Fiscal Year 2008 MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Financial Statements
For the Year Ended
September 30, 2008
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Table of Contents
Pa4e
Independent Auditors' Report -------------------- .......................... 2 - 3
BASIC FINANCIAL STATEMENTS
Balance Sheet—Governmental Funds 4
Statement of Revenues, Expenditures and Changes
In Fund Balances - Governmental Funds 5
Notes to Financial Statements 6 - 10
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues and Expenditures - Budget and Actual -
General Fund 11
SUPPLEMENTARY INDEPENDENT AUDITORS' REPORTS
Independent Auditors' Report on Internal Control over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements Performed
In Accordance with Government Auditing Standards--------------------------------------------------12 - 13
Independent Auditors' Management Letter _______________________________________________________________________14 - 15
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NNE
INDEPENDENT AUDITORS' REPORT
To the Honorable Harry L. Sawyer, Jr.,
Supervisor of Elections of Monroe County, Florida:
We have audited the accompanying financial statements of each major fund of the Monroe
County, Florida Supervisor of Elections (the "Supervisor of Elections") as of and for the year
ended September 30, 2008, which collectively comprise the Supervisor of Elections' basic
financial statements as listed in the table of contents. These financial statements are the
responsibility of the Supervisor of Elections' management. Our responsibility is to express
opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that
our audit provides a reasonable basis for our opinions.
As discussed in Note 1, the accompanying financial statements were prepared for the purpose
of complying with Section 218.39(2), Florida Statutes, and Chapter 10.550, Rules of the Auditor
General-Local Govemmental Entity Audits, and are not intended to be a complete presentation
of the financial position of Monroe County, Florida, and the results of its operations and the
cash flows of its proprietary funds in conformity with accounting principles generally accepted in
the United States of America.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of each of the major funds of the Supervisor of Elections as of
September 30, 2008, and the respective changes in financial position thereof for the year then
ended in conformity with accounting principles generally accepted in the United States of
America.
In accordance with Government Auditing Standards, we have also issued our report dated
January 18, 2009 on our consideration of the Supervisor of Elections' internal control over
financial reporting and our tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements and other matters. The purpose of that report is to describe
the scope of our testing of internal control over financial reporting and compliance and the
results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance
with Govemment Auditing Standards and should be considered in assessing the results of our
audit.
2
The budgetary comparison schedule on page 11 is not a required part of the basic financial
statements but is supplementary information required by the Governmental Accounting
Standards Board. We have applied certain limited procedures, which consisted primarily of
inquiries of management regarding the methods of measurement and presentation of the
required supplementary information. However, we did not audit the information and we express
no opinion on it.
CHERRY, BEKAERT & HOLLAND, L.L.P.
Orlando, Florida
January 18, 2009
3
BASIC FINANCIAL STATEMENTS
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Balance Sheet
Governmental Funds
September 30, 2008
Major Non-Major
Fund Fund
General Special
Fund Revenue Totals
ASSETS
Assets
Cash and cash equivalents $ 190,424 $ 17,662 $ 208,086
Due from others 130 - 130
Prepaid expenses 17,033 - 17,033
Total assets $ 207,587 $ 17,662 $ 225,249
LIABILITIES AND FUND BALANCES
Liabilities
Accounts payable $ 101,149 $ - $ 101,149
Accrued wages and benefits payable 34,957 - 34,957
Due to Board of County Commissioners 71,481 - 71,481
Total liabilities 207,587 - 207,587
Fund balances - 17,662 17,662
Total liabilities and fund balances $ 207,587 $ 17,662 $ 225,249
The notes to the financial statements 4
are an integral part of this statement.
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Statement of Revenues, Expenditures and Changes in Fund Balances
Governmental Funds
Year Ended September 30, 2008
Major Non-Major
Fund Fund
General Special
Fund Revenue Totals
Revenues
Intergovernmental $ - $ 9,043 $ 9,043
Investment income 5,731 42 5,773
Miscellaneous 8,020 - 8,020
Total revenues 13,751 9,085 22,836
Expenditures
Current:
Personnel services 876,817 9,546 886,363
Operating expenditures 515,291 11,049 526,340
Capital outlay 87,406 30,960 118,366
Total expenditures 1,479,514 51,555 1,531,069
Excess of revenues over (under) expenditures (1,465,763) (42,470) (1,508,233)
Other financing sources (uses)
Transfer from Board of County Commissioners 1,537,244 1,356 1,538,600
Transfer to Board of County Commissioners (71,481) w 71,481
Total financing sources (uses) 1,465,763 1,356 1,467,119
Net change in fund balance - (41,114) (41,114)
Fund balance, beginning of year - 58,776 58,776
Fund balance, end of year $ - $ 17,662 $ 17,662
The notes to the financial statements 5
are an integral part of this statement.
