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FY2016 10/21/2015 AGREEMENT This Agreement is made and entered into this 21th day of October, 2015, between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter referred to as "Board" or "County," and Monroe Council of the Arts Corporation d/b/a Florida Keys Council of the Arts, hereinafter referred to as"PROVIDER." WHEREAS, the PROVIDER is a not-for-profit corporation established to perform and carry out the development, coordination and promotion of the arts throughout Monroe County, and WHEREAS, it is a legitimate public purpose to provide facilities and services for the development, coordination and promotion of the arts in Monroe County, now, therefore, IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: FUNDING 1. AMOUNT OF AGREEMENT. The Board, in consideration of the PROVIDER substantially and satisfactorily performing and carrying out the duties of the Board as to providing facilities and services for the development, coordination and promotion of the arts in Monroe County, shall pay to the PROVIDER the sum of SIXTY NINE THOUSAND THREE HUNDRED AND NO/DOLLARS ($69,300.00) for fiscal year 2015-2016. 2. TERM. This Agreement shall commence on October 1, 2015, and terminate September 30, 2016, unless earlier terminated pursuant to other provisions herein. 3. PAYMENT. Payment will be made periodically, but no more frequently than monthly, as hereinafter set forth. Reimbursement requests will be submitted to the Board via the Clerk's Finance Office. The County shall only reimburse, subject to the funded amounts below, those reimbursable expenses which are reviewed and approved as complying with Monroe County Code of Ordinances, State laws and regulations and Attachment A - Expense Reimbursement Requirements. Evidence of payment by the PROVIDER shall be in the form of a letter, summarizing the expenses, with supporting documentation attached. The letter should contain a notarized certification statement. An example of a reimbursement request cover letter is included as Attachment B. The organization's final invoice must be received within thirty days after the termination date of this contract shown in Article 2 above. After the Clerk of the Board examines and approves the request for reimbursement, the Board shall reimburse the PROVIDER. However, the total of said reimbursement expense payments in the aggregate sum shall not exceed the total amount shown in Article 1, above, during the term of this agreement. 4. AVAILABILITY OF FUNDS. If funds cannot be obtained or cannot be continued at a level sufficient to allow for continued reimbursement of expenditures for services specified herein, this agreement may be terminated immediately at the option of the Board by written notice of termination delivered to the PROVIDER. The Board shall not be obligated to pay for any services or goods provided by the PROVIDER after the PROVIDER has received written notice of termination, unless otherwise required by law. 5. CLAIMS FOR FEDERAL OR STATE AID. PROVIDER and County agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. Contract-Monroe Council of the Arts.FY16;page 1 • 6. PURCHASE OF PROPERTY. All property, whether real or personal, purchased with funds provided under this agreement, shall become the property of Monroe County and shall be accounted for pursuant to statutory requirements. RECORDKEEPING 7. RECORDS. PROVIDER shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to PROVIDER pursuant to this Agreement were spent for purposes not authorized by this Agreement, the PROVIDER shall repay the monies together with interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to PROVIDER. In addition, if PROVIDER is required to provide an audit as set forth in Section 9(d) below, the audit shall be prepared by an independent certified public accountant (CPA) with a current license, in good standing with the Florida State Board of Accountancy, and maintain malpractice insurance covering the audit services provided. If the PROVIDER receives $100,000 or more in grant funding from the County, the CPA must also be a member of the American Institute of Certified Public Accountant (AICPA). The County shall be considered an "intended recipient" of said audit. 8. PUBLIC ACCESS. The County and PROVIDER shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and PROVIDER in conjunction with this Agreement; and the County shall have the right to unilaterally cancel this Agreement upon violation of this provision by PROVIDER. 9. COMPLIANCE WITH COUNTY GUIDELINES. The PROVIDER must furnish to the County the following (items A-K must be provided prior to the payment of any invoices): (a) IRS Letter of Determination and GUIDESTAR printout indicating current 501(c)(3) status; (b) List of the Organization's Board of Directors of which there must be at least 5 and for each board member please indicate when elected to serve and the length of term of service; (c) Evidence of annual election of Officers and Directors; (d) Unqualified audited financial statement from the most recent fiscal year for all organizations that expend $150,000 a year or more; if qualified, include a statement of deficiencies with corrective actions recommended/taken; (e) Copy of a filed IRS Form 990 from most recent fiscal year with all attached schedules; (f) Organization's Corporate Bylaws, which must include the organization's mission, board and membership composition, and process for election of officers; (g) Organization's Policies and Procedures Manual which must include hiring policies for all staff, drug and alcohol free workplace provisions, and equal employment opportunity provisions; (h) Specific description or list of services to be provided under this contract with this grant (see Attachment C); (i) Annual Report of the Florida Keys Council of the Arts Annual Report describing services rendered during the most recently completed grant period (to be furnished no later than 180 days after the contract end date.) The performance report shall include statistical information regarding the types and frequencies of services provided, and outcomes achieved (see Attachment G); (j) Cooperation with County monitoring visits that the County may request during the contract year; and Contract-Monroe Council of the Arts-FY16;page 2 (k) Other reasonable reports and information related to compliance with applicable laws, contract provisions and the scope of services that the County may request during the contract year. RESPONSIBILITIES 10. SCOPE OF SERVICES. The PROVIDER, for the consideration named, covenants and agrees with the Board to substantially and satisfactorily perform and provide the services outlined in Attachment C to residents of Monroe County, Florida. 