08/31/2016 Agreement E( p
'UN BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Heather Carruthers,District 3
Mayor Pro Tem George Neugent,District 2
The Florida Keys • v ;e~' Danny L.Kolhage,District 2
David Rice,District 4
Sylvia J.Murphy,District 5
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street,Suite 205
Key West,FL 33040
(305)292-4441—Phone
(305)292-4544-Fax
MEMORANDUM
TO: Cheryl Robertson—Executive Assistant
FROM: Lindsey Ballard, Aide to County Administrator
DATE: September 2, 2016
SUBJECT: Small Contract
Here is a copy oftlININIIMPPIPPIsmall contract with a no cost,signed by the County Administrator,for your
records.
Thank you,
Lindsey
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ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: y"la>notaeohttolib L.C9Litlact#__�___
Effective Date: AugusV2,2016
Expiration Date: , Angnstfat ZOIL6
Contract Purpose/Description:
{l tart Technologies willworitoyqtfh.l4Unroe ems) Ilmatiomired adlog,nG
jTo Qep1oy ORernting Systemst,Swan A�plic titains,Anti vnrus,Micttitoftt dgtes•Wg art
Rgc tg 413 lvttnosoffi vonebtrs In exchange fon the standees to beprovided.Mere Irmo
additional Monetary aosotoMianrde
Contract is Original: N/A _
Contract Manager: A7$a aaaaahern ,$99g rmatioa Fed noiogy/26
(Name) (Ext.) (Department/Stop#)
CONTRACT COSTS
Total Dollar Value of Contract: $ , 000100 1 Current Year Portion:$ o o a,00
(must be less than S50,000) (If multiyear agreement then
requires BOCC approval.unless the ,
total cumulative amount is less than
S50.00000►
Budgeted?Yes No❑ Account Codes:
Grant: $ - - - -
County Match: $ - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For: _
(Not included in dollar value above) (e.g.maintenance,utilities,,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed ev1e r
Department Head o8/x/i6 Yes❑No D[�. //G� 08/l1/lG
Risk Management ifvLI'1(7 Yes[]NoJ " 8U'l-k7
O.M.B./Purchasing Bbjg1Cf. Yes❑No[' C.1���7'' $J3 allp
County Attorney 8p1ii1(Q Yes❑No® f(1tat.isiL .3aieL'k4-[50p.i) PiJaceji&
Comments: 1
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System Center Configuration Manager
Prepared for:
Monroe County, FL
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Colin Ploscaru Planet Technologies,Inc.
Infpastructure Practice Manager
cploscaruc qo-planet.com 20400 Observation Drive,Suite 107
Germantown, MD 20876
Karin Wahlmann Phone:301-721-0100
Technical Account Manager Fax: 301-721-0189
Kwahlmann@go-planet.com www.go-planet.com
Contents
PLANET TECHNOLOGIES:INTRODUCTION 2
Planet Technologies' Background 2
Technology Expertise 2
NSI Partner 3
Microsoft Awards 3
PROJECT INTRODUCTION AND PURPOSE 4
SYSTEM CENTER CONFIGURATION MANAGER 1602 4
PHASE I:SYSTEM CENTER CONFIGURATION MANAGER 1602 VERIFICATION 4
Success Criteria S
Out of Scope Items 5
PHASE II:KNOWLEDGE TRANSFER AND DOCUMENTATION 6
System Center Configuration Manager Knowledge Transfer 6
Roles 6
PRICING: PLANET SERVICES 7
Prerequisites 7
Roles 8
ASSUMPTIONS 8
TERMS AND CONDITIONS 10
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Planet Technologies: Introduction
Planet Technologies' Background
Planet Technologies, a corporation based in Maryland, is an international professional consulting
firm that is 100%-focused on Microsoft technologies. We are over 170 employees with the
philosophies of hiring the best in the industry—with over a 94°0 retention rate; living up to our
commitments, and delighting our customers to make life-long relationships.
