employees will be exempt from the Plan. Those class of employees
are eligible to participate in the program on the first day of the 12-consecutive month period
commencing on October 1.
The plan allows the agency to contribute ongoing non-elective contributions to each eligible
employee's account. The routine amount contributed to each employees account is the variance
between FRS's special risk retirement rate and the rate given to the FRS class-group that the
Dispatcher's fall into.
11
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 5 - Retirement plan (continued)
The Sheriff contributed $89,839 for the year ended September 30, 2010 and there were no
employee contributions.
Note 6—Other postemployment benefits (OPEB)
The Monroe County Board of County Commissioners (BOCC) administers a single-employer
defined benefits healthcare plan (the "Plan"). Florida Statutes 112.0801 requires the County to
provide retirees and their eligible dependents with the option to participate in the Plan if the
County provides health insurance to its active employees and their eligible dependents. The
Plan provides medical coverage and prescription drug benefits to both active and eligible retired
employees. The Plan does not issue a publicly available financial report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of
participant contribution at any time. In an open session, on at least an annual basis and prior to
the annual enrollment process, the BOCC approves the rates for the coming calendar year for
the retiree and County contributions.
Eligibility for post employment participation in the Plan is limited to full time employees of the
County, and the Constitutional Officers. Employees who retire as an active participant in the
Plan and were hired on or after October 1, 2001 may continue to participate in the Plan by
paying the monthly premium established annually by the BOCC. Employees who retire as an
active participant in the plan, were hired before October 1, 2001, have at least ten years of full
time service with the County, and meet the retirement criteria of the Florida Retirement System
(FRS) may continue to participate in the Plan at a cost equal to the FRS Health Insurance
Subsidy for ten years of service (currently $5 per month for each year of service credit at
retirement or $50 per month). Retirees who have met the requirements for early retirement,
have not achieved age 60 and whose age and years of service do not equal 70 (rule of 70) must
pay the standard monthly premium until the age criteria or the rule of 70 is met. At that time, the
retiree's cost of participation will be equal to the FRS Health Insurance Subsidy. Surviving
spouses and dependents of participating retirees may continue in the plan if eligibility criteria
specific to those classes are met.
The BOCC engages an actuarial firm on a biannual basis to determine the County's actuarially
determined annual required contribution and unfunded obligation. The Sheriff has no
responsibility to the Plan other than to make the periodic payments determined by the BOCC.
Further information about the Plan is available in the County's Comprehensive Annual Financial
Report which is published on the Clerk's website at www. clerk-of-the-court.com.
Note 7 - Risk management
The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction
of assets; errors and omissions; injuries to employees; and natural disasters. The Sheriff
purchases commercial insurance and participates in the Florida Sheriff's Self-Insurance Fund
which provides adequate coverage for all risks of loss except Workers' Compensation and
Group Insurance. Settled claims have not exceeded the commercial insurance coverage in any
of the last three years.
12
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 7 - Risk management (continued)
The Sheriff participates in the coverage provided by the Board of County Commissioners of
Monroe County Workers' Compensation and Group Insurance internal service funds. Under
these programs, Workers' Compensation provides $1,000,000 coverage per claim for regular
employees. Workers' Compensation claims in excess of the self insured coverage are covered
by an excess insurance policy. Risk Management has a $5,000,000 excess insurance policy for
general liability claims with a $100,000 self-insured retention, and building property damage is
covered for the actual value of the buildings with a deductible between $100,000 and $250,000.
Deductibles for windstorm and flood vary by location. Monroe County purchases commercial
insurance for claims in excess of coverage provided by the funds. Settled claims have not
exceeded this commercial coverage in any of the past three years. The Sheriff makes payments
to the Workers' Compensation and Group Insurance Funds based on estimates of the amounts
needed to pay prior and current year claims.
Note 8 - Litigation
The Sheriff is a party to various lawsuits and claims, which it is vigorously defending. Such
matters arise out of the normal course of its operation, all of which are covered by insurance
policies or by the Sheriff's participation in the Florida Sheriff's Self-Insurance Fund. While the
results of litigation cannot be predicted with certainty, management believes the final outcome of
such litigation will not have a material adverse effect on the Sheriff's financial position.
Note 9 - Lease commitments
Operating leases - The Sheriff leases office space, equipment and vehicles under operating
lease agreements. These lease agreements include options to extend the leases for additional
terms as well as cancellation provisions. Total lease payments made during the fiscal year
ended September 30, 2010 were $5,168,529.
The following is a schedule by years of minimum future rentals under operating leases as of
September 30, 2010:
Year Ending
September 30,
2011 $ 5,282,048
2012 4,961,995
2013 4,860,533
2014 4,287,663
2015-2017 1,551,539
Total $ 20,943,778
13
MONROE COUNTY, FLORIDA
SHERIFF
Notes to Special-Purpose Financial Statements
Year Ended September 30, 2010
Note 10— Deferred revenues
At September 30, 2010 the agency has deferred revenue in the Special Assignment Fund that
represents monies collected to be used in the future for Impact Support. Amount deferred as of
September 30, 2010 is $45,975.
