Item L1 L.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: L.1
Agenda Item Summary #5314
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3314
N/A
AGENDA ITEM WORDING: Approval of the minutes from the regular meeting of January 23,
2019 and special meeting of January 30, 2019.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
January 23.2019
January 30.2019
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 03/05/2019 9:56 AM
Cynthia Hall Skipped 03/05/2019 9:56 AM
Kathy Peters Completed 03/05/2019 4:45 PM
Board of County Commissioners Pending 03/21/2019 9:00 AM
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, January 23, 2019
Marathon, Florida
A regular meeting of the Monroe County Board of County Commissioners convened at
9:00 a.m. at the Marathon Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner Michelle Coldiron, Commissioner Danny
Kolhage, Commissioner David Rice and Mayor Sylvia Murphy. Also present at the meeting
were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok,
Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio;
and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
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Al Motion was made by Commissioner Rice and seconded by Commissioner Kolhage
granting approval of the Additions, Corrections and Deletions to the agenda. Motion carried
unanimously.
BULK APPROVALS
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Motion was made by Commissioner Carruthers and seconded by Commissioner Kolhage
granting approval of the following items by unanimous consent:
C3 Board granted approval and authorized execution of an Interlocal Agreement with the
City of Key West (City) for additional engineering design and permitting services for the 1st a
Street/Bertha Street Roadway Improvement Project, whereby the City will reimburse the County
in the design phase in the amount of$20,495.00.
C4 Board granted approval and authorized execution of Amendment No. 1 to the Agreement
with EAC Consulting, Inc. to revise the scope to include additional engineering design and
permitting services requested by the City of Key West, for the 1st Street/Bertha Street Roadway
Improvement Project in the maximum, not to exceed design phase, amount of$20,495.00 (to be
reimbursed to the County by the City as per the ILA also on this agenda, Item C3, for
consideration).
C5 Board granted approval to purchase, two 2019 Ford F-250 Crew Cab 4WD XL 6.5' Bed
Diesel Trucks, and approval to purchase options from Alan Jay Fleet Sales under National Auto
Fleet 2019 Contract No. 120716-NAF for a total price of$93,636.00; and approval for the Fire
Chief to execute all necessary documentation.
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C6 Board adopted the following Resolution naming the three members of the County
Commission (Commissioner Kolhage, Commissioner Rice and Mayor Murphy) designated by
the Board to represent Monroe County on the Board of Governors of Fire and Ambulance
District 1 for 2019 as required by Ordinance No. 045-1988.
RESOLUTION NO. 001-2019
Said Resolution is incorporated herein by reference.
C7 Board granted approval to advertise a Public Hearing, at 3:00 p.m. on February 20, 2019,
for issuance of a Certificate of Public Convenience and Necessity (Class A) to Falck Southeast II
Corp. d/b/a American Ambulance Service.
C8 Board granted approval to advertise a Public Hearing, at 3:00 p.m. on February 20, 2019,
for issuance of a Certificate of Public Convenience and Necessity (Class A) to Rapid Response
Medical Transportation
C9 Board granted approval and authorized execution of the Issuance (renewal) of a Class B
Certificate of Public Convenience and Necessity to Healthcare Ride Transportation, Inc. d/b/a
HealthCare Ride for the operation of a non-emergency medical transportation service for the 0
period February 18, 2019 to February 17, 2021.
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C11 Board granted approval and authorized execution of a Lease with Roberto Sanchez,
Trustee of a certain Land Trust dated October 21, 1991, and Southernmost Development, Inc.,
for 4,339 square feet of office space at the Professional Plaza Building in Key West for the
Public Defender. Annual cost of the lease is $154,374.00 and is paid from ad valorem funds.
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C12 Board granted approval to advertise a Public Hearing for the February 20, 2019 BOCC
meeting to be held in Key West. The Public Hearing is to satisfy grant application requirements
for public input and to consider approval of Grant Award FTA Section 5310 - Year 44 (FFY
2019) Capital Assistance Grant for the purpose of purchasing a maximum of two para-transit a
vehicles (buses) to serve the transportation needs of the transportation disadvantaged, elderly,
and persons with disabilities throughout Monroe County.
C13 Board granted approval to apply for a Florida Department of Transportation FTA Section
5310 Program Federal Fiscal Year(44) 2019 Capital Assistance Grant for the purpose of
purchasing a maximum of two para transit vehicles to serve the transportation needs of the
transportation disadvantaged, elderly, and persons with disabilities throughout Monroe County.
C15 Board adopted the following Resolutions for the Transfer of Funds and for the Receipt of
Unanticipated Revenue:
Transfer of Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 002-2019
Said Resolution is incorporated herein by reference.
Amending Resolution No. 307-2018 (OMB Schedule Item No. 2).
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RESOLUTION NO. 003-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 004-2019
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 005-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 006-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 6). 7
RESOLUTION NO. 007-2019
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 7). >
RESOLUTION NO. 008-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 009-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 010-2019
Said Resolution is incorporated herein by reference. a
Receipt of Unanticipated Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 011-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 012-2019
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 013-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 014-2019
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 015-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 15).
RESOLUTION NO. 016-2019
Said Resolution is incorporated herein by reference.
Amending Resolution No. 332-2018 (OMB Schedule Item No. 16).
RESOLUTION NO. 017-2019
Said Resolution is incorporated herein by reference.
Amending Resolution No. 319-2018 (OMB Schedule Item No. 17).
RESOLUTION NO. 018-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 18). 0
RESOLUTION NO. 019-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 19).
RESOLUTION NO. 020-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 20).
RESOLUTION NO. 021-2019
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 21).
RESOLUTION NO. 022-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 22).
