Task Order No. 08/DSR No. 1 03/01/2019 TASK ORDER NO. 8 FOR DAMAGE, SURVEY REPORT (DSR) NO. 1
FOR MARINE DEBRIS REMOVAL. SERVICES
BETWEEN MONROE COUNTY AND ADVENTURE ENVIRONMENTAL, INC.
FOR
14 ONROE COUNTY HURRICANE IRMA EWP - DEBRIS REMOVAL
In accordance with the Agreement for Marine Debris Removal 'Services a result of Hurricane
Irma made and entered on the 18th day of July, 2018, between Monroe County hereinafter
referred to as the "County" and Adventuire Ernvironmernta'l, Inc. hereinafter referred to as
"Contractor".
All terms and conditions of the referenced Agreement for Marine Debris Removal Services
apply to the Task order, unless the Task Order modifies an Article of the Agreement of which
will be specifically referenced in this Task Order and the modification shall be precisely
desc6be'd.
This Task Girder is effective on the 111 Day of 'larch 20119 and will terminate no Teter than
the 31 s' Day of March 2019.
In accordance with Article If Scope of Basic Services, Paragraph 2.1, the Scope of this
Task Order is as follows:
The scope of services will' include Debris Recovery and Disposal '(Load and Haul) of vegetative
debris and mixed non-vegetative debris (C&D) from the IISDA-MRCS eligible canals within the
DSR 1 area from Big Coppitt, Geiger, Saddlebunch, and Sugarloaf Keys. See Exhibit A.t, for
work plan and location maps.
In accordance with Article V11, Paragraph 7.1 Contract Sum, the Contract Sumo of thiis
Task Order is as follows.-
The Contractor shall be paid based on rates negotiated and agreed upon and shown in the
Priding 'Schedule in Attachment B of the agreement.
The estimated quantities and equipment allocation for the DSR are based upon review of aerial
maps, side scan surveys, and representative site visits. See Exhibit B-f for estimated
resource allocation and the March estimate for DSR#1.
The County shall pay the Contractor a not to exceed amount of Fifty thousand and One
Hundred and zero cents ( 80,100,00).
The total value of revised DSR is '$4,097,323,1 and the remaining amount is $300,2891,00
after this Task Order ##8.
Page 'f of 2 MC7ISRO r:orlrvTY HURRICANE
March �',`019
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ICE WfTNE,( III
w, N)WtY r us d the Task Order#8 to be Oxeculed by its duly
Attest: CONTRACTOR:
ADVENTURE ENVIRONMENTAL, INC.
1
Date
Date
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Print N
WOOD ENVIRONMENT'AND
INFRASTRUCTURE SOLUTIONS, INC,
By, 02/27/201
Date
MONROE COUNTY'
DIRECTOR; SUS'TAINASILIT" AND PROJECJuS
F" A
MOP ROE COUNTY
COUNT'Y ADMINISTRATOR
MONROE COUNTY ATTORNEY'S OFFICE
APPROVED AS TO FORM:
By ASSISTANT COUNTY ATTORNEY
Rc� rr are L.-aster
Digitally signed by Cynthia L.Hall
DN:cn=Cynthia L.Hall,
o=Monroe County BOCC,ou,
email=hall-
cynthia@monroecounty-fl.gov,
c=US
Date:2019.03.11 23:12:40-04'00'
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EXHIBIT A-1
Work Plan and Location Maps
PROPOSED WORK PLAN!-MONROE COUNTY HURRICANE IRMA EWP-DEBRIS REMOVAL—AUGUST 9TH, 018
A. Response Time
The Contractor proposes the following time frames in which services can be provided without unwarranted
delay or interference. The Contractor will mobilize the appropriate number of personnel and equipment
crews as required immediately upon an agreed to timeframe with Monroe County. The Contractor will
participate in a kick-off meeting with the County Debris Manager and other agencies as necessary or
prudent, prior to mobilization. The Contractor will begin mobilization of equipment„ operators, and laborers
immediately upon receipt of a Task Order Notice to Proceed and an agreed upon start time that shall meet
all requirements of the County.
