FY2016 01/20/2016 . .. '.
i : ‘: ,,,-L., , AMY HEAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
==� �\ MONROE COUNTY,FLORIDA
�i is do
I
DATE: February 4, 2016
TO: Tina Boan, Sr. Director
Office of Budget&Management
ATTN: Laura DeLoach-Hartle, Sr.Adminee
/
FROM: Cheryl Robertson Executive Aide to the Clerk of Court& Comptroller fqor tS 071
At the January 20, 2016 the Board of County Commissioner's granted approval and authorized
execution of Items:
C27 Approval of agreement with Guidance Care Center for the Jail In-House Program for FY
2016.
C28 Authorization for the Mayor to execute a Memorandum of Understanding with
Guidance/Care Center Women's Jail Incarceration Drug Abuse Treatment program, for
the period from Oct 1, 2015 through Sept 30, 2016.
Enclosed is a duplicate original of the above-mentioned for your handling. Should you have any
questions,please feel free to contact our office.
cc: County Attorney
Financ
1 File it
500 Whitehead Street Suite 101,PO Box 1980,Key West,FL 33040 Phone:305-295-3130 Fax:305-295-3663
3117 Overseas Highway,Marathon,FL 33050 Phone:305-289-6027 Fax:305-289-6025
88820 Overseas Highway,Plantation Key,FL 33070 Phone:852-7145 Fax:305-852-7146
• EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into thiOC day of January, 2016, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and
Guidance/Care Center hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement a program that
provides substance abuse treatment services to women offenders held in local correctional
facilities who have at least six months and no more than twelve months of their sentence
left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2015 through
September 30, 2016, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub-
grant Award, attached and made a part hereof (Attachment B).
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$37,331. All funds shall be distributed and expended in accordance with the Project Budget
Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
--------------Enforcement Sub-grant Award Certificate and Application" and all laws, rules and
regulations relating thereto are incorporated by reference (Attachment B).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed
quarterly performance report not later than 7 days after the end of each quarter.
The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed
narrative, reflecting on accomplishments, challenges, etc. is required as part of this
quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices,
not later than 30 days after the end of each month, properly dated, describing the
'services rendered, the unit cost of the services, and all other information required including
supporting documentation validating delivery of services. The original invoice shall be sent
to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only make payment subject to the funded amounts above,
those documented services provided which are reviewed and approved as complying with
Monroe County Code of Ordinances, State laws and regulations and Attachment B - Edward
Byrne Memorial Justice Assistance Sub-grant Award. Evidence of services rendered by the
PROVIDER shall be in the form of a letter, summarizing the units of services with supporting
documentation of service delivery attached. The letter should contain a notarized
certification statement. An example of a payment request cover letter is included as
Attachment A.
6. TERMINATION - This Agreement may be terminated by either party at any
time, with or without cause, upon not less than thirty (30) days written notice delivered to
the other party. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
8. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Frank Rabbito, Senior Vice President
1100 Simonton Street Guidance Care Center
Key West, FL 33040 1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be
terminated immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail to the AGENCY at its address specified above. The COUNTY
shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid
of any church, sect or religious denomination or in aid of any sectarian institution. Any
violation of said statutes, ordinances, rules, or regulations shall constitute a material breach
of this Agreement immediately upon delivery of written notice of termination to the
AGENCY. If the AGENCY receives notice of material brach, it will have thirty days in order
to cure the material breach of the contract. If, after thirty (30) days, the breach has not
been cured, the contract will automatically be terminated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
13. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law or by the COUNTY.
14. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the AGENCY.
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affix-d hereto by the proper officers thereof for the purposes herein expressed at Monroe
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BOARD OF COUNTY COMMISSMERS -n
-EAVILIN, Clerk OF MONROE COU , F RID A,- r
eputy Clerk Mayor/ air a Tr cal -'
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Guid�anncce//Care Center, Inc.
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•
ATTACHMENT A
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the units of services provided for (Organization name) for the
period of
Number of Units
Unit Type Provided for Program Unit Coss Amount Due
Service provided XX.XXX $ XX.XX $ XXX.XX
Service provided XX.XXX $ XX.XX $ XXX.XX
(A) Total $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(r) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D C) $ X,XXX.XX
I certify that the above services have been provided to the clients and that the units are
accurate and in agreement with the records of this organization. Furthermore, these units
are in compliance with this organization's contract with the Monroe County Board of County
Commissioners and will not be submitted for payment to any other funding source.
Authorized Signatory
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20_
by who is personally known to me.
Notary Public Notary Stamp
ATTACHMENT B
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: 1 i8/231(p
Grant Period: From: 10/01/2015 TO: 09/30/2016
Project Title: WOMEMS JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM
Grant Number: 2016JAGC-MONR-1-H3-184
Federal Funds: $37,331.00
State Agency Match:
Local Agency Match: $0.00
Total Project Cost: $37,331.00
CFDA Number. 16.738
Award Is hereby made In the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C.3751-3759);the
Consolidated Appropriations Act,2008,Public Law 110-161;and Public Law 109-162,Title XI,Department of Justice
Reauthorization,Subtitle B, Improving the Department of Justices Grant Programs,Chapter 1,Assisting Law
Enforcement and Criminal Justice Agencies,Section 1111.Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special
conditions.
This award Is subject to all applicable rules,regulations,and conditions as contained in the Office of Justice Programs
(OJP)Financial Guide,Common Rule for State and Local Governments,or OMB Uniform Grant Guidance(2 CFR
Part 200), in their entirety. It is also subject to the attached standard conditions and such further rules,regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L.90-351,as amended,and P.L 100-690.
This award Is a cost-reimbursement agreement for satisfactory performance of eligible activities.Requests for
reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables.Expenditures must be
supported with documentation and verified during annual monitoring. Failure to comply with provisions of this
agreement,or failure to meet minimum performance specified in the agreement wiN result in required corrective action
up to and including project costs being disallowed,withholding of federal funds and/or termination of the project,as
specified within the terms of the agreement and OMB Uniform Guidance 200.338-200.342.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award,a properly� executed
Certificate of Acceptance of Subgrant Award Is returned to the Department.
al Auiirorized Ohicial
Petrina Tuttle Herring
Bureau Chief
1 /?/ZCKo
Date
( )This award is subject to special conditions(attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Danny Koihage
Title: Mayor
Address: 530 Whitehead Street
Suite 102
City: Key West
State: FL Zip: 33040-6547
Phone: 305-292-3440 Ext:
Fax:
Email: boccdisl@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Newlin
Title: Clerk of Court
Address: 500 Whitehead Street
- ity: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2016-JAGC-2853 Section#1 Page 1 of 2
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
• sl ,`^N : 1 xP Fn k"ry .+M�a.,aaXi„ry.1
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Danny Kolhage
Title: Mayor
Address: 530 Whitehead Street
Suite 102
City: Key West
State: FL Zip: 33040-6547
Phone: 305-292-3440 Ext:
Fax:
Email: boccdisl@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants&Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2016-JAGC-2853 Section#1 Page 2 of 2
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11D-9.006 OCJG-005)rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance gGrrant- County-wide
���qqee
General Project Information
Project Title: WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT
PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2015 End Date: 9/30/2016
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high-intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This has increased the availability of illicit drugs in Monroe County
resulting in drug abuse rates higher than both the state and national averages. Specifically in
regards to the female population of Monroe County which is the population of focus for this grant
request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami-Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that female residents of our county had over twice the state rate per
100,000 populations for emergency room treatment for acute drug intoxication. In addition,
Monroe has over twice the state average for DUI arrests and, consequently, almost three times
the state average for vehicular deaths involving drug use. Opioid and crack cocaine addiction also
continues to ravage the community and lead addicts quickly into the criminal justice system. The
GAINS Center estimates that US jails admit approximately 1.1 million people with serious mental
illness annually and among these admissions, 72%also meet criteria for co-occurring substance
use disorders. Monroe County Sheriffs Department reports that between January 2012 and
March 2015, there were over 3,000 females who were rearrested for substance related crimes.