The division of Planet working with you focuses on State and Local Governments, and
Education. We understand the needs of local government, including deep experience with
regulatory requirements and citizen services that Microsoft's Microsoft Azure and Enterprise
Mobility(EMS) Suite of products can provide. Planet developed the 311 Accelerator for Cities
and Counties on Microsoft's CRM Online platform: httn://www.planetxrm.com/microsoft-311-
service-center-accelerator-for-dynamics-crm-developed-bv-planet-technologies/.
Our delivery approach is to work"over the shoulder"with your engineers, understanding that
your team has to manage the platform after the engagement, and mentoring is critical. We also
understand that you have to run your existing business during this project, and we have staffed
your engagement to do the work and provide specific documentation for your environment that
augments the existing Microsoft product information. You can expect regular status reports and
status meetings, professional documentation, and for us to share our customers' and the
industry's experiences with your technology.
Technology Expertise
Planet has experience architecting and deployment experience in Microsoft solutions to customers
ranging in size from 100 users to over one million users.We are experts in the areas of design,
deployment,development and migrations of:
Active Directory Exchange Server and Exchange Online
System Center Family SharePoint Development SharePoint Online
Live@EDU and Microsoft Azure Skype for Business
Hyper-V Remote Desktop Services
SQL Server Deployment Automation
Windows Server and Desktop Operating Systems Microsoft CRM
Microsoft Forefront Identity Manager Brainstorm Training via Microsoft Azure
Windows-based Hosting/Hosted Messaging 0365support.com Managed Microsoft
and Collaboration Azure
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NS1 Partner
One of 30 U.S.based Microsoft Partners to be managed as a member of the National Systems Integrator
Program(NSI).This program recognizes Planet's superior service delivery as well as our close
relationship to Microsoft. The Microsoft NSI designation was established for elite Microsoft partners to
elevate their marketing and delivery strategies across multiple geographic and product segments.
Microsoft NSI partners receive greater alignment and engagement of Microsoft field resources,
collaborative marketing efforts,deeper product team engagement and executive sponsorship.
Microsoft Awards
Microsoft Awards and Recognition for Excellence
Five time Microsoft State and Local Government Partner of the Year(2009,2011,2012,
2014,2015)
Windows Client Partner of the Year Award in the deployment of Windows 7—2012
Microsoft Dynamics Inner Circle and President's Club 2011
Six Time Microsoft Federal Partner of the Year(2007-2012)
Microsoft Public Sector Partner of the Year Award 2006
Microsoft Public Sector Windows Partner of the Year 2014&2015!
Microsoft Public Sector Microsoft Azure Partner of the Year 2014&2015!
l Planet Vice President Steve Winter accepts the 2014 Microsoft
Azure Partner of the Year award from Microsoft(left)and the
USA"�_� 2015 Cloud Partner of the Year(below)
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Project Introduction and Purpose
Monroe County has requested that Planet Technologies assist them in conducting the following tasks:
1. A review of their SCCM deployment along with hands-on training and knowledge transfer
relating to the operation and deployment tasks needed to Utilize SCCM to its full potential.
This document outlines the phases,tasks,and approximate timelines involved to accomplish these
goals. Throughout this document you will see phases that align with the project plan developed in
Phase I,which in turn reflect the business and technical goals discussed in previous meetings between
Monroe County and Planet.
System Center Configuration Manager 1602
Microsoft System Center 2012 Configuration Manager provides a comprehensive solution for change
and configuration management for the Microsoft platform.Configuration Manager 1602 lets you
perform tasks such as the following:
• Deploy operating systems,software applications,and software updates.
• Monitor and remediate computers for compliance settings.
• Monitor hardware and software inventory.
• Remotely administer computers.
System Center Configuration Manager 1602 collects information in a Microsoft SQL Server database,
which allows you to run queries and produce reports to consolidate information throughout the
organization.You can use Configuration Manager to manage a wide range of Microsoft operating
systems, including client platforms,server platforms,and mobile devices.