RESOLUTION NO. 023-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 23).
RESOLUTION NO. 024-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 24).
RESOLUTION NO. 025-2019
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 25).
RESOLUTION NO. 026-2019
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 26).
RESOLUTION NO. 027-2019
Said Resolution is incorporated herein by reference.
C16 Board granted approval to issue a bid solicitation for Airport Perimeter Fence
Maintenance, Repair and Modification Services at the Key West International Airport.
C17 Board accepted the report of monthly Change Orders for the month of December
reviewed by the County Administrator/Assistant Administrator. Said report is incorporated
herein by reference.
C18 Board granted approval and authorized execution of a Lease Agreement with
Congresswoman Debbie Mucarsel-Powell for office space, Room 1-213, at the Gato Building in 0
Key West, FL, at no charge.
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C19 Board granted approval of the Fiscal Year 2020 Budget Timetable. Said timetable is
attached hereto.
C20 Board granted approval to advertise a Public Hearing for a Budget Amendment for the
Stock Island Wastewater, Fund 171; Cudjoe Regional Wastewater Project, Fund 312; 2014
Revenue Bond, Fund 314; and Land Acquisition, Fund 316.
HURRICANE IRMA RECOVERY
D4 Board granted approval of the request by Maggie Whitcomb, of Florida Keys Community
Land Trust, for adoption of the following Resolution authorizing the placement of temporary
emergency housing for emergency relief workers for three years on property located at 31065
Avenue F; 31371 Avenue F; 30035 Linda St.; 31121 Avenue G; and 31250 Avenue I, Big Pine
Key, Monroe County, Florida, having Parcel ID Numbers 00256500-000000, 00305350-000000,
00305850-000000, 00307000-000000, and 00306330-000000.
RESOLUTION NO. 027A-2019
Said Resolution is incorporated herein by reference.
TOURIST DEVELOPMENT COUNCIL
El Board granted approval and authorized execution of an Amendment to Agreement with
Studios of Key West, Inc. to extend the Agreement for the Window Replacement at the Former
Scottish Rite Temple Project to March 31, 2019.
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E2 Board granted approval and authorized execution of an Amendment to extend Agreement
with Multirace, LLC for the Southernmost Marathon & Half IOK/5K Destination event to
February 1, 2019.
E3 Board granted approval, by super majority, and authorized execution of an Agreement
with the City of Key West for the Charter Boat Row Sidewalk Replacement Project in an amount
not to exceed $58,000.00, from DAC I, Fiscal Year 2019 Capital Resources.
E4 Board granted approval and authorized execution of an Agreement with the City of Key
West for the Amphitheatre Enhancements Project in an amount not to exceed $125,000.00, from
DAC I, Fiscal Year 2019 Capital Resources.
E5 Board granted approval and authorized execution of an Agreement with the City of Key
West for the Rest Beach Enhancements Project in an amount not to exceed $35,000.00, DAC I,
Fiscal Year 2019 Capital Resources.
E6 Board granted approval and authorized execution of an Agreement with Miami-Dade
Historical Maritime Museum, Inc. for the USCGC Ingham Hull Repair and Restoration Project
in an amount not to exceed $75,188.00, from DAC I, Fiscal Year 2019 Capital Resources. 0
E7 Board granted approval and authorized execution of Agreement with National Marine
Sanctuary Foundation, Inc. for the Florida Keys Eco-Discovery Center Signage and Exterior
Upgrades Project in an amount not to exceed $80,880.00, from DAC I, Fiscal Year 2019 Capital
Resources.
E8 Board granted approval and authorized execution of an Agreement with Mote Marine
Laboratory, Inc. for the Shade System for Mote's IC2R3 Endangered Coral Raceways Project in
an amount not to exceed $28,875.00, from DAC II, Fiscal Year 2019 Capital Resources.
E9 Board granted approval and authorized execution of an Agreement with Islamorada, a
Village of Islands for the Anne's Beach Pavilion Project in an amount not to exceed $24,825.00,
from DAC IV, Fiscal Year 2019 Capital Resources.
E10 Board granted approval and authorized execution of an Agreement with Islamorada,
Village of Islands for the Founders Park Amphitheatre Membrane and Canopy Project in an
amount not to exceed $118,431.00, DAC IV, Fiscal Year 2019 Capital Resources.
Ell Board granted approval and authorized execution of an Agreement with The Florida Keys
History of Diving Museum, Inc. for the Dive Museum Roof Repair Over the Museum Exhibits
and Research Library Project in an amount not to exceed $37,491.00, from DAC IV, Fiscal Year
2019 Capital Resources.
E12 Board granted approval and authorized execution of an Agreement with the Matecumbe
Historical Trust Corp. for the Florida Keys Historical Station in an amount not to exceed
$34,500.00, from DAC IV, Fiscal Year 2019 Capital Resources.
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E13 Board granted approval and authorized execution of an Agreement with Island Dolphin
Care, Inc. for the Island Dolphin Elevator Repair Project in an amount not to exceed $43,217.00,
from DAC V, Fiscal Year 2019 Capital Resources.
E14 Board granted approval and authorized execution of an Agreement with Reef
Environmental Education Foundation, Inc. for the REEF Charging Stations/Solar
Roof/Aquarium Display/Signage Project in an amount not to exceed $26,438.00, from DAC V,
Fiscal Year 2019 Capital Resources.
E15 Board accepted the report of County Projects funded by TDC for the 2nd Round of
Fiscal Year 2019 Capital Funding in an amount totaling $2,132,954.00.
E16 Board granted approval of the appointment of Cora Baggs to the "At Large" appointment
to the Tourist Development Council District III Advisory Committee.