For many drug involved women, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent-child relationships, increased
domestic violence, increased crime, child abuse and neglect, foster care placement, divorce,
stress on the legal and medical systems of a county with very limited resources, and global
negative effects on our communities and quality of life are also directly affected. Recognizing the
significant need for appropriate treatment among greater numbers of incarcerated women whose
level of drug involvement is such that they would not benefit from available outpatient treatment,
the Guidance/Care Center along with the Monroe County Sheriffs Office created the Jail
Incarceration Drug Treatment Program located within the Monroe County Detention Center in
1992. It remains today as one of the few such programs operated within a county jail in Florida
and the only opportunity for women to receive intensive drug abuse treatment within Monroe
County. Moreover, these women are able to get treatment quickly instead of being one of the 66%
of substance abusing Florida residents who desire help but are unable to access treatment due to
Florida's lengthy waiting list for substance abuse services as reported by the Florida Department
of Children and Families. Increasingly, the behavioral health field is moving toward treatment of
co-occurring disorders, which means recognizing that substance abuse also goes hand in hand
with a mental illness, including Post Traumatic Stress Disorder. This program has been able to
attain and maintain a very low recidivism rate (under 25%)for women participants in the last 5
Application Ref# 2016-JAGC-2853 Section#2 Page 1 of 6
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11G-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
years with the addition of evidenced-based practices and special attention to the unique needs of
substance abusing women who also may have mental health needs. The program has a very
close relationship with county judges, attorneys, and the administration and staff of the Monroe
County Detention Center as well as city and county authorities. Women who complete treatment
are often granted early release from incarceration to return to their families and begin rebuilding
their lives and the lives of their loved ones thereby saving the county the expense of their
continued detainment. Skills attained within the context of treatment increases the chances of
sustained recovery, healthier family and other personal relationships, healthier children, and safer
communities.
Project Summary (Scope of Work)
In 1997, The Jail In-House Program(JIP), as it was initially named, was developed in the Monroe
County Detention Center and began providing substance abuse treatment services to county
inmates to lay the foundation for sustained recovery. The majority of clients are court ordered by
the Drug Court, Circuit Court and County Court Judges in Monroe County. The rest enter the
program as volunteers who have met the criteria for drug/alcohol treatment and will be in the
county jail a minimum of 182 days. The program has established a positive reputation county
wide, working closely with judges, prosecutors and defense attorneys throughout the county. DCF
audits for the past three years reported that this program meets or exceeds Best Practice
standards with 100%compliance. This year's funding will allow services begun with last year's
grant to continue for this population in the detention center.
In May 2010, the Commission on Accreditation of Rehabilitative Facilities(CARF)evaluated the
JIP program for accreditation. The program was received renewed three year accreditation in
June 2013. The Jail Incarceration Program met the highest CARF standards and received
recognition for its positive relationships between correctional staff and treatment/clinical staff.
Client-centered individualized treatment plans tailored to the needs of women are a cornerstone of
gender-responsive treatment. After developing these plans in partnership with the program
participant, treatment plan reviews, case management services to provide community linkages
and monthly self-reports of progress continue to refine the plan. On-going program review occurs
through monthly focus groups with administrative staff and participants. An assessment provides
a comprehensive assessment of client needs and assists in developing a person-centered
Wellness Plan that is updated with the participant every 30 days. A licensed clinician also
provides a Brief Behavioral Status Exam upon admission to diagnose and make appropriate
recommendations. Admission policies are welcoming to individuals with co-occurring disorders,
learning disabilities, and illiteracy, as well as other special individualized needs. This allows
access for all who probably otherwise would not receive services.
Treatment in the program is a minimum of six months and a maximum of one year. Aftercare
services are encouraged as a part of re-entry planning and last up to six months once the
participant is released. The Guidance/Care Center provides aftercare throughout the county in
community-based facilities.Aftercare is given priority and participants are enrolled before they are
released. These services are available to all participants regardless of ability to pay.
The Guidance/Care Center employs all program staff and has a forty two year history of
Application Ref# 2016-JAGC-2853 Section#2 Page 2 of 6
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
•
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
providing substance abuse counseling and mental health services. The program will require 1 full
time counselor to provide all core program services to no less than 30 women for the one-year
grant period. Administrative support to conduct regular case staffing, provide services, collect and
report data, and monitor program outcomes will be billed at.25 FTE.
Program services will be delivered using several evidence based practices including a Cognitive
Behavioral Therapy(CBT) based curriculum entitled Substance Abuse and Criminal Conduct:
Strategies for Self Improvement and Change-Pathways to Responsible Living. Throughout the
treatment episode participants use a client workbook that belongs to them. Additionally, Moral
Reconation Therapy, another systematic treatment strategy that seeks to decrease recidivism
among criminal offenders by increasing moral reasoning is included. Treatment in the correctional
setting will incorporate trauma-informed and gender-responsive treatment through the use of the
evidenced-based"Seeking Safety"treatment model that incorporates treatment of PTSD into
traditional treatment of substance use disorders. Seeking Safety offers 25 treatment topics, each
with a clinician guide and client handouts. In addition, four combination topics are Introduction to
Treatment/Case Management, Safety, The Life Choices Game(Review), and Termination.
These relational models support the development of healthy relationships with self, significant
others, and the community at large in order to reduce the risk of relapse and recidivism. Staff will
use individual and group formats to deliver core services. Relapse Prevention Therapy
incorporates Motivational Interviewing to facilitate movement through the stages of change, and
helps participants develop real life tools to cope with relapse triggers. The program staff, in
conjunction with the corrections staff, conduct random drug testing on all participants and positive
tests can result in 30 days in lock-up and a return to court for judicial review of the case. Tests
used are a 10 panel dip stick testing for amphetamine, benzodiazepines, cocaine, opiates,
synthetic opiates, THC, PCP, barbiturates, MDMA and methadone. These tests also include
adulteration and temperature strips to ensure the sample has not been tampered or masked.
Monroe County Board of Commissioners will subcontract with a service provider to offer
substance abuse treatment services to female inmate in the Monroe County Detention Center.
Grant funds will be used to pay a portion of the unit costs for Guidance/Care Center to provide
services as discussed in the scope of work above. The provider's minimum performance required
for payment by the county will be established in the local agency contractual services agreement,
and accounted for through monthly invoices reflecting units of service provided along with Event
Reports and Unit Reports. The provider will conduct a minimum of 60 quarter hours of
assessments and 296 quarter hours of case management services for each defendant. Case
management will be provided to each participant and include a minimum of the following: 60
quarter hours of Assessments, 346 quarter hours of Individual therapy, 2,458 quarter hours of
Group Therapy, 296 quarter hours of Case Management. Documentation to support costs and
activities will be maintained for all grant-funded expenditures for reimbursement. All
documentation to support use and expenditure of grant funds, including a copy of the local
subcontract agreement and records that the provider met minimum performance requirements,
will be available for review during grant monitoring or upon request.
The deliverable for this agreement is the quarterly performance of the tasks and activities
described in the scope of work in accordance with the local agency contractual agreement and/or
position description. Monroe County will request reimbursement of
Application Ref# 2016-JAGC-2853 Section#2 Page 3 of 6
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
allowable costs identified in Section 4, pages 1-3 on a quarterly basis.
Monthly invoices are provided to Monroe County by the treatment provider, Guidance/Care
Center, summarizing activities for which they seek payment, Monroe County will enter into an
agreement with Guidance/Care Center to provide the services identified.
Application Ref# 2016-JAGC-2853 Section#2 Page 4 of 6
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
103.. 9y�y ^u
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Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 62
Question: What is the name of the jurisdiction(s)your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: Monroe County
Question: What is the combined population of the jurisdiction(s)your agency provides services
to(according to the most recent census)?
Answer: 73090
Question: What is the address of the location being used to provide services for this project?
Answer: Monroe County Detention Center
5501 College Road
Key West, FL 33040
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Local government agency who contracts with a local non-profit to provide the
services.
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriffs office, indicate the sheriffs offices threshold
instead.
Answer: N/A
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of$750,000 or
more from the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least(a) 80 percent or(b)$25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: Yes
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee)through
periodic reports filed under section 13(a)or 15(d)of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was"no,'answer N/A.
Application Ref# 2016-JAGC-2853 Section#2 Page 5 of 6
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Answer: Yes
Application Ref# 2016-JAGC-2853 Section#2 Page 6 of 6
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11 D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
d Cir 14
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 10-Behavioral Health
State Purpose Area: 1G-General Questions
Objectives and Measures
Objective: General Questions-General Questions for All Recipients
Measure: General 01
WII your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding?Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: No
Measure: General 02
Will your organization be using the The National Training and Technical Assistance
Center(NTTAC) during the grant period, regardless of JAG funding?The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General 03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence-based policy and
practice.
