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Task Order No. 08/DSR No. 3 03/01/2019FOR MONROE COUNTY HURRICANE IRMA EWP - DEBRIS REMOVAL In accordance with the Agreement for Marine Debris Removal Services as a result of Hurrica Irma made and entered on the 18th day of July, 2018, between Monroe County hereinaft referred to as the "County" and Adventure Environmental, Inc,. hereinafter referred to "Co All terms and conditions of the referenced Agreement for Marine Debris Removal Services apply to the Task Order, uniess, the Task Order modifies an Article of the Agreement of which will be specifically referenced in this Task Order and' the modification shall be precisely described. This Task Order is effective on the 111 Day of March 2019 and will terminate no later than the 3151 Day of March 2019. In accordance with Article 11 Scope of Basic Services, Paragraph 2.1, the Scope of this Task Order is as follllows: The scope of services will include Debris Recovery and Disposal (Load and Haul) of vegetative debris and mixed non -vegetative debris (C&D) from the USDA -MRCS eligible canals within the DSR#3 area from Big Pine Key. See Exhibit A-1 for work plan and location maps. In accordance with Article Vill, Paragraph 7.1 Contract Sumi, the Contract Sum of this Task Order is as follows: The Contractor shall be paid based on rates negotiated and agreed upon and shown in the Pricing Schedule in Attachment B of the agreement. The estimated quantities and equipment aliocation, for the DSR are based upon review of aerial maps, side scan surveys, and representative site visits. See Exhibit B-1 for estimated resource allocation and March estimate for DSR#3. The County shall pay the, Contractor a not to exceed amount of Nine Hundred and Fifty thousand and Three Hundred and zero cents ($950,300.00). The total value of revised DSR is $18,748,105-94 and the remaining amount is $13,551,040.41 after this Task Order #8. Page I of 2 MONROE COUNTY HURRICANE �RMA EWP - DEBRIS REMOVAL Mardi 1', 2019 IN WffNESS paily caused the Task Order #8 to be executed by its duly authorized rep�akim�wjao /11 CONTRACTOR: SEA All es LU L ADVENTURE ENORONMENTAL, INC. f _7 J, ....... By: 'D'ate -Pylxn, TIfle WOOD ENV] RONMEN'FAND I I NE11ASTRUC TURE SOLUTIONS, INC, By' 02/27/2019 Deate MONROE COUNTY DIRECTOR SUSTAINABILITY AND PROJECTS rl By�, V. tf- -i!r)of Date MONROE COUNTY COUNTY ADMINISTRAI OR By: Roman Gast Data Z, B Y( LI ot 4a, Print Narne itle APPROVED AS TO FORM: MONROE COUNTY ATTORNEY'S OFFICE ASSISTANT COUNTY ATTORNEY Digitally signed by Cynthia L. Hall DN: cn—Cynthia L. Hall, o—Monroe County BOCC, ou, email—hall- cynthia@monroecounty-fl.gov, C—us Date: 2019.03.11 23:14:37 -04'00' 2 I R, RRICA ',,T,, IWNIA Dfl"HR �s RF,,�vwm, EXHIBIT A -I or Plan and I.Jocation Maps A. Resl2onse Time The Contractor proposes the following time frames in which services can be provided without unwarranted delay or interference. The Contractor will mobilize the appropriate number of personnel and equipment crews as required immediately upon an agreed to timeframe with Monroe County, The Contractor will participate in a kick-off meeting with the County Debris Manager and other agencies as necessary or prudent, prior to mobilization. The Contractor will begin mobilization of equipment, operators, and laborers immediately upon receipt of a Task Order Notice to Proceed and an agreed upon start time that shall meet all requirements of the County. B. Proiect Mobilization Team The Contractor staff will establish the site location(s) in the disaster area for the temporary field office, offloading or staging sites, and TOILS (Temporary Offloading Sites)/TDMA (Temporary Debris Management Area) as agreed and approved by the County. C. Measurement Prior to beginning the debris removal phase, trucks and trailers used for the purpose of transporting debris will be measured by the Monitoring firm, The Contractor will provide appropriate measurement forms as specified by the County. D. Compliance Measures The Contractors Safety Officer or its Operations Manager will conduct a safety briefing and safety equipment check prior to equipment operation to ensure compliance with the Corporate Accident Prevention Plan. Offloading Sites/T0LS/TDMA team will also assist in securing all necessary clearances,, permits, and licenses to operate the site(s) and will submit Site Plans to the County complete with Site Specific Safety and/or Accident Prevention Plans, a Traffic Control Plan to properly manage site ingress and egress, and/or a Fire Prevention Plan, plus a complete Subcontracting Plan listing all subcontractors and equipment to be used. Within 48-72 hours, Offloading Sites/TOLS/TD,MA location(s) will be fully operational, complete with ingress and egress (points, inspection towers, and other protective measures as necessary, E. Quallity Assurance and Monitoring The Contractor will provide daily canal grid projections to the County showing where work crews will be located, The Monitoring firm will verify and document productivity and safety compliance. Other personnel from Federal and State Agencies may observe contractor crews at work and provide their input, concerning