Item D11 D.11
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: D.11
Agenda Item Summary #5321
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING: Approval to rescind Task Order 46 for $20,736.60 placed on the
February 20, 2019 BOCC agenda as agenda item D6 and approve revised task order 6 attached;
under the on-call contract with Wood Environment and Infrastructure, Inc. for Category B canal
infrastructure engineering services; for design, permitting and procurement assistance for installing
a replacement air curtain system at the mouth of Canal 4266 located on Witters Lane in Big Pine
Key to replace the air curtain destroyed by Hurricane Irma.
ITEM BACKGROUND: This REVISED task order number 6 replaces the version that was on the
February 20, 2019 BOCC agenda, which was not the final negotiated version of the task order.
This task order no. 6 is to redesign the air curtain on Canal #266 on Witters Lane in Dr's Arm in Big
Pine Key. The air curtain was in effect for several months when Hurricane Irma destroyed it. The
canal has subsequently been cleared of Hurricane Debris. During a BOCC presentation by County
staff on November 20, 2018, residents of canal 266 indicated a desire for the air curtain to be
replaced, and that they would pay the assessment the County would need to collect through an
MSBU program to be set up by the county. Services under this task order must proceed at this time
to prepare the air curtain solicitation and modify the permits if necessary.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Approval to advertise on call professional engineering services for the canal restoration
program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal
Infrastructure Engineering Services for Projects and Category C — Environmental Engineering
Services.
11/22/16: Approval of Amendment No. 13 to the contract for Engineering, Design and Permitting
Services of the Demonstration Projects, with AMEC Foster Wheeler Environment and
Infrastructure, Inc. to provide Construction Engineering, Environmental Inspections and
Construction Administration Services in the amount of$88,612, related to Canal 483 muck removal,
backfilling and air curtain project in Key Largo, Monroe County, Florida.
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12/14/16: Approval to negotiate on-call contracts with Amec Foster Wheeler, Inc. and Tetra Tech
Inc, the two highest ranked respondents for Category B - canal infrastructure engineering services.
03/15/17: Approval to enter into a $0 on-call contract with Amec Foster Wheeler, Inc. for Category
B canal infrastructure engineering services.
03/15/17: Approval to enter into a $21,499 Task Order 1 for CEI and construction administration
services for the 290 air curtain installation, under the on-call contract with Amec Foster Wheeler,
Inc. for Category B canal infrastructure engineering services.
03/15/17: Approval to enter into a $87,762 Task Order 2 for CEI and construction administration
services for the canal 83 muck removal / backfilling/ air curtain installation, under the on-call
contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering services.
05/17/17: Approval to enter into a $99,596.10 Task Order 43 for procurement and permitting
services for the 4 canals for augmented aeration, under the on-call contract with Amec Foster
Wheeler, Inc. for Category B canal infrastructure engineering services, which extends services
authorized under Amendment No. 8 under a previous AMEC contract. Remaining funds are carried
over from Amendment No. 8 and no new funds are required.
07/19/17: Approval to enter into a $60,403.40 Task Order 44 for procurement and permitting
services for the Canal 75 backfilling project in Key Largo, under the on-call contract with Amec
Foster Wheeler, Inc. for Category B canal infrastructure engineering services, which extends
services authorized under Amendment No. 12 under a previous AMEC contract. Remaining funds
are carried over from Amendment No. 12 and no new funds are required.
10/18/17: Approval to enter into a $57,402.00 Task Order 45 for construction, engineering,
inspection and administration services for the Canal 75 backfilling project in Key Largo, under the
on-call contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure engineering
services, funded in full by the $1.5M DEP Stewardship Grant LP44073.
12/31/17: Approval to enter into a $0 Amendment No. 1, under the on-call contract with Amec
Foster Wheeler, Inc. for Category B canal infrastructure engineering services, to add the federal
contract provisions required for reimbursement by FEMA for Hurricane Irma related services.
O1/17/18: Approval to terminate Task Order 43 for procurement and permitting services for the 4
canals for augmented aeration, under the on-call contract with Amec Foster Wheeler, Inc. for
Category B canal infrastructure engineering services.
06/20/18: Approval to enter into Amendment No 2, under the on-call contract with Amec Foster
Wheeler Environment and Infrastructure, Inc. for Category B canal infrastructure engineering
services, to formally change their name to Wood Environment & Infrastructure Solutions, Inc.,
retroactive to April 16, 2018.
02/20/19: Approval to enter into Task Order 46 for $20,736.60; under the on-call contract with
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D.11
Wood Environment and Infrastructure, Inc. for Category B canal infrastructure engineering services;
for design, permitting and procurement assistance for installing a replacement air curtain system at
the mouth of Canal 4266 located on Witters Lane in Big Pine Key to replace the air curtain
destroyed by Hurricane Irma.
