Item Q2 Q.2
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: Q2
Agenda Item Summary #5278
BULK ITEM: Yes DEPARTMENT: Local Disaster Recovery
TIME APPROXIMATE: STAFF CONTACT: Helene Wetherington (305) 289-
2524
NA
AGENDA ITEM WORDING: Approval of Financial Assistance Award from the US Department
of Commerce, Economic Development Administration in the amount of $80,000.00 to support the
development of a comprehensive Post Disaster Recovery Strategy with an in-kind match of
$20,000.00 and approval for the County Administrator to sign all necessary documentation.
ITEM BACKGROUND:
The Monroe County Mayor declared a State of Local Emergency on September 5, 2017. Hurricane
Irma, a Category 4 hurricane, made landfall in the Florida Keys on September 10, 2017, causing
substantial damage and loss of property.
On March 71', 2019, the County received notification from the Department of Commerce's
Economic Development Administration (EDA)that the County's application had been approved for
an $80,000.00 EDA investment to support the completion of a Post Disaster Recovery Strategy
(PDRS) for Monroe County. The Financial Assistance Award is attached and needs to be signed and
returned within 30 days of receipt. This agenda item also seeks approval for the County
Administrator to sign the Financial Assistance Award and any other related documentation.
The purpose of the strategy is to unify the numerous ongoing efforts throughout the County,
including city, non-profit, and for-profit initiatives, to maximize available dollars from public,
private, and philanthropic sources. The strategy will also develop stakeholder buy-in for a unified
recovery vision. The unified vision will avoid a reactive, single project focus with the goal of
rebuilding a stronger, more resilient community. The Post Disaster Recovery Strategy will also
justify additional federal, state, non-profit, and philanthropic funding support to meet the needs of
the disaster survivors.
A meeting to develop the strategy is scheduled for April 22, 2019.
PREVIOUS RELEVANT BOCC ACTION: Agenda Item 4519 on August 15, 2018 requested
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approval to apply for grant funding from EDA for this purpose.
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: APPROVE
DOCUMENTATION:
Award Package
FINANCIAL IMPACT:
Effective Date: Upon execution by the County Administrator(Please Note: The period of
performance is 12 months after the date of EDA approval)
Expiration Date:
Total Dollar Value of Contract: $100,000 ($80,000-Grant/$20,000-County's share of cost)
Total Cost to County: $20,000.00
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes. If yes, amount:
Grant: $80,000
County Match: $20,000 IN KIND
Insurance Required:
Additional Details:
REVIEWED BY:
Helene Wetherington Completed 03/05/2019 1:25 PM
Assistant County Administrator Christine Hurley Completed
03/05/2019 2:46 PM
Bob Shillinger Skipped 03/05/2019 2:59 PM
Christine Limbert Completed 03/05/2019 3:49 PM
Budget and Finance Completed 03/05/2019 3:58 PM
Maria Slavik Completed 03/05/2019 4:15 PM
Kathy Peters Completed 03/05/2019 6:03 PM
Board of County Commissioners Pending 03/21/2019 9:00 AM
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UNITED STATES DEPARTMENT OF COMMERCE
w 1 Economic Development Administration
Atlanta Regional Office
der to 1 B20
401 v ua C Per aca iL u.e fit, , N 'VV
t!raurtaa, Georgia 303aw B-w 51011
tra rcdrlV, r'cdc"r loa
lnvcstniertttt No, 04-69-07.,49
Disaster" Rcaoecry D rec°tcaa �
dv"dcarrrrrc G:crtnrty
1 100 usrarrnk.rrr sta•ccq'
Kcv Florida .iwwdY-40-57'Ttt Cn
Dear Nags. Wetherin tmv E
1 am pleased to rndirrrru you Or Q Dep martem Wrrrraarn cew la`crrrurarnis Ikvclradrrncnt AcQax AdsmMion �
(IMA) has approved your agrlrQicattdrura tern a S od Nfd FDA irbvesurieni to 5ic{rportt be completion of at p'om DWeru �
