Task Order No. 08/DSR No. 4 03/01/2019 TASK ORDER NO.. 8 FOR DAMAGE SURVEY REPORT(DSR) NO. 41
FOR MARINE DEBRIS REMOVAL SERVICES
BETWEEN MONROE COUNTY AND ADVENTURE ENVIRONMENTAL, INC.
FOR
M'ONR'OE COUNTY HURRICANE IRMA EWP - DlEBRIS REMOVAL
In accordance with the Agreement for Marine Debris Removal Services as a result of Hurricane
Irma made and entered on the 184h day of July, 2018, between Monroe County hereinafter
referred to as the "'County" and Adventure Environmental, Inc. hereinafter referred to as
"Contractor",
All terms, and conditions of the referenced Agreement for Marine Debris Removal Services
apply to the Task Order, unless the Task Order modifies an Article of the Agreement of which
will be specifically referenced in this Task Order and the modification shall be precisely
described.
This Task Order is effective on the 1 gt Day of March 20,19 and will terminate no later than
the 31"° Day of March 2019.
In accordance with Article II Scope of (Basic Services, Paragraph 2.1, the Scope of this
Task Order is as follows:
The scope of services will include Debris Recovery and' Disposal (Load and Haul) of vegetative
debris and mixed non-vegetative debris (C :D) from the USDA-NRCS eligible canals within the
DSR#4 area from Conch, Tavernier, and Key Largo., See Exhibit A-1 for work plan and
location maps.
In accordance with Article Vil, Paragraph 7.1 Contract Sung, the Contract Sum of this
Task Order is as follows:
The Contractor shall be paid based on rates negotiated and agreed upon and shown in the
Pricing Schedule in Attaclhiment B of the agreement.
The estimated quantities and equipment allocation for the DSR are based upon review of aerial
maps, side scan surveys, and representative site visits. See Exhibit B-1 for estimated
resource allocation and the March estimate for DSR 4.
The County shall pay the Contractor a not to exceed amount of Three hundred and Forty Four
thousand and zero cents ( 344,000.00).
The total value of revised DSR is 3,717,536.03 and the remaining amount is $0.00 after this
Task Order # .
March P".2019
�hh,w11M61!!'dfl/A
IN WI t I` ES � '� SS q� party caused tars Task Order t bexecuted by its Ul
autI��lriz: rw w."."
0 "
(Seal)
l =F ° CONTRACTOR:
A w. ADVENTURE E!WIRONMENTAL, INC.
9104
By: By. 1-010111
d� IIo D"te
D
Title ��
lint Name�TI Ie
WOOD ENVIRONMENT AND
INFRASTRUCTURE SOLUTIONS, INC.
r ,
02/27/2019
By
Date. ._.w...._._
ONIOE COUNTY
DIRECT SUSTAIN ABILITY ILIT AND PROJECTS
U
_..__.
._..._BIrhda h a � Date
I ONI OE COUNTY
COUNTY MNIST ATOR
tt�ar� APPROVED AS TO FORM
U
n asters Date
MONROE COUNTY ATTORNEY'S OFFICE
ASSISTANT COUNTY ATTORNEY
Digitally signed by Cynthia L.Hall
DN:cn=Cynthia L.Hall,o=Monroe
County BOCC,ou,email=hall-
cynth is@mon roeco u nty-fl.gov,
c—us
Date:2019.03.1 1 23:15:35-04'00'
tr,1 r 2 of 2M0Nk,0lw COUNTY M;h1`RR'A!bT;
DEBRIS N;ll:MCtVAL
2019
EXHIBIT A-1
Work Plan and Location Maps
PROPOSED WORK PLAN-MONROE COUNTY HURRICANE IRMA EOJ+J'P-DEBRIS REMOVAL—AUGUST 9T", 2018
A. Response Time
The Contractor proposes the following time frames in which services can be provided without unwarranted
delay or iinterference, The Contractor will mobilize the appropriate number of personnel and equipment
crews as required immediately upon an agreed to timeframe with Monroe County, The Contractor will
participate in a kick-off meeting with the County Debris Manager and other agencies as necessary or
prudent, prior to mobilization. The Contractor will begin mobilization of equipment„ operators, and laborers
immediately upon receipt of a Task Order Notice to Proceed and an agreed upon start time that shall meet
all requirements of the County.