11. ATTORNEY'S FEES AND COSTS. The County and PROVIDER agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against the non-prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 12. BINDING EFFECT. The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the County and PROVIDER and their respective legal representatives, successors, and assigns. 13. CODE OF ETHICS. County agrees that officers and employees of the County recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. 14. NO SOLICITATION/PAYMENT. The County and PROVIDER warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the PROVIDER agrees that the County shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 15. INDEPENDENT CONTRACTOR. At all times and for all purposes hereunder, the PROVIDER is an independent contractor and not an employee of the Board. No statement contained in this agreement shall be construed so as to find the PROVIDER or any of its employees, contractors, servants or agents to be employees of the Board. COMPLIANCE ISSUES 16. COMPLIANCE WITH LAW. In providing all services pursuant to this agreement, the PROVIDER shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the PROVIDER. 17. PROFESSIONAL RESPONSIBILITY AND LICENSING. The PROVIDER shall assure that all professionals have current and appropriate professional licenses and professional liability Contract-Monroe Council of the Arts-FY16;page 3 insurance coverage. Funding by the Board is contingent upon retention of appropriate local, state and/or federal certification and/or licensure of the PROVIDER'S program and staff. 18. NON-DISCRIMINATION. County and PROVIDER agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. County or PROVIDER agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. AMENDMENTS, CHANGES, AND DISPUTES 19. MODIFICATIONS AND AMENDMENTS. Any and all modifications of the services and/or reimbursement of services shall be accomplished by an amendment, which must be approved in writing by the County. 20. ADJUDICATION OF DISPUTES OR DISAGREEMENTS. County and PROVIDER agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue or Issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. 21. COOPERATION. In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, County and PROVIDER agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. County and PROVIDER specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. ASSURANCES 22. COVENANT OF NO INTEREST. County and PROVIDER covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. Contract-Monroe Council of the Arts-FYf6;page 4 23. NO ASSIGNMENT. The PROVIDER shall not assign this agreement except in writing and with the prior written approval of the Board, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This agreement shall be incorporated by reference into any assignment and any assignee shall comply with all of the provisions herein. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the Board in addition to the total agreed upon reimbursement amount for the services of the PROVIDER. 24. NON-WAIVER OF IMMUNITY. Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County and the PROVIDER in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required to contain any provision for waiver. 25. ATTESTATIONS. PROVIDER agrees to execute such documents as the County may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug- Free Workplace Statement. 26. AUTHORITY. Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. INDEMNITY ISSUES 27. INDEMNIFICATION AND HOLD HARMLESS. The PROVIDER covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by the PROVIDER occasioned by the negligence, errors, or other wrongful act or omission of the PROVIDER'S employees, agents, or volunteers. 28. PRIVILEGES AND IMMUNITIES. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the County, when performing their respective functions under this Agreement within the territorial limits of the County shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the County. 29. NO PERSONAL LIABILITY. No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 30. LEGAL OBLIGATIONS AND RESPONSIBILITIES: Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state statute, and case law. Contract-Monroe Council of the Arts-FY16;page 5 31. NON-RELIANCE BY NON-PARTIES. No person or entity shall be entitled to rely upon the terms of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the County and the PROVIDER agree that neither the County nor the PROVIDER or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. GENERAL 32. Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. 33. NOTICE. Any notice required or permitted under this agreement shall be in writing and hand-delivered or mailed, postage pre-paid, by certified mail, return receipt requested, to the other party as follows: For Board: Grants Administrator and Monroe County Attorney 1100 Simonton Street PO Box 1026 Key West, FL 33040 Key West, FL 33041 For PROVIDER Liz Young, Executive Director Monroe Council of the Arts Corporation d/b/a Florida Keys Council of the Arts 1100 Simonton Street, Suite 2-263 Key West, FL 33040 305-295-4369 305-295-4372 FAX 34. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the County and PROVIDER agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. _ The County and PROVIDER agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. 35. NON-WAIVER. Any waiver of any breach of covenants herein contained to be kept and performed by the PROVIDER shall not be deemed or considered as a continuing waiver and shall not operate to bar or prevent the Board from declaring a forfeiture for any succeeding breach, either of the same conditions or covenants or otherwise. 