14
REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-General Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Investment income $ $ - $ 33,472 $ 33,472
Miscellaneous 5,730 221,952 216,222
Total revenues 5,730 255,424 249,694
Expenditures:
Current:
Personnel services 30,449,675 29,599,675 28,510,266 1,089,409
Operating expenses 9,423,688 9,738,688 9,649,253 89,435
Capital outlay 893,087 1,428,087 1,362,794 65,293
Aid to other governments/non-profits 107,800 107,800 - 107,800
Total expenditures 40,874,250 40,874,250 39,522,313 1,351,937
Excess of revenues over
expenditures (40,874,250) (40,868,520) (39,266,889) 1,601,631
Other financing uses:
Insurance proceeds - - 28,342 28,342
Transfer(to)/from Board of County Commissioners 40,874,250 40,851,635 39,414,178 (1,437,457)
Transfer(to)/from other governments - - (102,534) (102,534)
Transfer(to)/from others - (1,000) (1,000)
Transfers(to)/from other funds - 16,885 (72,097) (88,982)
Total other financing uses 40,874,250 40,868,520 39,266,889 (1,601,631)
Excess of revenues over expenditures
and other financing uses - - -
Fund balances,beginning of year
Fund balances,end of year $ $ $ $
15
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-TRAUMA STAR
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Expenditures:
Current:
Personnel services $ 478,319 $ 523,319 $ 512,074 $ 11,245
Operating expense 783,395 718,395 636,398 81,997
Capital outlay - 20,000 16,126 3,874
Total expenditures 1,261,714 1,261,714 1,164,598 97,116
Excess of revenues over
expenditures (1,261,714) (1,261,714) (1,164,598) 97,116
Other financing sources:
Transfer(to)/from Board of County Commissioners 1,261,714 1,261,714 1,164,598 (97,116)
Total other financing sources 1,261,714 1,261,714 1,164,598 (97,116)
Excess of revenues over expenditures and other
financing sources - - - -
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
16
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-RADIO COMMUNICATIONS
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Expenditures:
Current:
Personnel services $ 315,490 $ 265,490 $ 221,508 $ 43,982
Operating expense 108,877 108,877 102,551 6,326
Capital outlay - 50,000 45,250 4,750
Total expenditures 424,367 424,367 369,309 55,058
Excess of revenues over
expenditures (424,367) (424,367) (369,309) 55,058
Other financing sources:
Transfer(to)/from Board of County Commissioners 424,367 424,367 369,309 (55,058)
Total other financing sources 424,367 424,367 369,309 (55,058)
Excess of revenues over expenditures and other
financing sources - - - -
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
17
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-HIDTA Grants Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ 21,975,000 $ 20,500,000 $ 20,309,489 $ (190,511)
Total revenues 21,975,000 20,500,000 20,309,489 (190,511)
Expenditures:
Current:
Personnel services 5,175,000 5,100,000 5,091,130 8,870
Operating expenses 15,800,000 14,800,000 14,644,107 155,893
Capital outlay 1,000,000 600,000 574,252 25,748
Total expenditures 21,975,000 20,500,000 20,309,489 190,511
Excess of expenditures over revenues - - - -
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
18
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Grants Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ 249,910 $ 335,427 $ 327,274 $ (8,153)
Investment income 7,500 - -
Charges for services - - -
Fines and forfeitures - - - -
Total revenues 257,410 335,427 327,274 (8,153)
Expenditures:
Current:
Personnel services 150,000 427,000 425,628 1,372
Operating expenses 127,410 136,000 135,438 562
Capital outlay 650,000 460,000 459,628 372
Aid to governments/non-profits 5,000 - - -
Total expenditures 932,410 1,023,000 1,020,694 2,306
Excess of revenues over expenditures (675,000) (687,573) (693,420) (5,847)
Other financing sources:
Transfers(to)/from Board of County Commissioners 600,000 606,000 605,043 (957)
Transfers(to)/from other funds 75,000 89,273 88,982 (291)
Transfers(to)/from other governments - (7,700) (7,617) 83
Total other financing sources 675,000 687,573 686,408 (1,165)
Excess of expenditures and other financing uses over
revenues - - (7,012) (7,012)
Fund balances,beginning of year 7,012 7,012 7,012 -
Fund balances,end of year $ 7,012 $ 7,012 $ - $ (7,012)
19