PLANNING& ENVIRONMENTAL, BUILDING& CODE
COMPLIANCE DEPARTMENTS
12 Board granted approval and authorized execution of Work Order No. 7 to complete the 0
2019 US 1 Arterial Travel Time and Delay Study, in the amount of$77,952.72,pursuant to the
AECOM Transportation Planning Continuing Services Contract which is funded through a Joint
Participation Agreement from the Florida Department of Transportation.
I5 Board adopted the following Resolution of the Monroe County Board of County
Commissioners waiving approximately $85,200.00 in building permit fees for a total of 12 deed-
restricted housing units, serving the 100% of median income level (4 units of median income)
and 120% of median income(8 units of moderate income) categories, to be constructed on
parcels located on Bailey Road and Mercedes Road on Big Pine Key, formerly known as
Seahorse Trailer Park, at the approximate mile marker 31, currently having real estate numbers
00300180-000500, 00300180-000600, 00300180-000700, 00300180-000800, 00300180-
000900, 00300590-000300, 00300590-000400, 00300590-000500, 00300590-000600,
00300590-000700, 00300590-000800, and 00300670-000000.
RESOLUTION NO. 028-2019
Said Resolution is incorporated herein by reference.
WASTEWATER ISSUES
K1 Board granted approval and authorized execution of the 1st Amendment to the KW
Resort Utility Contract for additional connection point work on South Stock Island. The
amendment provides for an extension to the substantial completion date at no additional
cost.
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HEALTH DEPARTMENT
Ll Board granted approval and authorized execution of an Interlocal Agreement between
Monroe County Board of County Commissioners and the State of Florida, Department of
Health and the City of Key West for operation of the Monroe County Health Department at
830 Emma Street.
COUNTY CLERK
N2 Board granted approval of BOCC Warrants (Including Payroll) for the month of
December 2018, 10046361-10047603, 50004786-50004804 (PR), 3104105-3105280 (PR
Voucher), 24039-24135 (WC), as follows: 001 General Fund, in the amount of$3,748,062.95;
101 Fine & Forfeiture Fund,in the amount of$12,829,112.69; 102 Road& Bridge Fund,in
the amount of$211,857.86; 115 TDC District Two Penny,in the amount of$469,048.05; 116
TDC Admin & Promo 2 Cent,in the amount of$286,415.99; 117 TDC District 1,3 Cent, in
the amount of$336,166.94; 118 TDC District 2,3 Cent, in the amount of$15,921.93; 119 TDC
District 3,3 Cent,in the amount of$56,848.91; 120 TDC District 4,3 Cent,in the amount of
$33,133.46; 121 TDC District 5,3 Cent,in the amount of$62,604.56; 125 Gov Fund Type
Grants, in the amount of$5,524,062.10; 141 Fire & Amb Dist 1 L&M Keys,in the amount of 0
$847,591.26; 147 Uninc Svc Dist Parks&Rec,in the amount of$121,983.34; 148 Plan, Build, >
Zoning,in the amount of$470,788.50; 149 Municipal Policing,in the amount of
$1,792,547.23; 150 E911 Enhancement Fund,in the amount of$83,190.92; 152 Duck Key
Security Dist,in the amount of$5,475.44; 153 Local Housing Assistance, in the amount of
$32,335.46; 157 Boating Improvement Fund,in the amount of$40,099.00; 158 Misc Special
Revenue Fund,in the amount of$28,880.68; 160 Environmental Restoration,in the amount
of$12,930.60; 163 Court Facilities,in the amount of$7,447.36; 171 Stock Island
Wastewater,in the amount of$652.66; 175 Long Key Layton MSTU,in the amount of
$103.05; 180 Building Funds,in the amount of$322,204.09; 304 1 Cent Infra Surtax,in the
amount of$793,467.84; 308 Infrastructure Sales Tax Revenue Bond,in the amount of
$13,731.59; 310 Big Coppitt Wastewater, in the amount of$68.70; 311 Duck Key a
Wastewater,in the amount of$137.40; 312 Cudjoe Regional WW Proj, in the amount of
$5,804.55; 314 Series 2014 Revenue Bonds,in the amount of$212,906.67; 316 Land
Acquisition,in the amount of$333,368.25; 401 Card Sound Bridge,in the amount of
$23,337.18; 403 Marathon Airport,in the amount of$144,791.24; 404 Key West Intl Airport,
in the amount of$1,131,802.66; 406 PFC & Operating Restrictions, in the amount of
$87,572.79; 414 MSD Solid Waste,in the amount of$1,552,717.29; 501 Worker's
Compensation,in the amount of$141,905.66; 502 Group Insurance Fund,in the amount of
$3,268,611.83; 503 Risk Management Fund,in the amount of$149,835.40; 504 Fleet
Management Fund,in the amount of$165,121.05; 610 Fire/EMS LOSAP Trust Fund, in the
amount of$5,220.00.
N3 Board granted approval of Tourist Development Council expenses for the month of
December 2018, as follows: Advertising, in the amount of$493,759.94; Bricks & Mortar
Projects, in the amount of$128,575.14; Events, in the amount of$222,017.22; Office Supplies
& Operating Costs, in the amount of$20,961.30; Personnel Services, in the amount of
$109,560.57; Public Relations, in the amount of$167,613.76; Sales & Marketing, in the
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amount of$99,171.01; Telephone& Utilities, in the amount of$14,983.32; Travel, in the
amount of$8,633.25; Visitor Information Services, in the amount of$70,493.36.
N4 Board granted approval of FKAA invoices $50,000.00 or over for the Fiscal Year(to
include salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are
incorporated herein by reference.
