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1st Change Order 02/20/2019 GV�COUgTQc�,' %1)•2 Jµ7" `A:p'°, Kevin Madok, CPA o ' 4 •,= Clerk of the Circuit Court&Comptroller—Monroe County, Florida DATE: March 12, 2019 TO: Matthew Howard, Project Manager Project Management Division Tammy Sweeting Interim Executive Administrator FROM: Pamela G. Halloo.k, i .C. SUBJECT: February 20th BOCC Meeting Enclosed is a duplicate original of Item C16, Change Order No. 1 to the Contract with Roofing by Ruff, Inc. for the Fort East Martello Roof Replacement Project in the amount of $78,261.00 and a fourteen day time extension, for your handling. Should you have any questions, please feel free to contact me at (305) 292-3550. cc: B. Erickson/A. Mytnik County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 1 East Martello Roof Replacement INITIATION DATE: January 14,2019 TO CONTRACTOR: CONTRACT DATE: August 15, 2018 Roofing by Ruff 937 Fleming Street Key West, FL 33040 The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price) $794,000.00 Net change by previously authorized Change Orders ...........$ 0.00 The(Contract Sum) (Guaranteed Maximum Price) prior to this Change order was $ 794,000.00 The(Contract Sum)(Guaranteed Maximum Price)will be(increased) (decreased) (unchanged) by this Change Order $ 78,261.00 The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is......$ 872,261.00 The Contract Time will be(increased),(decreased) (unchanged) by 14 Days The date of Substantial Completion as of the date of this Change Order is .. March 11, 2019 Detailed description of change order and justification: Labor and materials to supply a one ply Firestone APP torch down roof system in areas where asphalt exists. There is currently moisture retention on the underlying brick and a moisture barrier needs to be in place between the brick and the new roofing system. Substantial completion will be extended by 14 days, from February 25. 2019 to March 11, 2019. This change Order is 9.85%of the original contract price. Not valid until signed by Owner,Architect(if • . icable),and Contractor ARCHITECT: - _ - - Z/27`IR. — — Bend &A° • tes Architects, P.A. Date I CONTRACTOR: r' 2 2.4 /9 ofing,, ff,lnc" r *` �3 Dates ', -'t a4f % Sae . rn BOARD OF COUNTY COMMISSIONERS (SEAL) ? tv OF MONO, CO FLORIDA � ATTEST 'KEVIN MADOK, CLEF ': By By / Ma I./Chairman Z/yo!ym r? MON E COU Te ty Cl rk a cp P OVED T F RM ASSIt Mt CO NT CANEY (date: J Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: It was unknown when the specifications were created that the old brick perpetually retains excessive moisture from the ambient air. The excessive moisture in the substrate does not allow for the roofing membrane to be installed per plans. A moisture barrier is needed to be placed between the brick and the new roofing system. • Change Order was included in the original specifications. Yes❑ No If Yes, explanation of increase in price: • Change Order exceeds$50,000 or 5%of contract price(whichever is greater). Yes® No ❑ If Yes,explanation as to why it is not subject for a calling for bids: Contractor is currently on site and a calling for bids would cause delays and additional costs. • Project architect approves the change order. Yes ® No❑ If no,explanation of why: • Change Order is correcting an error or omission in design document. Yes❑No El Should a claim under the applicable professional liability policy be made? Yes❑No El Explain: This condition was unknown until the old roofing was removed. .a . • a* �`�� � ' 1010 Kennedy Dr. Suite 201 Key West, Fl 33040 Fig z �► ' P(305) 296-1000 F(305) 296-1001 N by info@ruffroofers.com INlC. RUft Monroe County Public Works&Engineering January 14,2018 Project Management Department 1100 Simonton street,2-216 Key West,FL 33040 Attn: Mr. Matthew Howard, Project Manager Office:(305)295-8123 howard-matthew@a,monroecounty-fl.gov Ref: East Martello Roof Replacement Sub: PCO 3 Apply 1 Ply of Torch Base Sheet,Rev 1 As a follow up to field reports and discussions concerning the existing substrate,we feel that applying a 1 ply torch membrane will provide an adequate substrate and vapor retarder for the Alpha Guard system. The torch applied membrane will be necessary at the citadel and at portions of roof areas 1 and 3 where asphalt currently exists. We include: 1. Removal of the existing loose Kemper roofing down to the concrete deck and dispose of debris off site. 2. Supply and torch apply a one(1)ply Firestone APP torch down roof system per NOA 16-0202.10 in areas where asphalt already exists. Our proposal is valid for 10 days without an additional remobilization charge.After 10 days,a remobilization charge of$35,000.00 may be necessary. Lump Sum $78,261.00 Respectfully, Tim Caldwell, P.E. General Manager Roofing By Ruff, Inc. RESIDENTIAL • INDUSTRIAL • COMMERCIAL • INSTITUTIONAL ROOFING&SIDING • SHEET METAL WORK www.ruffroofers.com Member: National Roofing Contractors Association PCO 3 Add Torch at 1,3&4 R2 Materials Qtv Unit Unit$ Extended$ smooth torch applied citadel 23 1 sq roll $75.41 $1,734.43 area 1 15 1 sq roll $75.41 $1,131.15 area 3 16 1 sq roll $75.41 $1,206.56 propane citadel 8 20 lb $25.00 $200.00 area 1 6 20 lb $25.00 $150.00 area 3 6 20 lb $25.00 $150.00 add'I AlphaGuard Base citadel 8 kits $350.00 $2,800.00 area 1 