Item C03 C.3
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: C.3
Agenda Item Summary #5246
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval to award bid and enter into an Agreement with Master
Mechanical Services, Inc., in an annual amount not to exceed $70,000, for Middle Keys HVAC
Maintenance & Service. Funding is Ad Valorem.
ITEM BACKGROUND: The current contact for Middle Keys HVAC Maintenance & Services in
the Middle Keys is with Air Mechanical & Services Corp. on an extension of the Original
Agreement commencing on December 1, 2018, and continuing on a month-to-month basis for a
period not to exceed six (6) months, pending the issuance of a Request for Proposals (RFP) and
award of a contract. A new RFP was issued. Bids were opened on January 29, 2019, in a
competitive solicitation process for Middle Keys HVAC Maintenance & Service. Air Mechanical &
Service Corp. and Master Mechanical Services, Inc. were the (2) two respondents. There was a
Selection Committee Public Meeting on February 6, 2019. The Selection Committee recommended
approval for the bid to be awarded to Master Mechanical Services, Inc. The total annual amount of
the contract shall not exceed $70,000, unless pre-approved emergency work is required. Master
Mechanical's Regular hourly rates for a mechanic are $87.00, and a mechanic plus helper are
$145.00; Overtime hourly rates for a mechanic are $120.00, and for a mechanic plus helper are
$185.00; and Parts cost plus of twenty percent (20%). There is an initial three (3) year term
beginning April 1, 2019, which terminates on March 31, 2022. The County shall have an option to
renew for an additional two (2) one-year periods.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
New Agreement for Middle Keys HVAC maintenance & service from issuance of RFP.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Agreement MK HVAC Master Mechanical
Packet Pg. 120
C.3
Response of Master Mechanical for Middle Keys HVAC service
Final Ranking Sheet Selection Committee MK HVAC
Bid Tab Middle Keys HVAC
FINANCIAL IMPACT:
Effective Date: 04/01/19
Expiration Date: 03/31/22
Total Dollar Value of Contract: $70,000.00/year
Total Cost to County: $350,000.00 plus CPI-U adjustments (if all renewal options are
exercised)
Current Year Portion: $35,000.00
Budgeted: Yes
Source of Funds: Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: 3 year agreement with(2) two optional (1) one year renewals
03/21/19 001-20501 - FACILITIES MAINTENANCE $300,000.00
03/21/19 101-20505 - CORRECTION FACILITIES $50,000.00
Total: $350,000.00
REVIEWED BY:
Patricia Eables Completed 03/05/2019 9:01 AM
William DeSantis Completed 03/05/2019 10:52 AM
Budget and Finance Completed 03/05/2019 10:58 AM
Maria Slavik Completed 03/05/2019 10:59 AM
Kathy Peters Completed 03/06/2019 11:24 AM
Board of County Commissioners Pending 03/21/2019 9:00 AM
Packet Pg. 121
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