N5 Board granted approval of FKAA invoices for the Fiscal Year(to include salaries),
relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are
being provided for information only. Said invoices are incorporated herein by reference.
N6 Board granted approval to dispose of BOCC Journal Entries and Cash Receipts from
Fiscal Year 2013.
N7 Board granted approval to remove surplus equipment from inventory via disposal or
advertise for bids. Said list of items are incorporated herein by reference.
COUNTY ADMINISTRATOR
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03 Board granted approval to advertise for Conference Planning Services in support of the
1 lth Annual Climate Summit hosted by Monroe County in December 2019.
04 Board granted approval and authorized execution of an Amendment to Agreement with
the Statewide Guardian Ad Litem Office for the County's reimbursement of Child Advocate
Manager Services to increase the salary of the Child Advocate Manager position from $18.50 per
hour to $22.00 per hour for the remainder of the original term expiring June 30, 2019, while
maintaining the original not to exceed amount of$63,000.00.
05 Board granted approval and authorized execution of Amendment No. 2 to the Contract
with WSP USA, Inc. in an amount not to exceed $22,235.00 to provide additional professional
consulting services to assist the County with technical review of the survey data being provided
by the LiDAR vendor.
06 Board granted approval and authorized execution of a no-cost time extension under
Amendment No. 3, to Contract with Michael Baker International, Inc. for professional mobile
LiDAR elevation, surveying and mapping services for County roads and facilities, to extend the
term of services retroactive from January 1, 2019 to February 28, 2019.
08 Board granted approval of the County Administrator's appointment of Cathleen Crane to
the position of Department Head, Veterans Affairs.
COUNTY ATTORNEY
P1 Board accepted the County Attorney's Report for January 2019. Said report is
incorporated herein by reference.
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P2 Board accepted the semi-annual examination of Public Official Bonds for County
Commissioners and Constitutional Officers pursuant to F.S. 137.05 and § 2-28 of the Monroe
County Code and finding that all current bonds and/or insurance policies are adequate.
P4 Board granted approval and authorized execution of a Contract with Connie L. Kirkland
to purchase a less than fee interest in Block 8, Lot 3, Jolly Roger Estates, Little Torch Key (PB
5-34)with parcel number 00216380-000000 for density reduction purposes.
P5 Board granted approval and authorized execution of a Contract with Randall K. and
Sharon J. Beals to purchase a less than fee interest in Block 7, Lot 8, Pine Channel Estates
Section Two, Big Pine Key (PB 6-2)with parcel number 00249870-000000 for density reduction
purposes.
P6 Board granted approval and authorized execution of a Contract with Joseph M. Hall, Jr.
and Devi Hall (a/k/a Devi S. Hall) to purchase a less than fee interest in Block IA, Lot 2, Pamela
Villa, Key Largo (PB 3-125)with parcel number 00463760-000100 for density reduction
purposes.
P7 Board granted approval to advertise a Public Hearing to consider approval of an 0
Ordinance amending Section 5-24 of the Monroe County Code relating to parking violations at
Key West International Airport.
P8 Board granted approval to advertise Public Hearing to consider approval of an Ordinance
amending Section 25-2 of the Monroe County Code relating to county speed zones at the Key
West International Airport.
COUNTY ADMINISTRATOR
T1 Board adopted the following Resolution recommending and endorsing former
Commissioner George Neugent, for appointment by the Governor, to the Governing Board of
the South Florida Water Management District.
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RESOLUTION NO. 029-2019
Said Resolution is incorporated herein by reference.
FACILITIES MAINTENANCE
T3 Board granted approval and authorized execution of the 1st Amendment to Agreement
with Barnes Alarm Systems, Inc. for Fire and Panic Alarm Maintenance, Monitoring and
Inspection Services. This Amendment modifies certain paragraphs to reflect current language,
adds federal provisions, and adds more locations for monitoring. This Contract is paid from
funds 001, 101, and 147.
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PLANNING& ENVIRONMENTAL, BUILDING& CODE
COMPLIANCE DEPARTMENTS
T5 Board adopted the following Resolution authorizing Planning & Environmental
Resources Department staff to, for a time certain and pending development and mutual
approval of an Interlocal Agreement, coordinate with Monroe County School Board staff
regarding a forthcoming School Board Transportation Facility Development Proposal.
RESOLUTION NO. 030-2019
Said Resolution is incorporated herein by reference.
Motion carried unanimously.
MISCELLANEOUS BULK APPROVAL
C2 Cary Knight, Director of Project Management addressed the Board concerning approval
to reject all bids for the construction of the Marathon Library and Adult Education Center
originally opened on February 20, 2018. After discussion, motion was made by Commissioner
Carruthers and seconded by Commissioner Kolhage granting approval of the item. Motion 0
carried unanimously.
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COUNTY ADMINISTRATOR
08 Roman Gastesi, County Administrator, introduced Cathleen Crane, who was appointed to
the position of Department Head, Veterans Affairs, to the Board. Ms. Crane addressed the
Board. ,
The Board of County Commissioners meeting adjourned for the Board of Governors, Fire
& Ambulance District 1, meeting.
FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
The Board of Governors for the Fire & Ambulance District 1 convened. Present and
answering to roll call were Commissioner Kolhage, Commissioner Rice, Mayor Murphy, Mayor
Bruce Halle and Vice Mayor Greg Lewis.