y �Y
Recovery traatc�,r� dl p.yl°� E(rr�tint r"rrlarrrrrc's�c. �."arr�raty
E'nclosud are two sigarcd ccrlrres of Fdraatrciad Assostame Awarcd. "'r"aaaaa ,n',,rc:a~Iaacnt to the ternis air(]
c•erircNrtrcaros of the aaW;arrl a,lrrrrzatB be
K dic'attM by aw a, gnm ure a.rfytrtur p"rrrracrla;ad odfidaal on cacti rat`thc sigirread caVies Ln
(WKe fburncttal Assistance C4".arcd (kw of the executed c'arp ks Aaanard be ro unw d to H 1'laHQ Paar.«aedke. Jr, �
Rq-jarnaal Director, Aihuntu 1pep as wri f)nicc, p ccrrtomic° d e)elcprrracnt r adr�rrrrrr^rttr sturrur,401 West Peachtree Street, 0
1° MA Sra W 18M, vVil ams (rcaar Q +0308-3510. If mm Qriv°sd autt�rr„d oc°ttunw d aKWhi 30 rams ofrc:ce# MA naav �
cdccd;au"e the ,^aresuml null aaracd void,
l kme do part Me as q ¢::crrrarnrgnwritaa in rcdrancc rrn ME auaaarcd antrd a(rua have caarcd`uulav reviewed ancd �
accepted the tcrrn s rand concduttrrrrra. A, corxamutuunts ememcd urataa parioir to crhraarning the aaprparo.vard of'E[M in �
accOralaurocc aaith rt�S rcp1trd1tiarrr; Arad rcagrrurernents NOH be,at corer own risk. �
l DAV orudmOn N taa Ind Te actdc. A Cara mndc adnvKpanucnt agemb by prrrararcrr kg Krarrvatkm anal ca
umnpctrtrccnew rwcp wring Arneriawarr rc^tp,pa,nrus t'n.rr uv,rcraath and strccc" in Hie "or•'dcp"he economy, 1?l A drradrlarwratts �
Cara;mission Q.ur rraad,irtg wnticgw irtvcmmons in t'prc uarrttirm's mom ccsMeryrndcaapl; cdrsttr•c°sse d communities 9htat w
crwo uraage paraa,aW sccuras Craldarku(rratirrn araal =Wn a rhyQhr-sf;iQd d°iglwr "age ON. El")t'r, invcstrtwMs me rca,aah.s
cdrivew c°n bnIcing,tdre° prrroxtiles of tec°lrraoBrrg aal innovation entreparencrurNhrpr and regional c'evelcrlrmeatt. 2
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I shaarc ycr w eWecruataons rcgaraAWg dw intdmo of°Wis invc°moa e rt and look flor"ard to vaacr hng vault you ta) �
man aw cowi uric development ment ra vds rrd`go ur comrruwnd't' �
Sd,accrcQy
11 dada AP P racducu Jr.
keg' ona¢d D�rectcrrr c
1�nclw,urres: l`aarIn( ) 450 1 hlam'iaat As^ai"uvacc / %a m'cd (2) U
Atlannnew /1 Depraartmem rrfti,"narurcme d"urr6arrC;uarll Wwaarucc• MAW Orurrs
and 4'on ditions, &Q wd Octor,,rcr 9, ?rt p 8 �
ttachnucrnt dp sprcck'4e /'Waarad Conditions
Attachment u: - l.dne BLICI�acar drer-ru
ttrdt) 1"ra.iU Avkaurc°ress 1ndnrrrdd,
ACC Velh,�drrr ISCCalancrOUS Paavaaacrrt EnroMrtcnt Forn'l
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PORN I CD-450 U.S. DEPARTMENT OF COMMERCE (REV +01 l 2 GRANT 13COOPERATIVEAGREEMIENT
FEDERAL AWARD ID N..UMBER
FINIAA NCI AL AS Z"50 STAN%C*E AWARD .......__
04-691-07349
RECIPIENT NAME PERIOD OF PERFORMANCE
IMonroe County 12�mn";s after clate of EDA approval
STREET ADDRESS FEDERAL SHARE OF COST
I
1100 Simonton Street 80,000,00
CITY,STATE,ZW CODE W_FCINENr SHARE OF COST
Key West,FL 33040-5714 2�OW E
Atithor" 70—TALF-STUTED COST .2
0
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Public Works&Econornic Development Act of 1965,as amended(42 U,S,C, 3121,cf.Seq $ 1 00,0O01.CVO 4)
CIFOA NO,AND NAME
11.307 Economic Adjustment Program
U)
PROJECT TITLE MU)
Post Disaster Recovery Strategy
U)
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This Award document iForhi CD-45101N signed by ffie Grards Officer conslItutes art obligatiion of FeneraI funding.By signing this Form CD450,the
Recipient agrees to comply with the Award provisions,chocked below and allached Upon acceptance by the,Recipient,the Form CD-450 must be
signed by an authorized representative o,f the Recipient and returned to the Grants Officer,if not signed and returned without rnochfication by the 0
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Reciprent within 30 days of receipt,the Grants Officer may unhaterany withdraw this offer and Lie-obligate,the funds
........... ......