B. Pro'ect Molbiiization Tears
The Contractor staff will establish the site location(s) in the disaster area for the temporary field office,
offloading or staging sites, and TOLS (Temporary Offloading Sites)/ TDMA (Temporary Debris Management
Area)as agreed and approved by the County..
C. Measurement
Prior to beginning the debris removal phase, trucks and trailers used for the purpose of transporting debris
will be measured by the Monitoring firm, The Contractor will: provide appropriate measurement foams as
specified by the County.
D. Gomoliance Measures
The Contractors Safety Officer or its Operations Manager will conduct a safety briefing and safety
equipment check prior to equipment operation to ensure compliance with the Corporate Accident
Prevention Plan.
Offloading Sites/TOLS/TDMA team will also assist in securing all necessary clearances, permits, and
licenses to operate the site(s) and will submit Site Plans to the County complete with Site Specific Safety
and/or Accident Prevention Plans, a Traffic Control Plan to properily manage site ingress and egress, and/or
a Fire Prevention Plan, plus a complete Subcontracting Plan listing all subcontractors and equipment to be
used. Within 48-72 hours, Offloading Sites/TOLS/TDMA location(s) will be fully operational, complete with
ingress and egress points, inspection towers, and other protective measures as necessary.
E. Quallty Assurance and Monitoring
The Contractor will provide daily canal grid projections to the County showing where work crews will be
located. The Monitoring firm will verify and document productivity and safety compliance. Other personnel
from Federal and State Agencies may observe contractor crews at work and provide their input, concerning
quality,efficiency, effectiveness and completeness of the work in progress.
F. Assessment and MaRpincl Locations of Debris
The Contractor will perform a pre-removal assessment side scan sonar results of 255 kHz or greater resolution„ or
of resolution adequate to identify the debris to document waterway debris prior to commencing debris removal,
The Contractor will provide a post-removal slide scan sonar results of 258 kHz or greater resolution, or of resolution
adequate to ensure the debris has been removed from the canals,
G. LOADING AND HAULING OPERATIONS
All field supervisors shall ensure that all debris disposal-hauling operators are licensed and/or certified to operate required
equipment. All debris disposal operators will be given area maps designating ,assignment/authorized areas of operations as
well as transport routes designated and/or approved by the County. All debris disposal haul operators shall visibly display
colored placards provided by the Contractor and a Company logo.
All debris will be picked up and loaded into haul trucks in a safe and workmanlike manner to ensure cormpiiance with the
Corporate Accident Prevention Plan. All crew foreman and field supervisors will be responsible to ensure a rapid and cost-
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effective operation as possible. All construction and demolition materials will be sized using heavy equipment to ensure
maximum loading and safe transport of materials.
This operation specifically entails the recovery and irernoval (pick-up and hauling) of all eligible debris from the TOILS to
TDMA sites and then directly to a final disposal site.
The equipment and personnel utilized for each operational phase will vary by the type,, quantity and location and proposed
disposal and/or reduction method of the debris. In all operations, regardless of type of debris, appropriate personal
protective equipment for personnel is critical and will be employed.
Debris not defined as eligible by USDA NRCS EWP (Emergency Watershed Program) or County guidance or policies will
not be loaded, hauled, or disposed under,the contract.
The Contractor will provide vessels, including experienced personnel, standard equipment and accessories, fuel required to
provide verification to the County of waterway debris removal, using the most cost-effective technology. All boats, barges,
vessels, trucks, trailers, and equipment utilized to perform the work Linder this Contract will be in compliance with all
applicable Federal,. State and local rules and regulations,.