H1 Bob Shillinger, County Attorney; and Kevin Madok, Clerk of Court, addressed the Board
concerning approval of a Resolution of the Board of Governors of Fire and Ambulance District 1
(BOG) electing the Chairperson and Vice-Chairperson to the BOG for 2019, as required by
Ordinance No. 045-1988. After discussion, motion was made by Commissioner Kolhage and
seconded by Commissioner Rice to adopt the following Resolution of the Board of Governors of
Fire and Ambulance District 1 (BOG) electing the Chairperson as Mayor Halle and the Vice-
Chairperson as Vice Mayor Lewis to the BOG for 2019, as required by Ordinance No. 045-1988.
Roll call vote carried unanimously.
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RESOLUTION NO. 031-2019
Said Resolution is incorporated herein by reference.
H2 Motion was made by Mayor Murphy and seconded by Commissioner Kolhage granting
approval of the ratification of Lease Extension Agreement with Limetree Bay Townhouses LLC
for Unit 410, 68250 Overseas Highway, Layton, Florida for housing firefighters assigned to
Layton/Long Key Fire Station No. 18 for $2,950.00 per month including utilities. Motion
carried unanimously.
The Board of Governors, Fire & Ambulance District 1, adjourned. The Board of County
Commissioners meeting reconvened with all commissioners present.
MISCELLANEOUS BULK APPROVAL
C14 Judith Clarke, Director of Engineering/Roads & Bridges, addressed the Board concerning
approval of a Task Order with RS&H, Inc. for Construction Engineering and Inspection Services
for Stock Island H Roadway Improvements Project. This Task Order is being awarded under the
RS&H, Inc. Contract for Construction Engineering and Inspection Services for the Monroe
County Roadway and Drainage Improvement Program in the maximum, not to exceed, amount 0
of$263,122.33. After discussion, motion was made by Commissioner Carruthers and seconded
by Commissioner Kolhage granting approval and authorizing execution of the item. Motion
carried unanimously.
HURRICANE IRMA RECOVERY
D1 Rhonda Haag, Director of Sustainability and Projects, made a Power Point Presentation
on the status of Hurricane Irma marine debris removal from canals in unincorporated Monroe
County; City of Marathon; and, Village of Islamorada. The following individuals addressed the
Board: Greg Corning, P.E. Senior Engineer, Wood Environment & Infrastructure Solutions, Inc.,-
and, Greg Tolpin, representing Adventure Environmental, Inc. Mr. Gastesi, Mr. Madok and Tina
Boan, Sr. Director Budget & Finance, addressed the Board. The Board took no official action.
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SOUNDING BOARD
R2 Doug Kilpatrick, President of the Lower Keys Guide's Association, and Will Benson
addressed the Board regarding an increase to occupational licenses for out of County fishing
guides. Mr. Shillinger, Cynthia McPherson, Sr. Director, Code Compliance; and, Steve Williams,
Assistant County Attorney, addressed the Board.
PLANNING& ENVIRONMENTAL, BUILDING& CODE
COMPLIANCE DEPARTMENTS
Il Rich Jones, Sr. Administrator Marine Resources, addressed the Board concerning
direction regarding potential Legislative funding for the Keys-Wide Mobile Vessel Pumpout
Service in the next State Fiscal Year, and consideration of a request from Pumpout USA to
increase the monthly quota and cost per pumpout in the next Agreement amendment which
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would begin July 1, 2019. After discussion, motion was made by Commissioner Carruthers and
seconded by Commissioner Kolhage granting approval of a legislative funding request to seek an
additional appropriation from the legislature in the amount of$750,000.00. Motion carried
unanimously.
HURRICANE IRMA RECOVERY
D2 Ms. Boan gave a report on Hurricane Irma finance activity by the Office of Management
and Budget. Mr. Madok addressed the Board.
D3 Motion was made by Commissioner Kolhage and seconded by Commissioner Rice
granting approval and authorizing execution of an option Contract with JDLC, Inc. to purchase
Conch Trailer Court on Conch Key for affordable housing. Motion carried unanimously.
D5 Ms. Boan addressed the Board concerning Amendment No. 2 to the Task Order under the
Agreement with Adjusters International, Inc. for hurricane disaster consulting services to add
estimated cost in an amount of$372,475.00 to cover the period of December 2018 to July 2019
in order for Consultant to complete and finalize submission of remaining projects and continue
coordination and management with FEMA and FDEM. After discussion, motion was made by 0
Commissioner Carruthers and seconded by Commissioner Rice granting approval and >
authorizing execution of the item. Motion carried unanimously.
COUNTY CLERK
N1 Mr. Madok introduced Steve Alexander from PFM Asset Management, LLC. Mr.
Alexander gave a Power Point Presentation titled Monroe County, FL, Investment Policy Review, C14
dated January 23, 2019. Motion was made by Commissioner Kolhage and seconded by
Commissioner Coldiron to adopt the following Resolution adopting the Monroe County
Investment Policy. Motion carried unanimously.
RESOLUTION NO. 032-2019
Said Resolution is incorporated herein by reference.
HURRICANE IRMA RECOVERY
D6 Ms. Boan and Mr. Gastesi addressed the Board concerning approval to reassign three
applications under the Hazard Mitigation Grant Program (HMGP),previously submitted to
Florida Division of Emergency Management (FDEM)under Hurricane Irma and proactively
resubmit them to FDEM in anticipation of FEMA HMGP funding under Hurricane Michael.
After discussion, motion was made by Commissioner Rice and seconded by Commissioner
Kolhage granting approval of the item. Motion carried unanimously.
STAFF REPORTS
F1 Kimberly Matthews, Sr. Director of Strategic Planning, requested to hold a Special
Workshop on February 5, 2019, 10:00 a.m. to 2:00 p.m., at the Marathon Government Center to
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discuss and provide direction for the 2020 Strategic Plan. Motion was made by Commissioner
Coldiron and seconded by Commissioner Carruthers to hold the Special Workshop. Motion
carried unanimously.