ED DEPARTMENT OF COMMERCE FINANCIAL ASSISTANCE STANDAROTERMS AND CONDITIONS(09 Octop:er 2018)(Attachment.A)
0 R&D AWARD
0 FEDERAL-WiDE RESEARCH TERMS AND,CONDGTIONS,AS ADOPTED BY THE DEPT.OF COMMERCE
Eli SPECIAL AWARD CONDITIONS(See Attachment 8), W
0
1E UNIE,ITEM BUDGET(See Attachment Cy >
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[R] 2 CFR PART 200,UNIFORM ADMINISTRATIVE REQUIREMENTS,COST PRINCIPLES AND AUDIT REQUIREMENTS AS ADOPTED
PURSUANT TO 2 CFR§1327.101
563 48 CFR PART 31,CONTRACT COST PWNCiPLES,ANIL)PROCECRJRES
0 MULTI-YEAR AWARD:(PLEASE SEE THE MULTI-YEAR SPECIAL AWARD CON IDl TION,
I OTHER(S)!
...........
ISIGNATURE OF DEPARTMENT OF COMMERCE GRANTS OFFICER DATE M
——--—
R.Philip Paradice,Jlr,, Director,Atlanta e 7
PRINTED NAME PRINTED TITLE,AND SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL DATE
lRosman Gastesi,County Administrator,Monroe Coon
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Attachment B
U.S, DEPARTMENT OF COMMERCE
Economic Development Administration
SPECIFIC AWARD CONDITIONS
Recipient: Monroe County
1100 Simonton Street
Key West, Florida 330�40-5714
Award No.: 04-69-07349
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1. PROJECT: This investment supports the development of a comprehensive Post Disaster Recovery
Strategy (PDRS)for Monroe County. The goal of the PDRS is to help Monroe County buiid a stronger, E
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safer and resilient community post Hurricane InTia, .2
2. PROJECT DEVELOPMENT TIME SCHI:EDULE:The Recipient agrees to the following Project
development tirne schedule:
Time allowed in IFinanciall Assistance Award after IEDA Award daite:
Award Period ..... .... ... ....... ......--.......—.—...... 12 moriths
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Project Closeout - All Project closeout documents including,the final financial information and
any required prograrn, reports shall be submitted to the Government not more than 90 days
after the date the Recipient accepts the completed project form the contractor(s),
The Recipient shall pursue diligenfly the clevOlopirnent of the Project so as to ensure completion
within this time schedule. My oreover, the Recipient shall notify the Government in writing of any
event which, could delay substantially the achievernent of the Project within the prescribed time
limits, The Recipient further acknowledges that faiiUre to meet the devOopment time schedule
may result in the Governaient's taking action to terminate the Award in accordance with the LU
regulations set forth at 2 CFR § 200,33,8, >
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3. PROCUREMENT:The Recipient agrees that all procurement transactions shall be in accordance with <
Department of Commerce Regulations at 2 CFR § 200.317,
4, GRANT ADMIIINIISTRATOR:The Grant Administrator for the Project is: U
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H. Philip Paradice,Jr,
Director Atlanta Region
Economic Development Administration
S. The FEDERAL PROGRAM OFFICER is responsible for the programmatic, technical, and/or scientific E
aspects of this Award: U
Lee H. Mertins <
Area Director
Econornic Development Administration
Atlanta, Regional' Office
(404) 730-3015
Irnertins_ 0 y
Olt_g_Lp
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Award # 04-69-07349 Page 1
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6. The PROJECT OFFICER is responsible for administrative coordination and liaison with the Recipient,
This individual receives appropriate material from the Recipient for administrative processing. The
Program Officer's narne, address, telephone number, and er'nail address are:�
Joy Wilkins
Program Analyst
Economic Development Adrnk,iistration
401 West Peachtree Street, NW, Suite 1820,
Atlanta, Georgia 30308-3510
404-730-3,017
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7. AWARD DISBURSEMENTS: Reimbuirs,able basis onily: EDA will make Award payments using tile E
Departillent of Treasury's,Automated Standard Application for Payments (ASAP) system. The CL
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recipient is required to furnish documentation as reqUlred by ASAP including but not limited to >
Recipient and Requestor Identification Numbers. Complete information concerning the ASAP system
rilay be obtained by visiting www,flns,treas.gpv
The "Request for Reimbursement" (SF-270) is used to request payment, wMch will be approved by
the Project Officer, Please note that disbursements cannot be processed until the attached Standard