Phase I: System Center Configuration Manager 1602 verification
Deliverable:verify the deployment and configuration of System Center Configuration Manager 1602
Planet and the Monroe County staff will design and deploy a Configuration Manager 1602 server
structure to deploy Operating Systems,Software Applications,Antivirus, Microsoft Updates and end to
end client management. The deployment process includes configuration of a Primary Site Server for the
Monroe County workstations and Servers, Distribution Points/Groups, Boundaries and Boundary
Groups, PXE Service Points,boot images for x86 and x64 infrastructures. Upon completion of this phase
the Monroe County will be able to deploy a Windows Operating System using the SCCM OSD features,
deploy applications and packages and deploy Microsoft Software Updates.
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Success Criteria
Planet will review and verify the following:
• Installation and Configuration of the Configuration Manager Database and integration of SCCM
Reports within SQL Reporting Services on a SQL 2014 Instance.
• Installation and configuration of SCCM Primary Site Server for Workstations and Servers.
• Creation of Boundaries and Boundary Groups utilizing IP Subnets
• Configuration of Remote Distribution Points and the PXE Service Point.
• Create the SCCM Reporting Point.
• Configure System Center EndPoint protection.
• Configure SCCM 1602 to automatically deploy/upgrade the System Center 1602 Endpoint
Protection Client.
• Configure the EndPoint Protection Exclusions, Real-Time Scan and Virus detection alerts.
• Configure Global Client Settings.
• Create Collection Specific Client Agent Policies and deploy them to the targeted collections.
• SCCM 1602 client distribution/upgrade to all Windows Systems required to be managed.
• Capture a Windows 10 x86 and/or x64 WIM.
• Create OSD Task Sequences for deployment.
• Configure SCCM 1602 Software Update Distribution to deploy all critical,security and
definitions. SCCM Automatic Update deployments will also be configured to automatically
deploy Monthly Windows Updates.
• Configure SCCM 1602 Role Based Security as required by the Monroe County
Out of Scope Items
• Customized report creation is considered out of Scope for this project. If customized SQL
reports are required a dedicated project should be created.
• Creation of customized MST's is considered out of scope.
• Third-Party Software Update Distribution that is not part of the default SCUP Catalog is
considered out of scope.
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Phase II: Knowledge Transfer and Documentation
Estimated duration
• SCCM 1602 Design and Functional Spec(As-Built)documentation,
• System Center Architecture Diagram
• SCCM 1602 Knowledge Transfer
Finally, Planet Technologies will provide a knowledge transfer to the Monroe County staff covering but
not limited to the following areas:
System Center Configuration Manager Knowledge Transfer
• SCCM 1602 server placement
• SCCM 1602 Client Distribution
• Creation of OSD Task Sequences
• Creation of Software Distribution Packages
• Software Update Distribution
• System Center EndPoint Protection client and policy distribution
• SCCM 1602 Reporting including Running and scheduling reports
• System Center Configuration Manager Documentation
• Installation documentation including Best Practice, High Availability and Disaster Recovery
• Functional Spec documentation including Application and Package Creation,Client Agent Policy
configuration, EndPoint Protection,SCCM OSD and Software Update Distribution
• SCCM Design Diagram
Roles
Due to the timeframes set forth, Planet recommends a team of 1-3 individuals to lead the project. Some
resources are capable of performing more than one role.The proposed team will be made up of:
Planet/ Microsoft Senior Consultant: This individual will be a Subject Matter Expert(SME)on Email
and Microsoft Technology and provide guidance and direction to the team based on lessons learned
during other customer deployments. The Planet Senior Consultant will participate in a full-time capacity
and lead the plan and milestones.
Planet Project/Engagement Manager: A project manager will be made available part-time to provide
leadership,direction,and management of this process. This will allow for all parties to have a single
point of contact who can aggregate all information and maintain schedule.
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PRICING: Planet services
Services Per hour Cost Hours Extended Cost
Senior SCCM Engineer $185 40 $7,400.00
Project Management $125 8 $1,000.00
Total Labor Estimate $8,500.00
Estimated available vouchers $9,000.00
Estimated Total PO required $0.00
Notes:
1. Prices above assume that the project will represent remote work,working in conjunction with
Monroe County Staff.