Goal: No
Measure: General 04
WII your organization be using the Evidence-Based Policing Matrix during the grant
period regardless of JAG funding?The Evidence-Based Policing Matrix provides
information on evidence-based practices for law enforcement.
Goal: No
Measure: General 05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding?The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General 06
Application Ref# 2016-JAGC-2853 Section#3 Page 1 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11 n-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
$- ,r"9�,1r.,J wt'u tls yir x p_,i{ %'w M1 ,n
WI!your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General 07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: Unfunded units are paid through a partnership with Monroe County.
Measure: General 08
During the grant period, will your agency conduct or sponsor(with or without JAG
funds)a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: None of the above.
Measure: General 09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur(yearly, monthly, etc.)?Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other(please describe)
Goal: Attend community meetings (suicide prevention taskforce).
Measure: General 10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other(please Describe), None of the
above, Unsure/Don't know.
Goal: N/A
Measure: General 11
Identify the goal(s)you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
Application Ref# 2016-JAGC-2853 Section#3 Page 2 of 8
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11 D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
tiero� ..t -0`4�.
Goal: Educate participants about substance abuse and the relationship to criminal thinking
and behavior, assist participants in developing healthy coping skills and support
networks, reduce recidivism due to substance use related crimes.
Measure: General 12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes.
Measure: General 13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: Barriers have typically involved courts ordering individuals into the program who
cannot complete the 6 months of required programming due to jail release.
Measure: General 14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Yes.
State Purpose Area: 5C-Consultants/Contracts
Objectives and Measures
Objective: Consultants/Contracts-Questions for all recipients using consultants/contracts.
Measure: Consultants1
Please describe what consultants/contracts will be paid for with JAG funds during the
grant period. Include names, titles and areas of expertise where applicable.
Goal: Monroe County will enter into an agreement with the service provider,
Guidance/Care Center.
State Purpose Area: R25-Questions for recipients of an award $25,000 or more.
Objectives and Measures
Objective: B1 General - Behavioral health questions for recipients of an award $25,000 or more.
Measure: B01
Application Ref# 2016-JAGC-2853 Section#3 Page 3 of 8
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
�� Justice Assistance Grant - County-wide § '
statioiar patio
If you will operate a behavioral health program with JAG funds during the grant
period, what percentage of the program's total costs will be paid for with sources
other than this JAG award? If you operated more than one program, answer for each
separately.
Goal: 62%
Measure. B02
What is the name of your behavioral health program? If you will operate more than
one program/service, answer for each separately.
Goal: JIP (Jail Incarceration Program)
Measure: B03
If you will operate a behavioral health program with JAG funds during the grant
period, what was the initiation year of that program, regardless of when it received
JAG funding? If you will operate more than one program, answer for each separately.
Goal: 1997
Measure: B04
What behavioral health services will you provide during the grant period? If you will
operate more than one program, answer for each separately. Choose all that apply
from the following list: Substance abuse treatment, Mental health treatment, Co-
occuring treatment(includes both substance abuse and mental health treatment).
Goal: Substance abuse treatment, Mental health treatment, Co-occurring.
(Comprehensive behavioral health evaluations, treatment planning, case
management, group and individual therapy, court communication and representation
if required, discharge planning.)
Measure: B05
Are you or a partner planning or conducting an evaluation of your behavioral health
program? If you will operate more than one program, answer for each separately.
Goal: Yes
Measure: B06
If you or a partner are planning or conducting an evaluation of your program,
describe the current status of the evaluation, its purpose, who is conducting the
evaluation and the evaluation results if applicable. If you will operate more than one
program being evaluated, answer for each separately.
Goal: Our agency has a performance improvement plan that evaluates programming and
outcomes. Evaluation data is compiled through WestCare and includes fidelity on
evidence based programs, outcome measures for Seeking Safety and satisfaction
surveys.
Application Ref# 2016-JAGC-2853 Section#3 Page 4 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11D-9.006 OCJG-005 rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
walk* 112
Measure: B07
Regardless of JAG funding, how many treatment staff on the program are currently
licensed and/or certified in substance abuse treatment? If you operate more than one
program, answer for each separately.
Goal: 1
Measure: BOB
Regardless of JAG funding, how many treatment staff are currently licensed and/or
certified in mental health treatment? If you operate more than one program, answer
for each separately.
Goal: 1
Measure: B09
Regardless of JAG funding, how many treatment staff on the program are currently
licensed and/or certified in co-occuring treatment? If you operate more than one
program, answer for each separately.
Goal: 1
Measure: B10
How many treatment employees does your office currently have on staff? Please
count both full-and part-time employees.
Goat 5
Measure: B11
Of the treatment employees your office currently has on staff, how many are JAG
funded?
Goal: 3
Measure: B12
Regardless of JAG funding, approximately how many new participants will be added
to the program for only substance abuse treatment during the grant period? If you will
operate more than one program, answer for each separately.
Goal: 30
Measure: B13
Regardless of JAG funding, approximately how many total participants will receive
only substance abuse treatment services during the grant period? If you will operate
more than one program, answer for each separately.
Goal: 30
Measure: B14
Regardless of JAG funding, approximately how many new participants will be added
to the program for only mental health treatment during the grant
Application Ref# 2016-JAGC-2853 Section#3 Page 5 of 8
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 110-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
j1 Justice Assistance Grant- County-wide
nPikb` w' wr x t��yy,!t§ N s 1 ",;i''a
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period? If you will operate more than one program, answer for each separately.
Goal: 0
Measure: B15
Regardless of JAG funding, approximately how many total participants will receive
only mental health treatment services during the grant period? If you will operate
more than one program, answer for each separately.
Goal: 0
Measure: B16
Regardless of JAG funding, approximately how many new participants will be added
to the program for co-occuring treatment during the reporting period? If you will
operate more than one program, answer for each separately.
Goal: 30
Measure: B17
Regardless of JAG funding, approximately how many total participants will receive co
-occuring treatment services during the grant period? If you will operate more than
one program, answer for each separately.
Goal: 30
Measure: B18
Are you aware that you will be required to complete the behavioral health
questionnaire and submit it to your grant manager alongside each performance
report.
Goal: Yes
Objective: B2 Med. Assist-Behavioral health questions for recipients engaged in medication
assisted services who receieve an award of$25,000 or more.
Measure: B19
If your treatment program includes medication-assisted treatment(MAT), which of
the following medications will you utilize, regardless of JAG funding? If you are
operating more than one program, answer for each separately. Choose all that apply
from the following list: Naltrexone, Buprenorphine, Methadone.
Goal: None
Measure: B20
If your treatment program includes medication-assisted treatment(MAT),
approximately how many of your total program participants will be deemed eligible
for MAT? If you operate more than one program, answer for each separately.
Goal: N/A
Application Ref# 2016-JAGC-2853 Section#3 Page 6 of 8
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
v •
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Measure: B21
If your treatment program includes medication-assisted treatment(MAT),
approximately how many of your total program participants will receieve at least one
MAT treatment? If you operate more than one program, answer for each separately.
Goal: N/A
Objective: B3 Group-Behavioral health questions for recipients engaged in group treatment
services who receieve an award of$25,000 or more.
Measure: 822
If your treatment program utilizes group treatment, regardless of JAG funding, what
is the average group size? If you operate more than one program, answer for each
separately.
Goal: 7
Measure: B23
Regardless of JAG funding, how many participants are currently active in your
program? If you will operate more than one program, answer for each separately.
Goal: 9
Objective: B4 Sub. Abuse- Behavioral health questions for recipients engaged in substance
abuse treatment services who receieve an award of$25,000 or more.
Measure: B24
Does your treatment agency offer a continuum of care for substance abuse
treatment, including detoxification, residential, sober living, day treatment, intensive
outpatient, and outpatient treatment services?
Goal: Yes
Measure: 825
Of those enrolled in a substance abuse treatment program for at least 90 days, how
many participants were tested for the presence of alcohol or illegal substances
during the reporting period, regardless of the number of times tested? If you operate
more than one program, answer for each separately.
Goal: All participants are tested randomly.