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Notes to Financial Statements
Year Ended September 30, 2008
Note 'I --Summary of significant accounting policies
Reporting entity -- The Monroe County, Florida Supervisor of Elections (the "Supervisor of
Elections") is a separately elected county official established pursuant to the Constitution of the
State of Florida. The Supervisor of Elections' financial statements do not purport to reflect the
financial position or the results of operations of Monroe County, Florida (the "County") taken as
a whole.
Entity status for financial reporting purposes is governed by Statements No. 14 and No. 39 of
the Governmental Accounting Standards Board (GASB). Although the Supervisor of Elections'
office is operationally autonomous from the County, it does not hold sufficient corporate powers
of its own to be considered a legally separate entity for financial reporting purposes. Therefore,
the Supervisor of Elections is reported as part of the primary government of the County.
Description of funds -- The accounting records are organized for reporting purposes on the
basis of two governmental funds.
Major Fund
General Fund — The General Fund is a governmental fund used to account for all
revenues and expenditures applicable to the general operations of the Supervisor of
Elections that are not required legally or by accounting principles generally accepted in
the United States of America to be accounted for in another fund.
Non-Major Fund
Special Revenue Fund — The Special Revenue Fund is used to account for the
proceeds of specific revenue sources that are legally restricted or committed to
expenditures for specific purposes. The Special Revenue Fund proceeds are to be used
exclusively for voter education, the purchase of accessible voting systems, to recruit and
train poll workers and to convert and integrate the county voter registration system.
Measurement focus, basis of accounting, and financial statement presentation — The
Supervisor of Elections' financial statements are prepared in accordance with Chapter 10,550,
Rules of the Auditor General, which requires the Supervisor of Elections to only present fund
financial statements.
The General Fund and the Special Revenue Fund are governmental funds which use the
current financial resources measurement focus and the modified accrual basis of accounting.
Revenues are recognized when measurable and available. Revenues are considered to be
available when they are collectible within the current period or soon enough thereafter to pay
liabilities of the current period. For this purpose, the Supervisor of Elections considers revenues
to be available if they are collected within 60 days of the end of the current fiscal period.
Expenditures generally are recorded when a liability is incurred, as under accrual accounting.
However, expenditures related to compensated absences and claims and judgments are
recorded only when payment is due.
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MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Notes to Financial Statements
Year Ended September 30, 2008
Note 1 —Summary of significant accounting policies (continued)
The extent to which General Fund revenues exceed General Fund expenditures is reflected as
transfers out and as liabilities to the Monroe County Board of County Commissioners.
Budgetary requirements — Expenditures are controlled by appropriations in accordance with
the budget requirements set forth in the Florida Statutes. The General Fund budget is prepared
on a basis consistent with accounting principles generally accepted in the United States of
America. The Special Revenue Fund does not have a legally adopted budget.
Cash and cash equivalents-- The Supervisor of Elections` cash and cash equivalents consist
of demand deposits.
Capital assets—Tangible personal property used in the Supervisor of Elections' operations are
recorded as expenditures in the General Fund at the time assets are received and a liability is
incurred. Purchased assets are capitalized at historical cost in the government-wide financial
statements of the County. In addition, the County provides office space used by the Supervisor
of Elections at no charge.
Compensated absences — The Supervisor of Elections permits employees to accumulate
earned but unused vacation and sick pay benefits. Related long-term obligations, amounting to
$78,115 at September 30, 2008, are included in the government-wide financial statements of
the County.
Use of estimates -The preparation of financial statements requires management to make use
of estimates that affect reported amounts. Actual results could differ from estimates.
Note 2--Deposits and investments
As of September 30, 2008, the Supervisor of Elections has demand deposits with a carrying
amount of$208,086 and a bank balance of$209,814.
Demand and time deposits are fully insured by the Federal Deposit Insurance Corporation or
are covered by the State of Florida collateral pool, a multiple institution pool with the ability to
assess its members for collateral if a member institution fails.
Florida Statutes and the Supervisor's investment policy authorize investments in certificates of
deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust
Fund administered by the Florida State Board of Administration, money market funds, and
direct obligations of the U.S. Treasury and federal agencies and instrumentalities.