H. CANALVATERWAY DEBRIS REMOVAL
'Waterway debris removal consists of removing all wet debris from the water surface, water bottoms, shorelines, and tidally
influenced waters impacted by Hurricane Irma (following USDA NRCS EWP Guidelines). The debris will then either be
transferred to land based trucks to be hauled to TDMAs or off loaded from marine vessels to TOLs to then be transferred to
TDMAs for minimal separation for hazardous materials and processing/reduction of the C&D and vegetative debris. The
material will be loaded into trucks at the TOLs with no staging occurring at these locations. Processed and separated debris
will then be transferred to final disposal sites. The Contractor will/may mobilize barges and additional small watercraft from
existing marinas and public/private access points. In areas of shallow water depths and tidal movement, we propose to use
smaller watercrafts that are configured to work in these draft environments. Marine, debris shall be removed, handled,
transported, and disposed of in accordance with best practices, and all applicable federal,state and local laws and codes,
I. GENERAL DEBRIS REMOVAL BMPs,
There are a number of general BMPs that should be employed for debris removal projects regardless of specific access or
removal methods,
0 Avoid collisions and contact with all wildlife, Report sightings of stranded turtles and marine mammals, and
distressed or dead birds, sharks, rays,and marine mammals to the appropriate State or Federal agency.
0 All removal operations should take place during daylight hours, Night operations may require establishment of
additional location specific BMPs,in consultation with resource agencies and landowners.
0 Avoid all bird and turtle nesting or aggregation areas or marine mammal haul-out locations.
. Ensure no nesting birds are adjacent to debris, in the footprint of vehicle traffic, or in the path of debris to be
removed by dragging.
BMPs for Marine Debris Removal:
• To limit disturbance to birds and other sensitive wetland and intertidakassociatedl species, work crews should be
limited in size and number to the minimum number of 1personneI and equipment required to complete removal in an
efficient time frame. Equipment and personnel should work as closely together as is feasible during recovery
operations to minimize disturbance, rather than spread across the entire site,
• Avoid all unnecessary contact with wetland vegetation or soils on foot or by vehicle in transit to and from debris
removal site,
• Use established pre-existing access/egress routes where feasible such as pre-existing roads, paths, trails, or
waterways. if pre-existing access/egress routes do not exist, it may be necessary to establish temporary
access/egress corridors to provide guidance and minimize traffic in wetlands and other sensitive habitats during
clean-Lip operations,
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0 Historic artifacts of any type (e.g., pot shards, arrowheads, ship timbers,, and bottles) should not be collected and
should be reported to the appropriate agency.
. Staging areas for sorting or storing recovered debris should not be located in wetlands or intertidal areas if possible.
. Remove all equipment and materials deployed to facilitate debris removal operations at conclusion of operations,
The Contractor shall follow all applicable local, state, and Federal documents for BMPs as well as the Florida Keys National
Marine Sanctuary Best Management Practices For Vessel,, Aircraft, and Debris Recovery and Removal Operations dated
April 20,18.
JI. T0Ls/TQMAs OPERATIONS
The Contractor and Monitoring firm shall keep records of the amount and type of waste received, waste sent off-site for
disposal or recycling, and waste left on-site. Such records are required for demonstrating that the management site has
been operated in accordance with applicable regulations,and orders.These records should be kept at a location designated
by the site manager and made available for review by County staff upon request.
Management sites should have:
0 Storm-water controls,such as silt fences,to prevent discharge of contaminated runoff into water bodies
where Such discharge may cause violations of County standards (example:turbidity);
0 Some method to control the offsite migration of dust,wood chips or other debris residuals from vehicular
traffic and from the handling of debris and ash;
0 Some type of access control to prevent unauthorized dumping and scavenging;and,
0 Spotters to correctly identify and segregate waste types for appropriate disposal
All reasonable steps must be taken to minimize the release of contaminants from the disaster debris at the management
site. If contaminants are released into the environment,the entity,operating the management site must take immediate steps
to contain the release and notify the County within 24 hours.