36. SEVERABILITY. If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, Contract-Monroe Council of the Arts-FY16;page 6 • covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and PROVIDER agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 37. ENTIRE AGREEMENT. This agreement constitutes the entire agreement of the parties hereto with respect to the subject matter hereof and supersedes any and all prior agreements with respect to such subject matter between the PROVIDER and the Board. [THIS SPACE INTENTIONALLY LEFT BLANK WITH SIGNATORY PAGE TO FOLLOW] Contract-Monroe Council of the Arts-FY16;page 7 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed as of the day and year first written above. es:JI BOARD OF COUNTY COMMISSIONERS • ■ Y A.HEAVILIN, CLERK OF MONROE COBy U NTY, FLORIDA 0 I� , mile a s ':-� my /, .< eputy Clerk ayor/Chairman 3 o \ 0,,s Monroe Council of theArts1 Corporation �92 1ness (Federal ID No. 1gS' 7OTh1532- ) Witness 'e /97-162 B : �i1 " l all itness - ecutive •irect .r (,au/i.5 Contract-Monroe Council of the Arts-FY16;page 8 ATTACHMENT A EXPENSE REIMBURSEMENT REQUIREMENTS This document is intended to provide basic guidelines to Human Service and Community-Based Organizations, county travelers, and contractual parties who have reimbursable expenses associated with Monroe County business. These guidelines, as they relate to travel, are from the Monroe County Code of Ordinances and State laws and regulations. A cover letter (see Attachment B) summarizing the major line items on the reimbursable expense request needs to also contain the following notarized certified statement: "I certify that the above checks have been submitted to the vendors as noted and that the attached expenses are accurate and in agreement with the records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for reimbursement to any other funding source." Invoices should be billed to the contracting agency. Third party payments will not be considered for reimbursement. Remember, the expense should be paid prior to requesting a reimbursement. Only current charges will be considered, no previous balances. Reimbursement requests will be monitored in accordance with the level of detail in the contract. This document should not be considered all-inclusive. The Clerk's Finance Department reserves the right to review reimbursement requests on an individual basis. Any questions regarding these guidelines should be directed to 305-292-3534. Data Processing, PC Time, etc. The vendor invoice is required for reimbursement. Inter-company allocations are not considered reimbursable expenditures unless appropriate payroll journals for the charging department are attached and certified. Payroll A certified statement verifying the accuracy and authenticity of the payroll expense is needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or hourly rate, total hours worked, withholding information and paid payroll taxes, check number and check amount. If a Payroll Journal is not provided, the following information must be provided: pay period, check amount, check number, date, payee, and support for applicable paid payroll taxes. Postage, Overnight Deliveries, Courier, etc. A log of all postage expenses as they relate to the County contract is required for reimbursement. For overnight or express deliveries, the vendor invoice must be included. Rents, Leases, etc. A copy of the rental or lease agreement is required. Deposits and advance payments are not allowable expenses. Reproductions, Copies, etc. A log of copy expenses as they relate to the County contract is required for reimbursement. The log must define the date, number of copies made, source document, purpose, and recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice and a sample of the finished product are required. Supplies, Services, etc. Contract-Monroe Council of the Arts-FY16;page 9 For supplies or services ordered, a vendor invoice is required. Telefax, Fax, etc. A fax log is required. The log must define the sender, the intended recipient, the date, the number called, and the reason for sending the fax. Telephone Expenses A user log of pertinent information must be remitted including: the party called, the caller, the telephone number, the date, and the purpose of the call. Travel and Meal Expenses Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel Expenses. Travel reimbursement requests must be submitted and will be paid in accordance with Monroe County Code of Ordinances and State laws and regulations. Credit card statements are not acceptable documentation for reimbursement. If attending a conference or meeting, a copy of the agenda is needed. Airfare reimbursement requires the original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel purchases should be documented with paid receipts. Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a taxi from one's residence to the airport for a business trip is not reimbursable. Parking is considered a reimbursable travel expense at the destination. Airport parking during a business trip is not. A detailed list of charges is required on the lodging invoice. Balance due must be zero. Room must be registered and paid for by traveler. The County will only reimburse the actual room and related bed tax. Room service, movies, and personal telephone calls are not allowable expenses. Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An odometer reading must be included on the state travel voucher for vicinity travel. Mileage is not allowed from a residence or office to a point of departure. For example, driving from one's home to the airport for a business trip is not a reimbursable expense. Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner reimbursement. Non-allowable Expenses The following expenses are not allowable for reimbursement: capital outlay expenditures (unless specifically included in the contract), contributions, depreciation expenses (unless specifically included in the contract), entertainment expenses, fundraising, non-sufficient check charges, penalties and fines. Contract-Monroe Council of the Arts-FY16;page 10 ATTACHMENT B ORGANIZATION LETTERHEAD Monroe County Board of County Commissioners Finance Department 500 Whitehead Street Key West, FL 33040 Date The following is a summary of the expenses for (Organization name) for the time period of to • Check # Payee Reason Amount 101 Company A Rent $ X,XXX.XX 102 Company B Utilities XXX.XX 104 Employee A P/R ending 05/14/01 XXX.XX 105 Employee B P/R ending 05/28/01 XXX.XX (A) Total S X.XXX XX (B) Total prior payments $ X,XXX.XX (C) Total requested and paid (A + B) $ X,XXX.XX (D) Total