Note 3— Retirement system
Plan description — The Supervisor of Elections' employees participate in the Florida
Retirement System ("FRS"), administered by the Florida Department of Administration.
Employees elect to participate in either the defined benefit plan ("Pension Plan"), a cost
sharing, multiple-employer, defined benefit retirement plan, or the defined contribution plan
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MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Notes to Financial Statements
Year Ended September 30, 2008
Note 3—Retirement system (continued)
("Investment Plan") under the FRS. As a general rule, membership in the FRS is compulsory for
all employees working in a regularly established position for a state agency, county
government, district school board, state university, community college, or a participating city or
special district within the State of Florida. The FRS provides retirement and disability benefits,
annual cost-of-living adjustments, and death benefits to Plan members and beneficiaries.
Benefits are established by Chapter 121, Florida Statutes, and Chapter 60S, Florida
Administrative Code. Amendments to the law can be made only by an act of the Florida
Legislature.
Benefits are computed on the basis of age, average final compensation, and service credit.
Regular class employees who retire at or after age 62 with 6 years of credited service or 30
years of service regardless of age are entitled to a retirement benefit payable monthly for life,
equal to 1.6% of their final average compensation for each year of credited service. Vested
employees with less than 30 years of service may retire before age 62 and receive reduced
retirement benefits. Special risk class employees (sworn law enforcement officers, firefighters,
and correctional officers) who retire at or after age 55 with 6 years of credited service, or with
25 years of service regardless of age, are entitled to a retirement benefit payable monthly for
life equal to 3.0% of their final average.compensation for each year of credited service. Senior
Management Service class employees who retire at or after age 62 with at least 6 years of
credited service or 30.years of service regardless of age are entitled to a retirement benefit
payable monthly for life, equal to 2.0% of their final average compensation for each year of
credited service. Elected Officers' class employees who retire at or after age 62 with at least 6
years of credited service or 30 years of service regardless of age are entitled to a retirement
benefit payable monthly for life, equal to 3.0% (3.33% for judges and justices) of their final
average compensation for each year of credited service. A post-employment health insurance
subsidy is also provided to eligible retired employees through the FRS in accordance with
Florida Statutes.
In addition to the above benefits, the FRS administers a Deferred Retirement Option Program
("DROP"). This program allows eligible employees to defer receipt of monthly retirement benefit
payments while continuing employment with a FRS employer for a period not to exceed 60
months after electing to participate. Deferred monthly benefits are held in the FRS Trust Fund
and accrue interest.
For employees electing to participate in the Investment Plan rather than the Pension Plan,
vesting occurs at one year of service. These participants receive a contribution of self-direction
in an investment product with a third party administrator selected by the State Board of
Administration.
The State of Florida annually issues a publicly available financial report that includes financial
statements and required supplementary information for the FRS. The latest available report
may be obtained by writing to the State of Florida Division of Retirement, Department of
Management Services, PO Box 9000, Tallahassee, FL 32315-9000, or accessing their internet
site at www.frs.state.fl.us.
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MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Notes to Financial Statements
Year Ended September 30, 2008
Note 3—Retirement system (continued)
Funding policy — The FRS is noncontributory for members. Governmental employers are
required to make contributions to the FRS based on statewide contribution rates. The
contribution rates by job class at September 30, 2008 were as follows: regular, 9.85%; special
risk, 20.92%; special risk administrative support, 12.55%; county elected officers, 16.53%;
senior management, 13.12%; and DROP participants, 10.91%. During the fiscal year ended
September 30, 2008, the Supervisor of Elections contributed to the plan an amount equal to
11.28% of covered payroll. Supervisor of Elections contributions to the FRS for the fiscal years
ending September 30, 2006 through 2008 were $58,926, $67,703 and $69,612, respectively,
which were equal to the required contributions for each fiscal year. The Supervisor of Elections
has historically contributed amounts equal to required contributions and, therefore, does not
have a pension asset or liability as determined in accordance with GASB Statement No. 27.
Note 4—Other postemployment benefits (OPEB)
The Monroe County Board of County Commissioners (BOCC) administers a single-employer
defined benefit healthcare plan (the "Plan"). In accordance with Section 112.0801 of the Florida
Statutes, the BOCC is required to provide retirees with the opportunity to participate in this Plan
because Monroe County provides a medical plan to active County employees. The Plan
provides health care benefits including medical coverage,' prescription drug benefits, dental
benefits and life insurance coverage to both active and eligible retired employees. The Plan
does not issue a publicly available financial report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels
of participant contribution at any time. The BOCC approves the rates for the coming calendar
year for the retiree and County contributions at an open session prior to the annual enrollment
process.
