FY2011-2012 1st Amendment 06/15/2011AMENDMENT (1st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the day of 2011, is entered into by
and between the Board of County Commissioners for Monroe ounty, a political subdivision of
the state of Florida (County), on behalf of the Tourist Development Council, and Monroe Council
of the Arts Corporation, d/b /a Florida Keys Council of the Arts (Provider).
WHEREAS, there was a contract entered into on July 21, 2010 between the parties, for
Provider to receive funds to supplement costs of tourist related cultural programs; and
WHEREAS, the Internal Audit Department of the Monroe County Clerk of the Circuit
Court had recommended changes to the compensation process, namely, that the Provider be
required to submit documents to support its claims for reimbursement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to amend the agreement as follows:
Paragraph 3 of the agreement shall be revised to read as follows:
COMPENSATION For the services described in paragraph 2 of agreement dated July 21,
2010, the County shall provide an amount not to exceed $72,500 per year for the period of
October 1, 2010 through September 30, 2012. For the months of October 1, 2010 through May
31, 2011, the Provider shall be reimbursed in monthly installments of $6,040. Effective June 1,
2011, the remaining portion of $24,180 for the year ending September 30, 2011 shall be
reimbursed to Provider upon receipt of invoices showing payment for services relating to the
provision and completion of the scope of services outlined in paragraph 2, and completion of
Exhibit A which has been revised and attached hereto, together with supporting receipts and
other applicable documents for each expense. For the fiscal year of October 1, 2011 through to
September 30, 2012, Provider shall be reimbursed an amount up to $72,500 upon receipt of
invoices, together with supporting receipts and other documentation, showing prior payment for
services relating to the provision and completion of the scope of services outlined in paragraph
2, and completion of the revised Exhibit A. To be eligible for reimbursement, as to each
expense, the Provider must show that the expense was used directly and primarily for the
promotion of tourism. Payment will be made periodically, but no more frequently than monthly.
Monroe County's performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the BOCC. Said payment shall occur in compliance with the Local
Government Prompt Payment Act.
2. Exhibit A of the original agreement is deleted and Revised Exhibit A, attached hereto, is
incorporated in its place and stead.
3. The remaining provisions of the contract dated July 21, 2010 remain in full force and
effect.
Amendment # 1
Florida Keys Council of the Arts
Contract #: 743
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WHEREOF, the parties have set their hands and seal on the day and year
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Deputy Clerk
(CORPORATE SEAL)
Attest:
Board of County Commissioners
Clerk of Monroe County
Ma r /Ch an
By.
Secretary
Print Name
OR TWO WITNESSES
(1)
(1)
Print Name
By
Florida Keys Council of the Arts
(2)
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Print Name Zo
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Cn CD
MO ROE COUNTYATTORNEY�n
PR ED O ORM:
CYr f T H- A L. HALL
ASS' TACT C01 i Y ATTORNEY
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Amendment 01
Florida Keys Council of the Arts
Contract #: 743
Print ivame
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Date:
REVISED EXHIBIT A
Monroe County TDC
1201 White Street
Suite 102
Key West, Fl, 33040
FEIN
Reimbursement FY 20
Invoice #
F1
The following is a summary of the expenses for Florida Keys Council of the Arts for the time
period of.-
Date
!Check IPayee
!Reason Amount Reg.
Total•
I tal riorpa�)Tjents:
----------
Total requested and paid:
contract amount:
------------
'Total
Balance of con
I certify that the above checks have been submitted to the vendors as noted and that the expenses are accurate and in agreement with the
records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board
of Commissioners and will not be submitted for reimbursement to any other funding source.
Elizabeth S. Young, Executive Director
Attachments
STATE OF FLORIDA
COUNTY OF MONROE
SWORN TO AND SUBSCRIBED before me this day of
by
201
Notary Public, State of Florida at Large
My Commission Expires:
who is personally known to me — presented as identification:
Amendment # I
Florida Keys Council of the Arts
Contract #: 743