Item M4 M.4
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: M.4
Agenda Item Summary #5283
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
Not applicable
AGENDA ITEM WORDING: Approval to enter into a no-cost time extension under Amendment
No. 4, to a contract with Michael Baker International, Inc. for professional mobile LiAR elevation,
surveying and mapping services for County roads and facilities, to extend the term of services
retroactive from March 1, 2019 to April 30, 2019.
ITEM BACKGROUND: This item approves an extension retroactive from March 1, 2019 to April
30, 2019 to finalize the submittal of mobile LiAR data for County roads. The work was first
delayed due to the debris deposited on the County roads by Hurricane Irma and has been further
delayed by unforeseen issues with the data collection equipment of the vendor, Michael Baker
International.
MBI is in the midst of finalizing the data submission to the County and WSP, our technical expert
and quality control consultant who is reviewing the LiAR data on behalf of the County.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Authorize a contract with Parsons Engineering, Inc. in an amount not to exceed
$33,680.00 to provide professional consulting services to assist the County with evaluating our
LiAR elevation data mapping needs and preparing a solicitation for LIDAR elevation data
collection.
01/17/17: Approval to advertise a solicitation for professional LiAR elevation mapping services.
06/21/17: Approval to negotiate a contract with Michael Baker International, Inc., the highest ranked
respondent, for professional mobile LiAR elevation mapping services for County roads and
facilities. If successful negotiations cannot be reached, approval to negotiate a contract with the next
highest ranked respondent until successful negotiations is reached.
06/20/17: Approval to negotiate a contract with Michael Baker International, Inc., the highest ranked
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M.4
respondent, for professional mobile LiDAR elevation mapping services for County roads and
facilities. If successful negotiations cannot be reached, approval to negotiate a contract with the next
highest ranked respondent until successful negotiations is reached.
10/18/17: Approval to enter into a contract with Michael Baker International, Inc. for professional
mobile LiDAR elevation, surveying and mapping services for County roads and facilities, including
a roadway asset management program, in the amount of$530,886.43, of which $425,000 is
budgeted in Sustainability in Fund 102 and $105,886.43 is budgeted in Engineering & Roads in
Fund 102.
03/21/18: Approval to enter into a no-cost time extension under Amendment No. 1, to a contract
with MBI for professional mobile LiDAR elevation, surveying and mapping services for County
roads and facilities.
11/20/18: Approval to enter into a no-cost time extension under Amendment No. 2, to a contract
with Michael Baker International, Inc. for professional mobile LiDAR elevation, surveying and
mapping services for County roads and facilities, retroactive to September 30, 2018.
01/23/19: Approval to enter into a no-cost time extension under Amendment No. 3, to a contract
with Michael Baker International, Inc. for professional mobile LiDAR elevation, surveying and
mapping services for County roads and facilities, to extend the term of services retroactive from
January 1, 2019 to February 28, 2019.
CONTRACT/AGREEMENT CHANGES:
Time extension through April 30, 2019
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
MBI AMendment NO. 4
3rd Amendment 01/23/2019
FINANCIAL IMPACT:
Effective Date: March 1, 2019 Expiration Date: April 30, 2019
Total Value of Amendment: $0 Total Dollar Value of Contract: $530,886.43
Total Cost to County: $530,886.43
Current Year Portion: N/A Budgeted: N/A
Source of Funds: N/A
CPI: No
Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: Maintenance of data
Revenue Producing: No If yes, amount:
Grant: No County Match: No
Insurance Required: Yes Additional Details:
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REVIEWED BY:
Rhonda Haag Completed 03/05/2019 10:18 AM
Pedro Mercado Completed 03/05/2019 10:29 AM
Budget and Finance Completed 03/05/2019 10:45 AM
Maria Slavik Completed 03/05/2019 2:31 PM
Board of County Commissioners Pending 03/21/2019 9:00 AM
Kathy Peters Completed 03/05/2019 6:02 PM
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M.4.a
AMENDMENT NO. 4
TO THAT CONTRACT FOR
DEVELOPMENT OF LIDAR ELEVATION DATA
BETWEEN
ONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND 0
MICHAEL BAKER INTERNATIONAL, INC.