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Shared Asset Forfeiture Fund
Year Ended September 30, 2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Investment income $ 200,000 $ 1,000 $ 226,689 $ (225,689)
Total revenues 200,000 1,000 226,689 (225,689)
Expenditures:
Current:
Personnel services 1,000 1,000 823 177
Operating expenses 1,000 1,000 - 1,000
Aid to other governments/non-profits 198,000 198,000 187,047 10,953
Total expenditures 200,000 200,000 187,870 12,130
Excess of revenues over expenditures - (199,000) 38,819 (237,819)
Fund balances, beginning of year 4,974,945 4,974,945 4,974,945 -
Fund balances,end of year $ 4,974,945 $ 4,775,945 $ 5,013,764 $ (237,819)
20
OTHER SUPPLEMENTARY INFORMATION
N N V CO N O O o N In V O f CO
I- m N V O r- N O V CO CO O O O
V O V cc N N P- M O m O O P- '
M m CO CO V o O CO CO N 7 N O
M N m V CO N m O N V O I- O
N N N M V O oc O 7 oc
~ N O V V V V
K3 K3
N N V O o P M N CO co
I- m N O o V O I- V N O O I-
V O V P- O oc o N M O ' 0 0 N '
i M m P- o � m O CO In N O
G1 M N m O P V N I- N P-
N N oc O O oc m o m
0 N M -
M M M M
K3 K3
CO O O O O
N O N O O O O
x N m O O O O
V N 0 � M M M M
O
'a
QFfJ FfJ
U_
V W o W W W W
fC ' O M LQ LQ LQ L '
M co N o o V V V V
m In (CO') o 0 0 0
N E
-C L
U
U- ffl ffl
X
U a co o co rn rn rn rn
o d o O o o co 0
ooco 0 0 0 0
L In CO Cl) Cl) M M
V � � � �C.
Q O p N N N N N
0 (0 ON
0 M OM EA K3
LL
}
LL E -a _
!L: E W V N N N N
Z N N V o
O 2 m o o r W W W W N
U c U >'
W (D � Y
O O d va va
z w
z o d
o o m P o
N N C r- W CO V V LO V
N O o O O L
} O N o M V V M r- 04
V
N L
L O N N M N
C
O .a ' ( V LO LO ' W O ' LO
U
N Cl) 00 O 0 0 r- M M M M
0
2-
U
N
Q n
M
N C VJ
L � L
CL
N
0K U N K N
G1 N d N i
L C E L
d N 7 V d >+
c H U o o c d 0
p O N i L6
7
G1 N -2 � i Im d O
ad C w w
c
QG1 f 'A
NN O i o L L L vO 07 C O
N N VJ 7 N m C N C
U H c° H E EEEE
oQ o 0 0 0
O C N O w� CNU
CN N j >
C > p�O C. 0 41
c d a
H E . w m U w aa�i
C 2) > N p C N fl- M p ai c c c c O N p
d c 2 d =3 a O U F- d d o co co co co H d a a
e>i K U K s c H H H H K m c c
W W O W LL LL
MONROE COUNTY, FLORIDA
SHERIFF
Non-Major Special Revenue Funds Description
The purpose of each non-major special revenue fund in the combining balance sheet and
combining statement of revenues, expenditures and changes in fund balances is described
below.
Off Duty Fund - This fund accounts for receipts, expenditures and related reimbursements for
law enforcement services provided to other organizations.
Teen Court Fund- This fund accounts for receipts and disbursements pertaining to a program
designed to deter juveniles who are becoming involved in crime.
Impact Support Fund - This fund accounts for receipts and disbursements relating to the
administration of the South Florida Drug & Money Laundering Task Force.
Federal Forfeiture Fund - This fund accounts for revenues from the U.S. Departments of
Justice and Treasury. Expenditures are made in accordance with the guidelines issued by these
agencies.
Law Enforcement Trust Fund- This fund accounts for expenditures to non-profit organizations
to help deter drug use and juvenile delinquency.
State Fine and Forfeiture (State Forfeiture) - This fund accounts for the proceeds from state
forfeitures received primarily from the South Florida Drug and Money Laundering Task Force.
Airport Services Fund - This fund accounts for expenditures related to providing security at
airports throughout the County.
Contract Administrative Fund - This fund accounts for receipts of service fees collected for
administering HIDTA, South Florida Law Enforcement Trust Fund, Impact Support and the
NHAC Financial Unit. Expenditures relate to the costs of administering their activities.
Commissary Fund - This fund accounts for receipts and disbursements of inmate telephone
commissions, canteen revenues and other inmate programs.
S. Florida Law Enforcement Trust Fund- This fund accounts for receipts and disbursements
pertaining to South Florida Drug & Money Laundering Task Force.
Inter-Agency Communications Fund — This fund accounts for revenues and expenditures
allocated for radio communications.
911 Wireless/Wireless Enhancement Fund (E911) — This fund accounts for fees levied on
each telephone access line in Monroe County for the enhancement of the 911 emergency
telephone systems.