2. For scheduling purposes,the prices above assume a linear effort,spanning over the course of
linear calendar weeks-unforeseen delays due to lack of availability on the customer side may
result in additional hours.
3. This is a Times and Materials estimate.
4. Some of these tasks could be performed by the MONROE COUNTY staff to reduce the hours
needed to complete the project.
Appendix A: Resource Considerations
The following information is provided as an example to provide an understanding of the resources
needed to conduct this project.This specific offering may need to be modified or may be added to in
order to meet the needs of Monroe County.
Prerequisites
The Customer will be required to take the following responsibilities:
• Arrange for suitable personnel to be available to furnish the necessary information.
• Appoint an individual to act as a single interface to Planet.
• Provide timely responses for information.
• Provide access to facilities as required.
• A working environment with necessary phone and network connections.
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Roles
Due to the timeframes set forth, Planet recommends a team of 1-3 individuals to lead the project. Some
resources are capable of performing more than one role.The proposed team will be made up of:
Planet/Microsoft Senior Consultant: This individual will be a Subject Matter Expert(SME)on Email
and Microsoft Technology and provide guidance and direction to the team based on lessons learned
during other customer deployments. The Planet Senior Consultant will participate in a full-time capacity
and lead the plan and milestones.
Planet Project/Engagement Manager: A project manager will be made available part-time to provide
leadership,direction,and management of this process. This will allow for all parties to have a single
point of contact who can aggregate all information and maintain schedule.
Assumptions
• Planet assumes that the customer's and Microsoft's server and network infrastructure will
support the data migration in the timeline outlined in this SOW. Delays caused by data
throughput will require a scope and/or funding change
• The Customer must arrange for suitable personnel to be available on site or through other
communication channels to furnish necessary information as requested and in a timely manner.
• The Customer must appoint, in writing,a corporate Project Manager or designee with authority
to make binding decisions on behalf of the Customer.The Project Manager or designee will be
responsible for all communications and approval of changes to the scope of work on behalf of
the Customer as well as responsible for coordinating activities with any third party service
providers retained by the Customer.
• Unless otherwise specified herein, Planet Technologies, Inc.shall perform services during
normal business hours Monday through Friday 8am until 5pm.
• Where applicable, Planet Technologies,Inc.agrees to provide services during the Period of
Performance, if specified,in this agreement. Additional labor outside of the Period of
Performance and occasioned by delays from the Customer or matters outside of the control of
Planet Technologies, Inc.may require a Change Order.
• The Customer must provide timely responses to requests for information and is responsible for
same from third party vendors retained by the Customer.Timely is to be determined in the
context of the engagement and Planet will notify Client designee when it deems responses are
not timely.
• The Customer must provide access to facilities as required in the Proposal but at a minimum a
working environment with phone and network connections for each resource dedicated to this
project,and a secure area must be provided for the purpose of storing tools,software and
hardware as required by the project and as appropriate.
• The Customer must acquire all necessary hardware and software as set forth in the Proposal
unless specifically designated otherwise. Planet will assist in defining the requirements.
• The Customer agrees that Project scope is specifically limited to the scope outlined in this
document.
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• The Customer agrees that changes to the scope of the project outlined in this proposal will
require a Change Order,said change order process to be,at a minimum,in writing and executed
and agreed to by both parties.
• Planet Technologies, Inc.is not responsible for software issues that may arise due to hardware
incompatibility.Planet Technologies,Inc.always recommends utilizing components from Tier 1
manufacturers.
• The Customer will provide a Customer Resource contact list to the Planet Project manager in
advance of the project start date.
• The Customer must delegate all required administrative rights to Planet Technologies,Inc.
personnel for the duration of the project.
• The Customer acknowledges that Planet Technologies, Inc.is not responsible for the
functionality or performance of any third party software.
