FY2018 Assignment & Assumption 01/17/2018C' .,
Kevin Madok, CPA
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: January 29, 2018
TO: Ammie Machan, Administrative Assistant
Tourist Development Council
FROM: Pamela G. Hancock, D.C.
SUBJECT: January 17' BOCC Meeting
Attached are electronic copies of the following items for your handling:
Item E4 Agreement with City of Marathon for the Amphitheater Improvements project in
an amount not to exceed $15,000.00 from DAC III Fiscal Year 2018 Capital Resources.
Item E5 Assignment of Agreement for the Tennessee Williams Birthday Celebration
Cultural Event in February - April 2018 from Tennessee Williams Key West Exhibit, Inc.
to Key West Art and Historical Society, Inc.
Should you have any questions, please feel free to contact me at ext. 3130. Thank you.
cc: County Attorney
Finance
File
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305 - 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 - 289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305 - 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 - 852 -7145
ASSIGNMENT AND ASSUMPTION OF CULTURAL EVENT FUNDING AGREEMENT
AND CONSENT TO ASSIGNMENT BY MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
THIS ASSIGNMENT AND ASSUMPTION AGEEMENT AND CONSENT TO ASSIGNMENT
( "Agreement ") is made to be effective this day of JNLW 2018, by and between Monroe
County, Florida ( "County ")and Tennessee Williams Key West Exhibit, Inc., ( "Event Contractor" or
"Assignor "), and Key West Art and Historical Society, Inc., ( "Assignee ") and
WHEREAS, an agreement was entered into on October 18, 2017, attached hereto, between
County and Tennessee Williams Key West Exhibit, Inc. (Event Contractor) to use Tourist
Development funding for the promotion of the Tennessee Williams Birthday Celebration in February
—April 2018 (the "Event "); and
WHEREAS, the Event Contractor /Assignor was not able to continue to sponsor the Event; and
WHEREAS, the Assignee is qualified and had agreed to sponsor and produce the Event; and
NOW THEREFORE, the above parties agree as follows:
1. Event Contractor /Assignor hereby assigns, transfers and sets over to Assignee all of its rights,
title and interest in, to and under the Tennessee Williams Birthday Celebration contract, subject
to the terms, covenants, agreements, representations and covenants set forth therein.
2. Assignee shall and does assume all obligations and responsibilities of Event Contractor /Assignor
under the Cultural Event Contract.
3. County approves and consents to the assignment of the Cultural Event Contract from Assignor to
Assignee, the new Event Contractor.
4. Paragraph 1 of the contract shall read: Amount County shall pay a sum not to exceed $17,640
(Seventeen Thousand Six Hundred and Forty Dollars — TDC District I funding Allocation)
effective October 18, 2017 for promotion and related expenditures, as described in the event
budget, attached hereto as Exhibit D, for production of the Event. Of this amount, no more than
30% or $4,200 shall be expended on advertising media placement and production costs line item
attributable to in- county placement. No amendments shall be made to the Budget as set
forth in Exhibit D after approval of agreement. Payment will be made only after Event
Contractor submits invoices and support documentation acceptable to the County's Finance
Department. The advertising and promotion budget using county funding may be altered as to
the individual line items, or components, within 10% of the amount stated for that'` item or
component, without increasing the total dollar amount and without requiring a written amendment
to this agreement. The general non - allocated section of an Umbrella event budget shall not
exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures and
for those budget lines that may require additional funds. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the Board
of County Commissioners.
5. All other provisions of the Cultural Event Contract dated October 16, 2017, not inconsistent
herewith, remain in full force and effect.
Assignment of Agreement for FY 2018 Tennessee Williams Birthday Celebration Cultural Agreement
ID #: 1907
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above
written.
Tennessee Williams Key West Exhibit, Inc.
(Assignor)
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Assignment of Agreement for FY 2018 Tennessee Williams Birthday Celebration Cultural Agreement
ID #: 1907
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