Item C27 C.27
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: C27
Agenda Item Summary #5297
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Laura DeLoach (305)292-4482
No
AGENDA ITEM WORDING: Approval of a Recommendation of the Human Services Advisory
Board to reallocate unexpended funds remaining from the Fiscal Year (FY) 2018 agreement with
Hospice of the Florida Keys (HFK) to the Human Service Organizations (HSO) awarded funds in
FY19 for previously approved projects to cover existing shortfall between amounts requested and
amounts awarded; not to exceed the amounts requested for FY19 and approval to authorize the
County Administrator to execute amendments to the existing contracts reallocating the referenced
funding.
ITEM BACKGROUND: Hospice of the Florida Keys, Inc. (HFK) was awarded $190,000 in
HSAB funding for FY2018 (October 1, 2017— September 30, 2018). On February 28, 2018 HFK
was no longer in business. They were reimbursed for FY2018 services provided under their
contract; however, due to not being in operation for the full year there is a balance of unexpended
funds.
On Monday, February 25, 2019 the Human Services Advisory Board (HSAB) met, at their regularly
scheduled meeting, and unanimously passed a motion requesting to reallocate the FY2018 balance
remaining from the HFK agreement based on a pro-rata percentage among the FY19 HSO awardees
to make up the shortfalls between amounts requested and amounts received; not to exceed the
amount requested.
Invoices submitted for reimbursement by HFK are pending and have not yet been finalized by the
Clerk. It is anticipated that the total unexpended amount will be $169,744. The attached spreadsheet
provides a breakdown of the reallocation of funds to the Human Service Organizations on a pro-rata
percentage basis based upon the anticipated unexpended amount of$169,744. If the amount is
changed after the invoices are finalized, the amounts to be reallocated to the Human Services
Organizations will be adjusted accordingly.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the recommendations of the
Human Services Advisory Board (HSAB), an allocation of$2,000,000 for non-profit Human
Services Providers for FY2019 at the September 10, 2018 Special Budget Meeting.
Packet Pg. 669
C.27
CONTRACT/AGREEMENT CHANGES:
Yes
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Allocation Worksheet of VNA Hospice unspent Funds_REVISED
FINANCIAL IMPACT:
Effective Date: 10/1/2018
Expiration Date: 9/30/2019
Total Dollar Value of Contract: TBD
Total Cost to County: TBD
Current Year Portion: TBD
Budgeted: No
Source of Funds: 001
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant:
County Match: No
Insurance Required: No
Additional Details: N/A
03/21/19 001-03201 - DOMESTIC ABUSE SHELTER $0.00
03/21/19 001-03225 AIDS HELP $0.00
03/21/19 001-03236 WESLEY HOUSE $0.00
03/21/19 001-03242 FL KEYS HEALTHY START $0.00
03/21/19 001-03214 SAMUEL'S HOUSE $0.00
03/21/19 001-03246 STAR OF THE SEA FOUNDATI $0.00
03/21/19 NEW COST CENTER ADDED $0.00
South Florida National Parks
03/21/19 001-03249 - SHAL $0.00
03/21/19 001-03259 - THE HERON $0.00
03/21/19 001-03262 KEYS TO BE THE CHANGE $0.00
03/21/19 001-03239 FL KEYS AREA $0.00
03/21/19 001-03226 GOOD HEALTH $0.00
03/21/19 001-03241 BOYS AND GIRLS $0.00
03/21/19 001-03206 FL KEYS OUTREACH COALITI $0.00
Packet Pg. 670
C.27
03/21/19 001-03235 FL KEYS CHILDRENS SHELTE $0.00
03/21/19 001-03224 GRACE JONES $0.00
03/21/19 001-03232 MARC $0.00
03/21/19 001-03215 WOMANKIND $0.00
03/21/19 001-03260 KIDS COME FIRST-FL KEYS $0.00
Total: $0.00
REVIEWED BY:
Tina Boan Completed 03/05/2019 4:59 PM
Christine Limbert Completed 03/05/2019 5:39 PM
Maria Slavik Completed 03/06/2019 7:23 AM
Kathy Peters Completed 03/05/2019 6:05 PM
Board of County Commissioners Pending 03/21/2019 9:00 AM
Packet Pg. 671
Recommendation of Reallocation of FY2018 c.27.a
Unexpended Hospice of the Florida Keys Funding
FY2019 HSO Application Amount Recommendation of the HSAB for
Requested & FY2019 Funding Reallocation of $169,744- Un-expended
Approved by the BOCC Hospice of Florida Keys Funding CL
C
FY2019 Funding FY2019 Funding Reallocation Based FY2019 Proposed
Human Services Organization(HSO) Requested Approved on Pro-rata Amended Award
by HSO by BOCC Percentage Amount
HSO'sssFunded by HSAB in FY2019 with Funding Shortfalls
Aids Help $100,000 $80,000 $10,175 $90,17E
Boys&Girls Club $130,000 $120,000 $10,000 $130,OOC
Domestic Abuse Shelter $183,654 $81,500 $10,365 $91,86E
4-
0
Fla. Keys Area Health Education Ctr. (AHEC) $95,000 $61,500 $7,822 $69,322
Fla. Keys Healthy Start Coalition $80,060 $60,000 $7,631 $67,631
Florida Keys Children's Shelter $199,000 $195,000 $4,000 $199,OOC
Florida Keys Outreach Coalition (FKOC) $130,000 $120,000 $10,000 $130,OOC
0
Good Health Clinic $125,000 $110,000 $13,990 $123,99C
4-
Grace Jones Day Care Center $65,000 $60,000 $5,000 $65,OOC
Heron/GCC $57,983 $50,000 $6,359 $56,35C
L-
CL
Keys to be the Change $55,000 $30,000 $3,816 $33,81E
Kids Come First in the Fla. Keys/BTC $45,000 $40,000 $5,000 $45,OOC
Monroe Assoc for ReMARCable Citizens (n
(MARC) $205,000 $200,000 $5,000 $205,OOC >W
Samuel's House $125,000 $110,000 $13,990 $123,99C u)l
South Florida National Parks Trust $16,000 $5,000 $636 $5,63E
Southernmost Homeless Assistance League
(SHAL) $24,400 $10,000 $1,272 $11,272
CL
Star of the Sea Foundation $125,000 $110,000 $13,990 $123,99C
Wesley House $192,886 $165,000 $20,985 $185,98E
CL
Womankind $175,322 $155,000 $19,713 $174,712
HSO's Funded by HSAB in FY2019 with No Funding Shortfalls
Anchors Aweigh $20,000 $20,000 Not Eligible No Change >
4-
Autism Society of the Keys (ASK) $40,000 $40,000 Not Eligible No Change
Burton Memorial UMC $12,000 $12,000 Not Eligible No Change
U)
19
Heart of the Keys/Marathon Rec. Ctr. $40,000 $40,000 Not Eligible No Change
Independence Cay $30,000 $30,000 Not Eligible No Change
0
Keys Area Interdenom Resources (KAIR) $30,000 $30,000 Not Eligible No Change
Literacy Volunteers $50,000 $50,000 Not Eligible No Change
Voices for Florida Keys Children $15,000 $15,000 Not Eligible No Change
HSO's'Not Funded by HSAB in FY2019
Keys to Peace/JOY $9,950 $0 Not Eligible No Change o
Rural Health Network $119,018 $0 Not Eligible No Change
Total $2,495,273 $2,000,000 $169,744
FY2019 Total Funding Previously Approved $2,000,000
If Reallocation of HFK Approved, Grand Total FY19 Funding $2,169,744 Packet Pg. 672