22
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Combining Balance Sheet-Non-Major Governmental Funds
Special Revenue Funds
September 30,2010
Impact Federal
Off-Duty Teen Court Support Forfeiture
Assets
Cash and cash equivalents $ - $ - $ - $ 1,076,686
Due from Board of County Commissioners 577 - - -
Due from other funds - 3,559 47,557 -
Due from governmental units 44,330 5,839 - -
Due from others 1,587 - - -
Total assets $ 46,494 $ 9,398 $ 47,557 $ 1,076,686
Liabilities and Fund Balances
Liabilities:
Accounts payable $ - $ - $ - $ -
Due to Board of County Commissioners - - 1,582 -
Due to other governmental units - - - -
Due to other funds 46,494 - - 16,685
Deferred revenues - - 45,975 -
Totalliabilities 46,494 - 47,557 16,685
Fund balances - 9,398 - 1,060,001
Total liabilities and fund balances $ 46,494 $ 9,398 $ 47,557 $ 1,076,686
23
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Combining Balance Sheet-Non-Major Governmental Funds
Special Revenue Funds
September 30,2010
Law
Enforcement State Airport Contract
Trust Fund Forfeiture Services Administrative Commissary
Assets
Cash and cash equivalents $ 14,985 $ 38,046 $ - $ - $ 257,931
Due from Board of County Commissioners - - - - -
Due from other funds - 82 68,222 338,845 12,543
Due from governmental units - - - 55,205 -
Due from others - - - 1,290 34,572
Total assets $ 14,985 $ 38,128 $ 68,222 $ 395,340 $ 305,046
Liabilities and Fund Balances
Liabilities:
Accounts payable $ 2,062 $ 443 $ - $ - $ 42,937
Due to Board of County Commissioners 2,841 37,685 68,222 - -
Due to other governmental units 10,000 - - - 8,174
Due to other funds 82 - - 1,290 17,354
Deferred revenues - - - - -
Totalliabilities 14,985 38,128 68,222 1,290 68,465
Fund balances - - - 394,050 236,581
Total liabilities and fund balances $ 14,985 $ 38,128 $ 68,222 $ 395,340 $ 305,046
24
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Combining Balance Sheet-Non-Major Governmental Funds
Special Revenue Funds
September 30,2010
Total
S.FL Law Nonmajor
Enforcement Inter-Agency Special Revenue
Trust Fund Communications E911 Funds
Assets
Cash and cash equivalents $ 698,281 $ 1,173,226 $ 1,649,827 $ 4,908,982
Due from Board of County Commissioners - 13,083 90,018 103,678
Due from other funds 13,671 - - 484,479
Due from governmental units - 7,306 - 112,680
Due from others - 55,622 - 93,071
Total assets $ 711,952 $ 1,249,237 $ 1,739,845 $ 5,702,890
Liabilities and Fund Balances
Liabilities:
Accounts payable $ 20,400 $ - $ - $ 65,842
Due to Board of County Commissioners - - - 110,330
Due to other governmental units 4,077 - - 22,251
Due to other funds - 23,906 18,894 124,705
Deferred revenues - - - 45,975
Total liabilities 24,477 23,906 18,894 369,103
Fund balances 687,475 1,225,331 1,720,951 5,333,787
Total liabilities and fund balances $ 711,952 $ 1,249,237 $ 1,739,845 $ 5,702,890
25
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Combining Statement of Revenues,Expenditures and Changes in Fund Balances
Non-Major Governmental Funds
Special Revenue Funds
Year Ended September 30,2010
Impact Federal
Off-Duty Teen Court Support Forfeiture
Revenues:
Intergovernmental-other government units $ 199,524 $ - $ 169,746 $ 36,022
Charges for services 31,276 70,414 - -
Fines and forfeitures - - -
Investment income 4,209
Miscellaneous
Total revenues 230,800 70,414 169,746 40,231
Expenditures:
Current:
Personnel services 229,242 53,386 165,965 46,763
Operating expenses 259 7,630 3,781 84,538
Capital outlay 1,299 - - 13,955
Aid to other governments/non-profits 26,000
Total expenditures 230,800 61,016 169,746 171,256
Excess of revenues over
(under)expenditures - 9,398 - (131,025)
Other financing sources(uses):
Transfers(to)/from other funds -
Transfer(to)/from Board of County Commissioners
Total other financing sources(uses) -
Excess of revenues and other financing
sources(uses)over(under)expenditures 9,398 (131,025)
Fund balances,beginning ofyear - 1,191,026
Fund balances,end ofyear $ $ 9,398 $ $ 1,060,001
26
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Combining Statement of Revenues,Expenditures and Changes in Fund Balances
Non-Major Governmental Funds
Special Revenue Funds
Year Ended September 30,2010
Law
Enforcement State Airport Contract
Trust Fund Forfeiture Services Administrative Commissary
Revenues:
Intergovernmental-other government units $ $ $ $ - $ -
Chargesforservices 1,733,777 1,061,958 361,812
Fines and forfeitures 63,857 - - -
Investment income 229 463 879
Miscellaneous income 62,277 - - 10,266
Total revenues 126,363 1,733,777 1,062,421 372,957
Expenditures:
Current:
Personnel services - 1,613,435 796,778 179,104
Operating expenses 37,509 89,402 136,072 139,323
Capital outlay 51,169 30,940 1,586 -
Aid to other governments/non-profits 64,478
Total expenditures 64,478 88,678 1,733,777 934,436 318,427
Excess of revenues over(under)
expenditures (64,478) 37,685 - 127,985 54,530
Other financing sources(uses):