Measure: B26
Of those enrolled in a substance abuse treatment program for at least 90 days, how
many participants tested positive for the presence of alcohol or illegal substances
during the reporting period, regardless of the number of times tested.
Goal: 0
Application Ref# 2016-JAGC-2853 Section#3 Page 7 of 8
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
rifttonS: � farx rtrva�f rr; W { ; ` f
Objective: B5 Co-Occuring - Behavioral health questions for recipients engaged in co-occuring
treatment services who receieve an award of$25,000 or more.
Measure: B27
Which of the following co-occuring treatment models do you follow, regardless of
JAG funding? If you are operating more than one program, answer for each
separately. Choose from the following: Sequential (providing services for one
disorder and then another), Parallel (concurrent treatment for mental health and
substance abuse), Integrated (treating both in the same setting).
Goal: Integrated
Application Ref# 2016-JAGC-2853 Section#3 Page 8 of 8
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
4: Financial
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $37,331.00 $0.00 $37,331.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
ay
Indirect Costs $0.00 $0.00 $0.00
—Totals -- $37,331.00 $0.00 $37,331.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI)? No
Application Ref# 2016-JAGC-2853 Section#4 Page 1 of 4
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 110-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
_Financial( I .4, „
Ir l;b.k'NM1 IE: 4t'ilYtvY�I�'e
Budget Narrative:
Budget Detail
Contractual Services:(Guidance/Care Center)
-Assessments 96 quarter hours @$17.2025 1,651
- Individual Therapy 462 quarter hours @$20.1100 9,291
-Group Therapy 3,762 quarter hours @ $5.0275 18,914
-Case Management 395 quarter hours @$18.925 7,475
Total Contractual Services: $37,331
Budget Narrative:
The budget reflects costs directly associated with the provision of substance abuse treatment,
mental health and educational services to inmates of Monroe County jail. The unit cost rates were
derived by using the hourly rates from the FY 2015-16 state funding contract for Substance Abuse
and Mental Health services and dividing by 4 to arrive at the quarter hour rates. A contract with
the treatment provider will be developed to be utilized during the established grant period.
Psychosocial Assessment: Monroe County through a contracted treatment provider will interview
all program participants for the purposes of data collection of educational, employment, criminal,
medical, family, substance abuse and mental health histories to assist in the determination of the
inmates appropriateness for the program and to update treatment plans.
Unit of Service: Client direct service quarter hour
Unit Rate$17.20
Units Requested 96 quarter hours to be paid for by this grant.
Total Cost$1,651
Individual Counseling: Monroe County through its contracted treatment provider will provide
counseling to all program participants to review progress and develop treatment plans and work on
treatment plan goals and objectives.
Unit of Service: Client direct service quarter hour:
Unit Rate$20.11
Units Requested 462 quarter hours to be paid for by this grant.
Total Cost$9,291
Group Therapy: Monroe County through its contracted treatment provider will provide group
therapy to all program participants weekly. Group counseling among program participants will be
conducted to include the introduction of"Self-help groups"and their attendance to establish an
ongoing support network.
Unit of Service: Client direct service quarter hour
unit Rate$5.0275
Units Requested 3,762 quarter hours to be paid for by this grant.
Total Costs$18,914
Case Management: Monroe County through its contracted treatment provider will provide the
coordination of adjunctive services, discharge planning, communication with collateral contacts,
linkage with other treatment resources to all program participants.
Unit of Service: Client direct service quarter hour
Application Ref# 2016-JAGC-2853 Section#4 Page 2 of 4
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Budget Narrative (Continued):
Unit Rate$18.925
Units Requested 395 quarter hours to be paid for by this grant.
Total Cost$7,475
Monroe County will reimburse Guidance/Care Center for program expenses not covered by the
grant.
TOTAL PROGRAM COST$37,331.00
Application Ref# 2016-JAGC-2853 Section#4 Page 3 of 4
Contract 2016-JAGC-MONR-1-R3-184
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
SOktiorkstrlrrQ/y4ial!S1
Section Questions:
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items?(e.g., competitive bid, sole source, state term
contract)
Answer: N/A
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: N/A
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: Contractual Services:
-Assessments 96 quarter hours @$17.2025101,651
-Individual Therapy 462 quarter hours @$20.110009,291
-Group Therapy 3,762 quarter hours @ $5.027508,914
-Case Management 395 quarter hours @$18.9250 7,475
Total Contractual Services-$37,331
Total Budget- $37,331
The budget reflects costs directly associated with the provision of substance abuse
treatment, mental health and educational services to inmates of Monroe County jail.
The unit cost rates were derived by using the hourly rates from the FY 2015-16 state
funding contract for Substance Abuse and Mental Health services and dividing by 4 to
arrive at the quarter hour rates. A contract with the treatment provider will be
developed to be utilized during the established grant period.
The unit cost plan was provided by the treatment provider, Guidance/Care Center in
September 2015.
Application Ref# 2016-JAGC-2853 Section#4 Page 4 of 4
Contract 2016-JAGC-MONR-1-H3-184
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Insert Standard Conditions Page here.
Application Ref# 2016-JAGC-2853 Section#5 Page 1 of 1
Contract 2016-JAGC-MONR-I-H3-184
Rule Reference 11 D-9 006 OCJG-005(rev.October 2005)
'ram ` Florida Department of Law Enforcement
-__ _ Office of Criminal Justice Grants
-' Post Office Box 1489 Tallahassee,Florida 32302-1489 (850)617-1250 criminaliushceefdle.stafe,B.na
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2015 JAG Standard Conditions Page 1 of 23
Rev. 09/2014
[This page intentionally left blank]
SFY2015 JAG Standard Conditions Page 2 of 23
Rev. 09/2014
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 19 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) (www.olp.usdoiaov/financialquidelindex.htm) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www.bia.qov/ProclramDetails.aspx?program 10=59 )as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
• Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program":www.flrules.orgi
• Office of Management and Budget(OMB)Circulars: www.whitehouse.gov/omblcirculars
O A-21 (2 CFR 220),"Cost Principles for Educational Institutions"
0 A-87(2 CFR 225),"Cost Principles for State,Local and Indian Tribal Governments"
o A-102, "Grants and Cooperative Agreements with State and Local Governments"
o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
o A-122(2 CFR 230),"Cost Principles for Non-Profit Organizations"
o A-133,"Audits of States,Local Governments,and Non-Profit Organizations"
• Code of Federal Regulations:www.gpo.gov/fdsys/
O 2 CFR 175.15(b),"Award Term for Trafficking in Persons"
O 28 CFR 38,"Equal Treatment for Faith-Based Organizations"
o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
0 28 CFR 83,"Government-Wide Requirements for Drug-Free Workplace(Grants)"
O 28 CFR 18,22,23,30, 35,42,61,and 63
• Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B—Improving
the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program:
www.bia.qov/ProgramDetails.aspx7Program ID=59.
• United States Code: www.gpo.gov/fdsys/
O 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
• State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies:http://dl is.d os.state.fl.uslbarm/gens c hed u les/GS 2-2008-Rev2010.pdf
• State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and
215.985(Transparency in government spending)
2. Requirements for Contractors of Subgrant Recipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended(42 U.S.C. 3711
et seq. at www.gpo.gov/fdsys/); the provisions of the current edition of the Office of Justice
Programs Financial Guide (www.oip.usdoj.qov/financialeuide/index.htm); and all other applicable
federal and state laws,orders, circulars, or regulations.
SFY2015 3AG Standard Conditions Page 3 of 23
Rev. 09/2014
3. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments,'or OMB Circular A-21, "Cost Principles for Educational Institutions"
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for Slate and Local Governments, or OMB
Circular A-110, or OMB Circular A-102,and Florida law to be eligible for reimbursement.
4. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15) days after the end of the reporting period. In addition,
if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 19, Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period. In addition, if
the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants(OCJG)through the SIMON(Subgrant Information
Management ON-line)
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and post-audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
SFY2015 JAG Standard Conditions Page 4 of 23
Rev. 09/2014
(f) The report must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45)days of the subgrant expiration date.