B. Proiect Mobilization Team
The Contractor staff will establish the site location(s) in the disaster area for the temporary field office,
offloading or staging sites, and TOLS (Temporary Offloading Sites)/TDMA(Temporary Debris Management
Area) as agreed and approved by the County..
G. Measurement
Prior to beginning the debris removal phase, trucks and trailers used for the purpose of transporting debris
will be measured by the monitoring firm. The Contractor will provide appropriate measurement forms as
specified by the County.
D. Compliance Measures
The Contractors Safety Officer or its Operations Manager will conduct a safety briefing and safety
equipment check prior to equipment operation to ensure compliance with the Corporate Accident
Prevention Plan.
Offloading Sites/TOLS/TDMA team will also assist in securing all necessary clearances, permits, and
licenses to operate the site(s) and will submit Site Plans to the County complete with Site Specific Safety
and/or Accident Prevention Plans, a Trafflic Control Plan to properly manage site ingress and egress, and/or
a Fire Prevention Plan, plus a complete Subcontracting Plan listing all subcontractors and equipment to be
used. WitHn 48-72 hours, Offloading Sites/TOLSlTIDMA location(s) will be fully operational, complete with
ingress and egress points, inspection towers„and other protective measures as necessary.
E. Quality Assurance and Monitoring
The Contractor will provide daily canal grid projections to the County showing where work crews will be
located. The Monitoring firm will verify and document productivity and safety compliance. Other personnel
from Federal and State Agencies may observe contractor crews at work and provide their input, concerning
quallity,efficiency, effectiveness and completeness of the work in progress,
F. Assessment and Mapping Locations of Debris
The Contractor will perform a pre-removal assessment side scan sonar results of 250 kHz or greater resolution, or
of resolution adequate to identify the debris to document waterway debris prior to commencing debris removal.
The Contractor will provide a post-removal side scan sonar results of 250 kHz or greater resolution, or of resolution
adequate to ensure the debris has been removed from the canals.
Gi. LOADING AND HAULING OPERATIONS
Afl field supervisors shall ensure that all debris, disposal-hauling operators are licensed and/or certified to operate required
equipment, All debris disposal operators will be given area maps designating assignment/authorized areas of operations as
well as transport routes designated and/or approved by the County. All debris disposal haul operators shall visibly display
colored,placards provided by the Contractor and a Company logo.
All debris will be picked up and loaded into haul trucks in a safe and workman-like manner to ensure compliance with the
Corporate Accident Prevention Plan. All crew foreman and field supervisors will be responsible to ensure a rapid and cost-
1 1 II' ;: g �:"
effective operation as possible. All construction and demolkion materials wfll be sized using heavy equipment to ensure
maximum loading and safe transport of materials.
This operation specifically entails the recovery and removal (pick-up and hauling) of all eligible debris from the TOLS to
TDMA sites and then directly to a final disposal site.
The equipment and personnel utilized for each operational phase will vary by the type, quantity and location and proposed
disposal and/or reduction method of the debris. In all operations, regardless of type of debris, appropriate personal
protective equipment for personnel is critical and will be employed.
Debris not defined as eligible by USDA MRCS EWP (Emergency Watershed Program) or County guidance or policies will
not be loaded, hauled, or disposed under the contract.
The Contractor will provide vessels, including experienced personnel, standard equipment and accessories,fuel required to
provide verification to the County of waterway debris removal, using the most cost-effective technology. Ali boats, barges,
vessels, trucks,, trailers, and equipment utilized to perform the work under this Contract will be in compliance with all
,applicable Federal, State and local rules and regulations,
H1. CANAL/WATERWAY DEBRIS REMOVAL
Waterway debris removal consists of removing all wet debris from the water surface, water bottoms, shorelines, and tidally
influenced waters impacted by Hurricane Irma (following USDA NRCS EWP Guidelines). The debris will then either be
transferred to land based trucks to be hauled to TDMAs or off loaded from marine vessels to TOLs to then be transferred to
TDMAs for minimal separation for hazardous materials and processing/reduction of the C&D and vegetative debris. The
material will be loaded into trucks at the TOLs with no staging occurring at these locations. Processed and separated debris
will then be transferred to final disposal sites, The Contractor will/may mobilize barges and additional small watercraft from
existing marinas and public/private access points. In areas of shallow water depths and tidal movement, we propose to use
smaller watercrafts that are configured to work in these draft environments. Marine debris shall be removed, handled,
transported, and disposed of in accordance with best practices, and all applicable federal,state and local laws and codes.