contract amount $ X,XXX.XX Balance of contract (D-C) &X.XXX-XX I certify that the above checks have been submitted to the vendors as noted and that the expenses are accurate and in agreement with the records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for reimbursement to any other funding source. Executive Director Attachments (supporting documentation) Sworn to and subscribed before me this day of 20_ by who is personally known to me. Notary Public Notary Stamp Contract-Monroe Council of the Arts-FY16;page 11 Attachment C Overview of the Florida Keys Council of the Arts Monroe Council of the Arts Corporation d/b/a Florida Keys Council of the Arts is the liaison among cultural organizations, all levels of government and the private sector in advancing and promoting the arts throughout Monroe County. The Council endeavors to make the arts a part of the fabric of daily life. Vision Statement: The vision of Florida Keys Council of the Arts is to enrich the arts and enhance the cultural heritage of the Florida Keys. Mission Statement: The mission of the Florida Keys Council of the Arts is to advance the creative development and promotion of the arts in our cultural community by providing excellence in leadership, advocacy, education and financial support for artists, cultural organizations, and citizens of Monroe County. The Florida Keys Council of the Arts is designated by the Board of County Commissioners as the Local Arts Agency (LAA) as provided by Florida Statute 286.011. The scope of services as stated in FKCA's contract with the BOCC for the period April 16, 1997 through September 30, 2016 is to provide the program development and sponsorship necessary to accomplish within Monroe County the goals and purposes set forth in the Florida Fine Arts Act of 1980. BOCC funding supports some of the administrative costs of Florida Keys Council of the Arts (FKCA). This provides the arts council the ability to secure specific project funding through writing grants and raising private funds and then to administer various grant programs. Although many arts councils in the State of Florida and nationally are divisions or departments of County governments, FKCA is established as a non-profit organization in a public-private partnership with Monroe County. From its inception through fiscal year end 2014, FKCA has awarded $779,753 in privately- raised funds and grants to literary, visual and performing artists and cultural organizations. Add to that sum the Cultural Umbrella event funding, the South Florida Cultural Consortium Visual and Media Artists Fellowships and the Art in Public Places commissions, and the total distributed in the Keys cultural community through FKCA's efforts comes to over$4.9 million to date. The annual economic impact of the non-profit cultural community in the Keys is estimated at over$86 million. Allowable expenses for which FKCA may receive reimbursement from the BOCC are typically listed as data processing, PC time, payroll, postage, delivery, rents, productions, supplies, telephone and travel expenses. Attachment C Florida Keys Council of the Arts Board of Directors Florida Keys Council of the Arts is managed by a volunteer board and a paid staff. Current board members and advisors are: 1. Executive Committee: a. Theresa Axford of Key West, Chair b. Ganine Giorgione Derleth of Marathon, Vice-chair c. Michael Marrero of Key West, Secretary d. Dennis Caltagirone of Key Largo, Treasurer 2. BOCC Liaison: a. Commissioner Sylvia Murphy 3. Board Emeritus: a. Shirley Freeman of Key West b. Bill Andersen of Key West c. June Girard of Gainesville, Florida 4. Board Members: a. Susann D'Antonio of Big Pine Key b. Bonnie Greenberg of Key Largo c. M. Ann Lynch of Marathon d. Michael Philip of Key West e. MaryCarlin Porter of Key West 5. Alternate Board Members: a. Cris Sandifer of Key Largo b. Constance Gilbert of Key West - - - --- c. Barbara Weikel of Key West 6. Advisors: a. Dr. Sally E. Bauer of Islamorada b. Mary Border of Cudjoe Key c. Nance Boylan of Key West d. Joyce Burd of Key West e. Lee Caltagirone of Key Largo f. Lucy Carleton of Key West g. Sheila Cook of Marathon h. Alyson Crean of Key West i. Deanna Edwards of Marathon j. Rita Felts of Marathon k. Juliet Gray of Key West I. Judy Hadley of Key West m. Georgina Hosek of Marathon --- ---- --- n. Carl Hower of Key West o. Joe Jackson of Key West p. Sandy Kesler of Key West q. Betsy Keteltas of Islamorada r. Janice Kay Lee of Key Largo s. Wendy Lefere of Key West t. Paula Leftwich of Marathon u. Dr. Joanne Mahoney of Key Largo v. Leah Maki of Islamorada w. Elizabeth P Montgomery of Key Colony Beach x. Erin Muir of Tavernier y. Anne O'Shea Quattrini of Key West Attachment C z. Lucy Paige of Sugarloaf Key aa. Joe Pais of Key West bb. Charlotte Palmer of Big Pine Key cc. Mark J. Pierson of Key West dd. William Porter of Key West ee. Dr. Betty Powell Klimock of Summerland Key ff. Rachel Price of Marathon gg. Peter Rosasco of Marathon hh. Maggie Ruley of Summerland Key ii. Lesley Salinero of Summerland Key jj. Christine Scarsella of Key West kk. Michael Shields of Key West II. Becky Shifflett of Marathon mm. Chris Shultz of Key West nn. Joanne Sloan of Cudjoe Key oo. Joyce Stahl of Key West pp. Janis Jo Stevens of Key West qq. Ron Surgen of Key West rr. Cathy Thorpe of Key West ss. Melissa Trader of Key West tt. Blake Waldron of Marathon uu. Dean Walters of Sugarloaf, Past Chair vv. Barbara Weikel of Key West ww. Eric Weinberger of Key West xx. David Harrison Wright of Key West yy. Jill Zima-Borski of Tavernier Services to be provided by the Florida Keys Council of the Arts under the 2015/16 Agreement with the Board of County Commissioners of Monroe County, Florida The current staff consists of three full time persons,the Executive Director, Elizabeth Young, Business Manager,Jodell Roberts and Executive Assistant and Marketing/Public Relations Specialist, Shannon Lynch. They are assisted by two part-time people, Special Event and Public Art Specialist, Reen Stanhouse (two days per week) and one part-time contractor, Website Administrator, Kati Van Aernum, volunteers, including board members, also provide valuable services to the operations. The Responsibilities of the Florida Keys Council of the Arts (FKCA) staff are as follows. 