Motion was made by Commissioner Rice and seconded by Commissioner Carruthers to
set aside 30 minutes at the beginning of the meeting for public comment, 3 minutes per person.
Motion carried unanimously.
F2 Lisa Tennyson, Legislative Affairs & Grants Acquisition Director, gave a legislative
update.
F3 Emily Schemper, Sr. Director Planning & Environmental Resources, requested to set the
Public Hearing for Goal 109 for a Special Meeting on February 12, 2019, 10:00 a.m., at the
Marathon Government Center. Motion was made by Commissioner Carruthers and seconded by
Commissioner Kolhage to hold the Special Meeting. Motion carried unanimously.
SOUNDING BOARD
R3 Bob Shillinger, County Attorney, addressed the Board. Bart Smith, Esquire, representing 0
Venture Out of Cudjoe Cay Condominium, Inc., made a Power Point Presention regarding
pending recovery issues at the Park. The following individuals addressed the Board: Stan
Bowers, President of Venture Out; Betty Schwarz and Barbara Reed. Ms. Schemper and
Christine Hurley, Assistant County Administrator, addressed the Board.
CLOSED SESSION
J1 Motion was made by Commissioner Rice and seconded by Commissioner Kolhage to
continue the Attorney-Client Closed Session in the matters of AshBritt, Inc. v. Monroe County,
FL and Florida Department of Transportation, Case No. CA-K-17-802, to the February 20, 2019
meeting in Key West at 1:30 p.m. or as soon thereafter as may be heard. Motion carried a
unanimously.
c�
SOUNDING BOARD
R1 Dotti Moses, President of Island of Key Largo Federation of Homeowner's Association,
Inc., addressed the Board in regards to ensuring the integrity of our natural and man-made
environment by enhancing the Code Compliance Department. Cynthia McPherson, Sr. Director
Code Compliance, Mr. Gastesi, Mr. Shillinger and Ms. Boan addressed the Board.
Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers
to open the agenda and add an item concerning the employment of additional Code Compliance
Officers. Motion carried unanimously.
After discussion, motion was made by Commissioner Kolhage and seconded by
Commissioner Coldiron directing the Administrator to employ two additional Code Compliance
Officers. Motion carried unanimously.
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Kevin Wilson, Assistant County Administrator, advised the Board that he would bring an
item back before the Board at next month's meeting on how to handle unincorporated Parks &
Beaches.
MISCELLANEOUS
Ms. Tennyson introduced Daniel Horton Diaz, District Chief of Staff to Congresswoman
Debbie Mucarsel-Powell, to the Board. Mr. Diaz addressed the Board.
PLANNING& ENVIRONMENTAL, BUILDING& CODE
COMPLIANCE DEPARTMENTS
Ms. Schemper and Mr. Shillinger addressed the Board concerning the following two
items (Item I3 & I4):
I3 Approval of a Resolution setting a Public Hearing for February 20, 2019, at Harvey
Government Center, Key West to consider a request by Wrecker's Cay Apartments at Stock
Island, LLC, for a Resolution renouncing and disclaiming any right of the County and the 0
public in and to the right-of-way of a portion of MacDonald Avenue and First Street, Stock
Island, Monroe County, Florida, as shown on the plat of Maloney's Subdivision of Stock Island,
Plat Book 1, Page 55, bounded on the north by all of Block 32; bounded on the west by Second
Street and all of Block 34; bounded on the south by all of Block 34, and by First Street
adjacent to Block 34 Lot 11 and Block 33 Lot 20; and bounded on the east by Block 33 Lot
1 and the platted shoreline.
I4 Approval of a Resolution setting a Public Hearing for February 20, 2019, at Harvey
Government Center, Key West to consider a request by Wrecker's Cay Apartments at Stock
Island, LLC and Murray Marine Sales and Service, Inc., for a Resolution renouncing and
disclaiming any right of the County and the public in and to the right-of-way of a portion of
Laurel Avenue in Maloney's Subdivision of Stock Island, according to the Plat thereof as
recorded in Plat Book 1, Page 55, of the Public Records of Monroe County, Florida, bounded
on the north by all of block 23; bounded on the west by second street; bounded on the south by
all of block 32; and bounded on the east by adjacent bay bottom and a parcel of land adjacent
to government lot 2, section 35, township 67 south, range 25 east, Stock Island, Monroe
County.
The following individuals addressed the Board: Jose Guerra, representing Watersedge
Trailer Park residents; Henry Guerrios, and Bart Smith, representing Wrecker's Cay. After
discussion, motion was made by Commissioner Carruthers and seconded by Commissioner
Coldiron to postpone consideration of Item I3 & I4 until the February meeting. Motion carried
unanimously.
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COUNTY ADMINISTRATOR
07 Ms. Tennyson introduced Greg Burns, with Thorn Run Partners, who made a Power
Point Presentation on the Monroe County 2019 Federal Legislative Agenda, dated January 2019.
PUBLIC HEARINGS
Q1 A Public Hearing was held to consider approval of a Resolution of Monroe County,
Florida electing to use the uniform method of collecting non-ad valorem special assessments
levied within the County toward the cost of providing capital costs, operations and maintenance
costs for the canal 266 air curtain located within unincorporated Monroe County. Cynthia Hall,
Assistant County Attorney, and Ms. Haag addressed the Board. The following individuals
addressed the Board: Larry LeJeune, Shellie Sevor, Mike Reisner and Sharon Clark. After
discussion, motion was made by Commissioner Coldiron and seconded by Commissioner
Carruthers to adopt the following Resolution. Motion carried unanimously.