1. GENERAL DEBc R'IS REMOVAL BMP ,
There are a number of general BMPs that should be employed for debris removal projects regardless of specific access or
removal methods.
. Avoid collisions and contact with all wildlife. Report sightings of stranded turtles and marine mammals, and
,distressed or dead birds, sharks, rays,and marine mammals to the appropriate State or Federal agency.
4 All removal operations should' take place during daylight hours. Night operations may require establishment of
additional location specific BMPs in consultation with resource agencies and landowners,
0 Avoid all bird and turtle nesting or aggregation areas or marine mammal haul-out locations.
0 Ensure no nesting birds are adjacent to debris, in the footprint of vehicle traffic, or in the path of debris to be
removed by dragging.
BMPs for Marine Debris Removal:
. To limit disturbance to birds and other sensitive wetland and intertidal-associated species, work crews should be
limited in size and number to the minimum number of personnel and equipment required to complete removal in an
efficient time frame. EclOpiment and personnel should work as closely together as is feasible during recovery
operations to minimize disturbance, rather than spread across the entire site.
0 Avoid all unnecessary contact with wetland vegetation or soils on foot or by vehicle in transit to and from debris
removal site.
0 Use established pre-existing access/egress routes where feasible such as pre-existing roads, paths, trails, or
waterways. If pre-existing access/egress routes, do not exist, it may be necessary to estabfish temporary
access/egress corridors to provide guidance and minimize traffic in wetlands and other sensitive habitats during
clean-up operations.
2 P a g e
0 Historic artifacts of any type (e.g., pot shards, arrowheads, ship timbers, and bottles) should not be collected and
should be reported to the appropriate agency.
0 Staging areas for sorting or storing recovered debris should not be located in wetlands or intertidal areas if possible.
. Remove all equipment and materials deployed to facilitate debris removal operations at conclusion of operations,
The Contractor shall follow all applicable local, state, and Federal documents for BMP's as well as the Florida Keys National
Mairiine Sanctuary Best Management Practices For Vessel, Aircraft, and Debris Recovery and Removal Operations dated
April 2018.
J. 'TOLs/TDMAs OPERATION'S
The Contractor and Monitoring firm shall keep records of the amount and type of waste received, waste sent off-site for
disposal or recycling, and waste left on-site. Such records are required for demonstrating that the management site has
been operated in accordance with applicable iregulations and orders. These records should be kept at a location designated
by the site manager and made available for review by County staff upon request.
Management sites should have:
0 Storm-water controls, such as silt fences,to prevent discharge of contaminated runoff into water bodies
where such discharge may cause violations of County standards(example:turbidity);
0 Some method to control the off site migration of dust,'wood chips or other debris residuals from vehicular
traffic and from the handling of debris and ash;
0 Some type of access control to prevent unauthorized dumping and scavenging;and,
o Spotters to correctly identify and segregate waste types for appropriate disposal
All reasonable steps must be taken to minimize the release of contaminants from the disaster debris at the management
site. If contaminants are released into the environment,the entity operating the management site must take immediate steps
to contain the release and notify the County,within 24 hours,,
Only construction and demolition debris, land clearing debris, yard trash, vegetative waste,or Class Ill waste r-nay be stored
at the management site. Class I waste (such as household garbage, putrescible waste,or mixed wastes containing these,
materials)must be removed from the management sites and disposed of as soon as practicable to prevent odor, vectors
and sanitary nuisances.Again,spotters should be used during waste pickup and/or at the management sites to correctly
identify and segregate waste types for appropriate management. The following management options for the disaster debris
must be followed:
o Class I wastes, including all mixed wastes, must be disposed of at a Class 11 landfill or, except for asbestos-
containing materials, in a waste-to-energy facility that is authorized to accept such wastes,
0 Non-recyclables,and residuals generated from segregation of disaster debris shall also be disposed of in
Class I landfill or waste-to-energy facility.