Transfers(to)/from other funds (19,884) - - 2,999
Transfer(to)/from Board of County Commissioners 84,362 (37,685) -
Total other financing sources(uses) 64,478 (37,685) - 2,999
Excess of revenues and other financing
sources(uses)over(under)expenditures - 127,985 57,529
Fund balances,beginning ofyear 266,065 179,052
Fund balances,end ofyear $ $ $ $ 394,050 $ 236,581
27
MONROE COUNTY,FLORIDA
SHERIFF
Special-Purpose Combining Statement of Revenues,Expenditures and Changes in Fund Balances
Non-Major Governmental Funds
Special Revenue Funds
Year Ended September 30,2010
S.FL Law Total Nonmajor
Enforcement Inter-Agency Special Revenue
Trust Fund Communications E911 Funds
Revenues:
Intergovernmental-other government units $ 120,207 $ - $ $ 525,499
Charges for services - 63,695 3,322,932
Fines and forfeitures - - 63,857
Investment income 2,692 4,421 5,465 18,358
Miscellaneous income - 7,614 - 80,157
Total revenues 122,899 75,730 5,465 4,010,803
Expenditures:
Current:
Personnel services - 4,076 141,506 3,230,255
Operating expenses 156,421 253,800 139,061 1,047,796
Capital outlay 8,582 - (43,783) 63,748
Aid to other governments/non-profits 90,478
Total expenditures 165,003 257,876 236,784 4,432,277
Excess of revenues over(under)
expenditures (42,104) (182,146) (231,319) (421,474)
Other financing sources(uses):
Transfers(to)/from other funds - - (16,885)
Transfer(to)/from Board of County Commissioners 159,279 568,585 774,541
Total other financing sources(uses) 159,279 568,585 757,656
Excess of revenues and other financing
sources(uses)over(under)expenditures (42,104) (22,867) 337,266 336,182
Fund balances,beginning ofyear 729,579 1,248,198 1,383,685 4,997,605
Fund balances,end ofyear $ 687,475 $ 1,225,331 $ 1,720,951 $ 5,333,787
28
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Off Duty Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ 244,000 $ 212,500 $ 199,524 $ (12,976)
Charges for services - 23,000 31,276 8,276
Total revenues 244,000 235,500 230,800 (4,700)
Expenditures:
Current:
Personnel services 244,000 233,911 229,242 4,669
Operating expense - 264 259 5
Capital outlay - 1,325 1,299 26
Total expenditures 244,000 235,500 230,800 4,700
Excess of revenues over(under)expenditures - - - -
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
29
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Teen Court Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 75,000 $ 72,000 $ 70,414 $ (1,586)
Total revenues 75,000 72,000 70,414 (1,586)
Expenditures:
Current:
Personnel services 90,000 55,000 53,386 1,614
Operating expense 11,626 8,000 7,630 370
Total expenditures 101,626 63,000 61,016 1,984
Excess of revenues over(under)expenditures (26,626) 9,000 9,398 398
Other financing sources:
Transfers(to)/from other funds 26,626 - - -
Total other financing sources 26,626 - - -
Excess of revenues and other financing sources
(uses)over(under)expenditures - 9,000 9,398 398
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ 9,000 $ 9,398 $ 398
30
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual- Impact Support Fund
Year Ended September 30, 2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ 185,000 $ 175,000 $ 169,746 $ (5,254)
Total revenues 185,000 175,000 169,746 (5,254)
Expenditures:
Current:
Personnel services 163,000 170,000 165,965 4,035
Operating expenses 22,000 5,000 3,781 1,219
Total expenditures 185,000 175,000 169,746 5,254
Excess of revenues over(under)
expenditures - - - -
Fund balances, beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
31
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Federal Forfeiture Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ - $ - $ 36,022 $ 36,022
Investment income - - 4,209 4,209
Total revenues - - 40,231 40,231
Expenditures:
Current:
Personnel services 30,000 50,000 46,763 3,237
Operating expenses 40,000 86,000 84,538 1,462
Capital outlay 55,000 15,000 13,955 1,045
Aid to other governments 10,000 30,000 26,000 4,000
Total expenditures 135,000 181,000 171,256 9,744
Excess of revenues over(under)expenditures (135,000) (181,000) (131,025) 49,975
Fund balances,beginning of year 1,191,026 1,191,026 1,191,026 -
Fund balances,end of year $ 1,056,026 $ 1,010,026 $ 1,060,001 $ 49,975
32
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Law Enforcement Trust Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Expenditures:
Current:
Personnel services $ 45,000 $ - $ - $ -
Operating expenses 10,000 - - -
Aid to other governments 62,500 22,000 19,088 2,912
Aid to non-profits 55,000 47,000 45,390 1,610
Total expenditures 172,500 69,000 64,478 4,522
Excess of revenues over(under)expenditures (172,500) (69,000) (64,478) 4,522
Other financing sources
Transfers(to)/from Board of County Commissioners 175,000 91,000 84,362 (6,638)
Transfers(to)/from other funds (2,500) (22,000) (19,884) 2,116
Total other financing sources 172,500 69,000 64,478 (4,522)