RESOLUTION NO. 033-2019
Said Resolution is incorporated herein by reference.
4-
0
Q2 A Public Hearing was held to consider approval of a Resolution for a Budget
Amendment of Fiscal Year 2019 One Cent Infrastructure Surtax Fund 304. There was no
public input. Motion was made by Commissioner Kolhage and seconded by Commissioner
Carruthers to adopt the following Resolution. Motion carried unanimously.
RESOLUTION NO. 034-2019
Said Resolution is incorporated herein by reference.
COUNTY ADMINISTRATOR
01 Board accepted the County Administrator's Monthly Report for January 2019. Said a
report is incorporated herein by reference. Mr. Gastesi advised the Board that Jim Wolfe, from
FDOT, is going to address the Board at next month's meeting regarding the Cow Key Channel
situation.
02 Motion was made by Commissioner Carruthers and seconded by Commissioner Rice
granting approval of acceptance of grant award for the Coral Reef Restoration Project in the
amount of $578,308.00 from the US Department of Treasury, Monroe County's RESTORE Act
Local Pot funding. Motion carried unanimously.
COUNTY ATTORNEY
P3 Motion was made by Commissioner Kolhage and seconded by Commissioner Rice
granting approval to advertise a Solicitation for Proposals for Public Adjusting Claim Services.
The services of the Contractor will be used as a retainer agreement following catastrophic events
resulting in significant damage, such as hurricanes. Motion carried unanimously.
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PROJECT MANAGEMENT
T2 Mr. Knight addressed the Board concerning approval of an Agreement for Construction
Engineering and Inspection services with WSP USA Inc. for the Lower Keys Scenic
Viewing Area (Big Pine Swimming Hole Project)in the amount of$264,853.69. After
discussion, motion was made by Commissioner Coldiron and seconded by Commissioner
Carruthers granting approval and authorizing execution of the item. Motion carried unanimously.
COUNTY ATTORNEY
T4 Mr. Shillinger, Ms. Schemper and Ms. Hurley addressed the Board concerning
authorization to advertise for sale County owned lots acquired for density reduction to the
highest and best bidder with the condition that such properties will be deed restricted to prevent
building a residential unit. After discussion, Mr. Shillinger withdrew the item.
COMMISSIONERS' ITEMS
S Commissioner Coldiron thanked staff for being so accommodating to her and advised
that she is impressed with the entire county staff and how dedicated they all are to making our 0
county the best.
0
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex-officio Clerk to the
Board of County Commissioners
Monroe County, Florida
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
BUDGET CALENDAR, FISCAL YEAR 2020
Adalalod"'I""imolalalo
Date 2019, Day RESPONSIBLE PARTY REQUIRED ACTIVITY REQUIREMENT REFERENCE
Approval of the FY20 Budget Timetable.
January 23, Wednesday Board of County Commissioners Regular BOCC meeting Marathon
County Administrator,Senior
February 1, Friday Management Team Budget instructions to departments. Section 129.025 Florida Statutes
OMB deadline for submission-budget requests for
Senior Management Team,TDC all Internal Service Funds,Capital and departments
March 15, Friday Executive Director including TDC,GAL and Medical Examiner.
March 27, Wednesday Legislative Day-Florida Association of Counties
County Administrator's internal budget review with
Departments and OMB. Capital Planning will be
County Administrator,Senior scheduled with Project Management.Deadline for
April 3-April 5, Wednesday-Friday Management Team,OMB County Administrator change.
TDC Executive Director,State
Attorney,Housing Authority,Judicial,
April 12, Friday and Health Department Deadline for budgets to OMB.
May 8, Wednesday Board of County Commissioners Special Budget Meeting 10am-4pm Marathon
May 12-17, Sunday-Friday Governor's Hurricane Conference www.flghc.org
Submission of budget requests to the County
On or before June 1, Saturday Constitutional Officers Administrator. Section 129.03(2)Florida Statutes U)
4)
This is the last date to receive input from the Human
June, TBD Human Service Advisory Board Service Advisory Board.
4—
June 11-June 14, Tuesday-Friday FAC 2019 Annual Conference&Exposition
The Property Appraiser certifies,to each taxing y
authority,the taxable value within the jurisdiction of
July 1, Monday Property Appraiser the taxing authority on Form DR-420. Section 129.03(1)Florida Statutes
Tentative budget to be delivered to BOCC.
On or before July 9, Tuesday Board of County Commissioners No Meeting Required Section 129.03(3)Florida Statutes
National Association of Counties(Naco)Annual
July 12-15, Friday-Monday Conference www.naco.org cy
Special Meeting for discussion of Budget and Capital
Improvement Plan. Announcement of Proposed
Millage Rates and selection of dates,times and
places for public hearings. Approval to advise the
Property Appraiser of proposed millage rates. Sections 129.03(3)(a)and
July 22, Monday Board of County Commissioners 10 A.M.Key West 200.065(2)(b)Florida Statutes
Last day to advise the Property Appraiser of the
Proposed Millage Rates,current year rolled-back 4)
rate and the date,times and place of the Tentative Section 200.065(2)(b),Florida
August 4, Sunday Office of Management and Budget Budget Hearing. Statutes
Property Appraiser mails out the Notice of Proposed
Property Taxes to each taxpayer listed on the Sections 200.065(2)(b)and 200.069
No later than August 24, Saturday Property Appraiser current year assessment roll.(TRIM Notices) Florida Statutes
First Public Hearing Adoption of Tentative Budget
and Millage Rate. Sections 129.03(3)(c),200.065(2c)
September 5, Thursday Board of County Commissioners 5:05 P.M.Key Largo and 200.065(2)(e),Florida Statutes
Special Budget Meeting. Not Required-Done as a public
September 10, Tuesday Board of County Commissioners 5:05 P.M.Marathon service.
