Item C24 C.24
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: C.24
Agenda Item Summary #5294
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Lynn Gonzalez (305) 292-4467
N/A
AGENDA ITEM WORDING: Approval of the Revised Fiscal Year 2020 Budget Timetable.
ITEM BACKGROUND: Location of the May 81' budget meeting is being moved from Marathon
to Key West per BOCC discussion at the February 20, 2019 meeting in order to allow for the City of
Key West to provide a status update to the Board in reference to KOTS.
PREVIOUS RELEVANT BOCC ACTION: FY20 Proposed Budget Timetable was previously
approved at the January 23, 2019 BOCC meeting.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Revised FY20 Timetable
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
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C.24
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Tina Boan Completed 03/05/2019 11:52 AM
Christine Limbert Completed 03/05/2019 12:18 PM
Kathy Peters Completed 03/06/2019 11:35 AM
Board of County Commissioners Pending 03/21/2019 9:00 AM
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS C.24.a
BUDGET CALENDAR, FISCAL YEAR 2020
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Date 2019, Day RESPONSIBLE PARTY REQUIRED ACTIVITY REQUIREMENT REFERENCE
Approval of the FY20 Budget Timetable.
January 23, Wednesday Board of County Commissioners Regular BOCC meeting Marathon
County Administrator,Senior
February 1, Friday Management Team Budget instructions to departments. Section 129.025 Florida Statutes
OMB deadline for submission-budget requests for
Senior Management Team,TDC all Internal Service Funds,Capital and departments
March 15, Friday Executive Director including TDC,GAL and Medical Examiner.
March 27, Wednesday Legislative Day-Florida Association of Counties
County Administrator's internal budget review with
Departments and OMB. Capital Planning will be
County Administrator,Senior scheduled with Project Management.Deadline for
April 3-April 5, Wednesday-Friday Management Team,OMB County Administrator change.
TDC Executive Director,State
Attorney,Housing Authority,Judicial,
April 12, Friday and Health Department Deadline for budgets to OMB.
Special Budget Meeting 10am-4pm
May 8, Wednesday Board of County Commissioners Key West
May 12-17, Sunday-Friday Governor's Hurricane Conference www.flghc.org
Submission of budget requests to the County
On or before June 1, Saturday Constitutional Officers Administrator. Section 129.03(2)Florida Statutes
This is the last date to receive input from the Human
June, TBD Human Service Advisory Board Service Advisory Board.
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June 11-June 14, Tuesday-Friday FAC 2019 Annual Conference&Exposition
The Property Appraiser certifies,to each taxing
authority,the taxable value within the jurisdiction of
July 1, Monday Property Appraiser the taxing authority on Form DR-420. Section 129.03(1)Florida Statutes
T
Tentative budget to be delivered to BOCC. y
On or before July 9, Tuesday Board of County Commissioners No Meeting Required Section 129.03(3)Florida Statutes
National Association of Counties(Naco)Annual
July 12-15, Friday-Monday Conference www.naco.org
Special Meeting for discussion of Budget and Capital
Improvement Plan. Announcement of Proposed E
Millage Rates and selection of dates,times and
places for public hearings. Approval to advise the
Property Appraiser of proposed millage rates. Sections 129.03(3)(a)andLL
July 22, Monday Board of County Commissioners 10 A.M.Key West 200.065(2)(b)Florida Statutes
Last day to advise the Property Appraiser of the
Proposed Millage Rates,current year rolled-back
rate and the date,times and place of the Tentative Section 200.065(2)(b),Florida
August 4, Sunday Office of Management and Budget Budget Hearing. Statutes
Property Appraiser mails out the Notice of Proposed
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Property Taxes to each taxpayer listed on the Sections 200.065(2)(b)and 200.069
No later than August 24, Saturday Property Appraiser current year assessment roll.(TRIM Notices) Florida Statutes
First Public Hearing Adoption of Tentative Budget
and Millage Rate. Sections 129.03(3)(c),200.065(2c)
September 5, Thursday Board of County Commissioners 5:05 P.M.Key Largo and 200.065(2)(e),Florida Statutes
Special Budget Meeting. Not Required-Done as a public
September 10, Tuesday Board of County Commissioners 5:05 P.M.Marathon service.
Budget Ad to be published in newspaper for final Section 200.065(2)(d),Florida
September 16, Monday Office of Management and Budget budget hearing. Statutes
Final Public hearing Adoption of Final Budget and
Millage Rate Sections 129.03(3)(c),200.065(2)(d)
September 20, Friday Board of County Commissioners 5:05 P.M.Key West and 200.065(2)(e),Florida Statutes
Notify the Sheriff,in writing,of the specific action
taken on the proposed fiscal year 2019-2020 budget
Following final budget adoption Board of County Commissioners appropriations of the Sheriff. Section 30.49(4),Florida Statutes
Within 3 days of Final Hearing,the Resolution
adopting final millage and budget to Property FL Administrative Code 12D-
September 23, Monday Office of Management and Budget Appraiser,Tax Collector and the Dept.of Revenue 17.003(f)
Within 30 days of adoption of final millage and
budget,submit TRIM package(DR-487)to Dept.of
Revenue. Certify final millages to Property Section 129.03(3) Florida
Appraiser via DR-422 and DR-422DEBT(if any Statutes FL Administrative Code
October 20, Sunday Office of Management and Budget debt). Post summary budget on website. 12D-17.003(h)
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