0 Uncontaminated yard trash may be disposed of in permitted lined or unlined landfills, permitted land clearing
debris facilities, or permitted construction and demolition debris disposal facilities.
0 Uncontaminated yard trash and clean wood may be processed at a registered yard trash processing facility.
* Construction and demolition debris that is mixed with other disaster debris need not be segregated from other
solid waste prior to disposal in a lined landfill. Construction and demolition debris that is either source-
separated or is separated from other disaster debris at an authorized management site, may be managed at
a permitted construction and demolition debris disposal or recycling facility upon approval by the County of
the methods and operational practices used to inspect the waste during segregation.
a Unsalvageable refrigerators and freezers containing solid waste such as rotting food that may create a
sanitary nuisance may be disposed of in a Class I landfill;provided, however, that chlorofluorocarbons and
capacitors must be removed and recycled to the greatest extent practicable using techniques and personnel
meeting the requirements,of 40 CFR Part 82�.
Chipping and/or grinding of uncontaminated disaster-generated vegetative debris is encouraged to help reduce the volume
of the material.The County recommends the following guidelines for managing the volume reduced material:
• In accordance with National Fire Protection Association, mulch and chip piles should not exceed 18 feet in
height,50 feet in width, and 3,50 feet in length. Piles should be subdivided by fire lanes having at least 25 feet
of clear space at the base around each pile. These piles should not be compacted.
3 N F1
0 Smoking should only be allowed in designated areas well away from the combustible material.
0 Possible uses of the size,reduced material include: (1)a soil amendment where it is disked into the soil or
mixed with potting soil; (2)as mulch for weed control, moisture retention,soil temperature control, erosion
control,or slope stabilization;(3)fuel; (4)feedstock for composting operations,-,1(5) animal bedding material;
and(6) pulp wood.
0 Use of the size reduced material as a soil amendment must be at normally accepted agronomic rates as
determined by industry practice. Recommendations for appropriate application rates by the Institute of Food
and Agricultural Scienc,es3 (IFAS) may be used, and can be obtained from the local IFAS Agricultural
Extension agent.,
0 The use of mulch must be considered beneficial rather than disposal. Mulch must not be placed in water
bodies or wetlands,
The Contractor shall deploy personnel and equipment to establish the TOLJTDMA at iocations identified in conjunction with
the County. The operation may include,but is not limited to the building of roads, erecting of fences,construction of
containment areas, and placement of inspection towers.
The Contractor shall provide all specified equipment, operators, and laborers for offloading sites, TO,LS/TDMA management
and debris reduction operations.
Offloading Sites/TOLS/TDMA team will ensure location(s) will be fully operational complete with ingress and egress points,
inspection towers,water runoff protection,and containment berms and/or geotextile,if:necessary.
The inspection of every load, in and out, is critical to the documentation of the overall process. The Offloading Sites,
TOLS/TDMA inspection towers provide a location for load verification and documentation programs of all incoming and
outgoing debris. Once documented, all debris is processed in accordance with applicable local, state and federal rules,
standards,and regulations.
IVIdintenanceluel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain
equipment operations.
The Contractor shall follow all guidelines as identified in the Florida Department of Environmental Protection Guidance for
Establishment, Operation, and Closure of Disaster Debris Management Sites dated October 4,201&
K. SITE SAFETY PLAN
The following information will be,utilized to create a(location specific site management plan and site safety plan.
• Site Access, - Separate points of ingress and egress should be established if possible. Temporary acceleration
and deceleration (lanes should be established adjacent to the primary road leading to and from site access points,
approved by the County. Ali temporary roads leading to and through the debris-staging site should be constructed
and maintained for all weather use.
• Inspection Towers -- (Man lifts or scaffolding may be utilized instead) Inspection towers shall be constructed to
facilitate observation and quantification of debris hauled for storage at debris staging sites. One tower shall be
placed at point of ingress for use by Monitoring firm, and one tower at the point of egress to ensure all debris
hauling,trucks are in fact empty upon leaving the site. One tower may be utilized if ingress and egress point is the
same.
L. DEBRIS STORAGE AREA
Debris may be segregated into 7 main areas as folIows,unless otherwise instructed by the County:
• Vegetative debris - Vegetative debris will be cleaned of C&D debris to the extent possible to facilitate compliance with
requirements for reduction of vegetative debris.