1. Provide professional support and technical assistance to the FKCA board: a. Provide leadership, vision and advocacy for a multi-service Arts Council through fundraising, arts education, granting, providing technical assistance to artists and cultural organizations within the Florida Keys and providing cultural information to visitors and residents. b. Prepare agendas and reports for the FKCA board c. Present the above information at board and committee meetings and be available to provide additional information relating to these matters at and between the meetings d. Implement the mission, vision, strategic goals and objectives of the organization as set by the Board. e. Provide a central point of contact in the promotion of the arts, artists and cultural organizations in the county. f. Act as advocate and liaison in contacts with the community, media, county commissioners, and cultural organizations both within and outside the county. • Attachment C g. Participate in state and national economic survey data collection and reporting efforts. h. Engage in public speaking and public advocacy for the arts and the Arts Council. i. Engage in event planning and implementation in partnership with other community organizations such as Tropic Cinema, KW Art& Historical Society, Truman Little White House,Waterfront Playhouse, Marathon Community Theater and more. j. Provide program management and development k. Manage and update a comprehensive web site I. Maintain a comprehensive database m. Collect and disseminate cultural event information n. Provide staffing functions including supervising, hiring, firing, evaluating and daily directions o. Manage the revolving art in public buildings program in eleven county buildings plus commissioners' offices. p. Manage the arts in healthcare program. q. Provide leadership for the Performing Arts Network and Visual Arts Network. r. Be responsible for grant acquisition, asset development, fundraising, and membership growth, including recruiting of foundations, corporations, governmental entities, individual donors and advocates. s. Maintain and increase the existing business and individual membership base t. Maintain and increase the existing grant revenues u. Represent the FKCA in national, state and local cultural associations and inform the Board of all major initiatives undertaken by these organizations. v. Engage in development and nurturing of a continuous funding stream w. Prepare and manage budgets x. Outreach to artists and cultural organizations in the Keys and beyond y. Manage grants and re-granting programs affiliated with the arts z. Oversee membership and volunteer growth and coordination 2. Provide all administrative support and technical assistance to the Art in Public Places (AIPP) Board a. Administer the 1%for Public Art Ordinance passed in 2001. i. Committee members are appointed by the Board of County Commissioners. ii. Serving this past year were Susann D'Antonio, Chair, Nance Frank, Jeffrey Harwell, Vice Chair, Beth Kaminstein and Dave Andrews. b. Prepare agendas, reports and visual materials for the AIPP board c. Present the above information at board and committee meetings and be available to provide additional information relating to these matters at and between the meetings d. Serve as liaison and manage flows of information between board and artists e. Serve as liaison and manage flows of information among artists and architects, purchasing and facilities development staff. And coordinate information between the committee and Engineering and Public Works departments. f. Write, edit and distribute Requests for Qualifications (RFQs) and Requests for Proposals (RFPs) in cooperation with County Purchasing and Legal staff g. Track, document, display, and manage the responses to RFQs and RFPs h. Correspond with commissioned artists as required i. Assist facilities development and risk management staff in preparing contracts and agenda items pertinent to AIPP j. Maintain database of qualified artists within county and nationally k. Maintain files of qualified artists for five years I. Store proposals; repack, ship or return as required m. Provide a central point of contact in the promotion of the Art in Public Places Program Attachment C n. Act as advocate and liaison as requested in contacts with the community, media, county commissioners, and cultural organizations both within and outside the county. o. Prepare and present professional development workshops countywide to assist Monroe County artists in completing required RFQ and RFP when necessary. 3. Provide professional support and technical assistance to the Cultural Umbrella (CU) committee of the Tourist Development Council (TDC) i. Serving on the committee are Bunnie Smith (chair), Laurie Wickham (vice chair), Devin Clarke, Dr. Betty Klimock and Kim Sovia-Crandon. a. Prepare agendas and reports for the CU committee b. Present the above information at board and committee meetings and be available to provide additional information relating to these matters at and between the meetings c. Provide a central point of contact in the promotion of the Cultural Umbrella d. Conduct workshops in Key West and Islamorada to assist organizations in completing their grant applications. e. Act as liaison in contacts with the community, media, county commissioners, and cultural organizations within the county. f. Interact effectively with staff of the TDC, NewmanPR Associates and Tinsley Advertising g. Manage funding applications as described in (7.) below 4. Advertise all meetings of the FKCA board, AIPP, Cultural Umbrella and other committees pursuant to Florida's Government in the Sunshine standards. a. Place advertising in three county newspapers with paid circulation prior to each meeting b. Record, transcribe, distribute and archive the meeting minutes 5. Manage additional art in public buildings programs not under the supervision of the AIPP committee: a. Art on display in public buildings program i. Coordinate the rotating (on loan) art in public buildings displays in eleven public county buildings plus commissioners' offices. ii. Support the volunteer curators 1. Gato Cigar Factory Building (Susann D'Antonio) 2. Historic Key West Courthouse (Isabel DeSantis) 3. Freeman Justice Center (Susann D'Antonio) 4. "Artport" at the Key West International Airport (Nance Frank) 5. Lower Keys Medical Center Main Hall (Susann D'Antonio) 6. American Cancer Society (Carrie Helliesen) 