Excess of revenues and other financing sources
(uses)over(under)expenditures - - - -
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
33
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-State Forfeiture Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Fines and forfeitures $ 67,700 $ 68,000 $ 63,857 $ (4,143)
Investment income - 500 229 (271)
Miscellaneous income - 63,000 62,277 (723)
Total revenues 67,700 131,500 126,363 (5,137)
Expenditures:
Current:
Operating expenses 16,950 39,000 37,509 1,491
Capital outlay 7,500 57,000 51,169 5,831
Total expenditures 24,450 96,000 88,678 7,322
Excess of revenues over(under)
expenditures 43,250 35,500 37,685 2,185
Other financing uses:
Transfer(to)/from Board of County Commissioners (43,250) (35,500) (37,685) (2,185)
Total other financing uses (43,250) (35,500) (37,685) (2,185)
Excess of revenues and other financing sources(uses)
over(under)expenditures - - - -
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
34
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Airport Services
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 1,773,962 $ 1,773,962 $ 1,733,777 $ (40,185)
Total revenues 1,773,962 1,773,962 1,733,777 (40,185)
Expenditures:
Current:
Personnel 1,663,962 1,646,962 1,613,435 33,527
Operating expenses 100,000 95,000 89,402 5,598
Capital outlay 10,000 32,000 30,940 1,060
Total expenditures 1,773,962 1,773,962 1,733,777 40,185
Excess of revenues over(under)expenditures - - - -
Fund balances,beginning of year - - - -
Fund balances,end of year $ - $ - $ - $ -
35
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Contract Administrative Fund
Year Ended September 30, 2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 810,250 $ 1,070,000 $ 1,061,958 $ (8,042)
Interest income - 600 463 (137)
Total revenues 810,250 1,070,600 1,062,421 (8,179)
Expenditures:
Current:
Personnel 580,000 800,000 796,778 3,222
Operating expenses 75,000 140,000 136,072 3,928
Capital outlay - 2,000 1,586 414
Total expenditures 655,000 942,000 934,436 7,564
Excess of revenues over(under)
expenditures 155,250 128,600 127,985 (615)
Fund balances, beginning of year 266,065 266,065 266,065 -
Fund balances,end of year $ 421,315 $ 394,665 $ 394,050 $ (615)
36
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Commissary Fund
Year Ended September 30, 2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 405,500 $ 362,000 $ 361,812 $ (188)
Investment income 1,000 900 879 (21)
Miscellaneous income 15,000 10,300 10,266 (34)
Total revenues 421,500 373,200 372,957 (243)
Expenditures:
Current:
Personnel expenses 215,000 182,000 179,104 2,896
Operating expenses 200,000 142,000 139,323 2,677
Capital outlay 375,000 - - -
Total expenditures 790,000 324,000 318,427 5,573
Excess of revenues over(under)
expenditures (368,500) 49,200 54,530 5,330
Other financing sources (uses)
Transfers (to)/from other funds 2,500 3,000 2,999 (1)
Total other financing sources (uses) 2,500 3,000 2,999 (1)
Excess of revenues and other financing
sources(uses)over(under)expenditures (366,000) 52,200 57,529 5,329
Fund balances, beginning of year 179,052 179,052 179,052 -
Fund balances,end of year $ (186,948) $ 231,252 $ 236,581 $ 5,329
37
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-S. Florida Law Enforcement Trust Fund
Year Ended September 30, 2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental-other government units $ - $ - $ 120,207 $ 120,207
Investment income - 2,692 2,692
Total revenues - - 122,899 122,899
Expenditures:
Current:
Operating expenses 550,000 175,000 156,421 18,579
Capital outlay 5,000 10,000 8,582 1,418
Aid to other governments/non-profits 25,000 - - -
Total expenditures 580,000 185,000 165,003 19,997
Excess of revenues over(under)
expenditures (580,000) (185,000) (42,104) 142,896
Fund balances, beginning of year 729,579 729,579 729,579 -
Fund balances,end of year $ 149,579 $ 544,579 $ 687,475 $ 142,896
38
MONROE COUNTY,FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-Inter-Agency Communications Fund
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ - $ 63,000 $ 63,695 $ 695
Investment income 1,000 4,000 4,421 421
Miscellaneous income - 7,000 7,614 614
Total revenues 1,000 74,000 75,730 1,730
Expenditures:
Current:
Personnel services 35,000 4,500 4,076 424
Operating expense 275,000 254,000 253,800 200
Capital outlay 145,000 - - -
Total expenditures 455,000 258,500 257,876 624
Excess of revenues over(under)
expenditures (454,000) (184,500) (182,146) 2,354
Other financing sources:
Transfer(to)/from Board of County Commissioners 258,500 160,000 159,279 (721)
Total other financing sources 258,500 160,000 159,279 (721)
Excess of revenues and other financing sources(uses)
over(under)expenditures (195,500) (24,500) (22,867) 1,633
Fund balances,beginning of year 1,248,198 1,248,198 1,248,198 -
Fund balances,end of year $ 1,052,698 $ 1,223,698 $ 1,225,331 $ 1,633
39
MONROE COUNTY, FLORIDA
SHERIFF