• The Customer acknowledges that this proposal is based on information provided by Customer
and any third parties chosen by Customer. Inaccuracy or deviation from the information
provided may require a change order.Any additional remediation that arises after initial
discovery or project initiation may necessitate a change order.
• The Customer will provide remote access to the on-premises infrastructure if requested by
Planet Technologies, Inc.
• The Customer must have access to its public DNS records and the ability to create and modify all
appropriate DNS records.
• The Customer acknowledges that Planet Technologies, Inc.is not responsible for the successful
backup or restoration of existing file systems.
• The Customer acknowledges that Planet Technologies, Inc.is not responsible for software issues
that arise from limitations or"bugs" of COTS (Commercial Off-The-Shelf)software.
• The Customer acknowledges that Planet Technologies, Inc.and its agents will not be responsible
for the integrity,security or performance of any software or hardware provided by the client or
a third party.
• The Customer agrees that any Customer network changes made will be immediately reported to
Planet Technologies,Inc.'s Project Manager or designee.
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TERMS AND CONDITIONS
These Professional Services Terms and Conditions,in conjunction with the Operational Assumptions in
this SOW,form an SOW Agreement(SOW,Agreement or SOW Agreement)between Planet
Technologies,Inc.(Planet or Planet Technologies, Inc.)and the end-user identified on the SOW
("Customer"). Unless otherwise agreed by the parties in writing,these terms apply to the professional
services performed by Planet Technologies,Inc.
1. Professional Services
1.1 The Customer hereby agrees to accept the Services at the agreed location,on the date or dates
mutually agreed between the parties as detailed in writing in this SOW pursuant to these terms and
conditions.
1.2 The Services shall be provided in accordance with the terms of this SOW,including any time
schedule,milestones,and plans set forth herein.
1.3 Unless the Parties agree to different reporting procedures, Planet shall provide Customer with
periodic progress reports developed by the Parties describing the status of Planet's performance under
this SOW for a specific period and the progress expected to be made in the next succeeding period.
2. Payment and Invoices
2.1 The parties agree that if Microsoft Funding or Microsoft Planning EA Vouchers are not being
used,that invoices will be submitted by Planet to Customer. Payments will be made in accordance with
the Local Government Prompt Payment Act F.S. 218.70
2.2 The accepted method of payment by Customer for all invoices shall be by check,or ACH.
2.3 Planet shall invoice Customer in accordance with the schedule set forth in this SOW,or if no
schedule is set forth therein,on a monthly basis within thirty(30)days after the end of the month.
2.4 Customer shall pay Contractor all amounts on a proper invoice that are not the subject of a bona
fide dispute within thirty(30)days after receipt of an invoice that complies in all material respects with
the agreed upon requirements as to form and levels of detail.
2.5 Planet may invoice Customer for reasonable out-of-pocket expenses necessarily and actually
incurred in the performance of the Services provided that Planet has previously provided a reasonable
estimate of the out-of-pocket expenses and Customer has approved Planet's estimate of expenses.
3. Reporting
Planet shall provide Customer with monthly and quarterly invoicing reports summarizing all invoice
activity for the period in question.
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4. Confidentiality
Subject to Chapter 119 Florida Statutes,Customer and Planet Technologies Inc. recognize that each
may,from time to time,in connection with the performance of this Agreement,disclose confidential
information to the other party. "Confidential Information"means any and all information provided
under this Agreement by one party(the"Discloser")to the other party(the"Recipient")that,by its
nature, Recipient could reasonably assume is confidential or proprietary information. As per Florida
State 288.07 Proprietary means.
Proprietary confidential business information"means information that is owned or controlled by the
corporation, partnership, or person requesting confidentiality under this section;that is intended to be
and is treated by the corporation, partnership,or person as private in that the disclosure of the
information would cause harm to the business operations of the corporation,partnership,or person;
that has not been disclosed unless disclosed pursuant to a statutory provision,an order of a court or
administrative body,or a private agreement providing that the information may be released to the
public;and that is information concerning:
1. Business plans.
2. Internal auditing controls and reports of internal auditors.
3. Reports of external auditors for privately held companies.
(c) "Trade secret" has the same meaning as in s.688.002."