7. Marathon Government Center (FKCA Staff ) 8. Marathon Government Annex (FKCA Staff ) 9. Marathon Airport (Susann D'Antonio) 10. Murray E. Nelson Gov't. & Cultural Center (Cris Sandifer) 11. Plantation Key Courthouse (Cris Sandifer). b. Arts in the Hospital i. FKCA coordinates the visual arts programs in Lower Keys Medical Center, including a first floor gallery of visual art and mural in the children's wing in cooperation with the hospital's CEO. 6. Secure non-county funds such as grants and public and private donations to support grants, programs, services and scholarships for local residents listed here and more fully described in (9) through (15), below. a. Artists in Schools Attachment C b. ArtReach c. Special Project Grant d. Key West Writers Guild Award e. Tropic Cinema Leader Project f. South Florida Cultural Consortium Visual and Media Artist Fellowship g. Arts in Hospital h. Dance and Design Scholarships i. Hurricane Emergency Grants 7. Manage Cultural Umbrella grant program, funded by tourist-tax dollars, under contract to the Tourist Development Council and described in (15), below. 8. Manage all of the above-mentioned grant programs a. Develop guidelines and criteria for grant applications b. Post applications on internet site www.keysarts.com c. Write, edit and distribute press releases to promote availability of grant opportunities d. Conduct workshops to assist potential applicants e. Accept completed applications and secure meeting space f. Recruit and secure review panelists g. Create and distribute agenda packets for panelists h. Take minutes and compile scores at review meetings i. Take panel recommendations to full board for approval j. Notify applicants of approval/non approval k. Prepare letters of agreement and reporting documents I. Conduct workshops for grantees on managing the awards m. Write, edit and distribute press release about grantees and their projects n. Monitor grantee progress toward project completion o. Make payments upon project completion and receipt of grantee final report p. Compile and record statistics and documentation: persons served, demographics 9. Secure funds and administer Artists in Schools grants a. Artists in Schools grants are funded in part by the sale of Florida State of the Arts license plates and matched by BOCC funds. b. $9,996 was awarded in the most recent completed fiscal year. i. 6,155 children were served in the most recent completed fiscal year. ii. To date, $121,385 has been awarded in Artist in Schools grants c. Artists in Schools projects, artists, teachers, and schools were: i. Fabric Art with artist and special education teacher Margo Ellis at Gerald Adams Elementary School in Key West with Advisor Liaison Marcia Somersall. ii. Performance Poetry and Poetry Slam with artist Randy McNeice and teacher Roxanne Scaggs at Marathon High/Middle School, with Liaison Lois Giffen. iii. The Shipwreck and Artistry of Shipwreck Museum Conservation with Monica Brook (Mel Fisher Maritime Museum) and teacher Sarah Gar at Poinciana Elementary School in Key West with Board Liaison Lucy Carleton. iv. Applied Music Theory Improvisation II with artist Larry Baeder and teacher Katchen Duncan at the Bahama Village Music Program with Board Liaison Greg Charleston. v. Dancing Classrooms with artists Nina Locardi and teacher Laura Lietaert at Key Largo School with Board Liaison Bonnie Greenberg. vi. Shakespeare in Schools with artists Tammy Shanley and Judy Hadley (Key West Fringe Theater) and teacher David Erhard at Key West High School with Advisor Liaison Connie Gilbert. vii. Wildlife Mural Project with artist Amanda Johnson and teacher Sugar Kirk at Attachment C Sigsbee Charter School with Advisor Liaison Kristy Callaway. viii. Multi-Cultural Music and Dance with artist Nancy 3 Hoffman and teacher Sharon Metcalf at Poinciana Elementary School in Key West with Board Liaison Lucy Carleton. ix. Beyond the Bell Art Program with artist Jim Salem and teachers Nancy LaRe and Principal Robert Wright at The Basilica School at St. Mary's Star of the Sea in Key West with Board Liaison Susann D'Antonio.. 10. Secure funds and administer ArtReach grants a. ArtReach grants are privately funded and matched by BOCC funds. b. ArtReach grants are designed to encourage collaborative partnerships between individual artists or cultural organizations and local businesses to expand audiences and increase awareness of arts and business working together. c. $6,050 was awarded in the most recent fiscal year. i. 9,950 persons were served in the most recent fiscal year. ii. To date, $146,886 has been awarded in ArtReach grants. d. ArtReach projects, artists and their partners were: i. Moonlight Treasures by artists Sebrina Alfonso and the South Florida Symphony's Blue Door String Quartet in partnership with the LaTeDa Restaurant in Key West with Board Liaison Scott Aylward. ii.Mel Fisher Maritime Museum's Children at the Museum by arts administrator, Rebecca Tomlinson partnered with the Monroe County School District and Board Liaison Terri Axford. iii.lslamorada Writers and Readers Seminar by artist Jill Zima Borski in collaboration with the Friends of the Helen Wadley Islamorada Branch Library with Board Liaison Bonnie Greenberg. iv.The Tie That Binds: Pay It Forward with artist Joe Jackson and the Principle Gallery in Charleston with Board Liaison Susann D'Antonio. v. Mississippi Metal Project with artist Craig Gray and the University of Mississippi Museum of Art and Board Liaison Ann Lynch. 11. Secure funds and administer Key West Writers Guild Award a. FKCA presents a privately funded annual Writers Award, supported by a restricted endowment, and made possible, in part, by the BOCC funds. b. The Writers Award is a partnership between FKCA and the Key West Writers Guild c. The Writers Award is a $2,000 annual award for a writer of fiction or non-fiction. d. Joanna Brady Schmida of Key West received the award this year for her novel in progress, Memoirs of a Night Witch. 