Budget Ad to be published in newspaper for final Section 200.065(2)(d),Florida
September 16, Monday Office of Management and Budget budget hearing. Statutes
Final Public hearing Adoption of Final Budget and
Millage Rate Sections 129.03(3)(c),200.065(2)(d)
September 20, Friday Board of County Commissioners 5:05 P.M.Key West and 200.065(2)(e),Florida Statutes
Notify the Sheriff,in writing,of the specific action
taken on the proposed fiscal year 2019-2020 budget
Following final budget adoption Board of County Commissioners appropriations of the Sheriff. Section 30.49(4),Florida Statutes
Within 3 days of Final Hearing,the Resolution
adopting final millage and budget to Property FL Administrative Code 12D-
September 23, Monday Office of Management and Budget Appraiser,Tax Collector and the Dept.of Revenue 17.003(f)
Within 30 days of adoption of final millage and
budget,submit TRIM package(DR-487)to Dept.of
Revenue. Certify final millages to Property Section 129.03(3) Florida
Appraiser via DR-422 and DR-422DEBT(if any Statutes FL Administrative Code
October 20, Sunday Office of Management and Budget debt). Post summary budget on website. 12D-17.003(h)
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Special Meeting
Board of County Commissioners
Wednesday, January 30, 2019
Marathon, Florida
A special meeting of the Monroe County Board of County Commissioners convened at
10:00 a.m. at the Marathon Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner Michelle Coldiron, Commissioner Danny
Kolhage, Commissioner David Rice and Mayor Sylvia Murphy. Also present at the meeting
were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok,
Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio;
and the general public.
ADDITIONS, CORRECTIONS, DELETIONS
4-
0
Al There were no Additions, Corrections or Deletions to the agenda.
0
PUBLIC HEARING
C1 A Public Hearing was held to consider a Resolution to transmit to the State Land
Planning Agency an Ordinance by the Monroe County Board of County Commissioners
amending the Monroe County Future Land Use Map from Mixed Use/Commercial (MC),
Recreation (R) and Conservation (C) to Commercial (COMM), for a portion of property located
at 100 Anchor Drive, Key Largo, Ocean Reef Club; as proposed by Ocean Reef Club, Inc.
(2018-075). There was no public input. Motion was made by Commissioner Kolhage and
seconded by Commissioner Carruthers to adopt the following Resolution. Motion carried a
unanimously.
c�
RESOLUTION NO. 035-2019
Said Resolution is incorporated herein by reference.
PLANNING& ENVIRONMENTAL, BUILDING& CODE
COMPLIANCE DEPARTMENTS
Bob Shillinger, County Attorney, addressed the Board. After discussion, motion was
made by Commissioner Carruthers and seconded by Commissioner Rice to allow public input at
the beginning of each of these three items (B1, B2 & B3) and then proceed with discussion and
direction. Roll call vote was taken with the following results:
Commissioner Carruthers Yes
Commissioner Coldiron Yes
Commissiner Kolhage Yes
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Commissioner Rice Yes
Mayor Murphy No
Motion carried.
B 1 Christine Hurley, Assistant County Administrator, made a Power Point Presentation, on
the discussion and direction on Rate of Growth Ordinance (ROGO) allocation distribution
through the year 2023 (current allocation period) vs. extending the ROGO allocation period
beyond the year 2023 as outlined in Comprehensive Plan Policy 101.3.2. Emily Schemper, Sr.
Director Planning & Environmental Resources; and Mr. Shillinger addressed the Board. The
following individuals addressed the Board: Joyce Newman, representing Last Stand; Alicia
Putney, Beth Fennell, Bill Hunter, and Guillermo Alvarez. Board took no official action.
B2 Ms. Schemper, Ms. Hurley and Mr. Shillinger addressed the Board concerning direction
regarding the initiative by the State of Florida Administrative Commission to be administered
through the Department of Economic Opportunity for the Keys Workforce Housing Initiative
to allow up to 1300 additional affordable housing allocations (up to 300 for unincorporated
Monroe County) in Rate of Growth Ordinance Allocations (ROGO) for rental workforce
housing, with a condition that developments that receive these ROGO allocations have a rental 0
management agreement in place that requires rental occupants to evacuate in the early phase (48 >
hours in advance of tropical storm winds reaching the shore of the Florida Keys) of a
hurricane evacuation. Currently transient units (hotels) and mobile home occupants are
required to evacuate in the early phase of evacuation. The following individuals addressed the
Board: Joyce Newman, representing Last Stand; Alicia Putney, Captain Ed Davidson,
representing Florida Keys Citizens Coalition; and Ann Olsen, representing Friends of the Lower
Keys. Board took no official action.
B3 The following staff addressed the Board concerning direction regarding existing and
potential actions, policies and programs to address exhaustion of ROGO allocations and build
out of the Florida Keys as of 2023 with a substantial number of platted lots remaining: Ms. a
Schemper, Mr. Shillinger, Ms. Hurley, Derek Howard, Assistant County Attorney; Mike
Roberts, Sr. Administrator, Environmental Resources; Peter Morris, Assistant County Attorney;
and Cynthia Guerra, Sr. Biologist The following individuals addressed the Board: Alicia Putney,
Stuart Schaffer, representing Sugarloaf Shores and Cudjoe Gardens Homeowner's Association;
and Bill Hunter. Board took no official action.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA, Clerk
and ex-officio Clerk to the
Board of County Commissioners
Monroe County, Florida
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