Recipient agrees to not disclose,distribute, reproduce,or use Discloser's Confidential Proprietary
Confidential Business Information other than in the course of its duties under this Agreement. Recipient
agrees to protect Discloser's Confidential Information by use of at least the same degree of care(but no
less than a reasonable degree of care) it uses to protect its own proprietary confidential business
information of similar character. Recipient may disclose Discloser's Proprietary confidential business
Information only to those individuals or parties who have a "need to know", provided that such
individuals or parties are under binding obligations of confidentiality substantially similar to those set
forth in this Agreement. The provisions contained under this Section shall survive any termination or
expiration of this Agreement or any Statement of Work.
5. Source Code
The Customer will receive ownership of all source-code developed by Planet for Customer throughout
the duration of this project unless said code was previously developed by Planet and is being
implemented to hasten the development cycle or;alternatively,unless Customer breaches this contract
as set forth in the Agreement. All available source code for items such as plugins,JavaScript and web
resources will be presented to Customer upon project completion and full payment of all outstanding
invoices.Source code delivered by Planet and utilized in whole or in part by customer is deemed to be
accepted by customer.
6. Indemnification
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Subject to Florida Statute 768.28,the Parties agree to indemnify,defend,and hold each other and their
successors,officers,directors,affiliates and employees harmless from any and all actions,causes of
action,claims,demands,costs, liabilities,expenses and damages(including attorneys'fees)arising out
of,or in connection with any claim that,if true,would constitute a breach of their respective obligations
under this Agreement.
6.1 Insurance Requirements
At all times while Planet is performing Work under this Agreement,Planet will maintain insurance,at a
level and with coverages as set forth in General Liability,Vehicle Liability and Workers Compensation
Insurance Requirements attached hereto.
7. Independent Contractor
7.1 Planet is an independent contractor and nothing in this Agreement will be construed as creating
an employer-employee relationship,a partnership or a joint venture between the parties.
8. Term and Termination
8.1 This Agreement shall commence on its Effective Date and shall remain in effect for the Period of
Performance set forth herein unless earlier terminated in accordance with this Article 9 or extended by
mutual written agreement of the parties.
8.2 Either party may immediately terminate this Agreement if(i)the other party fails to perform its
material obligations under this Agreement and such failure is not corrected within fifteen (15) business
days after receipt of written notice,specifying in detail the nature of the breach,from the non-
breaching party,or(ii)either party is appointed a trustee for the benefit of creditors, becomes insolvent,
bankrupt or initiates a voluntary dissolution. Either party may terminate this Agreement upon thirty(30)
days advance written notice.
8.3 If the Agreement is terminated under this Article 9(Term and Termination)both parties will use
commercially reasonable efforts to mitigate fees and expenses and Planet shall promptly deliver copies
of all complete and incomplete deliverables subject to the provisions of Article 5 to the Prime.Planet
shall be paid (a)at the applicable rate(s)for Services provided on a T&M basis through the date of
termination and(b)on a percent of completion basis for Services provided on a fixed price basis.
Termination of this Agreement shall not limit either party from pursuing any other remedies available to
it, including injunctive relief, nor shall termination relieve Customer of its obligation to pay all charges
that accrued prior to such termination.
9. Miscellaneous
9.1 Applicable Law/Attorney Fees.This agreement will be governed by the laws of the State of
Florida.If either party employs attorneys to enforce any rights arising out of or relating to this
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Agreement,the prevailing party will be entitled to recover its reasonable attorneys'fees,costs and
other expenses.
9.2 Entire Agreement.This Statement of Work Agreement constitutes the entire agreement
between Planet and Customer.This Agreement will not be modified except by later written agreement
signed by both parties.
9.3 Severability/Waiver. If any Provision of this Agreement will be held by a court of competent
jurisdiction to be illegal,invalid or unenforceable,the remaining provisions will remain in full force and
effect. No waiver of any breach of any provision of this Agreement will constitute a waiver of any other
breach of the same or any other provision hereof,and no waiver will be effective unless made in writing
and signed by an authorized representative of the waiving party.