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual-E911
Year Ended September 30,2010
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Investment income $ 5,000 $ 5,000 $ 5,465 $ 465
Total revenues 5,000 5,000 5,465 465
Expenditures:
Current:
Personnel services 115,000 143,000 141,506 1,494
Operating expense 350,000 143,000 139,061 3,939
Capital outlay 118,000 10,000 (43,783) 53,783
Aid to other governments/non-profits 5,000 - - -
Total expenditures 588,000 296,000 236,784 59,216
Excess of revenues over(under)
expenditures (583,000) (291,000) (231,319) 59,681
Other financing sources:
Transfers(to)/from Board of County Commissioners 568,000 569,000 568,585 (415)
Total other financing sources 568,000 569,000 568,585 (415)
Excess of revenues and other financing sources
(uses)over(under)expenditures (15,000) 278,000 337,266 59,266
Fund balances,beginning of year 1,383,685 1,383,685 1,383,685 -
Fund balances,end of year $ 1,368,685 $ 1,661,685 $ 1,720,951 $ 59,266
40
MONROE COUNTY, FLORIDA
SHERIFF
Agency Funds Description
The purpose of each agency fund in the combining financial statement on the following page is
described below.
Civil Process Fund- This fund accounts for receipt and disbursement of funds received for the
service of papers by the Sheriff.
Bonds Fund- This fund accounts for receipts and disbursements of the Bonds Fund.
Inmate Fund - This fund accounts for receipts and disbursements of the monies held by the
Sheriff on behalf of incarcerated inmates.
41
MONROE COUNTY, FLORIDA
SHERIFF
Special-Purpose Combining Statement of Changes in Fiduciary Assets and Liabilities
All Agency Funds
Year Ended September 30,2010
October 1, September 30,
2009 Additions Deductions 2010
Civil Process
Assets
Cash and cash equivalent: $ 13,502 $ 172,054 $ 174,361 $ 11,195
Due from Other Funds 37 - 37 -
Total assets $ 13,539 $ 172,054 $ 174,398 $ 11,195
Liabilities
Accounts payable $ 300 $ 77,312 $ 76,947 $ 665
Due to Board of County Commissioner: 11,600 106,617 108,777 9,440
Due to other funds - 1,306 1,248 58
Due to individuals 1,639 63,817 64,424 1,032
Total liabilities $ 13,539 $ 249,052 $ 251,396 $ 11,195
Bonds
Assets
Cash and cash equivalents $ 648,396 $ 821,936 $ 560,413 $ 909,919
Total assets $ 648,396 $ 821,936 $ 560,413 $ 909,919
Liabilities
Due to individuals $ 648,396 $ 821,936 $ 560,413 $ 909,919
Total liabilities $ 648,396 $ 821,936 $ 560,413 $ 909,919
Inmate
Assets
Cash and cash equivalents $ 51,100 $ 783,090 $ 779,280 $ 54,910
Due from Others(TouchPay; - 1,958 - 1,958
Total assets $ 51,100 $ 785,048 $ 779,280 $ 56,868
Liabilities
Accounts payable $ 6,535 $ 236,067 $ 222,637 $ 19,965
Due to Other Govt's 376 349 508 217
Due to Bond Fund - 27,465 27,465 -
Due to General Func 7,868 83,325 88,039 3,154
Due to Commissary func 6,134 65,006 58,579 12,561
Due to individuals 30,187 370,878 380,094 20,971
Total liabilities
Total All Agency Funds
Assets
Cash and cash equivalents $ 712,998 $ 1,777,080 $ 1,514,054 $ 976,024
Due from Others - 1,958 - 1,958
Due from Other Funds 37 - 37 -
Total assets $ 713,035 $ 1,779,038 $ 1,514,091 $ 977,982
Liabilities
Accounts payable $ 6,835 $ 313,379 $ 299,584 $ 20,630
Due to Board of County Commissioner: 11,600 106,617 108,777 9,440
Due to other funds 14,002 177,102 175,331 15,773
Due to other govt's 376 349 508 217
Due to individuals 680,222 1,256,631 1,004,931 931,922
Total liabilities $ 713,035 $ 1,854,078 $ 1,589,131 $ 977,982
42
SUPPLEMENTARY INDEPENDENT
AUDITORS' REPORTS
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF SPECIAL-PURPOSE FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Honorable Robert Peryam,
Sheriff of Monroe County, Florida:
We have audited the special-purpose financial statements of each major fund and the
aggregate remaining fund information of the Monroe County, Florida Sheriff (the "Sheriff') as of
and for the year ended September 30, 2010, which collectively comprise the Sheriff's special-
purpose financial statements, and have issued our report thereon dated December 21, 2010 for
the purpose of compliance with Section 218.39(2), Florida Statutes and Chapter 10.550 Rules
of the Auditor General-Local Governmental Entity Audits. We conducted our audit in accordance
with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the Sheriff's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our
opinion on the special-purpose financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the Sheriff's internal control over financial reporting. Accordingly,
we do not express an opinion on the effectiveness of the Sheriff's internal control over financial
reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent or detect and correct misstatements on a timely basis. A material weakness is a
deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable
possibility that a material misstatement of the Sheriff's financial statements will not be
prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and was not designed to identify all deficiencies
in internal control over financial reporting that might be deficiencies, significant deficiencies or
material weaknesses. We did not identify any deficiencies in internal control over financial
reporting that we consider to be material weaknesses, as defined above.
43
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Sheriffs special-purpose financial
statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grant agreements, noncompliance with which
could have a direct and material effect on the determination of special-purpose financial
statement amounts. However, providing an opinion on compliance with those provisions was not
an objective of our audit and accordingly, we do not express such an opinion. The results of our
tests disclosed no instances of noncompliance or other matters that are required to be reported
under Government Auditing Standards.
This report is intended solely for the information and use of management, others within the
organization and applicable state agencies, and is not intended to be and should not be used by
anyone other than these specified parties.
CHERRY, BEKAERT& HOLLAND, L.L.P.
• " "\A
Orlando, Florida
December 21, 2010
44
INDEPENDENT AUDITORS' MANAGEMENT LETTER
To the Honorable Robert Peryam,
Sheriff of Monroe County, Florida:
We have audited the special-purpose financial statements of each major fund and the
aggregate remaining fund information of the Monroe County, Florida Sheriff (the "Sheriff'), as of
and for the year ended September 30, 2010, and have issued our report thereon dated
December 21, 2010.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. We have issued
our Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Special-Purpose Financial Statements
Performed in Accordance with Government Auditing Standards. Disclosures in this report, dated
December 21, 2010, should be considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor
General-Local Governmental Entity Audits, which govern the conduct of local government entity
audits performed in the State of Florida. This letter includes the following information, which is
not included in the aforementioned auditors' report.
Section 10.554(1)(i)l, Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address findings and recommendations made in the
preceding annual financial report. No recommendations were made in the preceding annual
financial audit report.
Section 10.554(1)(i)2, Rules of the Auditor General, requires our audit to include a review of the
provisions of Section 218.145, Florida Statutes, regarding the investment of public funds. In
connection with our audit of the special-purpose financial statements of the Sheriff, nothing
came to our attention that could cause us to believe that the Sheriff was in noncompliance with
Section 218.415 regarding the investment of public funds.
Section 10.554(1)(i)3, Rules of the Auditor General, requires that we address in the
management letter any recommendations to improve financial management. In connection with
our audit, we did not have any such recommendations.
Section 10.554(1)(i)4, Rules of the Auditor General, requires that we address violations of
provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have
occurred, that have an effect on the special-purpose financial statements that is less than
material but more than inconsequential. In connection with our audit, we did not have any such
findings.
45
Section 10.554(1)(i)5, Rules of the Auditor General, provides that the auditor may, based on
professional judgment, report the following matters that have an inconsequential effect on
financial statements, considering both quantitative and qualitative factors: (1) violations of
provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and (2) deficiencies in
internal control that are not significant deficiencies. In connection with our audit, we did not have
any such findings.
Section 10.554(1)(i)6, Rules of the Auditor General, requires that the name or official title and
legal authority for the primary government and each component unit of the reporting entity be
disclosed in this management letter, unless disclosed in the notes to the special-purpose
financial statements. The Sheriff is a separately elected county official established pursuant to
the Constitution of the State of Florida. There are no component units related to the Sheriff.
Pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its
distribution is not limited. Auditing standards generally accepted in the United States of America
require us to indicate that this letter is intended solely for the information and use of the Sheriff's
management and the Florida Auditor General, and is not intended to be and should not be used
by anyone other than these specified parties.
CHERRY, BEKAERT& HOLLAND, L.L.P.
Orlando, Florida
December 21, 2010
46