Item L4 L.4
G BOARD OF COUNTY COMMISSIONERS
County of Monroe "1 Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: L.4
Agenda Item Summary #5325
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska(305) 292-3411
N/A
AGENDA ITEM WORDING: Approval to dispose of BOCC FY13 Accounts Payable Vouchers
and Accounts Payable Voucher Reports, 1099's, Suncom billings, voided PO's, class C meals,
budget transfers and encumbrance reports.
ITEM BACKGROUND: N/A
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval as submitted.
DOCUMENTATION:
Records Disposal
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
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L.4
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kevin Madok Skipped 03/05/2019 12:38 PM
Cynthia Hall Completed 03/05/2019 12:50 PM
Kathy Peters Completed 03/06/2019 11:30 AM
Board of County Commissioners Pending 03/21/2019 9:00 AM
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L.4.a
NO.
RECORDS OF DISPOSITION DOCUMENT
PAGE OF PAGES
1. AGENCY NAME and ADDRESS 2.AGENCY CONTACT(Name and Telephone Number)
Clerk of the Circuit Court&Comptroller Pam Radloff,Finance Director
500 Whitehead Street
Key West,FL 33040
( 305) 292-3560 EXT.
3. NOTICE OF INTENTION: The schedule records listed in Item 5 are to be disposed of in the manner checked below(specify only one).
(X) a. Destruction ( ) b. Microfilming and Destruction ( ) c.Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented
not required for any litigation pending or imminent.
Deputy Clerk
Signature Name and Title Date
a. b. c. d. e. f. g.
Schedule Item Title Retention Inclusive Volume Disposition
No. No. Dates in Action and
Monroe County Board of County Commissioners Cubic Date
Feet Completed
U)
or After 0
Boxes Authorization 91
Oy
GS1-SL 121 Accounts Payable Vouchers 5 yrs 2013 67
580794-592357
GS1-SL 121 Accounts Payable Voucher Reports 5 yrs 2013 4
GS1-SL 159 1099's 4 yrs 2013 1 U)
0
CL
GS1-SL 28 Suncom 1 yr 2013 3 M
U)
GS1-SL 340 Voided Po's 5 yrs 2013 1
GS1-SL 121 Class C Meals 5 yrs 2013 1 ..
GS1-SL 121 Budget Transfers (copies) 5 yrs 2013 1
GS1-SL 121 Encumbrance Forward Records 3 yrs 2013 1
6.DISPOSAL AUTHORIZATION:Disposal for the above records is 7. DISPOSAL CERTIFICATE: The above listed records
authorized.Any deletions or modifications are indicated. have been disposed of in the manner and on the date
shown in columng.
Signature Date
Custodian/Records Management liaison Officer Date
Name and Title
Clerk of the Circuit Court&Comptroller Date
created by: Salome McIntosh Accts Payable Su ervis 3/4/2019 Witness
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