9.4 Critical Technical Issues.Subsequent to production launch, Planet will provide to Customer,at
no additional charge,the services necessary to correct verifiable P1 bugs for a period of sixty(60)
days. P1 bugs are defined as Critical Technical Issues consisting of a total loss of core functionality in the
licensed software or inoperability of the Software in production (i.e.a down system)that severely affect
the Customer's business operations. All reported bugs must be verified and reproducible in the CLIENT
product testing lab prior to referral to provider. The warranty period shall begin when the product is
generally available to customers.
9.5 Warranties and Representations
Each party warrants that it has the right and power to enter into this Agreement and an authorized
representative has executed this Agreement.Planet warrants that the Services will be performed in a
professional and workmanlike manner in accordance with recognized industry standards.Planet
EXPRESSLY DISCLAIMS ALL OTHER REPRESENTATIONS OR WARRANTIES,WHETHER EXPRESS, IMPLIED,
OR STATUTORY(BY ANY TERRITORY OR JURISDICTION)TO THE EXTENT PERMITTED BY LAW,AND
FURTHER PLANET EXPRESSLY EXCLUDES ANY WARRANTY OF NON-INFRINGEMENT,TITLE, FITNESS FOR A
PARTICULAR PURPOSE,OR MERCHANTABILITY TO THE EXTENT PERMITTED BY LAW.
9.6 Force Majeure
Neither party shall be in default or otherwise liable for any delay in or failure of its performance under
this Agreement where such delay or failure arises by reason of any Act of God,or any government or
any governmental body,acts of the common enemy,the elements,strikes or labor disputes,or other
similar or dissimilar cause beyond the control of such party.
9.6 Public Records Compliance. Contractor must comply with Florida public records laws, including
but not limited to Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida.
The County and Contractor shall allow and permit reasonable access to, and inspection of, all
documents, records, papers, letters or other "public record" materials in its possession or under its
control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County
and Contractor in conjunction with this contract and related to contract performance. The County shall
have the right to unilaterally cancel this contract upon violation of this provision by the Contractor.
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Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of
this contract and the County may enforce the terms of this provision in the form of a court proceeding
and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated
with that proceeding.This provision shall survive any termination or expiration of the contract.
The Contractor is encouraged to consult with its advisors about Florida Public Records Law in order
to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is required
to:
(1) Keep and maintain public records that would be required by the County to perform the
service.
(2) Upon receipt from the County's custodian of records, provide the County with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost that
does not exceed the cost provided in this chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the contract
term and following completion of the contract if the contractor does not transfer the records to the
County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in
possession of the Contractor or keep and maintain public records that would be required by the County
to perform the service. If the Contractor transfers all public records to the County upon completion of
the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the Contractor keeps and maintains public
records upon completion of the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the County, upon request
from the County's custodian of records, in a format that is compatible with the information technology
systems of the County.
(5) A request to inspect or copy public records relating to a County contract must be made directly
to the County, but if the County does not possess the requested records, the County shall immediately
notify the Contractor of the request,and the Contractor must provide the records to the County or allow
the records to be inspected or copied within a reasonable time.
If the Contractor does not comply with the County's request for records, the County shall enforce
the public records contract provisions in accordance with the contract, notwithstanding the County's
option and right to unilaterally cancel this contract upon violation of this provision by the Contractor. A
Contractor who fails to provide the public records to the County or pursuant to a valid public records
request within a reasonable time may be subject to penalties under section119.10, Florida Statutes.
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The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public
records unless or otherwise provided in this provision or as otherwise provided by law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470 BRADLEY-
BRIAN@MONROECOUNTY-FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 1111
12TH Street, SUITE 408, KEY WEST, FL 33040.