• Construction and Demolition (C&D) Debris C&D debris will be dampened prior to dumping and periodically as
needed, to comply with Local, State and Federal EPA standards.
• White Goods-Refrigerators, Freezers, Dryers etc.
41 P ,_i e
Electronic Waste-TVs, monitors, computers etc.
HIHW-Household hazardous waste
Uncontaminated Sand
M. FINAL DEBRIS DISPOSAL
The Contractor will conduct the final disposal of all debris, reduced debris, and other products of the debris management
process in accordance with the applicable Federal, State and County standards and regulations. The identification and
acquiring of the final disposal locations will be subject to final approval from the County. Final disposal locations can vary
from Class II to Class III landfills, to the above-mentioned after-market locations (metal recyclers, municipal recycling
facilities, mulching operations, mulch incineration programs, co-generation plants etc.) The Contractor and the County's
Monitoring Firm assigned to the final disposal site will maintain disposal records and documentation during the entire
disposal process including tickets and receipts for reimbursement.
N. OFFLOADING SITE/TEMPORARY OFFLOADING SITE/TEMP DEBRIS MGMT AREA CLOSEOUT
Restoration is conducted during the closing of each Offloading Sites/TDMA, The scope of remediation is determined during
operation and closure, by terms of the land lease (if any), or County directive or task order. Remediation consists of final
removal of all debris (including, residual debris), removal and remediation of HIHW, abatement of any safety and/or
environmental concerns (to include environmental testing and/or monitoring, if required), the removal of temporary
structures (including any inspection towers), grading and leveling, removal of roads and fencing, if appropriate, and
potentially grassing or seeding of the site, if required, to documented pre-use condition.
Management sites for disaster debris are temporary locations that can be used for the duration of the Emergency Final
Order or as otherwise approved by the County. The following guidelines apply to the closing of temporary management
sites:
• Owner/operators of the management sites must contact the County prior to closing a management site to
discuss and coordinate what will be required for closure including environmental sampling, if needed.
• All disaster debris must be removed by the expiration of'the Emergency Final Order,unless otherwise approved
by the County,
• Mulch produced from processing uncontaminated vegetative debris may be left on-site if prior approval is
obtained from the County,The County will consider these requests on a case- by-case basis.
• Areas that were only used to manage uncontaminated vegetative debris, or ash from burning solely vegetative
debris, will not require any environmental sampling after the debris or ash is removed unless there is reason to
believe that the area may have become contaminated (e.g,, significant visible staining or known contaminant
releases in the area).
• Areas that were used to manage mixed debris or ash: from burning mixed debris will normally require
environmental sampling after the debris or ash is removed unless there is reason to believe that no
contamination of the area occurred (e.g., the area is paved with asphalt or concrete and there is no visible
evidence of staining or known contaminant releases),
• When environmental sampling for soils and groundwater is needed, it should typically include at least one soil
sample and one groundwater monitoring well in areas showing significant visible staining or areas believed to
be impacted by the managed waste or ash. Unless otherwise approved by the County, these, samples should
normally be analyzed for total RCRA metals,, volatile organic:compounds, and semi-volatile,organic compounds
using approved EPA methods. The County can also require other approaches to conducting environmental
sampling at management sites on a case-by-case basis.
• The County must be informed in writing when all closure activities at the management site are completed, if
environmental sampling was conducted as part of the closure activities, then the closure notice should include
the results of this sampling, unless otherwise approved by the County.
A narrative description shall be prepared for each site. Sketches and/or drawings(basic)shall be produced to illustrate the
current condition of the site and its contents, as well as content location. Still photographs or video will be taken of each site,
both ground level and aerial,to additionally illustrate the pre-use condition of the site and fits contents.
O. Documentation and Recovenj,Process
The Contractor will meet with the County and the Debris Management Monitor to finalize and test the processes, for
inspection and documentation that are to be used during the response and recovery phase of debris removal. At all times,
the Contractor krill provide the County access to all work sites and disposal areas, The Contractor, the County and the
Debris Management Monitor will have in place at the Offloading Site:s/TDMA personnel to verify and maintain records
regarding the contents and cubic yards of the vehicles entering and leaving the Offloading Sites/TDMA. The Debris
Management Monitor shall coordinate data recording and information management systems, including but not limited to:
• Prepare detailed estimates and submit to County
• Implement and maintain a disaster debris management system linking load ticket and TDMA information, including
reconciliation and photographic documentation processes,
• Provide daily, weekly or other periodic reports for the County noting work progress and efficiency, current/revised
estimates, project completion and other schedule forecasts/updates.