quality, efficiency, effectiveness and completeness of the work in progress, F'. Assessment and' Pia in Locations of Debris The Contractor will perform a pre -removal assessment side scan sonar results of 250 kHz or greater resolution, or of resolution adequate to identify the debris to document waterway debris prior to commencing debris removal, The Contractor will provide a post-rernoval side scan sonar results of 250 kliz or greater resolution, or of resolution adequate, to ensure the debris has been removed from the canals. well as transport routes designated and/or approved by the County. All debris disposal haul operators shall visibly display colored placards provided by the Contractor and a Company logo, All debris will Ibe picked up and loaded into haul trucks in a safe and workman -like manner to ensure compliance with the Corporate Accident Prevention Plan. All crew foreman and field supervisors will be responsible to ensure a rapid and cost- 1 0 I' Fi q r�" effective operation as possible. All construction and demolition materials will be sized using heavy equipment to ensure maximum loading, and safe transport of imaterials. This operation specifically entails the recovery and removal (pick-up and hauling) of all eligible debris from the TOILS to TDMA sites and then directly to a final disposal site. I JJJ'JJ;l,y;J The Contractor will provide vessels, including experienced personnel, standard equipment and accessories, fuel required to provide verification to the County of waterway debris removal, using the most cost-effective technology. All boats, barges, vessels, trucks, trailers, and equipment utilized to perform the work under this Contract will be in compliance with all applicable Federal, State and focal rules and regulations. Waterway debris removal consists of removing all wet debris from the water surface,, water bottoms, shorelines, and tidally influenced waters impacted by Hurricane Irma (following USDA MRCS EWP Guidelines). The debris will then either be transferred to land based trucks to be hauled to TDMAs or offloaded from marine vessels to TOLs to then be transferred to TDMAs for minimal separation for hazardous materials and processing/reduction of the C&D and vegetative debris. The material will be loaded into trucks at the TOLs with no staging occurring at these locations. Processed and separated' debris will then be transferred to final disposal sites. The Contractor will/may mobilize barges and additional small watercraft from existing marinas and public/private access points. In areas of shallow water depths and tidal movement, we propose to use smaller watercrafts that are configured to work in these draft environments, Marine debris shall be removed, handled, transported, and disposed of in accordance with best practices, and all applicable federal, state and local laws and codes, I. GENERAL DEBRIS REMOVAL BMPs There are a number of general BMPs that should be employed for debris removal projects regardless of specific access or removal methods. 0 Avoid collisions and contact with all wildlife. Report sightings of stranded turtles and marine mammals, and distressed or dead birds, sharks, rays, and marine mammals to the appropriate State or Federal agency. . All removal operations should take place during daylight hours. Night operations may require establishment of additional location specific BMPs in consultation with resource agencies and landowners. 0 Avoid all bird and turtle nesting or aggregation areas or marine mammal haul -out locations, 0 Ensure no nesting birds are adjacent to debris, in the footprint of vehicle, traffic, or in the path of debris to be removed by dragging. BMPs for Marine Debris Removal: To limit disturbance to birds and other sensitive wetland and intertidal -associated species, work crews should be limited in size and number to the miiNmum number of personnel and equipment required to complete removal in an efficient time frame. Equipment and personnel should work as closely together as is feasible during recovery operations to minimize disturbance, rather than spread across the entire site. Avoid all unnecessary contact with wetland vegetation or soils on foot or by vehicle in transit to and from debris removal site. Use established pre-existing access/egress routes where feasible such as pre-existing roads, paths, trails, or waterways. if pre-existing access/egress routes do not exist, it may be necessary to establish temporary access/egress, corridors to provide guidance and minimize traffic in wetlands and other sensitive habitats during clean-up operations. 