Only construction and demolition debris, land clearing debris,yard trash,vegetative waste,or Class III waste may be stored
at the management site. Class I waste(such as household garbage, putrescible waste, or mixed wastes containing these
materials)must be removed from the management sites and disposed of as soon as,practicable to prevent odor, vectors
and sanitary nuisances. Again,spotters should be used during waste pickup and/or at the management sites to correctly
identify and segregate waste types for appropriate management. The following management options for the disaster debris
must be followed:
0 Class II wastes, including all imixed wastes, must be disposed of at a Class I landfill or,except for asbestos-
containing materials, in a waste-to-energy facility that is authorized to accept such wastes.
0 Non-recyclables and residuals generated from segregation of disaster debris shall also be disposed of in a
Class I landfill or waste-to-energy facility.
0 Uncontaminated yard trash may be disposed of in permitted lined or unlined landfills, permitted land clearing
debris facilities,or permitted construction and demolition debris disposal facilities.
0 Uncontaminated yard trash and clean wood may be processed at a registered yard trash processing facility.
0 Construction and demolition debris that is mixed with other disaster debris need not be segregated from other
solid waste prior to disposal in a lined landfill. Construction and demolition debris that is either source-
separated or is separated from other disaster debris at an authorized management site, may be managed at
a permitted construction and demolition debris disposal or recycling facility upon approval by the County Of
the methods and operational practices used to inspect the waste during:Segregation.
0 Unsalvageable refrigerators and freezers containing solid waste such,as rotting food that may create a
sanitary nuisance may be disposed of in a Class I landfill;provided, however, that chlorofluorocarbons and
capacitors must be removed and recycled to the greatest extent practicable using techniques and personnel
meeting the requirements of 40 CPR Part 82,
Chipping and/or grinding of uncontaminated disaster-generated vegetative debris is encouraged to help reduce the volume
of the material, The County recommends the following guidelines for managing the volume reduced material:
In accordance with National Fire Protection Association, mulch and chip piles should not exceed 18 feet in
height,50,feet in width, and 350 feet in length, Piles should be subdivided by fire lanes having at least 25 feet
of clear space at the base around each pile. These piles should not be compacted.
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• Smoking should only be allowed In designated areas well away from the combustible material,
• Possible uses of the size reduced material include: (1)a soil amendment where it is disked Into the soil or
mixed with potting soil; (2)as mulch for weed control,, moisture retention,soil temperature control, erosion
control,or slope stabilization;(3)fuel; (4)feedstock for composting operations;(5)animal bedding material;
and(6)pulp wood,
• Use of the size reduced material as a soil amendment must be at normailyaccepted agronomic rates as
determined by industry practice. Recommendations for appropriate application rates by the Institute of Food
,and Agricultural Sciences3 (IFAS) may be used, and can be obtained from the local IFAS Agricultural
Extension agent.
• The use of mulch must be considered beneficial rather than disposal, Mulch must not be placed in water
bodies or wetlands.
The Contractor shall deploy personnel and equipment to establish the TOUTDMA at locations identified in conjunction with
the County.The operation may Include,but is not limited to the building of roads, erecting of fences,construction of
containment areas,and placement of inspection towers.
The Contractor shall provide all specified equipment, operators, and laborers for offloading sites,, TOLS/TDMA management
and debris reduction operations,
Offloading Sites/TOLS/TDMA team will ensure location(s) will be fully operational complete with ingress and egress points,
inspection towers,water runoff protection, and containment berms and/or geotextile If necessary.
The inspection of every load, in and out, is critical to the documentation of the overall process. The Offloading Sites,
TOLS/TDMA inspection towers provide a location for load verification and documentation programs of all incoming and
outgoing debris. Once documented, all debris is processed in accordance with applicable local, state and federal rules,
standards,and regulations.
Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain
equipment operations.
The Contractor shall follow all guidelines as identified in the Florida Department of Environmental Protection Guidance for
Establishment,Operation,and Closure of Disaster Debris Management Sites dated October,4,2016.
