FY2016-2018 1st Amendment 12/13/2017��Y coukr
Kevin Madok CPA
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: December 22, 2017
TO: Ammie Machan, Administrative Assistant
Tourist Development Council
FROM: Pamela G. Hancock, D.C.
SUBJECT: December 13th BOCC Meeting
Enclosed are electronic copies of the following items:
El Amendment to Agreement with Monroe Council of the Arts Corporation, d/b /a Florida Keys
Council of the Arts to increase funding from $72,500.00 /year to $100,000.00 /year to supplement
cost of tourist related programs.
E2 Agreement with Dolphin Research Center, Inc. in an amount not to exceed $16,822.00 for
the Dolphin Research Center Ice Machine /Railings /Freezer/Theatre Door Project.
E3 Agreement with Reef Environmental Education Foundation Incorporated for the Green on the
Go: A Key Largo Eco- Attraction at REEF from Fiscal Year 2018, DAC V, Capital Resources.
E4 Agreement with Mote Marine Laboratory, Inc. for the Coral Restoration Key West Reef & Ft.
Zachary Taylor Project in an amount not to exceed $73,694.00, DAC I, Fiscal Year 2018 Capital
Resources.
E5 Agreement with Mote Marine Laboratory, Inc. for the Mote - Coral Restoration - Lower Keys
Project in an amount not to exceed $60,000.00, DAC II, Fiscal Year 2018 Capital Resources.
E6 Agreement with Florida Keys History and Discovery Foundation, Inc. for the Mote Marine
Laboratory's Coral Reef Exhibit Project in an amount not to exceed $125,000.00, DAC IV, Fiscal Year
2018 Capital Resources.
E7 Amendment to Agreement with Marathon Community Theatre, Inc. for the Marathon
Community Theatre Cultural Event Agreement to amend Exhibit C and D of agreement outlining
schedule of events and budget for event.
E9 Agreement with Islamorada, Village of Islands for the Shade Structure 42 for Ron Levy Aquatic
Center project in an amount not to exceed $18,194.00, DAC IV, Fiscal Year 2018 Capital Resources.
E10 Agreement with The Coral Restoration Foundation, Inc. in an amount not to exceed
$185,925.00, DAC V, Fiscal Year 2018 Capital Resources for the Large -Scale Restoration of ESA
Threatened Coral Species in Key Largo.
Ell Agreement with The Coral Restoration Foundation, Inc. in an amount not to exceed
$40,000.00, DAC II, Fiscal Year 2018 Capital Resources for the CRF - Lower Keys Restoration
Threatened Coral Species Lower Keys Project.
KEY QUEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
305 -294 -4641 305 -289 -6027 305 - 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305- 852 -7145
��Y coukr
Kevin Madok CPA
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
E12 Agreement with The Studios of Key West, Inc. for the Window Replacement Project in an
amount not to exceed $65,000.00, DAC I, Fiscal Year 2018 Capital Resources.
E13 Agreement with Key West Art and Historical Society, Inc. for the Custom House Masonry
Phase II project in an amount not to exceed $28,156.00, DAC I, Fiscal Year 2018 Capital Resources.
E14 Agreement with Marine Resources Development Foundation, Inc. for the Marine Lab
Undersea Laboratory Museum Project in an amount not to exceed $13,125.00, DAC V, Fiscal Year
2018 Capital Resources.
E15 Agreement with Florida Keys Land and Sea Trust, Inc. for the Flagler Train Car Restoration
Project in an amount not to exceed $37,425.00, DAC III, Fiscal Year 2018 Capital Resources.
E16 Agreement with Florida Keys Land and Sea Trust, Inc. for the Museum /Lagoon Deck Project
in an amount not to exceed $49,200.00, DAC III, Fiscal Year 2018 Capital Resources.
E17 Agreement with Dolphin Research Center, Inc. for the Avian Food Prep and Storage Project
in an amount not to exceed $37,125.00, DAC III, Fiscal Year 2018 Capital Resources.
E18 Agreement with Dolphin Research Center, Inc. for the Tiki Thatching and Program Platforms
Project in an amount not to exceed $71,775.00, DAC III, Fiscal Year 2018 Capital Resources.
E19 Agreement with Dolphin Research Center, Inc. for the Sprayground Enhancements Project in an
amount not to exceed$12,623.00, DAC III, Fiscal Year 2018 Capital Resources.
E22 Agreement with U.S. Fish and Wildlife Services for the Florida Keys National Wildlife Refuge
Nature Center Restrooms /ADA Ramp in an amount not to exceed $180,000.00, DAC II, Fiscal Year
2018 Capital Resources.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney w/o documents
Finance
File
KEY QUEST
500 Whitehead Street
Key West, Florida 33040
305 -294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 -289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305- 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305- 852 -7145
,
AMENDMENT (1 St AMENDMENT) TO AGREEMENT
THIS AMENDMENT to Agreement dated the 13 4 day of bee&ylbf( is entered into by
and between the Board of County Commissioners for Monroe County, a political subdivision of
the state of Florida (County), on behalf of the Tourist Development Council, and Monroe
Council of the Arts Corporation, d /b /a Florida Keys Council of the Arts hereinafter referred
to as the "Contractor"
WHEREAS, there was an Agreement entered into on October 1, 2016 between the
parties, for County to provide funding to supplement cost of tourist related programs; and
WHEREAS, Contractor's funding has not been adjusted since 2004 and has requested
the amount of funding be increased from $72,500 per year to $100,000 per year; and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended Agreement as follows:
1. Paragraph 3 of the Agreement shall be amended to read: Compensation For the
services described in paragraph 2 of agreement the County shall provide an amount not to
exceed $100,000 per fiscal year, with the fiscal year commencing on October 1, 2017 and
terminating on September 30, 2018. Reimbursement shall be made to Contractor upon receipt
of invoices showing payment for services relating to the provision and completion of the scope
of services outlined in paragraph 2, and completion of Exhibit A, attached hereto, together
with supporting receipts and other applicable documents for each expense. Contractor shall be
reimbursed an amount up to $100,000 upon receipt of invoices, together with supporting
receipts and other documentation, showing prior payment for services relating to the provision
and completion of the scope of services outlined in paragraph 2, and completion of Exhibit A.
To be eligible for reimbursement, as to each expense, the Contractor must show that the
expense was used directly and primarily for the promotion of tourism. Payment will be made
periodically, but no more frequently than monthly. Monroe County's performance and obligation
to pay under this agreement is contingent upon an annual appropriation by the TDC and
County. Said payment shall occur in compliance with the Local Government Prompt Payment
Act.
2. This amendment is retroactively effective to October 1, 2017
3. The remaining provisions of the Agreement dated October 1, 2016 remain in full force
and effect.
Amendment #1
Florida Keys Council of the Arts — Admin. And Promotion
Contract #: 1848
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N:,WITNESS WHEREOF, the parties have set their hands and seal on the day and year
`firsf ab "overwritten.
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(SEAL). Board of County Commissioners
Attest:. :K n Madok, Clerk of Monroe County
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Deputy Clerk Mayo Arh airman .:
(CORPORATE SEAL)
Attest:
Monroe Council of the Arts, d /b /a
Florida Keys Council of the Arts
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Print Name
AN�D,,Tti1'NO, WIT�NiE- ASS ;E�S�
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Amendment 41
Florida Keys Council of the Arts — Admin. And Promotion
Contract #: 1848
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ASSISTANT COUNTY ATTORNEY
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