2 1 P a g e & Historic artifacts of any type (,e.g., pot shards, arrowheads, ship timbers, and bottles) should not be collected and shouild be reported to the appropriate agency. . Staging areas for sorting orstoring recovered debris should not be located in wetlands or intedidal areas if possible. Remove all equipment and matenails deployed to faci[itate debris removal operations at conclusion of operations. The Contractor shall follow all applicable local, state, and Federal documents for BMPs as well as the Florida Keys National Marine Sanctuary iBest Management Practices For Vessel, Aircraft, and Debris Recovery and Removal Operations dated Aprill 2018. J. TOLs/TDMAs OPERATIONS The Contractor and Monitoring firm shall keep records ofthe amount and type of waste received, waste sent off -site for disposal or recycling, and waste left on -site. Such records are required for demonstrating that the management site has been operated in accordance with applicable regulations and orders. These records should be kept at a location designated by the site manager and made availlable for review by County staff upon request. Management sites should have: 0 Storm -water controls, such as stilt fences, to prevent discharge of contaminated runoff into water bodies where such discharge may cause, violations of County standards (example: turbidity); 0 Some method to control' the offsite rniigiratjon of dust, wood chips or other debris residuals from vehicular traffic and from the handling of debris and ash; 0 Some type of access control to prevent unauthorized dumping and scavenging; and, 0 Spotters to correctly identify and segregate waste types for appropriate disposal All reasonable steps must be taken to minimize the release of contaminants from the disaster debris at the management site, If contaminants are released into the environment, the entity operating the management site must take immediate steps to contain the release and notify the County within 24 hours. Only construction and demolition debris, land clearing debris, yard trash, vegetative waste, or Cilass, III waste may be stored at the management site. Class I waste (such as household garbage, putrescible waste, or mixed wastes containing these materid1s) must be removed from the management sites and disposed of as soon as practicable to prevent odor, vectors and sanitary nuisances.Again, spotters should be used during waste pickup and/or at the management sites to correctly identify, and segregate waste types for appropriate management. The, following management options for the disaster debris must be followed: 0 Class I wastes, including all mixed wastes, must be disposed' of at a Class I landfill or, except for asbestos - containing materials, in a waste -to -energy facility that is authorized to accept such wastes, 0 Non-recyclables and residuals generated from segregation of disaster debris shall also be disposed of in a Class I landfill or waste -to -energy facility. 0 Uncontamiinated yard trash may be disposed of in permitted lined or unlined landfills, permitted land clearing debris facilities, or permitted construction and dernofition debris disposal facilities. 0 Uncontaminated yard trash and clean wood may be processed at a registered yard trash processing facility. 0 Construction and demolition debris that is mixed with other disaster debris need not be segregated from otheir solid waste prior to disposal in a lined landfill. Construction and demolition debris that is either source - separated or is separated from other disaster debris at an authorized management site, may be managed at a permitted construction and clemoilition debris disposal or recycling facility upon approval by the County of the imethods and operational practices used to inspect the waste during segregation, 0 Unsalvageable refrigerators and freezers containing solid waste such as rotting food that may create a sanitary nuisance may be disposed of in a Class I landfill; provided, however, that chlorofluorocarbons and capacitors must be removed and recycled to the greatest extent practicable using techniques and personnel meeting the requirements of,40 CFR Part 82. Chipping and/or grinding of uncontaminated 6saster-generated vegetative debris is encouraged to help reduce the volume of the material. The County recommends the following guidelines for managing the, volume reduced material: In accordance with National Fire Protection Association, mulch and chip piles should not exceed 18 feet in height, 50 feet in width, and 350 feet in length. Piles should be subdivided by fire lanes having at least 25 feet of clear space at the base around each pile. These piles should not be compacted, • Smoking should only be allowed in designated areas well away from the combustible material. • Possible uses lot the, size reduced material include: (1) a soil amendment where it is disked into the soil or mixed w4h potting soil; (2�) as mulch for weed control, moisture retention, soil temperature control, erosion control, or slope stabilization; (3) fuel; (4) feedstock for composting operations; (5) animal bedding material; and (6) pulp wood. • Use of the size reduced material as a soil amendment must be at normally accepted agronomic rates as determined by industry practice. Recommendations for appropriate application rates by the Institute of Food and Agricultural Sclences3 (lFAS) may be used, and can be obtained from the local IFAS Agricultural Extension agent, • The use of mulch must be considered beneficial rather than disposal. Mulch must not be placed in water bodies or wetlands. The Contractor shall deploy (personn6 and eqUipment to establish the TOJJTDMA at locations identified in conjunction with the County. The operation may include, but is not limited to the building of roads, erecting of fences, construction