CONTRACT/AGREEMENT CHANGES:
REVISED Task Order 46 - 266 Air Curtain Redesign and resolicitation
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Wood Task Order 6 Cat B - C266 Air Curtain Redesign
FINANCIAL IMPACT:
Effective Date: January 23, 2019 Expiration Date: Upon completion of the work
Dollar Value of Task Order 6: NTE $20,736.60 Total Cost to County: $20,736.60
Budgeted: Yes
Source of Funds: 125
CPI: No Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: O&M Costs
Revenue Producing: No If yes, amount: N/A
Grant: County Match: N/A
Insurance Required: Yes
Additional Details:
01/23/19 125-0459110 - HURRICANE IRMA $20,736.60
REVIEWED BY:
Rhonda Haag Completed 03/05/2019 12:53 PM
Pedro Mercado Completed 03/05/2019 1:45 PM
Budget and Finance Completed 03/05/2019 3:08 PM
Maria Slavik Completed 03/05/2019 4:17 PM
Kathy Peters Completed 03/05/2019 6:27 PM
Board of County Commissioners Pending 03/21/2019 9:00 AM
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TASK ORDER#6 FOR CATERGORY B ON CALL PROFESSIONAL
ENGINEERING SERVICES FOR CANAL RESTORATION SERVICES
BETWEEN
MONROE COUNTY AND
WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIONS, INC.
FOR HURRICANE IRMA DAMAGE REPLACMENT FOR THE CANAL#266
BIG PINE KEY CANAL DEMONSTRATION AIR CURTAIN PROJECT
INCLUDING DESIGN, PERMITTING, AND PROCUREMENT SERVICES IN, 0
MONROE COUNTY, FLORIDA -19
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In accordance with the Continuing Contract for On Call Professional Engineering
Services made and entered on the 15th day of March 2017 and Amendment No.1 dated
December 131", 2017 and Amendment No.2 dated June 20, 2018 between Monroe
County, hereinafter referred to as the "County" and Wood Environment & Infrastructure U)
Solutions, Inc. hereinafter referred to as "Consultant" where design services are allowed >
if construction costs do not exceed $2,000,000. (n
All terms and conditions of the referenced Contract for On Call Professional Engineering
Services apply to the Task Order, unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the 1�
modification shall be precisely described,
WITNESSETH
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WHEREAS, County staff, with Consultant's assistance, have been providing
documentation to prepare a project write up for submittal to FEMA for reimbursement
associated with the air curtain replacement.
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WHEREAS, the Consultant will complete design, permitting, and procurement services
for the replacement of Canal#266 Big Pine Key Air Curtain.
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, County and Consultant agree as follows:
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This Task Order is effective January 23, 2019 and shall expire August 26, 2019.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
Task 1: Desi n Plans 19
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Consultant will modify the current design documents to include an evaluation of hardening
the structure for future storm events and king tides- Upon analysis,the plans will be revised
to include the following components: o
• Construction Plans depicting site impacts,equipment layout,technical
specifications and utilities„
Hurricane Irma Il3amage 1Replacement
far Canal€r266 Big Pine Key
Canal Demonstnttion Air Curtain Project
January 23,2019
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• Estimate of Construction Cost—The cost for the canal restoration will be refined
throughout the design process and a detailed Engineer's Opinion of Probable Cost
will be prepared and submitted with the construction documents.
The design plans and specifications will be submitted to the County for review and comment,
Comments received will be addressed and resolved to the satisfaction of the County as soon
as practicable so as to not delay the project.
Due Date: March 22, 2019
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Task 2: Permit Application Assistance U)
Consultant will submit modifications to the existing permits dependent on design changes
with the incorporation of the resiliency items aforementioned.The applications will be
submitted to the following agencies: i
• SFWMD U)
• USACE >
• FKNMS
• County
Consultant will respond to Requests for Additional Information(RAI)for each permit
application. Permit fees to the SFMWD are included but permit fees to the County are not 0
included as they are not known at this time. c
If impacts to wetlands or benthic resources are identified,Consultant will coordinate
appropriate mitigation either onsite or through the purchase of mitigation credits. Costs to c
purchase mitigation credits are not included in the cost estimate as it is unknown at this time, U)
if mitigation will be required.
Due Date: May 24, 2019 c
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Task 3: Supoort in Procurement of a Construction Contractor
Upon completion of the Construction Documents,the Consultant will assist the County,who
will be procuring the construction of the project,with the necessary procurement documents
and meetings. Consultant will provide the following services to assist the County in the
procurement of a contractor for the construction of the air curtain:
a) Prepare a Request for Proposal Package which will include the 100%Construction
documents completed by Consultant
b) Respond to applicable Proposers'Requests for Information(BFI's)and assist in the
preparation of answers.
c) Attend a Pre-Proposal Conference and site walk-through and prepare meeting
minutes.
d) Conduct a Responsibility Review of the Proposals. U)
e) Attend a Pre-Award Conference with the County,to discuss the Proposer's
qualifications and understanding of the Project, if required.
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Due Date:July 26.2019
Article VII, Paragraph 7.1.1 is amended to include the following:
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Hurricane Irma Damage Replacement
For Canal N266 Big Pine Key
Canal Demonstration Air Curtain Project
January 23,2019
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The Consultant shall be paid monthly for time and expenses based on hourly rates and
the following not to exceed amounts(except where noted):
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Task 1: Design Plans $ 8,842.20
Task 2: Permit Application Assistance $ 5,87&20
Task 3: Support In Procurement of a Construction Contractor $ 6,016.20
Total(not to exceed) $20,736.60
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IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly
authorized representative.
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: by: s
Deputy Clerk Mayor/Chairman
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Date:
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Hurricane Irma Damage Replacement
For Canal#266 Big Pine Key
Canal Demonstration Air Curtain Project
January 23,2019
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