FY2003 1st Amendment
Cleltl OIlIIe
Circul coun
Danny L. Kolhage
Clerk of the Circuit Court
Phone: (305) 292-3550
FAX: (305) 295-3663
e-mail: phancock@monroe-clerk.com
Memnrandum
TO: Jennifer Hill, Director
Management Services
ATTN: Dave Owens
Grants Management
FROM: Pamela G. Han~
Deputy Clerk CY
DATE: January 30, 2003
At the January 15, 2003, Board of County Commissioner's meeting the Board granted
approval and authorized execution of a Contract Amendment between Monroe County and the
Monroe Council of the Arts to increase the current year Contract by $2,306.95, for an invoice
from the period of August 1, 2002 through September 30, 2002; waiver of Contract requirement
that final invoice must be received within sixty days after Contract termination date, and adoption
of Resolution No. 002-2003 concerning the transfer offunds for same.
Enclosed is a duplicate original of the above-mentioned for your handling, as well as a
copy of the subject Resolution. Should you have any questions please feel free to contact me.
cc: County Administrator wlo documents
County Attorney
Finance
File ./
CONTRACT AMENDMENT
This amendment to agreement is made and entered into this / S# day of
_J '+N[."t?'~ , 2003, between the BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, hereinafter referred to as "COUNTY" and The Monroe Council of the Arts,
hereinafter referred to as "COUNCIL."
WHEREAS, COUNTY and COUNCIL entered into an agreement on October 17, 2001 for the
purpose of providing an implementing agency to develop, coordinate, and promote the arts in
Monroe County, Florida, and,
WHEREAS, COUNTY and COUNCIL entered into an agreement on October 16, 2002 for the
same purposes, and,
WHEREAS, COUNCIL has submitted an invoice for fiscal year 2002 expenses after the sixty-
day deadline established in the contract, and,
WHEREAS, COUNTY wishes to amend the agreement dated October 16, 2002 to allow for the
payment of the invoice submitted after the sixty-day deadline,
IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as
follows:
1. Article Three of the agreement entered into on October 16, 2002 shall be amended to
read:
3. AMOUNT OF AGREEMENT. The Board, in consideration of the COUNCIL substantially
performing the services set forth above, shall pay to the COUNCIL the total of FORTY-SEVEN
THOUSAND, THREE-HUNDRED, SIX AND 95/100 DOLLARS ($47,306.95) for the fiscal year
beginning October 1, 2002 and ending September 30, 2003. This will include TWO-
THOUSAND, THREE-HUNDRED, SIX AND 95/100 ($2,306.95) of expenses incurred during the
fiscal year beginning October 1, 2001 and ending September 30, 2002, for which an invoice
was submitted after the sixty-day limit.
2. All other provisions of the agreement dated October 16, 2002 not inconsistent herewith
.4",,:,,~::~,~t\~rremain in full force and effect.
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I /~~~ESS WHEREOF, the parties hereto have caused these presents to be executed as of
l~\~~, :;~~r first written above.
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(SEAL) , BOARD OF COUNTY COMMISSIO~RS: ;::; I
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA ?p~:: i;; ~
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MONROE COUNCIL OF THE ARTS, INc<:=" 0
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Executive Director
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PAGE
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OMB/Grants
Resolution No.
002
- 2003
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2003, therefore.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY~ FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2003, as hereinafter set forth to
and from the following accounts:
Fund #001 - General Fund
From: 001-5900-85500-590990 Other Uses
Cost Center # 85500 - Reserves 001
For the Amount; $2,306.95
To; 001-5690-03502..530340 Contractual Services
Cost Center # 03502 - Monroe Council of the Arts
BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board, upon
receipt of the above, is hereby authorized and directed to make the necessary changes of
said items, as set forth above. .
PASSED AND ADOPTED by the Board of County Commissioners of Monroe CountYt
Floridat at a regular meeting of said Board held on the 15th day of January AD 2003.
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Mayor Spehar
Mayor Pro Tern Nelson
Commissioner McCoy
Commissioner Neugent
Commissioner Rice
,,;'~~~ BOARD OF COUNTY COMMISSIONERS
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