Item C12 C.12
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: C.12
Agenda Item Summary #5275
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval to award bid and enter into an Agreement with Master
Mechanical Services, Inc., in an annual amount not to exceed $50,000, for Upper Keys HVAC
Maintenance & Service. Funding is Ad Valorem.
ITEM BACKGROUND: The current contract for Upper Keys HVAC Maintenance & Services is
with Master Mechanical Services, Inc. on an extension of the Original Agreement commencing on
December 1, 2018, and continuing on a month-to-month basis for a period not to exceed six (6)
months pending the issuance of a Request for Proposals (RFP) and award of a contract. A new RFP
was issued. Bids were opened on January 30, 2019, in a competitive solicitation process for Upper
Keys HVAC Maintenance & Service. Air Mechanical & Service Corp. and Master Mechanical
Services, Inc. were the only two (2) respondents. The Selection Committee recommended approval
for the bid to be awarded to Master Mechanical Services, Inc. The total annual amount of the
contract shall not exceed $50,000, unless pre-approved emergency work is required. Master
Mechanical's regular hourly rates for a mechanic are $72.00, and a mechanic plus helper are
$127.00; Overtime hourly rates for a mechanic are $98.00, and for a mechanic plus helper are
$165.00; and Parts cost plus of twenty percent (20%). There is an initial three (3) year term
beginning April 1, 2019, which terminates on March 31, 2022. The County shall have an option to
renew for an additional two (2) one-year periods.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES:
New agreement for Upper Keys HVAC Maintenance & Service from issuance of RFP.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Upper Keys HVAC RFP Award Agreement - Master Mechanical
Master Mechanical Upper Keys bid response
Packet Pg. 303
C.12
Final Ranking Sheet Selection Committee Upper Keys HVAC
Bid Tab Sheet UK HVAC
FINANCIAL IMPACT:
03/21/19 147-20503 UNINC PARKS & BEACHES $25,000.00
03/21/19 001-20501 FACILITIES MAINTENANCE $175,000.00
03/21/19 101-20505 - CORRECTION FACILITIES $50,000.00
Total: $250,000.00
REVIEWED BY:
Patricia Eables Completed 03/04/2019 7:09 PM
William DeSantis Completed 03/05/2019 8:13 AM
Budget and Finance Completed 03/05/2019 9:14 AM
Maria Slavik Completed 03/05/2019 9:25 AM
Kathy Peters Completed 03/06/2019 11:59 AM
Board of County Commissioners Pending 03/21/2019 9:00 AM
Packet Pg. 304
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