12. Secure funds and administer Special Project Grants a. Special Project Grants are privately funded and made possible, in part, by the BOCC funds. i. Over 12,050 residents, visitors and children were served by these programs. ii. To date, $170,500 has been awarded in Special Project grants. b. The purpose of a Special Project Grant is to provide short-term support to vital, creative projects that do not fit into the other grant categories. c. Teaching artists, Bounce and Karen Grant-Margil received a grant of$16,000 for their Learn to Juggle Today workshops and performances at five schools throughout Monroe County. d. The Billie Holiday Project by artist Denis Hyland in partnership with the Studios of Key West. Attachment C e. Mystery Writer's Key West Fest by artists and event producers Shirrel Rhoades and Michael Haskins for their first year's event with Board Liaison Greg Charleston. 13. Secure funds and administer South Florida Cultural Consortium Visual & Media Artists Fellowships a. FKCA partners with the arts councils of Miami-Dade, Broward, Martin and Palm Beach counties to present the annual South Florida Cultural Consortium (SFCC) Visual & Media Artists Fellowships. b. SFCC Visual & Media Artists Fellowships are funded by the county governments of Miami-Dade, Broward and Palm Beach counties. Monroe's participation is made possible, in part, by the BOCC funding. c. To date, Keys' artists have received over$130,000 in these awards. d. Visual artist, Carol Munder of Key West received the 2013$15,000 fellowship. The 2014 winners will share the $15,000 fellowship in Monroe County, both of Key West —Jon McIntosh and Anja Marais. The 2015 winner has not been announced. 14. Secure funds and administer a Design and Dance scholarship a. Scholarship is privately funded and made possible, in part, by the BOCC funds i. This year's award has not yet been announced. 15. Secure funds and administer Cultural Umbrella Event grants: a. Cultural Umbrella grants are funded by tourist-tax dollars b. Cultural Umbrella grants are designed to encourage cultural tourism in the Keys by drawing new visitors for cultural events or encouraging visitors to extend their stay c. $1,000,000 was awarded in the most recent fiscal year. i. 30% is spent on generic cultural advertising ii. 70% is available for grants. d. These organizations received funding last year: i. Art! Key West! ii. Florida Keys Art Guild iii. Florida Keys Birding &Wildlife iv. Florida Keys Community Concert Band v. Florida Keys History of Diving Museum vi. Garden Club of the Upper Keys vii. Morada Way Arts &Cultural District viii. Marathon Community Theatre ix. Pigeon Key Foundation x. St. Columba's Episcopal Church (Celtic Festival) xi. Lower Keys Chamber of Commerce xii. Key West Art& Historical Society xiii. Key West Botanical Garden Society xiv. Key West Burlesque xv. Key West Council on the Arts— Impromptu Concerts xvi. Key West Film Festival xvii. Key West Garden Club xviii. Key West Harry S. Truman Foundation xix. Key West Literary Seminar xx. Key West Players—Waterfront Playhouse xxi. Key West/South Florida Symphony Orchestra xxii. Mel Fisher Maritime Heritage Society xxiii. Monroe Association for ReMARCable Citizens xxiv. Old Island Restoration Foundation xxv. Performing Arts Center of Key West (TWT) Attachment C xxvi. Red Barn Theatre xxvii. Sculpture Key West xxviii. St. Paul's Episcopal Church of Key West xxix. The People's Theater of Key West (KW Fringe Theater) xxx. The Studios of Key West xxxi. ValnChz Productions 16. Partner with TDC, and secure tourist tax and non-county funds such as grants, ad revenue and private donations to support publications of benefit to tourists as well as residents: a. Gallery Guide b. KeysArts Quarterly Cultural Events Brochure c. Culture Magazine 17. Maintain website httpi/www.keysarts.com a. FKCA's website provides complete information for visitors and residents about arts and culture in the Keys, from Key Largo to Key West b. It provides contact information and direct links to all cultural organizations located in the Keys c. It provides details about FKCA and its vision, mission and services d. Governing documents such as the articles of incorporation, bylaws and annual audits are posted e. Board and staff members are listed f. Cultural Umbrella and Art in Public Places committee members, meetings are listed g. All grant applications and instructions are available for download h. The Cultural Calendar is posted and e-mailed to members and the public on a weekly basis along with timely arts information in an attractive newsletter format i. Calls to Artists are posted j. Interactive Artists Registry is available k. Press releases are posted I. Art in Public Places installations and opportunities are posted. 18. Recruit and retain members a. Recruit new members in person and via mail campaigns b. Create annual campaigns for new patrons of the arts c. Create annual renewal campaign for current members d. Compose solicitation letters and e-mails e. Manage design, printing and mailing of these campaigns I. Maintain database in Access and manage mailings g. Enter new members data and track renewals h. Synchronize Access with Constant Contact e-mail software i. Write and send thank you letters promptly j. Manage special events like membership parties and fundraising events k. Attend committee meetings as needed I. Coordinate design of invitations m. Secure printing bids n. Social media communications utilizing Facebook. 19. Perform general office tasks a. Answer phone, greet public b. Respond to inquiries by phone, fax, mail, e-mail and walk-ins from artists, organizations and members of the public c. Maintain prompt, courteous communications with public and cultural community d. Maintain files and keep office organized Attachment C e. Ensure smooth daily operations of FKCA f. Order and maintain supplies and equipment g. Handle routine correspondence; prepare outgoing mail for mailroom; pick up and open incoming mail h. Secure meeting and workshop sites and facilities, provide calendar to board monthly of upcoming meetings. 