(b) The Financial Closeout Audit must be electronically signed by the subgrant recipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
(3) Project Generated Income(PGI)
(a) If applicable, the subgrant recipient shall submit Quarterly POI Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter. If any PGI remains unspent after the subgrant ends, the
subgrant recipient must continue submitting quarterly PGI reports until all funds are
expended. (See Item 11, Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officers
designee.
c. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a. All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110,
or A-102 as applicable, in their entirety.
b. The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a subgrant
recipient, you must have a financial management system in place that is able to record and
report on the receipt, obligation, and expenditure of grant funds. An adequate accounting
system for a subgrant recipient must be able to accommodate a fund and account structure
to separately track receipts, expenditures, assets, and liabilities for awards, programs, and
subgrant recipients.
c. All funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d. All funds not spent in accordance with this agreement shall be subject to repayment by the
subgrant recipient.
S. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
7. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date, or
subsequent to the termination date, of the subgrant award period. Only project costs incurred on
or after the effective date, and on or prior to the termination date of the subgrant recipient's
SFY2015 JAG Standard Conditions Page 5 of 23
Rev. 09/2014
project are eligible for reimbursement. All payments must be completed within thirty(30) days of
the end of the subgrant period.
8. Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat. Any foreign
travel must obtain prior written approval.
11. Program Income(also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended. PGI Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the federal grant program, then the cost would be
allowable using program income. PGI budget requests must be signed by the subgrant
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the federal grant period must be submitted to
OCJG for transmittal to the Bureau of Justice Assistance.
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $650(excluding travel and subsistence costs)
per eight-hour day, or $81.25 per hour. A detailed justification must be submitted to and
approved by FDLE prior to obligation or expenditures of such funds. Approval shall be based
upon the contract's compliance with requirements found in the Financial Guide, the Common
Rule, and in applicable state statutes. The Department's approval of the subgrant recipient
agreement does not constitute approval of consultant contracts. If consultants are hired through
a competitive bidding process(not sole source), the$650 threshold does not apply.
13. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to§274, Fla. Stat.
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b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
14. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments,or the federal OMB Circular A-110 or A-102, as applicable.
15. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish,or otherwise use,and authorize others to use, for federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable items, patent rights, processes, or inventions, in the course
of work sponsored by the federal award or subaward funds, such facts must be promptly and fully
reported to the awarding agency.
a. Unless there is a prior agreement between the subgrant recipient and the Department on
disposition of such items,the Department may determine whether protection on the invention
or discovery will be sought.
b. The Department will also determine how rights in the invention or discovery(including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with"Government Patent Policy" (President's Memorandum for Heads of
Executive Departments and Agencies," dated August 23, 1971, and statement of
Government patent policy, as printed in 36 Federal Register 16839).
c. Government regulations have been issued in Title 37 CFR Part 401 by the U.S. Department
of Commerce.
17. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date. The subgrantee understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees available at
www.orp.usdoigov/funclingrolptraininqguidrneprinciples.htm
All materials publicizing or resulting from award activities shall contain the following statements:
`This project was supported by Award No. awarded by the Bureau of Justice Assistance,
Office of Justice Programs. The opinions, findings, and conclusions or recommendations
expressed in this publication/program/exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice".
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18. Audit
a. Subgrant recipients that expend $500,000 or more in a year in federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules.'; § 215.97, Fla. Stat.,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d, The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case,
written notification, which can be in the form of the "Certification of Audit Exemption" form,
shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. A scanned copy of the completed audit reports or a link to the electronic audit report should
be sent via email to criminaliusticeefdle.state.f.us or mailed to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
19. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty(30)days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
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20. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subgrant recipient must report by letter to the Department the steps taken to initiate the
project,the reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subgrant recipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety(90)day period, but only by formal written adjustment to this agreement.
21. Excusable Delays
a. Except with respect to defaults of consultants,the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22. Grant Adjustments
a. Subgrant recipients must submit a grant adjustment through SIMON for major substantive
changes such as changes in project activities or scope of the project, target populations,
service providers, implementation schedules, project director, and designs or research plans
set forth in the approved agreement and for any budget changes that affect a cost category
that was not included in the original budget, Adjustments are also required when there will
be a transfer of 10% or more of the total budget between budget categories, or there is an
indirect cost rate category change.
b. Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item.
c. Under no circumstances can transfers of funds increase the total budgeted award.
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d. Requests for changes to the subgrant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Departments decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in§ 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under§120, Fla.Stat.
24. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice,or the Auditor General of the
Slate of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
25. Access to Records
a. The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency,or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of§119, Fla. Stat., unless specifically
exempted and/or made confidential by operation of§ 119, Fla. Stat., and made or received
by the subgrant recipient or its contractor in conjunction with this agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
26. Retention of Records
The subgrant recipient shall maintain all records and documents(or a minimum of five(5)years from
the date of the final financial statement and be available for audit and public disclosure upon request
of duly authorized persons. The subgrant recipient shall comply with State of Florida General
Records Schedule GS1-SL for State and Local Government Agencies:
http.//dlis dos state fl.uslbarmtgenschedules/GS2-2008-Rev2010.pdf
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Officials for the
Subgrant recipient or Implementing Agency or any contact information to include mailing address,
phone number, email or title change, project staff must notify the SIMON help desk to update the
organizational information in SIMON. If the project director changes, a grant adjustment must be
entered in SIMON to reflect the change.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of§ 435, Fla. Stat. shall
apply.
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a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to §435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with§397.334, Fla. Stat.,"Treatment-Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
a. The subgrant recipient agrees that any information technology system funded or supported
by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal
Intelligence Systems Operating Policies, if the Office of Justice Programs determines this
regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part
23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of
the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the
subgrant recipient may be fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may
not satisfy such a fine with federal funds.
b. The subgrantee understands and agrees that no awarded funds may be used to maintain or
establish a computer network unless such network blocks the viewing, downloading, and
exchanging of pornography. In doing so the subgrantee agrees the these restrictions will not
limit the use of awarded funds necessary for any federal, state, tribal, or local law
enforcement agency or any other entity carrying out criminal investigations, prosecutions, or
adjudication activities.
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•
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients, implementing agencies, and contractors must comply with any applicable
statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime
Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42
U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C.
§ 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973
(29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the
Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws far faith-
based and community organizations).
b. FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability,
or age in the delivery of services or benefits or in employment. The subgrant recipient must
notify program participants and beneficiaries that it does not discriminate on the basis of race,
color, national origin, religion, sex, disability, and age in the delivery of services or benefits or
in employment practices.
c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom they pass-through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors, and agencies are aware that they may file a discrimination
complaint with the subgrant recipient,with FDLE, or with the Office for Civil Rights and how to
do so.
d. Equal Employment Opportunity Plans
(1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and it has received any single award of $25,000 or more from the
Department of Justice. The plan must be prepared using the on-line short form at
www.oip.usdoi.nov/about/ocr/eeop complv.htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $500,000 or more from the Department of Justice, it
must submit its plan to the Department of Justice for approval. A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of$25,000 or
more from the Department of Justice or if it is a nonprofit organization, a medical or
educational institution, or an Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification to FDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
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e, In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national
origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights, Office of Justice Programs.
f, In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgrant recipient.
h. If the subgrant recipient or any of its employees, contractors, vendors, or program
beneficiaries has a discrimination complaint, they may file a complaint with the subgrant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee,
Florida 32302-1489 or online at info(a)fdtestatefl.us, Discrimination complaints may also be
submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice, 810 71" Street, Northwest,Washington, D.C. 20531,or by phone at(202)307-0690.
i. The subgrant recipient must have procedures in place for responding to discrimination
complaints that employees and clients,customers, and program participants file directly with
the subgrant recipient.
j. The subgrant recipient must have written policies or procedures in place for notifying program
beneficiaries how to file complaints alleging discrimination by the subgrantee/implementing
agency with FDLE or the OCR.
k. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General
and referred to the Office far Civil Rights,the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint.
I. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title I), state and local government services and transportation (Title II), public
accommodations(Title III), and telecommunications(Title IV).
m. Rehabilitation Act of 1973(28 C.F.R. Part 42, Subpart G)
If the subgrant recipient has 50 or more employees and receives DOJ funding of$25,000 or
more, the subgrant recipient must take the following actions:
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation of the DOJ
regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28
C.F.R. Part 42, Subpart G, which prohibit discrimination on the basis of a disability in
employment practices and the delivery of services.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in 28 C.F.R. Part 42, Subpart G.
