PSO 03-EYW Rental Car Facility Charge Implementation PURCHASE/SERVICE ORDER
FOR
MONROE COUNTY
Effective Date: U Po'^ e X.ec.Q-1-1 O n Purchase Service Order No. 03-EYW
1104, - 630187- 53049o -
Client Project No: G A 1 -1)13 s — S 3o 3 to
Project Name: Rental Car Customer Facility Charge Implementation
1
Description of Services:
(See attached Scope of Services consisting of 3 pages)
Days to Complete 12 weeks from NTP Lump Sum Fee $48,897.00
Payment for Services shall be in their entirety as per PSO.
Witness: &e),:k PI" Consultant: Ricondo &Associates,...6(44(51.e4r_vit„,L
. 6r
Name: Va,r p,^ Jv d Q K Name: James E.Branda,Vice President
Date: I is( ao 1Dt Date: *1a019
Accepted by: Approved by:
' I
Director of Airports Asst./County istrator
Date: �X f Date: 3 5
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PEDR• J.MERCADO
ASSISTAN' !..:.:r_.�t•1:1►iff2.5//
Date
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COUNTY OF MONROE - KEY WEST INTERNATIONAL AIRPORT FEBRUARY 2019
1. Rental Car
Customer Facility Charge
Implementation
The County of Monroe (County) has requested that Ricondo &Associates,Inc., (Ricondo) provide the following
scope of work to support the County's implementation of a per transaction day rental car Customer Facility
Charge("CFC") for Key West International Airport(EYW).
1.1 Data Collection and Analysis
Ricondo will request from the EYW rental car concessionaires and from Enterprise Rent a Car,which is operating
off-airport,their historic rental car transaction and transaction day information for the past five (5)years.
1.2 CFC Implementation
The implementation of a CFC in the State of Florida is governed by the ordinance/resolution process of each
airport sponsor. The Monroe County Board of Commissioners (Board) is the governmental entity that is
responsible for authorizing the implementation of the CFC at EYW.
In advance of, and to support the formal request to the Board for authorization to implement the CFC, Ricondo
will:
• Survey the rental car companies (including Enterprise) to determine their preliminary facility
requirements
• Create a conceptual-plan showing the location and the components of new proposed rental car facilities
at EWY
• Obtain a really rough order of magnitude cost estimate of the facility conceptual plan
• Prepare a debt capacity analysis based upon the cost estimate and assuming CFC-backed bond
financing to establish a CFC rate(range) necessary to fund the project
• Provide examples of CFC rates in effect at other airports(to be identified by EYW and Ricondo), and the
uses of CFC revenues at those airports.
• Provide examples of ordinances/resolutions implementing CFCs at other airports and assist and advise
on developing the briefing memo/package,resolution and presentation to support the Airport's request
Rental Car Customer Facility Charge Implementation
Scope of Work [1]
COUNTY OF MONROE - KEY WEST INTERNATIONAL AIRPORT FEBRUARY 2019
to the Board to implement the initial CFC rate. Attend Board meeting.
® Assist in developing a strategy for communicating and presenting the CFC implementation
methodology to the rental car concessionaires and other stakeholders. Attend rental car concession
meetings with the Airport and participate in internal meetings as requested.
1.3 Schedule
Ricondo estimates that the above-described scope of work will be completed in twelve (12) weeks from the
Airport's notice to proceed.
1.4 Budget
Ricondo proposes to complete the above-described scope of work for a lump sum fee of$48,897.00,as depicted
in the attached Table 1.
Rental Car Customer Facility Charge Implementation
Scope of Work [2]
ti
TABLE 1
PROPOSED FEE-RICONDO&ASSOCIATES,INC.
KEY WEST INTERNATIONAL AIRPORT
CUSTOMER FACILITY CHARGE IMPLEMENTATION
SCOPE OF WORK
Officer(President, Managing
Senior Vice Director/Associate Consultant/ Senior Consultant/Tech Tech
Managers Consultant/Tech Specialist/Admin
President,Vice Director g Specialist I Total
President) Specialist II Support Total Total
Labor Reimbursable
Hourly Rates $337 $290 $240 $199 $159 $95 Hours Labor Fee Expenses Proposed Fee
Task
No. Task Name Hours Fee Hours Fee Hours Fee Hours Fee Hours Fee Hours Fee
1.1 Transaction data collection and 2 $674 0 $0 8 $1,920 0 $0 4 $636 1 $95 15 $3,325 $ - $3,325
analysis
Rental Car CFC .
1.2 Implementation Planning and
Coordination
Facility requirements survey 6 $2,022 4 $1,160 8 $1,920 0 $0 0 $0 0 $0 18 $5,102 $5,102
Develop conceptual facility 4 $1,348 8 $2,320 20 $4,800 20 $3,980 0 $0 2 $190 54 $12,638 $12,638
plan and cost estimate
Debt Capacity Analysis and 8 $2,696 4 $1,160 8 $1,920 0 $0 0 $0 0 $0 20 $5,776 $5,776
CFC benchmarking
CFC Ordinance/Resolution
samples;support staff and 14 $4,718 8 $2,320 0 $0 0 $0 0 $0 2 $190 24 $7,228 $ 1,300 $8,528
legal counsel;prepare for and
attend one(1)Board meeting
Communication of CFC
implementation plan to RACS
and stakeholders.Attend three
(3) 24 $8,088 4 $1,160 0 $0 0 $0 0 $0 4 $380 32 $9,628 $ 3,900 $13,528
coordination/implementation
meetings with EYW staff and
rental car industry meetings
Fee Totals 58 $19,546 28 $8,120 44 $10,560 20 $3,980 4 $636 9 $855 163 $43,697 $5,200 $48,897
Estimated Expenses:
Airline 800
Hotel 400
Meals 50
Parking 50
Total 1,300
•
Ricondo and Associates,Inc. 9/28/2016
FDOT
Florida Department of Transportation
RON DESANTIS 1000 NW 111 Avenue ERIK THIBAULT
GOVERNOR Miami,FL 33172-5800 SECRETARY
March 12, 2019
Beth Leto
Sr. Airport Business Manager
Key West International Airport
Monroe County Airports
3491 South Roosevelt Blvd.,
Key West, FL 33040
RE.: Key West International Airport Planning Studies
FM#439285-1-94-01 Contract G0E77
Dear Ms. Leto:
The Modal Development Office is in receipt of Monroe County's request for feasibility study on the rental car
customer facility charge(CFC) implementation at Key West International Airport:
• Services to be provided by Ricondo & Associates, Inc in the amount of$48,897.00 for twelve (12)
weeks from the issuance of Notice-to-Proceed.
Based on the information provided, FDOT concurs with Monroe County's request. Only expenses incurred on or
after the date of the fully executed JPA/PTGA and otherwise eligible under the Agreement shall be reimbursed to
Monroe County Airports—Key West International Airport.
Should you have any questions or need additional information, please feel free to call me at(305)470-5411.
Sincerely,
Sunshine D. Cayubit
Aviation & Seaport Programs Administrator
Office of Modal Development- FDOT-District 6
Cc: Dionne Richardson
File
www.fdot.gov