20. Bookkeeping a. Make weekly deposits and write checks b. Pay Payroll including 941, Florida U.C. and 403(b) payment c. Perform Checking, Merchant and Investment account reconciliations d. Monitor investment accounts e. Request and manage County reimbursements f. Track expenses to grants g. Collect and report sales and sales tax statistics. h. Report on use of license tag funds i. Invoice and process payments j. Perform W2 and 1099 reports at calendar year end k. Compile information for annual audit at fiscal year end I. Work with CPA to make journal adjustments, m. Review files and compile information, n. Prepare tax forms as needed, o. Review 990 p. Maintain files of accounts payable and accounts receivable. q. Maintain computer programs on budget accounts, accounts payable and accounts receivable. SUMMARY The Florida Keys Council of the Arts is a non-profit, 501(c) (3) corporation serving a public purpose. It has been in a contractual relationship with local county government since 1997. FKCA is incorporated with the State of Florida and recognized by the IRS as the Monroe Council of the Arts Corporation, dba Florida Keys Council of the Arts, FEIN 65-0737532. Governing documents, including the articles of incorporation, bylaws and strategic plan are available for review on the arts council's award-winning website, www.kevsarts.com. FKCA is the main source of information on arts and culture in the Keys. Cultural tourism is an important component of the tourist-based economy. Additionally, FKCA serves local residents including school children and the elderly. FKCA connects local artists and arts organizations with one another, with their audiences and with the world. It serves 73,090 local residents and 4.4 million visitors annually. A nine-member board of directors guides the council, assisted by three alternate directors, three directors emeritus and twenty plus advisory board members. Daily functions are carried out by the executive director, staff and valued volunteers. FKCA funding is provided by the Monroe County Board of County Commissioners, the Tourist Development Council, members, donors, private donations and grant makers; including the Community Foundation of the Florida Keys, the South Florida Cultural Consortium, the State of Florida, Department of State, Division of Cultural Affairs, the Florida Council on Arts and Culture, and the National Endowment for the Arts. ATTACHMENT D PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."I have read the above and state that neither @11'TN- S- YON& (Respondent's name) nor any Affiliate has been placed on the convicted vendor list within the last 36 months. 0 1 Z (Sige) ' Date: f9eio" r i 5— STATE OF: F1= -r J,, COUNTY OF: M'^" e Subscribed and sworn to (or affirmed)'I before me on O /.c L 2, 2oi (date) by EI/la C.�1-t1 5. �•v.�q (name of affiant). He/She is personally rv-.known to me r+a produ red J ideatificalien. E7 NOTARY PUBLIC My Commission Expires: if �; MYCM..MSS ary ,2018 E%%flELAG.IFeb NCOCK18 ,,. gpgy}NU NOWT Pk.UMendere Contract-Monroe Council of the Arts-FY16;page 13 ATTACHMENT E SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE " MOi\1Q(JE Chu N CI L-- c t1-4- /4 f b cCMa4 ° (Company) i) -v AttiS "...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee." atu e) STATE OF: Fro.--A 4 COUNTY OF: Al'.,...G Subscribed and sworn to (or affirmed) before me on O"14-0 L"' z z=,S (date) by Eliza Left L S. y°k-qJ (name of affiant). tie/She is personally known to me La lida pruduCOd (type of identification) as identification. 7 NOTARY PUBLIC My Commission Expires: 9 PAMEA aNAxXNX MY COMMISSION a EE 1M739 '� • EXPIRES:Feglery 7,2016 Ng. Bonded Thu NoeryPWk Ugandan Contract-Monroe Council of the Arts-FY16;page 14 ATTACHMENT F DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: M&4RWtouoik e Hue e uc , AIDOIFLo2tPAtcOls cuuruL aflLe- :5 (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nob contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I ce ' th. this firm comalies fully with the above requirements. I As .iinaturI D. ,. / /ZaJS STATE OF: F/"" `J4 rnUUNTYOF; frier,. e. Subscribed and sworn to (or affirmed) before me on Och "4- Z. ne 1 S (date) by t/12„6411 S. /,wNq (name of affiant). -de/She is personally known to me or has produced J (type--of—identi€isatiea) as ideaHfieatit5fi. NOTARY PUBLIC My Commission Expires: Y4eP.Ti PAMEAG.IWtG(0 B MY COMMISSIONREE 1M13B Contract-Monroe Council of the Arts-FY16;page 15 EXPIRES:Febuery7,2016 Boded MN Mary Pudic uMe,i m ATTACHMENT G FY16 Annual Performance Report (year October 1, 2015 —September 30, 2016) Agency Name POC Phone/Email Grant Amount Per Section 9 of your contract, it is required that you fill out the entire form and answer every question. Narrative on the FY16 Performance (i.e. successes, challenges, etc): Questions: 1 . Please list services and client information below for the program/activities funded by the Monroe County award. Services Target Population #of persons in target Total #of clients 4 ,ulation *served in FY16 n p ca ed lients —_2. What were the measurable outcomes (including numbers) accomplished in FY16? Please base these outcomes on the services you identified in Question #1. 3. What number and percentage of your clients/participants were at or below the federal poverty level in FY16; and/or 200%; and/or another standard used by your organization? 4. Were all the awarded funds used in FY16? If not, please explain. 5. What is the number of FTEs working on the program(s) funded by the award in FY16? Contract-Monroe Council of the Arts-FY16;page 16 6. Were the awarded funds used as match in FY16? If so, please list matching sources. 7. What area of Monroe County did you serve in FY16? 8. How many total FTEs in your organization? 9. Volunteers: hours of program service were contributed by volunteers in FY16. 10.What was the CEO/Executive Director(or highest paid title) compensation in FY16? (Please breakdown between salary and benefits.) 11.What is your organization's fiscal year? For the following questions, please use the number as reported on your FY16 IRS Form 990. If your FY16 IRS Form 990 is not yet prepared, please estimate for now, and re- submit revised when you have the final numbers. 12.What were your organization's total expenses in FY16? 13.What was your organization's total revenue in FY16? 14. What was the organization's total in grants and contracts for FY16? 15. What was the organization's total donations and in-kind (fundraising) in FY16? 16.What percentage of your expenses are program service expenses versus management and general expenses in FY16 as reported on your IRS Fonn 990? (Program service expenses are defined as expenses needed to run your programs. Management and general expenses encompass expenses such as fundraising, human resources, salaries of those not working directly with programs, legal services, accounting services, insurance expenses, office management, auditing, and other centralized services.) Contract-Monroe Council of the Arts-FY16;page 17