The Contractor will provide the following assistance:
• Provide written and oral status reports as requested to County and Debris Monitor.
• Review documentation for accuracy and quantity
• Assist in preparation of claim documentation
The Contractor will provide all requested information to the Debris Management Monitor that is necessary for proper
documentation and understands that copies of complete and accurate records are required for the receipt of federal funds
and must be supplied to the County,, The Contractor will work closely with the County, Monitoring Firm and other applicable
State and Federal agencies to ensure that eligible debris collection and data documenting appropriately address concerns
of the likely reimbursement agencies.,
P. PRO,MPT COMPLAINT RESOLUTION
Within 24 hours of a damage report, an investigative team will be dispatched to determine the validity and severity of the
damage report. If validated, damages are repaired as quickly as physically possible, preferably commencing repairs on the
day that the report is,validated. If a subcontractor is involved,that subcontractor is asked to produce a plan to prevent further
occurrences.
6 1 P r-i Q E�
co
Ij
aY
ca
P
ON
o �o
L) E
IU
Flj
0LLJ
m
fr as
ID:
CF
2 0
t7l'
0 0 0 0 0
all U,
R 2 R, El�
Eli
........ ..
0
LL
1 0
LU
LL
Car
�Rn
IS
41
c
Ell,
CL
'At
0
0
u U
lC
lo,
Rip/
E
it
w R
aa
W
/j//
y af�i r i/i /r
%Iwo
�i/r
/,�
/i/i/ o
co
0
211
Co
C)7lq,
%i
o
_j i
0 o ON
a o
rid
z z
n 0
a o a
,- 0 c) a c o o u o as m m as
°' r m (9 o C5 0 Q .ate- a
x. x
a rtm 4Y > >- >' Y > >- >- >... y. > U Q 0
E a a w uu w w w W W w wi 0 0
w m
✓WC
oil
F ;
oil
It
rt�
W
icier � �
uu
•V�/ 4W i^y ,ft �IA�4NI
'ryyyr ✓^1 yM1 u�.y' ()
hit
CG
a) _j
6 �1 m /,
C C?
G„
�.
a0
> > CO
a
ar :5, n �
r ,a ».i oxu w�� ads u�u ids u�a ua w Wa (3 C) GJ
WA
EYAS
xt <7 C rez C}
" m
TW
g,t
(x
�,s
Wil
na
2
00
0
c
W
C C
C 0 ryc
U C)
0 Q
"D
u
�rypryp//��//yy////yy
@w�!
LV
0 0'
C7 L'� tJ C"Y 47' U 0 � GC Gen,
w W W W Lu LIW W W W 0 0 0
ti"J� fn M.'
ap
EXHIBIT B-1
Estimated resource allocation and 30 day estimate for DSR#4
DSR4:MARCH TASK ASSIGNMEINT'REQUESTS
SERVICE PERIOD:0 /01-03/22
16 WORKING DAYS
001 SMALL DECK(BARGE DAY 2,500.00 16 $40,000.00
00�2 MED DECK BARGE DAY 4,000.00 16 $64,000.00
003 LARGE NECK BARGE DAY 6,000.00 0 $0�.00
004 SONAR BOAT DAY 1,800.00 16 $28,800.00
005 SELF LOADER DAY 2,600.00 16 $41,600,00
006 DIVE TEAM DAY 3,600,00 32 $115,200,00
007 TURBIDITY BARRIER LF 30.00 500 $15,000,00,
TDM
008 MANAt3EA DAY 1,600,00 16 $25,600,00
MARINE DEBRIS
009 FROM CANAL- CY 26.00 300 $2,800.00
TDMA
010 H'AZ-MAT UNITS'TO EA 200,00 5 $1,000.00
TDMA
011 MARINE DEBRIS CY 300 $0.00
TDMA-FINAL
012 TIPPING FEE N/A 5,000.00 1 $5,000m,
REIMBURSE
TOTAL $3444,,000.00