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THIS AMENDMENT NO. 4 is made and entered into this 17t' day of April 2019, to that U)
AGREEMENT dated the 20th day of September 2017 as amended March 21, 2018,
November 23, 2018 and January 23, 2019, between MONROE COUNTY("COUNTY'), a
political subdivision of the State of Florida, and MICHAEL BAKER INTERNATIONAL,
INC. ("CONTRACTOR ).
ITNESSETH
WHEREAS, the parties entered into an AGREEMENT for mobile LiDAR elevation data d
gathering services; and
WHEREAS, work has been further delayed due to unanticipated equipment failures; and
WHEREAS, a time extension is needed so that the work that was delayed can be
completed.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set forth and of the faithful performance of such covenants and conditions, the
COUNTY and CONTRACTOR do hereby agree as follows:
Section 3. TERM OF AGREEMENT
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3.1 Except as noted below, this Agreement shall be retroactively extended from
March 1, 2019 to April 30, 2019.
Section 4. CONTRACT SUM AND PAYMENT TO CONTRACTOR
4.2 Payment will be made according to the Revised Deliverable Schedule attached
as Exhibit -1, and according to the Florida Local Government Prompt Payment
Act, Section 218.70, Florida Statutes. The Provider shall submit to the County an
invoice with supporting documentation in a form acceptable to the Clerk and to
Monroe County. Acceptability to the Clerk is based on generally accepted
accounting principles and such laws, rules and regulations as may govern the
Clerk's disbursal of funds. Acceptability to Monroe County is based on Monroe
County rules. The Project Manager will review the request, note approval on the
request and forward it to the Clerk for payment.
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4.3 Any extension of this Agreement beyond the term noted in Section 3 is contingent
upon annual appropriation by Monroe County.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
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on the day of 2019. 0
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(SEAL) BOARD OF COUNTY COMMISSIONERS U)
Attest: Kevin Madolk, CLERK OF MONROE COUNTY, FLORIDA
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By By: U-
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Deputy Clark Mayor Sylvia Murphy Iq
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M.4.a
EXHIBIT 3— REVISED DELIVERABLE SCHEDULE
All Deliverables must be submitted by March 15, 2019. The county will have 1
month to review the data and advise of any corrections needed by MBI. 0
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.1 Project Planning Phase 0-Oct Nov-17
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1.1.1 Research Control 0-Oct t-Nor-is
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1.1.2 Kick-off&Sub Coordination -Nov
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round Controi Surve in -Nov
1.2.1 Paint Mobile LiDAR Targets _
-Nov -18
1.2.2 LIDAR Control Survey 3-Nov
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i13 D AR Validation Points 1-Feb
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1.3 Mobile UDAR Survey -Mar 10-Dec-18 a
i:2_.IUDAR MissionI I-Dec
1.2.2 UDAR Mobilizationi r30-Nov-18
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1.3.2 Pilot Data Preparation &Deliverymmm 3-Mar 0-Sep-18
1.3.3 ontrol Adjustment 18-Mar anuary 15,2019
1.3.4 Breakline Extraction 5-Mar anuary 15,2Q19'
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1.3.5 Bare Earth DTM -May 0'Oct-18
1.3.6 First Floor Elevations -May January 15,2019
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1.3.7 Roadway Asset Extraction 1-Apr anuary 15,2019
1.3.8 Final Qp/QC -Jun anuary 1S,2019
1.3.9 ubmit Deliverables 15-Jun arch 15,2019'
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Kevin Madok, cPA
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;o ........ Clerk of the Circuit Court&Comptroller—Monroe County, Florida
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DATE: January 28, 2019
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TO: Rlionda Haag, Director
Sustainability&Projects g
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Lindsey Ballard, Aide
to the County Administrator
FROM: Pamela G. Hanco C.
SUBJECT: January 23'BOCC Meeting
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Attaclied is a duplicate original of Item 06, no-cost time extension under Amendment No.
3, to Contract with Micliael Baker International, Inc. for professional mobile LiDAR elevation, E
surveying and mapping services for County roads and facilities, to extend the term of services
retroactive from January 1, 2019 to February 28, 2019, for your handling. E
Should you leave any questions, please feel free to contact me at(305) 292-3550. Thank
you.