6 kits $350.00 $2,100.00 area 3 6 kits $350.00 $2,100.00 fuel 20 gal $2.52 $50.40 dumpster 1 lot $630.00 $630.00 shipping 1 lot $3,560.00 $3,560.00 Subtotal Materials $15,812.54 Tax 6% $948.75 Total Materials $16,761.29 Labor #of Men Hrs Rate Cost Citadel: prepare deck,torch membrane,apply 7 29 $85.00 $17,255.00 add'I base coat $0.00 Area 1:ditto above 7 29 $85.00 $17,255.00 Area 3:ditto above 7 29 . $85.00 $17,255.00 $0.00 $0.00 $0.00 Labor Total $51,765.00 Equipment Week Rate Cost Forklift 2 $1,200.00 $2,400.00 Spot a pot 2 $110.00 $220.00 $0.00 Total Equipment $2,620.00 Subcontractor None $0.00 Overhead @ 5% $3,557.31 Profit @ 5% $3,557.31 Subtotal $78,261 Total $78,261 Calendar Days 14 Page 1 of 1 i ... s, I.O 4 vdt' Construction Change Directive PROJECT: DIRECTIVE NUMBER:001 E.Martello Roof 3501 S.Roosevelt Blvd DATE: Friday,January 18,2019 OWNER:x Key West,FL 33040 CONTRACT FOR:General Construction ARCHITECT:x TO CONTRACTOR: CONTRACT DATED: CONSULTANT:0 Roofing by Ruff,Inc. Wednesday,August 15,2018 CONTRACTOR:x 937 Fleming St Key West,FL 33040 FIELD:0 OTHER: 0 You are hereby directed to make the following change(s)in this Contract: Contractor is to apply l Ply of torch base sheet,as approved in the response to RFI 3(attached),to roof areas 1,3 and 4(map attached). The purpose of this change directive is to ensure an appropriate substrate and vapor retarder is provided for the Alpha Guard System. PROPOSED ADJUSTMENTS 1. The proposed basis of adjustment to the Contract Sum price is: •Lump Sum increase of$78,261 ❑ •Unit Price of$ per ❑ •As provided in Section 7.3.3 of AIA Document A201-2007 0 •As follows: 2. The Contract Time is proposed to(be adjusted).The proposed adjustment is(an increase of 14 days). When signed by the Owner and Architect and received by the Contractor,this Contractor signature indicates document becomes effective IMMEDIATELY as a Construction Change Directive agreement with the proposed (CCD),and the Contractor shall proceed with the change(s)described above, adjustments in Contract Sum and Contract Time set forth in this CCD. $epp„ec bsxlAris Monroe County Roofing by Ruff ARCHITECT(Firm name) OWNER(Firm name) CONTRACTOR(Firm name) ylo Awe•CLA Sc. 1111 Simonton Blvd 2-216 1010 Kennedy Dr.Suite 201 Key West,FL 33040 ADORE ADDRESS /! ) / ADDRESS • 7 0 i` ,,6 BY(Sigmaiu BY(Signature) BY(Signature)4e PANno .)9A Ay. Matthew Roger Howard Rob Ruff (Typed name) (Typed name) (Typed name) 18.144 Zprt January 28,2019 January 29,2019 DATE DATE DATE A ,I, CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 7/27/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),,AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT HMS Insurance Associates, Inc. PHONE Darlene Placek FAX 20 Wight Ave Suite 300 INC.No.Ind):443-632-3399 INC.No):443-632-3484 Hunt Valley MD 21030 ADDRESS: dplacek@hmsla.com INSURER(S)AFFORDING COVERAGE NAIC N INSURER A:National Fire Insurance Co INSURED RUFFROO-01 INSURERS:Continental Insurance Company 35289 Roofing by Ruff Inc. 1010 Kennedy Suite 201 mamma c:Colony Insurance Company 39993 Key West FL 33040 INSURERD:Valley Forge Insurance Co 20508 INSURER E: National Fire Insurance of Hartford 20478 INSURER F:American Casualty Company 20427 COVERAGES CERTIFICATE NUMBER:476689650 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLSUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMIDDIYYYY) (MM!DDIYYYY1 A X COMMERCIAL GENERALUABILITY 6056631877 5/1/2018 5/1/2019 EACH OCCURRENCE $1,000,000 GE TO RENTED CLAIMS-MADE I X I OCCUR PREMISES(Es occurrence) $$00,000 MED EXP(Any one person) S 15,000 ' PERSONAL BADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 _ POLICY X jEaT LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ E AUTOMOBILE LIABILITY 6056531829 5/12018 5/12019 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accdent) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ _AUTOS ONLY _AUTOS ONLY (Per accident) $ B X UMBRELLA LIAB X OCCUR 6056714953 12/1/2017 5/12019 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE S 10.000.000 DED X RETENTIONS 10 000 s F WORKERS COMPENSATION 8056631846 5/1/2018 5/1/2019 X STATUTE OTH- ER FL AND EMPLOYERS'LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE 7 N/A E.L.EACH ACCIDENT S 1,000,000 O FFI C ERIM EMB ER EXCLUD E D 7 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 If yes,describe under - -- DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000 C Professional Liability(PROF) CPLUS307785 11/21/2017 11212018 Prof Agrregate $3,000,000 D Pollution liability(POLL) 6056966007 12/12017 5112019 Poll Aggregate $3,000,000 Leased/Rented Equipment Leased/Rented Equip $150,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101.Additional Remarks Schedule,may be attached If more space is required) Certificate holder is additional insured with respects to the general liability and automobile liability for work performed for them by the named insured when required by a written contract. APP :Y R 7, k,-V' EMEM BY l__;_ N1L.ilw DATE i7/77ilttl`.."" WAIVER 1 ' ' YES CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Monroe County Board of Commissioners 500 Whitehead Street AUTHORIZEDR TAT EPRESENIVE Key West FL 33040 ©1988-2015 ACORDRD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and Togo are registered marks of ACORD