Eligibility for post employment participation in the Plan is limited to full time employees of the
Board, the Constitutional Officers, the Land Authority, and retirees. Retirees hired after October
1, 2001 must contribute the premium determined by the BOCC for all participants prior to the
annual enrollment process. Retirees hired before October 1, 2001, who retire from the County
with 10 years of full-time service and are covered by the Florida Retirement System, must
contribute $50 from each Florida Health Insurance Subsidy payment from the Florida
Retirement System. Other conditions apply to employees hired before October 1, 2001 who
have retired before the normal retirement date, have not reached age 60, and whose age and
years of service to the County do not equal 70.
In conjunction with the implementation of GASB Statement 45 during fiscal year 2008, the
BOCC engaged an actuarial firm to determine the County's actuarially determined annual
required contribution and unfunded obligation. The Supervisor of Elections has no responsibility
to the Plan other than to make the periodic payments determined by the BOCC. Further
information about the Plan is available in the County's Comprehensive Annual Financial Report
which is published on the Clerk's website at www. clerk-of-the-court.com.
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MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Notes to Financial Statements
Year Ended September 30, 2008
Note 5—Risk management
The Supervisor of Elections is exposed to various risks of loss related to tort; theft of, damage
to, and destruction of assets; errors and omissions; injuries to employees; and natural
disasters. The Supervisor of Elections participates in the coverage provided by the Board for
Workers' Compensation, Group Insurance, and Risk Management internal service funds. Under
these programs, Workers' Compensation provides $1,000,000 coverage per claim for regular
employees. Risk Management has a $5,000,000 excess insurance policy for general liability
claims with a $100,000 self-insured retention, and building property damage is covered for the
actual value of the buildings with a deductible between $t 00,000 and $250,000. Deductibles for
windstorm and flood vary by location. Monroe County purchases commercial insurance for
claims in excess of coverage provided by the funds and for all other risks of loss. Settled
claims have not exceeded this commercial coverage in any of the past three years. The
Supervisor of Elections makes payments to the Workers' Compensation, Group Insurance and
Risk Management Funds based on estimates of the amounts needed to pay prior and current
year claims.
Note 6—Reclassification
The funding received from the Board of County Commissioners (the BOCC) is required in these
financial statements as an 'other financing source" transfer pursuant to changes in the Florida
Uniform Accounting System. In prior years, the BOCC funding was reported as revenue from
charges for services.
Note 7—Litigation
The Supervisor of Elections is a party from time to time in various lawsuits and other claims
incidental to the ordinary course of its operation, some of which are covered by the Board's self-
insurance program. While the results of litigation cannot be predicted with certainty,
management believes the final outcome of such litigation will not have a material adverse effect
on the Supervisor of Elections' financial position.
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REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY, FLORIDA
SUPERVISOR OF ELECTIONS
Schedule of Revenues and Expenditures
Budget and Actual - General Fund
Year Ended September 30, 2008
General Fund
Variance with
Final Budget
Original Final Positive
Budget Budget Actual (Negative)
Revenues
Investment income $ - $ - $ 5,731 $ 5,731
Miscellaneous - - 8,020 8,020
Total revenues - - 13,751 13,751
Expenditures
Current;
Personnel services 921,700 921,700 876,817 44,883
Operating expenditures 430,544 530,544 515,291 15,253
Capital outlay 85,000 85,000 87,406 (2,406)
Total expenditures 1,437,244 1,537,244 1,479,514 57,730
Excess of revenues
over (under) expenditures (1,437,244) (1,537,244) (1,465,763) 71,481
Other financing sources
(uses)
Transfer from Board of
County Commissioners 1,437,244 1,537,244 1,537,244 -
Transfer to Board of
County Commissioners - (71,481) (71,481)
Total financing sources
(uses) 1,437,244 1,537,244 1,465,763 (71,481)
Excess of revenues over
expenditures and other
financing sources (uses) $ - $ - $ - $ -
I
SUPPLEMENTARY INDEPENDENT
AUDITORS' REPORTS
a
ujrrwim Punuc
CONSULTANTS
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Honorable Harry L. Sawyer, Jr.,
Supervisor of Elections of Monroe County, Florida:
We have audited the financial statements of each major fund of Monroe County, Florida
Supervisor of Elections (the "Supervisor of Elections") as of and for the year ended September
30, 2008, which collectively comprise the Supervisor of Elections' basic financial statements,
and have issued our report thereon dated J2nuary 18, 2009 for the purpose of compliance with
Section 218.29(2), Florida Statutes, and Chapter 10.550, Rules of the Auditor General-Local
Governmental Entity Audits. We conducted our audit in accordance with auditing standards
generally accepted in the United States of America and the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the Supervisor of Elections' internal control
over financial reporting as a basis for designing our auditing procedures for the purpose of
expressing our opinion on the financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the Supervisor of Elections' internal control over financial
reporting. Accordingly, we do not express an opinion on the effectiveness of the Supervisor of
Elections' internal control over financial reporting.