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cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan
305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 1654
M.4.b
AMENDMENT NO. 3
TO THAT CONTRACT FOR
DEVELOPMENT OF LIDAR ELEVATION DATA
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
MICHAEL BAKER INTERNATIONAL, INC. 0
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THIS AMENDMENT N0. 3 is made and entered into this 231d day of January 2019, to that
AGREEMENT dated the 20th d'ay of September 2017 as amended March 21St 2018 and
November 23rd 2018, between MONROE COUNTY ("COUNTY"), a political subdivision
of the State of Florida, and MICHAEL BAKER INTERNATIONAL, INC.
("CONTRACTOR"). E
WITNESSETH
WHEREAS, the parties entered into an AGREEMENT for mobile LIDAR elevation data
gathering services; and
WHEREAS, work has been further delayed due to unanticipated equipment failures; and
WHEREAS, a time extension is needed so that. the work that was delayed can be
completed.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set forth and of the faithful performance of such covenants and conditions, the
COUNTY and CONTRACTOR do hereby agree as follows:
Section 3. TERM OF AGREEMENT
3.1 Except as noted below, this Agreement shall be retroactively extended from
January 1, 2019 to February 28, 2019.
Section 4. CONTRACT SUM AND PAYMENT TO CONTRACTOR E
4.2 Payment will be made according to the Revised Deliverable Schedule attached E
as Exhibit B-1, and according to the Florida Local Government Prompt Payment
Act, Section 218.70, Florida Statutes. The Provider shall submit to the County an
invoice with supporting documentation in a form acceptable to the Clerk and to
Monroe County. Acceptability to the Clerk is based on generally accepted
accounting principles and such laws, rules and regulations as may govern the
Clerk's disbursal of funds. Acceptability to Monroe County is based on Monroe
County rules. The Project Manager will review the request, note approval on the
request and forward it to the Clerk for payment.
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M.4.b
4.3 Any extension of this Agreement beyond the term noted in Section 3 is contingent
upon annual appropriation by Monroe County.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
xcathe � day of �019.
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('S'EAL) � BOARD OF COUNTY COMMISSIONERS
'Atfes�t ` K. n Madok, CLERK OF MONROE COUNTY, FLORIDA
By By:
Deputy Clerk Mayor Sylvia Murphy
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(CORPORATE SEAL) MICHAEL BAKER INTERNATIONAL, INC.
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EXHIBIT 3 — REVISED DELIVERABLE SCHEDULE
All Deliverables must be submitted by January 31, 2019. The county will have 1
month to review the data and advise of any corrections needed by MBI.
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ID Task Name Start End
1.1 Project Planning Phase 30-Oct 3-Nov- 17
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1.1.1 Research Control 30-Oct 1-Nov- 18
1.1.2 Kick-off&Sub Coordination 1-Nov 2-Nov- 18 6
1.2 Ground Control Surveying 6-Nov 10-Nov- 18
1.2.1 Paint Mobile LIDAR Targets 6-Nov 6-Mar- 18
1.2.2 LIDAR Control Survey 13-Nov 30-Nov-18
1.2.3 LiDAR Validation Points 21-Feb 30-Nov-18
1.3 Mobile LIDAR Survey -Mar 10-Dec-18
1.2.1 LIDAR Mission Planning 1-Dec 3-Dec- 18
1.2.2 LIDAR Mobilization &Collection -Mar 30-Nov-18
1.2.3 LiDAR Trajectory&QC 14-Mar 30-Nov-18
1.3 Mobile LIDAR Processing 14-Mar 30-Nov-18
1.3.1 Preliminary Processing 16-Mar 30-Nov-18
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1.3.2 Pilot Data Preparation & Delivery 23-Mar 30-Sep-18
1.3.3 Control Adjustment 18-Mar January 15, 2019
1.3.4 Breakline Extraction 25-Mar January 15, 2019
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1.3.5 Bare Earth DTM 3-May 30-Oct-18
1.3.6 First Floor Elevations 3-May January 15, 2019 g
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1.3.7 Roadway Asset Extraction 1-Apr January 15, 2019 0
1.3.8 Final QA/QC 3-Jun January 15, 2019
1.3.9 Submit Deliverables 15-Jun January 31, 2019 6
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