of containment areas, and placement of inspection towers. The Contractor shall provide all specified equipment, operators, and laborers for offloading sites, TOLS/TDMA management and debris reduction operations. Offloading Sites/T0LS/TDMA team will ensure location(s) will be fully operational complete with ingress and egress points, inspection towers, water runoff protection, and containment berms and/or geotextile if necessary. The inspection of every load, in and out, is critical to the documentation of the overall process. The Offloading Sites, TOLS/TDMA inspection towers provide a location for load verification and documentation programs of all incoming and outgoing debris. Once documented, all debris is processed in accordance with applicable local, state and federal rules, standards, and regulations. Maintenance/fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. The Contractor shall follow all guidelines as identified in the Florida Department of En0ronmentaI Protection Guidance for Establishment, Operation, and Closure of Disaster Debris Management Sites dated October 4, 2016. K. SITE SAFETY PLAN The following information will be utilized to create a location specific site management plan and site safety plan. a Site Access - Separate points of ingress and egress should be established if possible. Temporary acceleration and deceleration lanes should be established adjacent to the primary road leading to and from site access points, approved by the County. All temporary roads leading to and through the debris -staging site should be constructed and' maintained for all weather use. 0 Inspection Towers — (Man lifts or scaffolding may be utilized instead) Inspection towers shall be constructed to facifitate observation and quantification of debris hauled for storage at cleb6s, staging sites. One tower shall be placed at point of ingress for use by Moniltoring firm, and one tower at the point of egress to ensure all debris hauling trucks are in fact empty upon leaving the site. One tower may be utilized if ingress and egress point is the same. 70JEW.Mmmmomolm"'m n1=1 mormummmmo w� * Tegetative debris - Vegetative clebns Wil be cleaned of C&J, debris to the extent possible to facilitate compliance, with requirements for reduction of vegetative debris, * Construction and Demolition (C&D) Debris - C&D debris will be dampened' prior to dumping and perio6cally as needed, to comply with Local, State and Federal EPA standards. * Whiite Goods -Refrigerators, Freezers, Dryers etc. 4 111 a g • Electronic Waste -TVs, monitors, computers etc. • HHW- Household hazardous waste • Uncontarninated Sand The Contractor will conduct the final disposal of all debris,, reduced debris, and other products of the debris management process in accordance with the, applicable Federal, State and County standards and regulations. The identIfication and acquihng of the final disposal locations will be subject to final approval from the County. Final disposal locations can vary from Class I to Class III landfills, to the above -mentioned after -market locations (metal recyclers, municipal recycling facilities, mulching operations, mulch incineration programs, co -generation plants etc.) The Contractor and the County's Monitoring Firm assigned to the final disposal site will maintain disposal records and documentation during the entire disposal process including tickets and receipts for reimbursement. N. OFFLOADING SITE/TEMPORARY OFFLOADING SITE/TEMP DEBRIS MIGMT AREA CLOSEOUT Restoration is conducted during the closing of each Offloading Sites/TDMA. The scope of remediation is determined during ,operation and closure, by terms of the land lease (if any), or County directive or task order. Remediation consists of final removal of all debris (including residual debris), removal and remedIation of HHW,, abatement of any safety and/or environmental concerns (to include environmental testing and/or monitoring, if required), the removal of temporary structures (including any inspection towers), grading and leveling, removal of roads and fencing, if appropriate, and potentially grassing or seeding of the site, if required, to documented pre -use condition. Management sites for disaster debris are temporary locations that can be used for the duration of the Emergency Final Order or as otherwise approved by the County. The following guidelines apply to the closing of temporary management sites: • Owner/operators of the management sites, must contact the County prior to closing a management site to discuss and coordinate what will be required for closure including environmental sampling, If needed. • All disaster debris must be removed by the expiration of the Emergency Final Order, unless otherwise approved by the County, • Mulch produced from processing uncontaminated vegetative debris may be left on -site if prior approval is obtained from the County. The County will consider these requests on a case- by -case basis. • Areas that were only used to manage uncontaminated vegetative debris, or ash from burning solely vegetative , debris, will not require any environmental sampling after the debris or ash is removed unless there IS reason to believe