Form 3881, AGH Vendor/Miscellaneous Payment Enrollment Form is completed and returned. The
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form must be completed by the respective parties (EDA, Recipient Bank, and Recipient). A new form 6-
is required for each Award. Return the completed form with, the executed Awaird documents to this
Project Officer at Economic Development Administration, 4011 West Peachtree Street, N.W,, Suite
1820, Atlanta, Georgia 30308-3510. 3:
& REAFFIR '1ATIONI OF APPLICATION: Recipients) acknowledges that Recipient's application for this
Award may have been submitted to the Government and signed by Recipient(s), or by an authorized
representative of Recipient, electronically, Regardless of the means by which Recipienit(s), submitted
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its application to the Government or whether Recipient or an authorized representative of Recipient 0
submitted its application to the Government, Recipient(s) hereby reaffirms and state that a.)all data 0
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in said application and documents submitted with the application are true and correct as of the date CL
of this Award! and were true and correct as of the,date of said subrilission, b.) said application was as
of the date of this Award and as of the date of said application duly authorized as required by local
law by the governing body of the Recipients)and c.) Recipient(s) confirms that it will comply with
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the Assurances and, Certifications subm ttecl with, or attached to, said application, The term M
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"application" includes all clOCUmentaflon and any information provided to the Government as part
of, and in furtherance to, the request for funding, irlCkiding submissions madle in response to 3:
information requested by the Government after submission of the initial application, <
9. RECIPIENT'S DUTY TO REFRAIN FROM EMPLOYING CERTAIN GOVERNMENT EMPLOYEES: For the E
two-year period beginning on the date the Government executes this Award, the Recipient(s) agrees U
that it will not employ, offer any office or employment to, or retain for professional services any
person who, on the date the Government executes this Award or wfthin the one-year period ending
on that date:
a. Served as an officer, attorney, agent, or employee, of the Government; and
b. Occupied a position or engaged in acti0ties that the Assistant Secretary determines
involved discretion with respect to the Award of investment Assistance under PWEDA.
...........
Award # 04-69-07349 Page 2
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The two-year pe6od and associaited restrictions referenced above also shaH apply beginning on the
date the Government executes airy cost amendment to this Award that provides additional funds to
the Rec#ent(s),
10. FREEDOM OF INFORMATION ACT (FOIA): EDA is responsible for meeting its Freedom of Information
Act (Ft IA) (S U S,C, § 522) responsibilities for iits records, DO C regulations at 15 CFR Part 4 set forth
the requirements and procedUres, that EIDA mLJSt f0HOW irl order to make the requested nrater'W,
information, and records pubiicly available. Unless prohibilted by law and to the extent required
under the FOIA, contents of applications and other information submitted by applicants rnay be
as
released in response to a FOiA request. Appiiicants should be aware that EDA may make certain
application information publiciy available, Accordingly, the apiplicaint should notify EDA if it believes
any application information to be confidential.
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11. SCOPE OF WORK: Recipient(s) agrees to undertake, prosecute and corriplete the Scope of Work .2
(SOW) for this Project funded by this Award which SOW is approved and aigreed to by the >
Gov,ernn"ient as subsequently arriended in Mutually agreed upon written change order(s) and/or
SOW arnendr7ient(s), if any, The SOW shell be as set forth and described in ai.) the application
suibmitted by Recipient(s) and/or Recipient's authorized representative(s)to the Government for,
this Award together wnth b.) aH enclosures„ materials, dOCUrrients aind other submittals
2
accornpanying a!nd supporting the apphicatrion, c.) aH additional materials, clocuriients and/or
U)
correspondence requested by the Governrnent and SUlDn'i4ted by Recipient(s)wand/car Recipient's 0
authorized representative(s) in support and furtherance of the apphcation and a.