(3) Notify participants, beneficiaries, employees, applicants, and others that the
subgrantee/implementing agency does not discriminate on the basis of disability.
n. Limited English Proficiency(LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights
Act of 1964,42 U.S.C. §2000d, recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
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Rev. 09/2014
providing language services to LEP individuals, please see the website at www.lep.gov.
FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan.
o. Title IX of the Education Amendments of 1972(28 C.F.R. Part 54)
If the subgrant recipient operates an education program or activity, the subgrant recipient
must take the following actions:
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the DOJ regulations implementing Title IX of the
Education Amendments of 1972,found at 28 C.F.R. Part 54,which prohibit discrimination
on the basis of sex.
(2) Designate a person to coordinate compliance with the prohibitions against sex
discrimination contained in 28 C.F.R. Part 54.
(3) Notify applicants for admission and employment, employees, students, parents, and
others that the subgrantee/implementing agency does not discriminate on the basis of
sex in its educational programs or activities.
p. Equal Treatment for Faith Based Organizations
The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part
38, the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or
proselytization. Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in time or place from the Department of Justice funded
program, and participation in such activities by individuals receiving services from the grantee
or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
The subgrantee also understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of students who participate in
programs for which financial assistance is provided from the award, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for
employment. See www.oip.gov/about/ocr/equal fbo.htm.
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INK). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
35. National Environmental Policy Act(NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds, Accordingly, the subgrantee agrees to first determine if any of the following activities
will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees
to contact FDLE OCJG.
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(1) New construction
(2) Minor renovation or remodeling of a property either(a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100-year flood plain; a
wetland, or habitat for endangered species, or a property listed on or eligible for listing on
the National Register of Historic Places;
(3) A renovation, lease, or any other proposed use of a building or facility that will either(a)
result in a change in its basic prior use or(b)significantly change its size;and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice at www.bia.gov/Funding/nepa.html, for programs relating to
methamphetamine laboratory operations.
c. For any of a subgrant recipients existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice,agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with federal, state, and local
environmental, health and safety laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and the removal and disposal of the
chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories. The subgrant recipient also agrees to complete a Methamphetamine Mitigation
Plan (MMP) that includes the nine protective measures or components required by BJA and
submit the plan to FDLE's Office of Criminal Justice Grants.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s)where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
SFY2015 JAG Standard Conditions Page 15 of 23
Rev. 09/2014
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing federal and state requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations,or health care made necessary as a result of methamphetamine toxicity
37. Non-Procurement,Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180,"OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Nonprocurement)"These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department. If the subgrant is$100,000 or more,the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded
from covered transactions by any federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
SFy2015 JAG Standard Conditions Page 16 of 23
Rev. 09/2014
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain,or performing a public(federal, state,or local)transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph(1)(b)of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions(federal, state,or local)terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying' and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of$100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that.
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grantor cooperative agreement;
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying
Activities,"in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all subgrant recipients
shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38,above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
The subgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written approval of the
Office of Justice Programs.
SFY2015 JAG Standard Conditions Page 17 of 23
Rev. 09/2014
41. "Pay—to—Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-
stay programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the
Coastal Barrier Resources System.
43. Enhancement of Security
If funds are used for enhancing security,the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
44. Environmental Protection Agency's(EPA)list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department(if necessary)in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. §469 a-1 et seq.), and the National Environmental Policy Act of 1969(42 U.S.C.§4321).
47- Human Research Subjects
Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed
consent.
48. Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOD's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
SFY2015 JAG Standard Conditions Page 18 of 23
Rev. 09/2014
constituent elements, where applicable, as described at: www.it ojp.gov/qsp grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance to
the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
49. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by FULE.
50. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Subgrant recipient further agrees, as a condition of grant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
51. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact,go to
www.it.oip.novidefault aspx?area=policvAndP ractice8pace=1046
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
53. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
state or local funds, but will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
54. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
56. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28.
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
SFY2016 JAG Standard Conditions Page 19 of 23
Rev. 09/2014
57. Additional Required Certifications
Employees Working Solely on a Single Federal Award
For any position that works 100%of its lime on a single federal award, the employee must certify
that 100% of his or her time was spent working on that federal award. This requirement applies
to both full time and part time positions regardless of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee. The forms must be submitted semi-annually and may not be signed prior to the end of
the reporting period. Certifications must be provided to cover the entire grant period.
Sole Source
If the project requires a purchase of services or equipment from a sole source, the subgrant
recipient must complete the Sole Source Justification for Services and Equipment Form. This
form must be submitted upon application if applicable and pre-approval must be obtained. If the
cost is below$100,000,the form must be kept on file for review at monitoring. If the subgrantee is
a state agency and the cost is at least $150,000, then the agency must submit a copy of the
approval from the Department of Management Services(F.S. 287.057(5)).
ADP Justification
The subgrant recipient must complete an Automated Data Processing (ADP) equipment and
Software and Criminal Justice Information and Communication Systems Request for Approval
form if the purchase of any ADP equipment is to be made. This form must be submitted upon
application if applicable and pre-approval must be obtained.
Confidential Funds Certificate
For all projects involved with confidential funds the subgrant recipient must submit a confidential
funds certificate. This certificate certifies the Project Director has read, understands, and agrees
to abide by the provision in Chapter 8 of the Office of Justice Programs Financial Guide. This
form must be submitted upon application if applicable.
Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications.
must be signed by the subgrant recipient or implementing agency chief official or an individual
with formal, written signature authority for the chief official.
58. Timesheets
Timesheets must be kept for all project staff whose hours will be charged to the project. The
timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
60. Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
subcontractor, or other person has either 1) submitted a false claim for grant funds under the
---False Claims Act; or 2)committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery,gratuity,or similar misconduct involving grant funds.
61. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, each member of a law enforcement
task force funded with these funds who is a task force commander, agency executive, task force
officer, or other task force member of equivalent rank, will complete required online (internet-
based)task force training. The training is provided free of charge online through BJA's Center for
Task Force Integrity and Leadership (www.ctfli.orq). All current and new task force members are
required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well
SFY2015 JAG Standard Conditions Page 20 of 23
Rev. 09/2014
as other key issues including privacy and civil liberties/rights, task force performance
measurement, personnel selection, and task force oversight and accountability. When FDLE
award funds to support a task force, the subgrant recipient must compile and maintain a task
force personnel roster along with course completion certificates. Additional information is
available regarding this required training and access methods via BJA's web site and the Center
for Task Force Integrity and Leadership(www.ctfli.orq).
62. Funds to Association of Community Organizations for Reform Now(ACORN)Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval of OJP.
63. High Risk Subgrant Recipients
The subgrant recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U.S. Department of Justice determines that the
subgrant recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
64. Text Messaging While Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), and §316.305, F.S., the subgrant recipient is
encouraged to adopt and enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this subgrant and to establish
workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
65. System for Award Management(SAM)
The subgrant recipient must maintain current information in SAM until it submits the final financial
report required under this award or receives the final payment, whichever is later. This requires
that the subgrant recipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award term.
66. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal governments Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year.
(The salary table for SES employees is available at http://www.opmmov/oca/payrates/indekasp.
A subgrant recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.). This limitation on
compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is
made.
67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government
DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any
other non-governmental DNA database without prior express written approval from BJA. For
more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at
Intps.//www.ncirs.qoviodffiles1/nii/sI001062.pdf
In addition, funds may not be used for purchase of DNA equipment and supplies when the
resulting DNA profiles from such technology are not accepted for entry into CODIS (the National
DNA Database operated by the FBI).
5FY2015 JAG Standard Conditions Page 21 of 23
Rev. 09/2014
68. Interoperable Communications Guidance
Subgrant recipients that are using funds to support emergency communications activities must
comply with the current SAFECOM Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperable communications.
Emergency communications activities include the purchase of Interoperable Communications
Equipment and technologies such as voice-over-interne) protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission(FCC)Waiver Order. SAFECOM guidance
can be found at www.safecomprogram.gov/librarv/lists/library/DispForm.aspx?ID=334.
Subgrant recipients Grantees interested in developing a public safety broadband network in the
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects
support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with
the full-time Statewide Interoperability Coordinator (SWIG). If any future regulatory requirement
(from the FCC or other governmental entity) results in a material technical or financial change in
the project, the recipient should submit associated documentation, and other material, as
applicable, for review by the SWIG to ensure coordination. Subgrant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
progress reports.