that the area may have become contaminated (e.g., significant visible staining or known contaminant releases in the area). Areas that were used to manage mixed debris or ash from burning mixed debris will normally require environmental sampling after the debris or ash is removed unless there is reason to believe that no contamination of the area occurred (e.g., the area is paved with asphalt or concrete and there is no visible evidence of staining or known contaminant releases). When environmental sampling for soils and groundwater is needed, it should typically include at least one soil sample and one groundwater monitoring well in areas showing significant visible stainIng or areas believed to be impacted by the managed waste or ash. Unless otherwise approved by the County, these samples should normally be analyzed for total RCRA metals, volatile organic compounds, and semi -volatile organic compounds using approved EP'A methods. The County can also require other approaches to conducting environmental sampling at management sites on a case -by -case basis. The County must be informed in writing when all closure activities at the management site are completed. If environmental sampling was conducted as part of the closure activities, then the closure notice should include the results of this sampling, unless otherwise approved by the County. A narrative description shall be prepared for each site. Sketches and/or drawings (basic:) shall be produced to illustrate the current condition of the site and its contents, as well as content location. Still photographs or video willl be taken of each site, both ground level and aerial, to additionally illustrate the pre -use condition of the site and its contents. 5 1 P a q e The Contractor will meet with the County and the Debris Management Monitor to finalize and test the processes for inspection and documentation that are to be used during the response and recovery phase of debris removal. At all times, the Contractor will provide the County access to all work sites and disposal areas. The Contractor, the County and the Debris Management Monitor will have in place at the Offloading Sites/TDMA personnel to verify and maintain records regarding the contents and cubic yards of the vehicles entering and leaving the Offloading Sites/TDMA. The Debris Management Monitor shall coordinate data recording and information management systems, including but not limited to: • Prepare detailed estimates, and submit to County • Implement and maintain a disaster debris, management system linking load ticket and TDMA information, including reconciliation and photographic documentation processes. • Provide daily, weekly or other periodic reports for the County noting work progress and efficiency, current/revised estimates, project completion and other schedule forecasts/updates. The Contractor will provide the following assistance: • Provide written and oral status reports as requested to County and Debris, Monitor., • Review documentation for accuracy and quantity • Assist in preparation of claim documentation The Contractor will provide all requested iinformation to the Debris Management Monitor that is necessary for proper documentation and understands that copies of complete and accurate records are required for the receipt of federal funds and must be supplied to the County. The Contractor will work closely with the County, Monitoring Firm and other applicable State and Federal agencies to ensure that eligible debris collection and data documenting appropriately address concerns of the likely reimbursement agencies. Nthin 24 hours of a damage report, an investigative team will be dispatched to determine the validity and severity of the damage report. If vaNclated, damages are repaired as quickly as physically possible, preferably commencing repairs on the day that the report is validated. It a subcontractor is involved, that subcontractor is asked to produce a plan to prevent further occurrences. 6 111 '1 q cl, 3 cam :30 0 uzj Li o "I < 0 0 cr u -LLL J lug 0 ae an Tc m� t ui JL LA 0 q o a w w > > > > W L. w W 11a1 1. t, 1, IW W it 11,1 is 4 L�I LM L.1 CL M a a C� , r, a rx a a 6, a c, do a ri OL a Z� F' a P' 0 o 0 o 0 o 3 o 2 10 a2 t L� cr, S-o t? 2 y V Ch co ai E5 an FM M LY4 M M 56 w I M M J/5 r/I Elm mca mum 1� 0� >w 0 MO �, a Z Z, 0 0 IN 'N, Z 0 < M ifo uj I uj uj o" Li .... ..... . . m .. .......................... ... .. CL (v o iCCt-Fa C) L. ......... TT 0 a W 12 Z Z 7 Z 7. 4,MLM�aEff YEL aF2 Ca a ra E rm z "'z f, S �m a' P�N1P I j o mrt a �l k.. 0 � Nor vi 7 d1: � w 4 C ®] C' U) G i 9 Q VA k v IS A muxe M1`b R L" co is G Y i 70 / d > a 70 wr" 11 > c: o m ca `m� x a;p�rr7r� a FEE :a rr 5'W Mill � � W w W w➢ W wrl W k X X.. c`am tm mu EXHIBIT B-1 1 1111111 F�lll 11111111111111 11111111 "111111111 Pill I lllp�lllj lilliplillill iiiiiiii 1111111, 11111111111111 �pllj 111111111 111111 AYS 000 00 7' IVIED DECK BARGE $192,000.00 ..... ..... $288,000W SONAR BOAT Mr' =M= I I I SELF LOADER $83,20U0 Ili . TDIVIA �1� 800,00 MANAGE ENT MA R INE DEI�-- FROM CANAL - TDMA I HA111 Z-MATDMA T UA 4 11 NITSI 1 TO, $1,1000.00 M A RIN E D E-1314M $17,500,00 TDMA-iFINAL =L TIPPING FEE REIMBURSE MEN $950,300,00