d.) such change(s) I-
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arid/or SOW amendments, if any, requested in writing by the Recipient(s) and/or Recipient's 4-
authorized representative subsequent to the date of this Award and approved and agreed to in
writing by the Government. To the extent such additronall materials, documents anid/or
correspondence amends and/or clar4iies the apphcation, such arriendment or clarification shall be
controlling. it is agreed thiat the Recipuent(s) and Government intend that.the SOW describes a
discrete, detaked arid) specific project, that is funded anc.1 au0,iorized by this Award and to that end
the, application and the above described additional information shall be faiirly construed to arid shall W
describe the SOW. As more particularly described in the item B-2 of the ED-90 O of the grantee's
applicatuon, 0
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12. REFUND CHECKS, INTEREST OR UN,U'SED FUNDS: Treasury has given the FDA two options for having
payments deposited to Our account with it: cm
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The first one is Pay.Gov. This option allows the payee to pay EDA through the Internet, The
payee will have the option to rnake a one-tir'ne payrnent or to, set Lip an account to make regular
payments.
The second option is Paper Check conversi,on, All checks must identify on their face the narne of
thie DOD agency funding the award, award number, and no more than a two-word description 'to E
identify the reason for the refUnd or check, A copy of the check should be provided to the
Federal Project Officer. This option aiiolws the payee to send a check to NOAA's accounting <
office, who processes EDA's accounting functuoris at the fokowing address: U1 S. Department of
CWTir'nerce, Natior4 Oceanic and Atom iosphe6c Adrninistral on,, Finance Office, AOD, EDA Grants,
20020 Century Bioulevard, Germantown, MD 20874,, The aCCOLAFIthIg staff will scan the checks in
encrypted file to the Federal Reserve Bank, and the funds will be deposited in EDA's accourit,
While this process wiH not Ible an issue with rnost payees who are corporations, it could be an,
issue for individuals, sending EDA funds. Please snake note of the following.
Award # 04-69-07349 Page 3
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Niotice to Customers Making Payrnent by Check
lf you send EDA a check, it will be converted into an electronic funds transfer by co,pying your
chock andi using the account information on, it.to electronically debit your account for the
arTIOU11t of the check. The det)it forma your account wifl usuialiy occur within 24 hours and will
appear on your regular account staterrient.
You wM ri(.,)t receive your originai check baick. YOUr original check will be destroyed, but a copy
of it wail be maintajned ir) our Office, if the EFT canriot Ibe processed for techniicai reasons, the
copy will be processed in place of the origir4i cheick, if the EFT cannot be completed because of Cn
insufficient funds, we wid charge you a one-firne fee of$2S 00, which will be icoliected by EFT,
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13. WASTE, FRAUD AND AB�US�E: Consistent with 2 CFR part 200, Recipient pleirsonnel responsible for .2
managing the Recipient's finances arid overseeing any contractors, SUb-contractors or sub-grantees„ >
will corriplete the training PowierP&int entifled "Complia rice with EDA Disaster Assistance Program,
Requirements" and return the signed Certificate of Trairiing Cornpletion (page 38) to EDA along with
the s'igned CD-450 with4) 30 days of receipt
Further, Rebpient w0i rnoifltor award activities for COMMOro fraud schernes, Such as:
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• false claims for rnateriais and Nabor', L_
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• bribes reiaited to the acquisition of vnaterWs and labor,
• product substitution,
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• fl`IiSMarklng or rnisiabefing on prodUcts arid rnaterWs, and
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• time and rrvaterWs overcharging,
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Should Recipient detect any suspi6ous activity, Recipient Mi contact EDA staff listed above and the CL
Office of lnspector General, as nndicated at Lij�jc.j.-Ids asi�, as
soon as possible.
14. IN-KIND CONFIRMATIOW No hater than fifteen (15) days prior to submerging a Finali Disbursement IL
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Request, the Recipient agrees to: provide ,a final accounting of the in-kind match showing a
[,)reakdown of expenses rnctluding hours per, vidual and hourly rates, The Government Mil have 3:
the right to seek addition,al back-up �Jjforr <
mation for ail in-O)d statements provided by the Recipient.
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Award 04-69-017349 Page 4
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Attachment C
Line Item Budget
Monroe County
04-69-07349
Personnel $20,000
Fringe Benefits 0.
Travel
Supplies
Contractual $80,000
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Total Direct Charges $100,000
U)
0
0
Total $100,000
0
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