69. Ballistic-Resistant and Stab Resistant Body Armor
Subgrant recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have a written "mandatory weal' policy in effect. This
policy must be in place for at least all uniformed officers before funding can be used by the
agency for body armor. There are no requirements regarding the nature of the policy other than it
being a mandatory wear policy for all uniformed officers while on duty. FAQs related to the
mandatory wear policy and certifications can be found at www.bia.gov/Funding/JAGFAQ.pdf.
JAG funds may be used to purchase armor for an agency, but may not be used as the 50%
match for purposes of the Bulletproof Vest Partnership(BVP)program.
Body armor purchased with JAG funds may be purchased at any threat level, make, or model
from any distributor or manufacturer, as long as the vests have been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ
Compliant Body Armor Model List (http://nij.gov). In addition, body armor purchased must be
American-made. The latest NW standard information can be found at:
www nij qov/topics/technologvfbody-armor/safety-initiative.htm.
70. BJA or FDLE Sponsored Events
The subgrant recipient agrees to participate in BJA-or FDLE-sponsored training events,technical
assistance events, or conference held by FDLE or BJA or their designees, upon FOLE's or BJA's
request.
71. Expenses Related to Conferences,Meetings,Trainings,and Other Events
The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and
guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences, meetings,
trainings, and other events, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent laws, regulations, policies, and
guidance is available at
hap/iojpgov/financialquide/PostawardRequirements/chapterl5pagel.htm
72. Environmental Requirements and Energy
For subgrants in excess of $100,000, the subgrant recipient must comply with all applicable
standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C.
SFY2015 JAG Standard Conditions Page 22 of 23
Rev. 09/2014
1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and
Environmental Protection Agency regulations (40 CFR part 15).
The subgrant recipient must comply with mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub. L.94-163, 89 Stat. 871), if any.
73. Other Federal Funds
The subgrantee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this award, and those awards have been, are being, or are to be
used, in whole or in part, for one or more of the identical cost items for which funds are being
provided under this award,the subgrantee will promptly notify, in writing the grant manager for this
award, and, if so requested by OCJG seek a budget modification or change of project scope grant
adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FOLE's grant monitoring guidelines, protocols, and
procedures, and to cooperate with FDLE on all grant monitoring requests, including requests
related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient
agrees to provide FDLE all documentation necessary to complete monitoring of the award.
Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with FOLE grant monitoring activities may result in
sanctions affecting the recipient's award, including, but not limited to: withholding and/or other
restrictions on the recipient's access to funds referral to the Office of the Inspector General for
audit review, designation of the recipient as a FDLE High Risk grantee, or termination of an
award(s).
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned
aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public
safety and good order. Additionally, any funding approved for this purpose would be subject to
additional reporting,which would be stipulated by FDLE post award.
SFY2015 JAG Standard Conditions Page 23 of 23
Rev. 09/2014
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-Cbunty-wide
•
In witness whereof,the parties affirm they each have read and agree to the conditions set
forth In this agreement, have read and understand the agreement In its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, Including Strikeovers,
whiteout,etc.are not acceptable.
Stets of Florida
Department of Law Enforcement
Office ofC_r/mminal Justice Grants
Signature: j+Q Tt4f, _ c
Typed Name and Title: ,_ V
Date: Vel?A1
Subgrant Recipient
Authorizing Official of Governmental Una
(Commission Chairman,Mayor,or Designated Representative)
Typed Name bbggrent Racipl /fMMaurroo County Board of County Commissioners
Signature: oC
Typed Name and Title: Danny L.Koihage,Mayor
Date: 01 • C+4 20 t(-co
Implementing Agency
Official,Administrator or Designated Representative
Typed Name o lamenting Agenc - Mo ounty Board of County Commissioners
Signature: e (�
Typed Name and Title: Danny L.Koihage,Mayor
Dale: 01 • 04 . 2 011p
Application Ref# 2016-JAGC-2853 Section#6 Page 1 of 1
Contract 2016-JAGC-MONR-1-93-164
Rule Reference 1 iD-9.006 OGJG-0e5(rev_October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Insert Certifications and Authorizations here.
Application Ref# 2016-JAGC-2853 Section#7 Page 1 of 1
Contract 2016-JAGC-MONR-1-113-184
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements
Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C, not all three.
Recipient's Name:Monroe County Board or County Commissioen I DUNS Number:073876757
Address:1100 Simonton Street,Key West,FL 33040-3110
Grant Title:Wmen'ster incarceration Drug Abuse greacrneot Pmgrum I Grant Number:2015-JAGC-2853 I Award Amount:37,331
Name and Title of Contact Person:Laura deLoach-Hartle
Telephone Number:305.292.4482 I E-Mail Address:deloachharneaaura@monomecounty-n gov
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply:
ID Recipient has less than fifty employees. o Recipient is an Indian tribe. o Recipient is a medical institution.
o Recipient is a nonprofit organization. o Recipient is an educational institution. o Recipient is receiving an award less than 525,000.
I' [responsible official],
certify that [recipient] is
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
Print or Type Name and Title Signature Date
Section B—Declaration Claiming Exemption from the ESOP Submission Requirement and Certifying
That an ESOP Is on File for Review
/fa recipient agency has fifty or more employees and is receiving a.single award or subaward of 525,000 or more,hut less than$500.000,then the
recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.ER.§42.305):
I Danny L Kolhage.Mayor
certify that Monroecovnly Boce [responsible official],
[recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees,the appropriate state planning agency, and the Office for
Civil Rights,Office ofJustice Programs,U.S. Department of Justice. The EEOP is on file at the following office:
Calvin Alien.EEO Officer,Monroe County [organization],
CO Simonton Street,Key West.FL 3304043Z) [address].
Denny L.Kolnags,mayor 10 0(). O1
Print or Type Sauce and Tide Signature Date
Section C—Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for
Civil Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of$504000 or more,then the recipient agency must
send an EEOP Utilization Report to the OCR fo r review.
[responsible official],
certify that [recipient],
which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [dale] to the
Office for Civil Rights,Office ofJustice Programs,U.S.Department ofJustice.
Print or Type Name and Tide Signature Dam
OMB Approval No 1121-0340 Expiration Date:053I/14
CERTIFICATION REGARDING LOBBYING; DEBARMENT,SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,"New
Restrictions on Lobbying"and 28 CFR Part 67,"Government-wide Debarment and Suspension(Non-procurement)and
Government-wide Requirements for Drug-Free Workplace(Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction,grant,or cooperative agreement.
(b)Have not within a three-year period preceding this application
1, LOBBYING been convicted of or had a civil judgement rendered against them for
As required by Section 1352,TIlle St of the U.S.Code,and implemented at 29 commissionbt , ao fraud or a criminal offense inconnectionedM1
CFR Part 69,for persons entering into a grant or cooperativep 9rantempngroontrtct underlarp ibgarnsictFn;viOl Sine,
sghatmgnl over or local)transactionr gut contractt s or copmbLeon transaction;Rotation of
$100,000,as defined at 28 CFR Part 69,the applicant certifies Mat: Felt foreylbnery,faltstatutesrcommissioof of embezzlement,
Melt fsatem,nt,or falsification or
properly; of records,making
of rvo federal ned,to any person have been paid ora will pt paid,by or on behalf false statements,or recerving stolen property;
of the undersigned,of any person for influencing erf or attempting to influencerr an
ofliCongr employee
ranofplyee of a amb of of Congress.in an officer or employee chr not presently indictedetr or(Federal,
e or c )mini
m Con
gress,or an employee ota Member of Congress in connection with the charged bye governmental entity State,or local)min
making tnlany federacontinuaranLeewal,aminto of dment,any diiclrvoaof any federal
commirslan of any of the offenses enumerated In paragraph h)Iblof
a orcoopc0nonagrregrenewal,amendment.or modification of latlaral this certification;and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions(Federal,State,or local)
- paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default;and
any agency,a member of Congress,an officer or an employee of Congress,or an
employee of a member of Congress in connection with this federal grant or 9. Where the applicant is unable to certify to any of Ise statements in
cooperative agreement,the undersigned shall complete and submit Standard this certification,he or she shall attach an explanation to this
Form-LLL.'Disclosure of Lobbying Activities",in accordance with its instructions; application.