K. SITE SAFETY PLAN
The following information will be utilized to create a location specific site management plan and site safety plan.
• Site Access -, Separate points of ingress and egress should be established if possible. Temporary acceleration
and deceleration lanes should be established adjacent to the primary road leading to and from site access points,
approved by,the County. All temporary roads leading to and through the debris-staging site should be constructed
and maintained for all weather use.
• Inspection Towers (Man lifts or scaffolding may be utilized instead) Inspection towers shall be constructed to
facilitate observation and quantification of debris hauled for storage at debris staging sites. One tower shall be
placed at point of ingress, for use by Monitoring firm, and one tower at the point of egress to ensure all debris
hauling trucks are in fact empty upon leaving the site. One tower may be utilized if ingress and egress point is the
same.
L. DEBRIS STORAGE,AREA
Debris may be segregated into 7 main areas as follows unless otherwise instructed by the County:
• Vegetative debris - Vegetative debris will be cleaned of C&D debris to the extent possible to facilitate compliance with
requirements for reduction of vegetative debris,
• Construction and Demolition (C&D) Debris, - C&D debris will be dampened prior to dumping and periodically as
needed,to comply with Local, State and Federal EPA standards.,
• White Goods-Ref irigerators, Freezers, Dryers etc.
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0 Electronic Waste-TVs, monitors,computers etc.
• HHW- Household hazardous waste
0 Uncontaminated Sand
M. FINAL DEBRIS DISPOSAL
The Contractor will conduct the final disposal of all debris, reduced debris, and other products of the debris management
process in accordance with the applicable Federal, State and County standards and regulations. The identification and
acquiring of the final disposal locations will be subject to 'final approval from the County. Final disposal locations can vary
from Class I to, Class 1111 landfifls, to the above-mentioned after-market locations (metal recyciers, municipal recycling
facilities, mulching operations, mulch incineration programs, co-generation plants etc,) The Contractor and the County's
Monitoring Firm assigned to the final disposal site will maintain disposal records and documentation during the entire
disposal process including tickets and receipts for reimbursement.
N. OFFLOADING SITE,/TEMPO,RARY OFFLOADING SITEITEMPI)EBRIS MGMT'AREA CLOSEOUT
Restoration is conducted during the closing of each Offloading Sites/TDMA. The scope of remediation is determined during
,operation and closure, by terms of the land lease (if any), or County directive or task order. Remediation consists of final
removal of ail debris {including residual debris), removal and remediati�on of HHW, abatement of any safety and/or
environmental concerns (to include environmental testing and/or monitoring, if required), the removal of temporary
structures (including any inspection towers), grading and leveling, removal of roads and fencing, if appropriate, and
potentially grassing or seeding of the site, if required,to documented pre-use condition.
Manager-rent sites for disaster debris are temporary (locations that can be used for the duration of the Emergency Final
Order or as otherwise approved by the County. The following guidelines apply to the closing of temporary management
sites:
• Owner/operators of the management sites must contact the County prior to closing a management site to
discuss and coordinate what will be required for closure including environmental sampling, if needed.
• All disaster debris must be removed by the expiration of the Emergency Final Order, unless otherwise approved
by the County,
• Mulch produced from processing uncontaminated vegetative debris may be left on-site if prior approval is
obtained'from the County, The County will consider these requests on a case.-by-case basis.
• Areas that were only used to manage uncontaminated vegetative debris, or ash from burning solely vegetative
debris, will not require any environmental sampling after the debris or ash is removed unless there is reason to
believe that the area may have become contaminated (e.g., significant visible staining or known contaminant
releases in the area).
• Areas that were used to manage mixed debris, or ash from burning mixed debris will normally require
environmental sampling after the debris or ash is removed unless there is reason to believe that no
contamination of the area occurred (e.g., the area is paved with asphalt or concrete and there is no visible
evidence of staining or known contaminant releases).