A control deficiency exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent or detect misstatements on a timely basis. A significant deficiency is a control
deficiency, or combination of control deficiencies, that adversely affects the Supervisor of
Elections' ability to initiate, authorize, record, process, or report financial data reliably in
accordance with generally accepted accounting principles such that there is more than a
remote likelihood that a misstatement of the Supervisor of Elections' financial statements that is
more than inconsequential will not be prevented or detected by the Supervisor of Elections'
internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements
will not be prevented or detected by the Supervisor of Elections' internal control.
12
Our consideration of internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and would not necessarily identify all deficiencies
in internal control that might be significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be
material weaknesses, as defined above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Supervisor of Elections' financial
statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grant agreements, noncompliance with which
could have a direct and material effect on the determination of financial statement amounts.
However, providing an opinion on compliance with those provisions was not an objective of our
audit and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
This report is intended solely for the information of the Supervisor of Elections, management,
the Auditor General and applicable state agencies, and is not intended to be and should not be
used by anyone other than these specified parties.
CHERRY, BEKAERT& HOLLAND, L.L.P.
Orlando, Florida
January 18, 2009
13
r " 1 •
CONSULTANTS
INDEPENDENT AUDITORS' MANAGEMENT LETTER
To the Honorable Harry L. Sawyer, Jr.,
Supervisor of Elections of Monroe County, Florida:
We have audited the financial statements of each major fund of the Monroe County, Florida
Supervisor of Elections (the "Supervisor of Elections"), as of and for the year ended September
30, 2008, which collectively comprise the Supervisor of Elections' basic financial statements,
and have issued our report thereon dated January 18, 2009.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Govemment
Auditing Standards, issued by the Comptroller General of the United States. We have issued
our Independent Auditors' Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards. Disclosures in that report, dated January 18,
2009 should be considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550,
Rules of the Auditor General, which govern the conduct of local government entity audits
performed in the State of Florida. This letter includes the following information, which is not
included in the aforementioned auditors' report.
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address significant findings and recommendations made
in the preceding annual financial report. There were no recommendations made in the
preceding year's annual financial report.
Section 10.554(1)(1)2., Rules of the Auditor General, requires our audit to include a review of the
provisions of Section 218.145, Florida Statutes, regarding the investment of public funds. In
connection with our audit, nothing came to our attention that could cause us to believe that the
Supervisor of Elections was in noncompliance with Section 218.415, Florida Statutes, regarding
the investment of public funds.
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the
management letter any recommendations to improve financial management. In connection with
our audit, we did not have any such recommendations.
Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of
provisions of contracts and grant agreements or abuse that have an effect on the financial
statements that is less than material but more than inconsequential. In connection with our
audit, we did not have any such findings.
14
Section 10.554(1)(i)5., Rules of the Auditor General, requires, based on professional judgment,
the reporting of the following matters that are inconsequential to the financial statements,
considering both quantitative and qualitative factors: (1) violations of laws, regulations, contracts
or grant agreements, or abuse that have occurred, or are likely to have occurred, and (2) control
deficiencies that are not significant deficiencies, including, but not limited to; (a) improper or
inadequate accounting procedures (e.g., the omission of required disclosures from the financial
statements); (b) failures to properly record financial transactions; and (c) inaccuracies,
shortages, defalcations, and instances of fraud discovered by, or that come to the attention of
the auditor. In connection with our audit, we did not have any such findings.
Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and
legal authority for the primary government and each component unit of the reporting entity be
disclosed in this management letter, unless disclosed in the notes to the financial statements.
The Supervisor of Elections is a separately elected county official established pursuant to the
Constitution of the State of Florida. There are no component units related to the Supervisor of
Elections.
This management letter is intended solely for the information of the Supervisor of Elections,
management, the Auditor General and applicable state agencies, and is not intended to be and
should not be used by anyone other than these specified parties.
CHERRY, BEKAERT & HOLLAND, L.L.P.
Orlando, Florida
January 18, 2009
15