(c) The undersigned shall require that the language of this certification be
Included in the award documents for all subawards al all tiers(Including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements,and subcontracts)and that all GRANTEES OTHER THAN
subrecipients shall certify and disclose accordingly. ( INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988,and
Implemented at 28 CFR Part 67,Subpart F,for grantees,as defined 2. DEBARMENT,SUSPENSION,AND OTHER
RESPONSIBILITY MATTERS at 28 CFR Pads]Sections e7.615 and e7.e2e-
(DIRECT RECIPIENT) A. The applicant certifies mat It will or w111 continue to provide a drug-
free workplace by:
As required by Executive Order 12549,Debarment and Suspension,and
implemented at 28 CFR Part 67,for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions,as defined at 28 CFR Part 67,Section 67.510 manufaclure,distribution,dispensing,possession,or use of a
controlled substance is prohibited in the grantee's woiplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a)Are not presently debarred,suspended,proposed for debarment,declared
ineligible,sentenced to a denial of federal benefits by a State or Federal court,or (b) Establishing an on-going drug-bee awareness Program to inform
voluntanly excluded from covered transactions by any federal department or employees about-
agency:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace:
(3) Any available drug counseling,rehabilitation,and employee
assistance programs;and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
POLE JAG Grant Application Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification
Page I
CERTIFICATION REGARDING LOBBYING; DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
Id Making it a requirement that each employee to he engaged in the performance
at the grant be given a copy of the statement required by paragraph(a);
(d) Notifying the employee in the statement required by paragraph(a)That,as a
condition of employment under the grant,the employee will-
(1) Abide by the terms of the statement;and
(2) Notify the employer In writing of his or her conviction for a violation of a Check here If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction,
Section 67 830 of the regulations provides that a grantee that is a
(et Notifying the agency,in writing,within 10 calendar days atter receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph(o)(2)from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title,to.Department of Justice,Office of Justice Programs, to use OJP Form 4061/7.
ATTN Control Desk.633 Indiana Avenue,NW..Washington,DC. 20531. Notice here If the State has elected to complete OJP Form
shall include the identification number(s)of each affected grant, C081/7.Check
(I) Taking one of the following actions,within 30 calendar days of receiving notice
under subparagraph(d)(2).with respect to any employee who is s0 Convicted-
(1) Taking appropriate personnel action against such an employee,up to and DRUG-FREE WORKPLACE
including termination,consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973.as amended.or
As required by the Drug-Free Workplace Act of 1988.and
(2) Requiring such employee to participate satisfactonly in a drug abuse implemented at 28 CFR Pad 87,Subpart F,for grantees,as defined
assistance or ehabilitation program approved for such purposes by a Federal, at 28 CFR Part 6T,Sections 67 615 and W 520-
State,or local health.law enforcement,or other appropriate agency.
A. As a condition of the grant,I certify that I will not engage in the
(9) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture,distribution,dispensing,possession,or use of
through implementation of paragraphs(a),(b),(o).(d),(e),and(9- a controlled substance in conducting any activity with the grant:and
B. The grantee may insert i in the space provided below the site(s)for the B. II convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity,I will report the
conviction,in writing,within 10 calendar days of the conviction,to.
Place of Performance(Street address,city,county,state,zip code) Department ofJustice,Office of Justice Programs.ATTN.Control
Desk.833 Indiana Avenue.N W,Washington.D C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Monroe County BOCC, 1100 Simonton Street Key West,FL 33040
2. Project Name' Women's Jail Incarceration Drug Abuse Treatment Program
3. Typed Name and Title of Authorized Re/pprreesentative: Danny L. Kolhage Mayor
4. Signature: �� `�/ 'y'� 5. Date: 10/0611I2015
FDLE JAG Grant Application Package Lobbying,Debarment,Suspension,and Drug-Free Workplace Certification
Page 2
♦ - I
•
RESOLUTION NO. 336 -2015 r
ft
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FFY 2015-16 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
E
,
WHEREAS, the Florida Department of Law Enforcement has announced the funding
for Federal Fiscal Year 2015-2016 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program; and
WHEREAS, the Monroe County Board of Commissioners agrees to serve as the
coordinating unit of government in the preparation of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of$77,803 with no cash
match; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with behavioral health services and other
activity areas as designated by FDLE; and
WHEREAS, to be eligible for consideration of funding, applications were required to be
submitted using the FDLE Subgrant Information Management On-Line (SIMON) grant
management system with the original applications to follow; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County Substance
' Abuse Policy Advisory Board's recommendations and ratifies the submission of the
Edward Byrne Memorial Justice Assistance Grant applications;
2. The Mayor is hereby authorized to sign acceptance of awards and all related
documents for the Federal Fiscal Year 2015-2016 grant funds to the Florida ,,, -,n
Department of Law Enforcement, Office of Criminal Justice Grants, Ward �nrr
Memorial Justice Assistance Grant Programs; 'rr. o 0
3. This resolution shall be retroactively effective upon adoption by the B,'i d of n T,
1 County Commissioners and execution by the Presiding Officer and Ciro. cIc,
no
PASSED AND ADOPTED by the Board of County Commissioners of Monroe Cowty, Ffridc;
1 at a regular meeting of said Board held on the 21a'day of October, 2015.
v -J -
Mayor Danny Kolhage Yes
1 Mayor Pro Tem Heather Carruthers Yes
0 Commissioner George Neugent Yes
Commissioner Sylvia Murphy Yes
4 Abstained
a,� Commissioner David Rice
1 Monroe County Board of Commissioners
A
0 1 rg
',. s4 r1 ✓ig: of Court Mayor /�Pp ??w0, l t.n FORM
HRI r InnnOWS
ATTACHMENT
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a CONTRACTOR, supplier, subcontractor, or
CONTRACTOR under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of
vbeii�ng placed on the__ convicted vendor list"
I have read the above and state that neither tCA
leU'Y'pe_ (Respondent's name)
nor any Affiliate has been placed on the convicted vendorl/n lliissttywithin
'the last^ 36 months.
Y ' "J '• Y
(Signature)
Date: 11 g i l‘O
STATE OF: VIN l rnV1Er4WF�
COUNTY OF: rse/
Subscribed and sworn to (or affirmed) before me on all. '/t ICI fP
(date) b (name of affiant). He/s personally
known to me or has produced (type of identification)
as identification.
NOTARY PUBLIC
My Commission Expires:
I 47. CAROL A.oaKOW
404 - Wary rtt*.i11.otfblida
I itt Comm.WINE Jun l,tole 1
1 •Nin:":•n ' Commission•Fi 10126E 1
ATTACHMENT D
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
6ULpANLC ARE cane 9-Q.
(Company)
"...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any
former County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or
violation of this provision the County may, in its discretion, terminate this Agreement without
liability and may also, in its discretion, deduct from the Agreement or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration
paid to the former County officer or employee."
(Signature)
{! Date: lISJila
STATE OF: {"1/01�,���C
{y
COUNTY OF: 1 r oy eel
Subscribed and sworn to (or affirmed) before me on
3.an. ,7Jsoup
(date) by (name of affiant). He "3
(personally known to me)r has produced
•
(type of identification) as
identification. (�
OA,�. p
NOTARY PUBLIC
My Commission Expires:
1 tVW4.. CAROL A.00CHOW
I Rolm Pubk-Stneol Florid
I ex It. . Mr Comm.Expkn Jun7.2016
o Commission•R 104266
ATTACHMENTS
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
6u t D4N&C (A cavrM J C
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business'
policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nob contendere to, any violation of Chapter 893 (Florida Statutes) or of
any controlled substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse
-- -- - assistance or rehabilitation program if such is available in the employee's community, or
any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the
above requirements.
(Signature)C
,,,J� Date: I J61/&
STATE OF: n {�(N�/%�lpy
COUNTY OF: Mane)
N111Y V" got
Subscribed and sworn to (or affirmed) before me on c I l.O GUt1O (date)
by (name of affiant). H6�fS`Fie is personally
known to m or has produced /'� (type of
identification) as identification. �.Yf4O! nl 1
NOTARYI PUBLIC
�/l1
..tiy. CAROL A.OOCNOW r
Florida I My Commission Expires:
I Notary®' My Comm.Eagm Jun 7,2018
.4"; My
Commission I Ft 101288