• When environmental sampling for soils and groundwater is needed, it should typically include at least one soil
sample and one groundwater monitoring well in areas showing significant visible, staining or areas believed to
be impacted by the managed waste or ash. Unless otherwise approved by the County, these samples should
normally be analyzed for total RCRA metals, volatile organic compounds, and sen-ri-volatile organic compounds
using approved EPA methods. The County can also require other approaches to conducting environmental
sampling,at management sites on a case-by-case basis.
• The County must be informed in writing when all closure activities at the management site are completed. If
environmental sampling was conducted as part of the closure activities, then the closure notice should include
the results of this sampling, unless otherwise,approved by the County.
A narrative description shall be prepared for each site. Sketches and/or drawings(basic) shall be,produced to illustrate the,
current condition of the site and its,contents, as well as content location. Still photographs or video will be taken of each site,
both ground level and aer4l, to additionally ilUstrate the pre-use condition of the site and its contents.
0. Documentation and Recove!y Process
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The Contractor will meet with the County and the Debris Management Monitor to finalize and test the processes for
inspection and documentation that are to be used during the response and recovery phase of debris removal. At all times,
the Contractor wili provide the County access to all work sites and disposal areas. The Contractor, the County and the
Debris Management Monitor will have in place at the Moading Sites/TDMA personnel to verify and maintain records
regarding the contents and cubic yards of the vehicles entering and leaving the Offloading Siites/TDMA. The Debris
Management Monitor shall coordinate data recording and information management systems, including but not limited to:
• Prepare detailed estimates and submit to County
• Implement and maintain a disaster debris management system linking load ticket and TDMA information, including
reconciliation and photographic documentation processes.
• Provide, daily, weekly, or other perlodic reports for the County noting work progress and efficiency, current/revised
estimates, project completion and other schedule forecasts/updates.
The,Contractor will provide the following assistance:
• Provide written and oral status reports as requested to County and Debris Monitor.
• Review documentation for accuracy and quantity
• Assist in preparation of claim documentation
The Contractor will provide all requested information to the Debris Management Monitor that is necessary for proper
documentation and understands that copies of complete and accurate records are required for the receipt of federal funds
and must be supplied to the County. The Contractor will work closely with the County, Monitoring Firm and other applicable
State and Federal agencies to ensure that eligible debris collection and data documenting appropriately address concerns
of the likely reimbursement agencies.
P'. PROMPT COMPLAINT RESOLUTION
Within 24 hours of a damage report, an investigative team will be dispatched to determine the validity andl severity of the
damage report, If validated, damages are repaired as quickly as physically possible, preferably commencing repairs on the
day that the report is validated. If a subcontractor is involved,that subcontractor is asked to produce a plan to prevent further
occurrences.
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EXHIBIT B-I
Estimated resource allocation and 30 day estimate for DSR#I,
DSRI. MARCH TASK ASSIGNMENT REQUEST
SERVICE PERIOD:03/O�1-03/22
16 ODRKNN 3 HAYS
001 SMALL DECK BARGE DAY 2,500.00 0 $0,00
002 MEND(DECK BARGE DAY 4,0)00),070, 0 $0.00
003 LARGE(DECK BARGE 'DAY 6,000,00, 0 $0.00
004 SONAR BOAT DAY 1,800.00 0 $0,00
005 SELF LOADER DAY 2„600.00 0 $0,00
006 DIVE TEAM DAY 3,600,00 0 $0,00
007 TURBIDITY BARRIER LF 30.00 0 $0.00
008 TIDMA DAY 1,600.00 16 $25,600.00
MANAGEMENT
MARINE DEBRIS ..
009 FROM I CANAL- CY 26.00 0 $0,00
TOMA
010 HA2-MAT UNITS TO EA 200.00 10 $2,000.00
TNDMA
011 MARINE DEBRIS CY 35,00 500 $17,500.00
TCDMA-FINAL
TIPPING FIEF ..
012 TIPPING FEE N/A 5,000,00 1 $5,000.00
'TOTAL $50,100.00