Item C32 C.32
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: C.32
Agenda Item Summary #5306
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight(305) 292-4527
N/A
AGENDA ITEM WORDING: Approval to enter into negotiations with Architects Design Group,
Inc. (ADG) for a Architectural & Engineering (A&E) services contract for re-design and
construction administration of a Emergency Operations Center (EOC) in Marathon to be done in
compliance with Federal regulations for potential Hazard Mitigation Grant Program (HMGP)
funding, and if negotiations fail then approval to negotiate with next ranked respondent. The project
will be funded with a combination of FDEM grants, FDOT airport grants, and Federal grants.
ITEM BACKGROUND: For the County to qualify for FEMA's Hazard Mitigation Grant Program
(HMGP) funding for the new Emergency Operations Center procurement of a Professional Services
contract is required for Phase I design. On Jan. 4, 2019, the County advertised a Request for
Qualifications (RFQ) for Professional A & E Services for this EOC. On February 14, 2019, the
eleven (11) RFQ responses were opened. An Evaluation Committee reviewed the responses. The
Committee ranking/evaluation sheets and scores are attached to this AIS. The highest ranked firm is
ADG. Staff requests permission to enter into negotiations with ADG for these services, and if
negotiations fail to achieve an acceptable agreement, staff requests approval to negotiate with the
second ranked firm, and so on, until an acceptable agreement is achieved.
PREVIOUS RELEVANT BOCC ACTION:
2/18/09 - BOCC approved a contract with Architects Design Group (ADG) for the design through
construction administration of a new EOC in Marathon.
10/01/09 - BOCC approved a First Amendment to the contract with ADG to include information
technology needs to the design.
11/14/17 - BOCC ratified a Second Amendment to the contract with ADG to develop an updated
construction estimate with modifications to the design for a new site and slightly revised
scope.
9/19/18 - BOCC approved an agreement with the Florida State Department of Emergency
Management to accept a grant in the amount of $5,900,000 for the design and
construction of a Monroe County Emergency Operations and Public Safety Center.
12/19/18 - BOCC approved an agreement with the Florida Department of Transportation (Public
Packet Pg. 777
C.32
Transportation Grant G1009) to accept a grant in the amount of$400,000 (to be matched
with $400,000 in County funds) for the planning, permitting, design and construction of a
non-aeronautical building (EOC) to be constructed on the SW corner of the Marathon
airport property.
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: Approval as requested.
DOCUMENTATION:
Final Ranking Sheets A&E for EOC
FINANCIAL IMPACT:
Effective Date: 3/21/2019
Expiration Date:
Total Dollar Value of Contract: TBD
Total Cost to County: TBD
Current Year Portion:
Budgeted:
Source of Funds: Legislative Grant (FDEM), FDOT (50% matching County funds). FEMA
HMGP (-25% matching County funds); (application pending)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: None at this time
Additional Details:
None
REVIEWED BY:
Cary Knight Completed 03/05/2019 3:06 PM
Chris Ambrosio Completed 03/06/2019 4:21 PM
Budget and Finance Completed 03/06/2019 4:56 PM
Maria Slavik Completed 03/07/2019 7:34 AM
Kathy Peters Completed 03/07/2019 9:36 AM
Board of County Commissioners Pending 03/21/2019 9:00 AM
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