9.7 MAINTENANCE OF RECORDS:CONSULTANT shall maintain all books, records,and documents
directly pertinent to performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Each party to this Agreement or their authorized
representatives shall have reasonable and timely access to such records of each other party to this
Agreement for public records purposes during the term of the Agreement and for four years following
the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that
monies paid to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by
this Agreement,the CONSULTANT shall repay the monies together with interest calculated pursuant to
Sec.55.03, FS, running from the date the monies were paid to CONSULTANT.
9.8 NON-WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of COUNTY and
CONSULTANT in this Agreement and the acquisition of any commercial liability insurance coverage, self-
insurance coverage,or local government liability insurance pool coverage shall not be deemed a waiver
of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be
required to contain any provision for waiver.
9.9 ASSIGNMENT/SUBCONTRACT
CONSULTANT shall not assign or subcontract its obligations under this agreement to others,except in
writing and with the prior written approval of the Board of County Commissioners of Monroe County
and CONSULTANT,which approval shall be subject to such conditions and provisions as the Board may
deem necessary.This paragraph shall be incorporated by reference into any assignment or subcontract
and any assignee or sub shall comply with all of the provisions of this agreement. Unless expressly
provided for therein,such approval shall in no manner or event be deemed to impose any additional
obligation upon the board.
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9.10 COMPLIANCE WITHJ.W AND110ENSE IJQUIREMMENTS
In providing all services/goods pursuant to this agreement,CONSULTANT shall abide by all statutes,
ordinances,rules and regulations pertaining to,or regulating the provisions of,such services,including
those now in effect and hereinafter adopted. Any violation of said statutes,ordinances,rules and
regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate
this Agreement. CONSULTANT shall possess proper licenses to perform work in accordance with these
specifications throughout the term of this Agreement,The CONSULTANT shall be registered with the
Florida Secretary of State as a sole proprietor and submit a W-9 to the COUNTY.
IN WITNESS WHEREOF,the parties have agreed to the terms and conditions of this Agreement as of the
Effective Date Indicated below.
Conclusion
Planet Technologies looks forward to starting this project as soon as possible to meet your project
objectives. Feel free to contact us with any questions or comments you may have, Please review the
terms section and accept this proposal by signing below. Please forward the signed copy to the address
listed below.
Planet Technologies, Inc.
20400 Observation Drive,Suite 107
Germantown,MD 20876
(301)721-0100
Signature of this proposal signifies acceptance and agreement with all items listed above.
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2015 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract,the Contractor shall obtain
Commercial General Liability Insurance. Coverage shall be maintained throughout the life of the
contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
The minimum limits acceptable shall be:
$300,000 Combined Single Limit(CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy,its
provisions should include coverage for claims filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12)months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GLI
Administralive Instruction 7500.5
59
2015 Cdition
PROFESSIONAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the furnishing of advice or services
of a professional nature, the Contractor shall purchase and maintain, throughout the life of the
contract, Professional Liability Insurance which will respond to damages resulting from any
claim arising out of the performance of professional services or any error or omission of the
Contractor arising out of work governed by this contract.
The minimum limits of liability shall be:
$300,000 per Occurrence/$500,000 Aggregate
PRO!
Administrative Instruction 7500 5
d5
2015 Edition
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY,FLORIDA
AND
Recognizing that the work governed by this contract requires the use of vehicles,the Contractor,
prior to the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include,as a minimum, liability coverage for:
• Owned,Non-Owned,and Hired Vehicles
The minimum limits acceptable shall be:
$300,000 Combined Single Limit(CSL)
If split limits are provided, the minimum limits acceptable shall be:
$200,000 per Person
$300,000 per Occurrence
$ 200,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
VL2
Administrative Instruction 7500.5
91
2015 Edition
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract,the Contractor shall obtain
Workers'Compensation Insurance with limits sufficient to respond to applicable Workers'
Compensation state statutes and the requirements of Florida Statute 440.
In addition,the Contractor shall obtain Employers' Liability Insurance with limits of not less
than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease,each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor,as an authorized self-
insurer,the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required.
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
WC1
Administrative Instruction 7500.5
97